Loading...
HomeMy WebLinkAbout09-07-2022 PRC MinutesCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION Parks and Recreation Commission MINUTES September 7, 2022 Council Chamber – 990 Palm Street The City of San Luis Obispo has returned to in-person meetings. Zoom participation will not be supported. For those attending in-person, City facilities will be at limited capacity and masks are strongly recommended. INSTRUCTIONS FOR PUBLIC COMMENT: Public Comment prior to the meeting (must be received 3 hours in advance of the meeting): Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401. Email - Submit Public Comments via email to advisorybodies@slocity.org. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting. Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the members and saved as Agenda Correspondence. Vo icemails will not be played during the meeting. *All correspondence will be archived and distributed to members, however, submissions received after the deadline will not be processed until the following day. Public Comment during the meeting: Meetings have returned to an in-person format. To provide public comment during the meeting, you must be present in the Council Hearing Room, 990 Palm Street. Zoom participation will not be supported. The Parks and Recreation Department is currently located at The Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo. If you have questions, contact the City Clerk's Office at cityclerk@slocity.org or (805) 781-7100. Parks and Recreation Committee Minutes for September 7, 2022 2 | P a g e Wednesday, September 7, 2022 5:30 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Chair Robert Spector ROLL CALL : Vice Chair Kari Howell, Commissioners Rick Blair, Kris Roudebush, Adam Stowe (absent), and Andrew Webber Resignation of Kari Applegate from the Commission was acknowledged and recognition for her service to the Commission was given. PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Kathy Marvier – SLO Senior Center VP. Participation. Requesting additional funds for trips. Goat Farm trip was very successful. Ballgame cost was a split between Parks and Recreation and Senior Center Board. Thank you notes were presented to Parks and Recreation Staff. Kathy Kimball – Speaking on events at Laguna Lake. Some events have had noise issues, including the Renaissance Faire. Parking was an issue during the event. Off-leash area was used for parking. Please consider this as a problematic issue in the future. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of June 1, 2022. Commissioner Webber motioned to accept the minutes; motion seconded by Commissioner Blair. CONSENT ITEMS NA Parks and Recreation Committee Minutes for September 7, 2022 3 | P a g e BUSINESS ITEMS 2. Program Presentation on Community Services Division (Chris Woods – 45 minutes) Recommendation: Receive a presentation from the Community Services Division staff outlining the variety of programs and services related to youth & adult sports, classes, events, gardens, and seniors, as well as the organizational structure. Introduction of the Team – Megan Risley, Hadley Clegg and Chris Woods. Review of the programs provided. Seven divisions within the team (Youth Sports, Adult Sports, Community Gardens, Senior Center, Contract Classes and Special Events) Discussed. Outline of each program provided: Community Gardens – Composting Program SLO Skate Park – Monster Skate Event Adult Sports – Slow Pitch Softball, (55-60 teams for Adult Sports), 6 Drop-in Sports Programs. Youth Sports Clinics – Five Clinics offered Youth Sports Leagues - Two offered in Partnership with YMCA – Youth Basketball and Futsal. Third League - Junior Giants (co-ed). Summer Sports Camp Community Events – Boo Bash (partnering with CalPoly) Leprechaun Lost Egg Hunt Jack House Concert Series Monday Meet-Up Rec is Rad Outdoor Movie Night September Scramble Gobble Wobble Senior Programming – Partnership with the SS Board. Defining and complementing their programs. Overview of current programming offerings. Many Partnerships with multiple local agencies to execute the programming. 2020-2022 Programming Overview. Expansive program growth in 2022. Parks and Recreation Committee Minutes for September 7, 2022 4 | P a g e Commissioner Blair: Great efforts and Kudos. Very impressive programming. Vice Commissioner Howell: Adult Sports – Moving from a drop-in to organized. Sports plan? Director Avakian: Partnerships with the School districts are crucial. Pilot programs are begin discussed. The school districts support it. We will bring that proposal to the Commission. Vice Commissioner Howell: Community Gardens. Can individual gardeners’ partner with Food Banks? Thanks for sharing on paid and free programs. Director Avakian: Could be a promotion for donation of unused produce. Commissioner Spector: Balance between facilities, needs and expansion and the abilities to pay for an expanded program. Vision for Senior participation. Any updates on the Jack House? Megan Burger will provide further information at a later date. Clegg: New and expanded programs underway and communicating and reaching others in new methods. Commissioner Blair: Let us know and what are areas we can broaden reach to expand participation. 3. Receive Project Updates (Avakian – 25 minutes) Staff Recognition – City of SLO Employee Recognition for Parks and Recreation Employees Dan Dixon, Ranger Service Krishna Panchal, Administration Meghan Burger, Administration Vlad Cruz, Golf Maintenance/P&R Employee of the Year Recommendation: Receive project updates related to the following and partnering with Parks Engineering and Maintenance. a. Laguna Lake Dog Park Upgrade: Survey results (650 respondents) and timeline were reviewed. Project will perhaps be implemented in phases. Landscape architect will be selected, and plan will be presented to the Commission. Director Avakian: Most dog parks require dogs to be spayed or neutered but there is no ability for staff or monitor it. Would like experts to weigh in. Public Comment: Kathy Marvier - I’m going to dog park at least twice per day. Would be nice to have expanded play area and some area without barrier. Expanded parking would be good. Shade needed. Very windy in the afternoon. Park volunteering would be great. Parks and Recreation Committee Minutes for September 7, 2022 5 | P a g e Bob Goldman - Representative of a user’s group. Went to gather feedback from the park attendees. Gathered feedback from 300 people. Would like to see the survey results. Most important concern seems to be having an open area to throw balls. b. Bike Park: initial scope and timeline review. Can start working on the project plan details in October and will present additional information to the Commission. Will be a phased in approach. Start a small path to ride in October. If we get lots of volunteers, project will move more quickly. c. Righetti Ranch Park system: RFP will go out in the next month and community forum timeline. All proposed park amenities reviewed and discussed. Winter 2023 will be likely for architect engagement. Commissioner Roudebush: Update on bike access to this area and Park Director Avakian: Provided update on bike paths to and from this neighborhood. Commissioner Blair: When would groundbreaking be for this park? Director Avakian: It depends upon the concept plan from the developer. Depends on community feedback and who is the architect, did they create the concept plans or not. Spring or Fall 2023, 2024 and/or is it phased in. d. Grant Updates: estimated timelines for Mitchell Park (completion must be by or before December 2023) and Emerson parks (completion deadline must be 2025) Design timeline is summer 2023-2024. Construction timeline 8-10 months. Vice Commissioner Howell: Homeless action plan partnerships. Director Avakian: We are in close partnerships with the community activity programs. Safety through design is number one. Commissioner Spector: Discussion on policies. Director Avakian: We can invite staff involved to present on these issues. e. Project schedules: North Broad Street Park (mid-September start date), Cheng Park revitalization (Winter 2023 start date). f. Review of upcoming development projects – Avila Ranch, San Luis Ranch and Froom Ranch. The developers are driving these park developments. 4. Receive Department-wide Program Updates (Burger/Hyfield – 15 minutes) a. Youth Services, Community Services, Public Art and Jack House Commissioner Roudebush: Childcare initiative presented to HRC and would like to present to Commission. Jack House – continued and increased programs are happening. More information in October. Chair Spector: Requested update on vacancy on Jack House Committee Parks and Recreation Committee Minutes for September 7, 2022 6 | P a g e Burger: Later this year to review to decide on new committee member. Public Art: Oct. 7th ribbon cutting at Tank farm round about for the new sculpture. Oct. 18th presentation to City Council. Vice Commissioner Howell: Is there opportunity for partnering with the Chumash on Public Art projects? Burger: Not currently in process but looking at DEI partnerships and something of that nature. b. Aquatics, Golf and Facilities (Hyfield) c. Aquatics highlights: Super Rec Days, Crafts 7,500 participants. 42 staff members. Fall programming starting now and having staffing challenges. Adjusting schedule accordingly. Training day Sept. 18th and hope to open up further. Lots of recruiting underway. Golf Highlights: Operations, Maintenance and fall programming beginning. Staffing is good. Looking for local holiday hiring/staffing. Finalizing credit card processing and plan. New concessionaire Zen Dog is kicking off very soon. Aging infrastructure is still impacting the course and needs for increased financial needs. New staff. Commissioner Webber: Irrigation updates? Hyfield: Two systems – well water and reclaimed water. A consultant will review and evaluate the current infrastructure. We have mapped all of the leaks and proposed repairs needed, time, labor and cost. Facilities: Damon Garcia reopening, other fields will close for maintenance and rotate through the other fields. Citywide Special Events reviewed. AQUATICS Presentation Super Rec Days • Dates and Themes o July 2 – All American/Captain America Day (200+) o July 16 – Marvel Day (500) o July 30 – DC Day (400+) o August 13 – Villain’s Day (500+) • Times: 12-6 pm • Average Attendance: Over 400+ • Concessionaire: Zen Dogs • Feedback o Many guests stated that they loved the event, and they are excited for more Super Rec Days next year. o The craft room was also a fun success. Guests enjoyed taking a break from the pool to color some superhero coloring pages, designing their own Captain America shield, and watching a fun Safety Swimming video. Parks and Recreation Committee Minutes for September 7, 2022 7 | P a g e Summer Season • Summer Totals: o Overall: 26,428 o Rec Swim: 7,073 o 500 Swim Lesson Participants o 42 total staff - 6 cashiers, 4 aqua aerobics instructors, 32 lifeguards Fall Swim Lessons • 81 enrolled • Private and Semiprivate Lessons • Baby and Me extend from Summer through Fall and Spring months Maintenance Closure and Building Maintenance • Main pool deck pressure was and concrete repairs trough out the pool deck including a safety concern step on the entrance on the Facilities Maintenance office. • Remove and install the Main Pool circulation pump and motor for service and rebuild. • New bath house Ladies’ room: remove and re-install the wall mount toilets; due to problematic leaks, three toilets where removed and we discovered that the studs supporting the wall mount toilets where failing. Our team had to drill out corroded studs and reinstall new stainless-steel studs to properly re-mount toilets and correct the leaks. • Old bath house wall mount toilets: removed and replaced seals, rebuilt flashing valves, and correct several leaks. • Replace broken ceramic tiles around the main pool gutters. • Main pool covert carts: permanently re-attached the straps to facilitate the pool covers removal. • Replace old light fixtures with new LED fixtures in the multipurpose room. • Remove, check, and troubleshoot one underwater LED light fixture. Aquatics Staff • Cleaned outside storage area for programming equipment. • Scrubbed the Bathhouse Shower Floors and Cleared the Shower Drains of Debris • Organized and Cleaned the Front Lobby/Cashier Area (Removed and Donated Lost and Find Items) • Removed and Cleaned Deck Draining around pool edge of Olympic and Therapy pools • Cleaned and Removed trash and other items in the facility from after a long summer. • Cleaned and organized the staff area (Fishbowl, Staff Fridge, Staff Bathroom, Staff Lockers, and Staff Personal Items) Staffing Updates • Fall Programming o Noon Lap Closed weekdays first 3 weeks Parks and Recreation Committee Minutes for September 7, 2022 8 | P a g e o Afternoon Hours Open (2-3:30 pm) ▪ 50m Pool M/W/F ▪ Warm Water Pool T/Th o Will Reopen Noon Lap beginning September 19 ▪ Half Pool availability • Staffing Challenges o Requested staff to submit Fall availability by August 10 ▪ This is to plan scheduling for return on August 29 ▪ High School students unavailable due to school beginning mid-August ▪ College students did not return till September 18 ▪ There was not enough staff leftover that were in town and available to fill the noon lap shifts ▪ Finalizing all availability • Recruitment Tools o Publishing on all college portals o Currently recruiting for a new Aquatic Specialist within adjacent counties and CPRS GOLF Presentation Operations • Pro-shop Rehabilitation • Attendance o June – August: Over 5700 Rounds o Kids Play Free - 294 • Fall Programming o Return of Night Golf In October • Staffing o Remains consistent with focus on holidays (hiring local) • Push Carts and Golf Cart Rentals • Driving Range • Credit Card Processing System • Concessionaire 5. Discuss commissioner vacancy and liaison roles (Chair Spector – 10 minutes) Recommendation: Chair update on timeline for filling vacancy. Discussion on the current and proposed roles for commissioners for September through June. Chair Spector: asking for input from Commission on the replacement of Kari Applegate on the committee. Director Avakian: there was already a pool of applicants prior to her departure. City Council is the group who selects the candidate. Consideration of liaison roles and the scope of responsibilities now that the Blueprint is done. New programs, program expansion, and what is the focus and with new budget year is coming soon so Staff will bring ideas and will need recommendations from PRC. We will want to consider the PRC and Jack House. Parks and Recreation Committee Minutes for September 7, 2022 9 | P a g e YomKippur holiday is celebrated during the next meeting timeline. Please let Greg Avakian know if you would like to move the meeting to the following Wednesday the 12th. PRC will discuss. Chair Spector: A motion to move the meeting to October 12 was presented and passed by the Commission. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS Subcommittee Liaison Reports (Chair) – 15 minutes) a. Adult and Senior Programming: Commissioner Blair – Four open volunteer board positions at Senior Center. Excited that Hadley is assisting and supporting the Center. Would like further clarification on her role. b. Active Transportation Committee: Commissioner Webber – ATC went over their recent safety report. Pedestrian incidents have gone up. Dining parklets are changing from temporary to permanent. Will be a better long-term solution. c. Jack House Committee: Vacant d. Youth Sports Association: Commissioner Stowe Communication: ADJOURNMENT: 8:29 p.m. To the Special M eeting of the Parks and Recreation Commi ttee as approved by the PRC to Wednesday , October 12 , 2022, at 5:30 p.m. to be in-person at City Hall (990 Palm Street). The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx