HomeMy WebLinkAbout09-07-2022 PRC MinutesCity of San Luis Obispo, Agenda, Planning Commission
Agenda
PARKS AND RECREATION COMMISSION
Parks and Recreation Commission
MINUTES
September 7, 2022
Council Chamber – 990 Palm Street
The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not
be supported. For those attending in-person, City facilities will be at limited capacity and
masks are strongly recommended.
INSTRUCTIONS FOR PUBLIC COMMENT:
Public Comment prior to the meeting (must be received 3 hours in advance of the
meeting):
Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's
Office at 990 Palm Street, San Luis Obispo, California, 93401.
Email - Submit Public Comments via email to advisorybodies@slocity.org. In
the body of your email, please include the date of the meeting and the item number
(if applicable). Emails will not be read aloud during the meeting.
Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your
name, the agenda item number you are calling about, and leave your comment.
Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the
members and saved as Agenda Correspondence. Vo icemails will not be played
during the meeting.
*All correspondence will be archived and distributed to members, however, submissions
received after the deadline will not be processed until the following day.
Public Comment during the meeting:
Meetings have returned to an in-person format. To provide public comment during the
meeting, you must be present in the Council Hearing Room, 990 Palm Street. Zoom
participation will not be supported. The Parks and Recreation Department is currently
located at The Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo. If you
have questions, contact the City Clerk's Office at
cityclerk@slocity.org or (805) 781-7100.
Parks and Recreation Committee Minutes for September 7, 2022
2 | P a g e
Wednesday, September 7, 2022
5:30 p.m. REGULAR MEETING Council Chamber
990 Palm Street
CALL TO ORDER: Chair Robert Spector
ROLL CALL : Vice Chair Kari Howell, Commissioners Rick Blair, Kris Roudebush,
Adam Stowe (absent), and Andrew Webber
Resignation of Kari Applegate from the Commission was acknowledged and recognition for her service
to the Commission was given.
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address. Comments
are limited to three minutes per person. Items raised at this time are generally referred to staff and, if
action by the Committee is necessary, may be scheduled for a future meeting.
Kathy Marvier – SLO Senior Center VP. Participation. Requesting additional funds for trips. Goat
Farm trip was very successful. Ballgame cost was a split between Parks and Recreation and Senior
Center Board. Thank you notes were presented to Parks and Recreation Staff.
Kathy Kimball – Speaking on events at Laguna Lake. Some events have had noise issues, including
the Renaissance Faire. Parking was an issue during the event. Off-leash area was used for parking.
Please consider this as a problematic issue in the future.
CONSIDERATION OF MINUTES
1. Minutes of the Parks and Recreation Committee of June 1, 2022. Commissioner
Webber motioned to accept the minutes; motion seconded by Commissioner Blair.
CONSENT ITEMS
NA
Parks and Recreation Committee Minutes for September 7, 2022
3 | P a g e
BUSINESS ITEMS
2. Program Presentation on Community Services Division (Chris Woods – 45
minutes)
Recommendation: Receive a presentation from the Community Services Division
staff outlining the variety of programs and services related to youth & adult sports,
classes, events, gardens, and seniors, as well as the organizational structure.
Introduction of the Team – Megan Risley, Hadley Clegg and Chris Woods.
Review of the programs provided. Seven divisions within the team (Youth Sports,
Adult Sports, Community Gardens, Senior Center, Contract Classes and Special
Events) Discussed.
Outline of each program provided:
Community Gardens – Composting Program
SLO Skate Park – Monster Skate Event
Adult Sports – Slow Pitch Softball, (55-60 teams for Adult Sports), 6 Drop-in Sports
Programs.
Youth Sports Clinics – Five Clinics offered
Youth Sports Leagues -
Two offered in Partnership with YMCA – Youth Basketball and Futsal.
Third League - Junior Giants (co-ed).
