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HomeMy WebLinkAboutItem 5b. 2023-25 PC Goal Setting and the Financial Plan and Budget Process PLANNING COMMISSION AGENDA REPORT SUBJECT: 2023-2025 PLANNING COMMISSION GOAL-SETTING AND THE FINANCIAL PLAN / BUDGET PROCESS BY: Tyler Corey, Deputy Community Development Director Phone Number: 805-781-7169 Email: Tcorey@slocity.org RECOMMENDATION Review the 2021-2023 Planning Commission goals, take public testimony, and identify Planning Commission goals and work program items for the 2023-2025 Financial Plan. 1.0 COMMISSION PURVIEW Planning Commission goal setting is a public process and citizens participation is welcomed. The results of this process include a list of PC goals and implementation programs or projects that will be forwarded to the City Council for consideration as part of the 2023-2025 financial planning and budget cycle. 2.0 SUMMARY Bi-annually, the City adopts a budget and financial plan. To prepare for the budget process, all City departments and advisory bodies are asked to identify their goals and major work programs for the next two years. The City Council then uses this information, along with public comment and other input, to set community priorities and to allocate resources to accomplish the identified Major City Goals. Input from City advisory bodies is specifically solicited, because the advisory body members are recognized as representatives of the community, that are committed to the long-term best interest of the City and its residents. Advisory body members are in tune with the “pulse” of the community in terms of their specific area of interest. Other key points as we embark on this goal-setting process are: 1. The Council is seeking advisory body input focused on the purview area of the advisory body and is also interested in input on other issues that are important to the community. 2. Advisory body input is highly valued by the Council and City staff. 3. Goals can include completing projects from a previous work program. 4. Identifying priorities implies recommending fewer rather than more goals to the Council. Advisory bodies are encouraged to only recommend activities that can reasonably be accomplished during a two-year financial plan cycle. Meeting Date: 11/16/2022 Item Number: 5b Time Estimate: 45 Minutes Page 149 of 151 Item 5b Planning Commission Report – 11/16/2022 3.0 PREVIOUS REVIEW Current Recommended Goals: 2021 - 2023 The City last revised its goals and work program starting in September 2021 in connection with the preparation of the 2021-2023 Financial Plan and budget cycle. The PC prioritized the following goals based on the evaluation of the completion status for th e 2019-21 Major City Goals; community need, and input received over the past 2 years; special and urgent conditions that need to be addressed; and the availability of City resources to accomplish the identified goals and work programs within the financial plan timeframe. Below are the goals that the PC recommended during the 2021-2023 budget cycle: 1. Housing: Increase Affordable and Workforce Housing Supply Provide public information and educational materials that promote the construction of Accessory Dwelling Units. Continue to emphasize affordable housing programs, encourage flexible use and non-traditional housing product types to facilitate development of workforce and missing middle housing. 2. Sustainability: Reduce GHG Emissions by Reducing VMT and Impr oving Residential Energy Efficiency Implement the Climate Action Plan with emphasis on: 1) identify, implement and promote financial incentives to improve energy efficiency in pre-1990 housing stock and create and distribute educational materials promoting this practice; 2) encourage project design that promotes accessible, convenient and safe pedestrian, bicycle and transit access that reduces project generated vehicle miles traveled by 20-40% below average; and 3) developing standards that support infrastructure improvements for alternative transportation and electric vehicles. 3. Multi-Modal Circulation: Improve Walkability and Transit Implement the Multi-Modal objectives identified in the LUCE and the Downtown Concept Plan by encouraging in-fill development that includes and prioritizes non- automobile alternatives to access commercial, services and recreational opportunities. 4.0 GOAL SETTING Future Recommended Goals: 2023-2025 As the City begins the 2023-2025 financial planning and budget cycle, the PC has the opportunity to review their current goals, update them as necessary, and identify any new goals, programs and/or projects. Goal Setting Process Staff will present a brief slide show that overviews the City’s budget process and the role of the advisory bodies. The Commission should then review their 2021 -2023 goals, followed by discussion and consideration of recommended goals, programs, and projects to be included in the 2023-2025 Financial Plan. Typically, during goal setting sessions, the PC has followed the steps below. Page 150 of 151 Item 5b Planning Commission Report – 11/16/2022 Goal-setting Steps: 1. Review and understand goal-setting and City Financial Plan/Budget Process; 2. Evaluate previous goals and work programs. Determine which goals and programs were accomplished and can be deleted, or which ones are no longer needed; 3. Determine which goals and/or programs have not been completed and should be carried forward; 4. Identify new goals or programs for possible inclusion in the work program; 5. Prioritize the goals and programs, based on the PC’s adopted goals and General Plan goals, community needs and input, opportunities, or special or urgent conditions; and 6. Identify activities which may require additional resources to accomplish. This may include references to possible community partnerships or outside funding sources. 5.0 NEXT STEPS The Commission should take public testimony and identify Commission goals and work program items for the 2023-2025 Financial Plan. Advisory body goals are due by December 9, 2022. The Council will receive the final report with all advisory body recommendations in late December 2022 before they begin the community goal -setting process. 6.0 ALTERNATIVES 1. Continue consideration of the goal setting process. This alternative is not recommended since advisory body goals are due December 9, 2022. Page 151 of 151 Planning Commission Goal-Setting Review the 2021-2023 Planning Commission goals, take public testimony, and identify goals and work program items for the 2023-2025 Financial Plan November 16, 2022 2021-2023 Planning Commission Goals 3 1.Housing:Increase Affordable and Workforce Housing Supply Provide public information and educational materials that promote the construction of Accessory Dwelling Units.Continue to emphasize affordable housing programs,encourage flexible use and non-traditional housing product types to facilitate development of workforce and missing middle housing. 2.Sustainability:Reduce GHG Emissions by Reducing VMT and Improving Residential Energy Efficiency Implement the Climate Action Plan with emphasis on:1)identify,implement and promote financial incentives to improve energy efficiency in pre-1990 housing stock and create and distribute educational materials promoting this practice;2)encourage project design that promotes accessible,convenient and safe pedestrian,bicycle and transit access that reduces project generated vehicle miles traveled by 20-40%below average;and 3) developing standards that support infrastructure improvements for alternative transportation and electric vehicles. 2021-2023 Planning Commission Goals 4 3.Multi-Modal Circulation:Improve Walkability and Transit Implement the Multi-Modal objectives identified in the LUCE and the Downtown Concept Plan by encouraging in-fill development that includes and prioritizes non-automobile alternatives to access commercial,services and recreational opportunities.