Summer Sports Camp
Community Events –
Boo Bash (partnering with CalPoly)
Leprechaun Lost
Egg Hunt
Jack House Concert Series
Monday Meet-Up
Rec is Rad
Outdoor Movie Night
September Scramble
Gobble Wobble
Senior Programming –
Partnership with the SS Board. Defining and complementing their programs.
Overview of current programming offerings.
Many Partnerships with multiple local agencies to execute the programming.
2020-2022 Programming Overview. Expansive program growth in 2022.
Parks and Recreation Committee Minutes for September 7, 2022
4 | P a g e
Commissioner Blair: Great efforts and Kudos. Very impressive programming.
Vice Commissioner Howell: Adult Sports – Moving from a drop-in to organized.
Sports plan?
Director Avakian: Partnerships with the School districts are crucial. Pilot programs
are begin discussed. The school districts support it. We will bring that proposal to the
Commission.
Vice Commissioner Howell: Community Gardens. Can individual gardeners’
partner with Food Banks? Thanks for sharing on paid and free programs.
Director Avakian: Could be a promotion for donation of unused produce.
Commissioner Spector: Balance between facilities, needs and expansion and the
abilities to pay for an expanded program. Vision for Senior participation. Any updates on the
Jack House? Megan Burger will provide further information at a later date.
Clegg: New and expanded programs underway and communicating and reaching
others in new methods.
Commissioner Blair: Let us know and what are areas we can broaden reach to
expand participation.
3. Receive Project Updates (Avakian – 25 minutes)
Staff Recognition – City of SLO Employee Recognition for Parks and Recreation
Employees
Dan Dixon, Ranger Service
Krishna Panchal, Administration
Meghan Burger, Administration
Vlad Cruz, Golf Maintenance/P&R Employee of the Year
Recommendation: Receive project updates related to the following and partnering
with Parks Engineering and Maintenance.
a. Laguna Lake Dog Park Upgrade: Survey results (650 respondents) and
timeline were reviewed. Project will perhaps be implemented in phases.
Landscape architect will be selected, and plan will be presented to the
Commission.
Director Avakian: Most dog parks require dogs to be spayed or neutered but
there is no ability for staff or monitor it. Would like experts to weigh in.
Public Comment:
Kathy Marvier - I’m going to dog park at least twice per day. Would be nice to
have expanded play area and some area without barrier. Expanded parking
would be good. Shade needed. Very windy in the afternoon. Park volunteering
would be great.
Parks and Recreation Committee Minutes for September 7, 2022
5 | P a g e
Bob Goldman - Representative of a user’s group. Went to gather feedback from
the park attendees. Gathered feedback from 300 people. Would like to see the
survey results. Most important concern seems to be having an open area to throw
balls.
b. Bike Park: initial scope and timeline review. Can start working on the project
plan details in October and will present additional information to the
Commission. Will be a phased in approach. Start a small path to ride in October.
If we get lots of volunteers, project will move more quickly.
c. Righetti Ranch Park system: RFP will go out in the next month and
community forum timeline. All proposed park amenities reviewed and discussed.
Winter 2023 will be likely for architect engagement.
Commissioner Roudebush: Update on bike access to this area and Park
Director Avakian: Provided update on bike paths to and from this
neighborhood.
Commissioner Blair: When would groundbreaking be for this park?
Director Avakian: It depends upon the concept plan from the developer.
Depends on community feedback and who is the architect, did they create the
concept plans or not. Spring or Fall 2023, 2024 and/or is it phased in.
d. Grant Updates: estimated timelines for Mitchell Park (completion must be by
or before December 2023) and Emerson parks (completion deadline must be
2025) Design timeline is summer 2023-2024. Construction timeline 8-10
months.
Vice Commissioner Howell: Homeless action plan partnerships.
Director Avakian: We are in close partnerships with the community activity
programs. Safety through design is number one.
Commissioner Spector: Discussion on policies.
Director Avakian: We can invite staff involved to present on these issues.
e. Project schedules: North Broad Street Park (mid-September start date), Cheng
Park revitalization (Winter 2023 start date).
f. Review of upcoming development projects – Avila Ranch, San Luis Ranch and
Froom Ranch. The developers are driving these park developments.
4. Receive Department-wide Program Updates (Burger/Hyfield – 15 minutes)
a. Youth Services, Community Services, Public Art and Jack House
Commissioner Roudebush: Childcare initiative presented to HRC and would
like to present to Commission.
Jack House – continued and increased programs are happening. More
information in October.
Chair Spector: Requested update on vacancy on Jack House Committee
Parks and Recreation Committee Minutes for September 7, 2022
6 | P a g e
Burger: Later this year to review to decide on new committee member.
Public Art: Oct. 7th ribbon cutting at Tank farm round about for the new
sculpture. Oct. 18th presentation to City Council.
Vice Commissioner Howell: Is there opportunity for partnering with the
Chumash on Public Art projects?
Burger: Not currently in process but looking at DEI partnerships and
something of that nature.
b. Aquatics, Golf and Facilities (Hyfield)
c. Aquatics highlights:
Super Rec Days, Crafts 7,500 participants. 42 staff members. Fall
programming starting now and having staffing challenges. Adjusting schedule
accordingly. Training day Sept. 18th and hope to open up further. Lots of
recruiting underway. Golf Highlights: Operations, Maintenance and fall
programming beginning. Staffing is good. Looking for local holiday
hiring/staffing. Finalizing credit card processing and plan. New
concessionaire Zen Dog is kicking off very soon. Aging infrastructure is still
impacting the course and needs for increased financial needs. New staff.
Commissioner Webber: Irrigation updates?
Hyfield: Two systems – well water and reclaimed water. A consultant will
review and evaluate the current infrastructure. We have mapped all of the
leaks and proposed repairs needed, time, labor and cost.
Facilities: Damon Garcia reopening, other fields will close for maintenance
and rotate through the other fields. Citywide Special Events reviewed.
AQUATICS Presentation
Super Rec Days
• Dates and Themes
o July 2 – All American/Captain America Day (200+)
o July 16 – Marvel Day (500)
o July 30 – DC Day (400+)
o August 13 – Villain’s Day (500+)
• Times: 12-6 pm
• Average Attendance: Over 400+
• Concessionaire: Zen Dogs
• Feedback
o Many guests stated that they loved the event, and they are excited for more Super
Rec Days next year.
o The craft room was also a fun success. Guests enjoyed taking a break from the pool
to color some superhero coloring pages, designing their own Captain America
shield, and watching a fun Safety Swimming video.
Parks and Recreation Committee Minutes for September 7, 2022
7 | P a g e
Summer Season
• Summer Totals:
o Overall: 26,428
o Rec Swim: 7,073
o 500 Swim Lesson Participants
o 42 total staff - 6 cashiers, 4 aqua aerobics instructors, 32 lifeguards
Fall Swim Lessons
• 81 enrolled
• Private and Semiprivate Lessons
• Baby and Me extend from Summer through Fall and Spring months
Maintenance Closure and Building Maintenance
• Main pool deck pressure was and concrete repairs trough out the pool deck including a safety
concern step on the entrance on the Facilities Maintenance office.
• Remove and install the Main Pool circulation pump and motor for service and rebuild.
• New bath house Ladies’ room: remove and re-install the wall mount toilets; due to
problematic leaks, three toilets where removed and we discovered that the studs supporting the
wall mount toilets where failing. Our team had to drill out corroded studs and reinstall new
stainless-steel studs to properly re-mount toilets and correct the leaks.
• Old bath house wall mount toilets: removed and replaced seals, rebuilt flashing valves, and
correct several leaks.
• Replace broken ceramic tiles around the main pool gutters.
• Main pool covert carts: permanently re-attached the straps to facilitate the pool covers
removal.
• Replace old light fixtures with new LED fixtures in the multipurpose room.
• Remove, check, and troubleshoot one underwater LED light fixture.
Aquatics Staff
• Cleaned outside storage area for programming equipment.
• Scrubbed the Bathhouse Shower Floors and Cleared the Shower Drains of Debris
• Organized and Cleaned the Front Lobby/Cashier Area (Removed and Donated Lost and Find
Items)
• Removed and Cleaned Deck Draining around pool edge of Olympic and Therapy pools
• Cleaned and Removed trash and other items in the facility from after a long summer.
• Cleaned and organized the staff area (Fishbowl, Staff Fridge, Staff Bathroom, Staff Lockers,
and Staff Personal Items)
Staffing Updates
• Fall Programming
o Noon Lap Closed weekdays first 3 weeks
Parks and Recreation Committee Minutes for September 7, 2022
8 | P a g e
o Afternoon Hours Open (2-3:30 pm)
▪ 50m Pool M/W/F
▪ Warm Water Pool T/Th
o Will Reopen Noon Lap beginning September 19
▪ Half Pool availability
• Staffing Challenges
o Requested staff to submit Fall availability by August 10
▪ This is to plan scheduling for return on August 29
▪ High School students unavailable due to school beginning mid-August
▪ College students did not return till September 18
▪ There was not enough staff leftover that were in town and available to fill
the noon lap shifts
▪ Finalizing all availability
• Recruitment Tools
o Publishing on all college portals
o Currently recruiting for a new Aquatic Specialist within adjacent counties and
CPRS
GOLF Presentation
Operations
• Pro-shop Rehabilitation
• Attendance
o June – August: Over 5700 Rounds
o Kids Play Free - 294
• Fall Programming
o Return of Night Golf In October
• Staffing
o Remains consistent with focus on holidays (hiring local)
• Push Carts and Golf Cart Rentals
• Driving Range
• Credit Card Processing System
• Concessionaire
5. Discuss commissioner vacancy and liaison roles (Chair Spector – 10 minutes)
Recommendation: Chair update on timeline for filling vacancy. Discussion on the
current and proposed roles for commissioners for September through June.
Chair Spector: asking for input from Commission on the replacement of Kari
Applegate on the committee.
Director Avakian: there was already a pool of applicants prior to her departure. City
Council is the group who selects the candidate. Consideration of liaison roles and the
scope of responsibilities now that the Blueprint is done. New programs, program
expansion, and what is the focus and with new budget year is coming soon so Staff
will bring ideas and will need recommendations from PRC. We will want to consider
the PRC and Jack House.
Parks and Recreation Committee Minutes for September 7, 2022
9 | P a g e
YomKippur holiday is celebrated during the next meeting timeline. Please let Greg
Avakian know if you would like to move the meeting to the following Wednesday the
12th. PRC will discuss.
Chair Spector: A motion to move the meeting to October 12 was presented and
passed by the Commission.
SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS
Subcommittee Liaison Reports (Chair) – 15 minutes)
a. Adult and Senior Programming: Commissioner Blair – Four open volunteer board
positions at Senior Center. Excited that Hadley is assisting and supporting the Center.
Would like further clarification on her role.
b. Active Transportation Committee: Commissioner Webber – ATC went over their
recent safety report. Pedestrian incidents have gone up. Dining parklets are changing
from temporary to permanent. Will be a better long-term solution.
c. Jack House Committee: Vacant
d. Youth Sports Association: Commissioner Stowe
Communication:
ADJOURNMENT: 8:29 p.m.
To the Special M eeting of the Parks and Recreation Commi ttee as approved by the PRC to
Wednesday , October 12 , 2022, at 5:30 p.m. to be in-person at City Hall (990 Palm Street).
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this
agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability
who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks
and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device
for the Deaf (805) 781-7107.
Meeting audio recordings can be found at the following web address:
http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx