HomeMy WebLinkAboutc78policepatrolmarkedutilityvehiclereplacement
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Timothy S. Bochum, Deputy Director of Public Works
Dave Smith, Interim Fleet Maintenance Supervisor
SUBJECT: EIGHT POLICE PATROL MARKED UTILITY VEHICLE REPLACEMENTS,
SPECIFICATION NOS. 91171 and 91229
RECOMMENDATIONS
1. Approve the use of the Cooperative Purchasing Agreement with National Joint Powers
Alliance (NJPA) – a five year contract through National Auto Fleet Group effective
January 17, 2012 – for the purchase of eight Ford Interceptor Police Patrol Marked
Utility Vehicles, with four vehicles being acquired in the current fiscal year and four to
be acquired in 2014-15.
2. Authorize the Finance Director to execute a purchase order to National Auto Fleet Group
of Watsonville, California in the amount of $172,475 for four Ford Interceptor Police
Patrol Marked Utility Vehicles from the 2013-14 vehicle purchase account.
3. Authorize the release of a letter of intent to acquire an additional four Ford Interceptor
Police Patrol Marked Utility Vehicles to National Auto Fleet Group using the same
pricing and specifications provided under the current proposal. This will allow purchase
of four vehicles upon the Council’s ratification in June 2014 of the 2014-15 CIP funding
plan, which currently provides for the purchase of four similar vehicles in 2014-15.
4. Authorize Police Patrol Vehicle 0714 to be repurposed to replace the existing SNAP
program vehicle. Authorize the surplus designation of eight Police Patrol Vehicles, Fleet
Asset Nos. 0711, 0712, 0713, 0406, 0906, 0837, 0907, 0908 by sale, auction, trade-in or
other method in accordance with the City’s policies and procedures as prescribed in the
Financial Management Manual Section 405-L and 480.
DISCUSSION
This fleet replacement approval request involves three objectives: 1) purchase of eight new
patrol sedans with appropriate emergency lighting and siren equipment; 2) repurposing one
patrol sedan to replace the existing Neighborhood Services (SNAP) vehicle, and; 3) disposing of
patrol sedans that have reached the end of their replacement schedule from the fleet. Staff intends
to utilize the existing bid for the acquisition of all eight vehicles even though only four are
funded this fiscal year. By doing so, staff will not be required to return to Council with a second
request to complete the purchase of the remaining four vehicles. The remaining four vehicles are
currently funded in the 2014-15 Capital Improvement Plan (CIP) and can be acquired using the
same bid proposal terms and conditions.
C7 - 1
Police Patrol Marked Utility Vehicle Replacements Page 2
Fleet Replacements for current Fiscal Year (2013-14)
The City Council approved the replacement of eight Police patrol sedans in the 2013-15
Financial Plan; four patrol sedans in each fiscal year. The 2013-14 replacements were split into
the following two CIP requests. The Fleet Supervisor has continued to evaluate both
maintenance conditions and department needs, and has reprioritized which police patrol vehicles
in the fleet are to be replaced.
1. Three vehicles are identified for replacement in a CIP project titled “Police Patrol Marked
Sedans” on page 3-33 of the 2013-15 CIP (Attachment 1). This replacement request
identifies the units being replaced as Dodge Chargers with identification numbers 0836,
0834, and 0835. The updated vehicles for replacement are Ford Crown Victoria’s with
identification numbers 0711, 0712, and 0713.
2. The second CIP request titled “Patrol Neighborhood Services Sedan” on page 3-42
(Attachment 2) also identified vehicle unit number 0833 for replacement. The updated
vehicle for replacement is a Ford Crown Victoria, identification number 0837.
The updated replacement sedans fall within fleet replacement guidelines for mileage and age.
Staff is recommending approval to move forward with the intended vehicle replacements with
these updated vehicle identification numbers for replacement.
Specifying the Ford Police Interceptor Utility
Staff completed an extensive analysis of Police Patrol vehicles and recommended to Council, at
its January 22, 2013 meeting, the purchase of the Ford Interceptor sedan and utility models for
the City’s Police Department (Attachment 3). At this time, staff recommends the Ford
Interceptor Police Patrol utility model for all eight vehicle replacements, at a per-unit cost of
$43,118.76 (Attachment 4), which includes all emergency lighting, siren, paint and markings.
Cooperative Purchase of Vehicles
Staff recommends approval of the use of a multi-year cooperative purchasing agreement with the
National Joints Powers Alliance (NJPA) Contract No. 102811-NAF. This multiyear contract
became effective January 17, 2012 and has been renewed for 2014. This contract for “Patrol
Sedans and related accessories” provides for this purchase of eight Police Patrol Vehicles
through National Auto Fleet Group (Attachment 5). Use of the cooperative agreement complies
with the City’s purchasing guidelines. Ordering of the vehicles would include a purchase order
for immediate purchase of four vehicles and a letter of intent (Attachment 6) to purchase the
other four vehicles after June 30, 2014.
National Auto Fleet Group has provided a competitively bid quote through the NJPA
Cooperative Purchasing Agreement through its approved Ford vendor and was able to provide
specifications for the utility vehicle that meets the City’s specifications. Staff inspected and
reviewed the vehicle for compliance and agrees that the quotation provided by National Auto
Fleet Group meets or exceeds the specifications of the City.
This quote also includes third party installation of all emergency lighting and siren equipment
provided for in the same NJPA contract. The equipment would be installed by 10-8 Retrofit
which is the factory distributor and installer of the emergency lighting and siren equipment City
C7 - 2
Police Patrol Marked Utility Vehicle Replacements Page 3
staff has specified. 10-8 Retrofit has an excellent reputation in the police industry, and has
worked well with Sterling Communications, the City’s vendor for the Mobile Data Equipment
(MDC) installations necessary in all City public safety vehicles. Previous installations by 10-8
Retrofit have demonstrated their ability to provide quality craftsmanship, fast turnaround time
and the ability to work with the local Ford dealership as needed.
CONCURRENCES
Police and Finance & Information Technology Departments concur with the replacement vehicle
recommendation made in this report.
FISCAL IMPACT
Funding for this vehicle replacement is provided in the 2013-15 Financial Plan. Staff
recommends Council approve Specification No. 91171 and 91229 for these Police Patrol Utility
Vehicle Replacements.
Staff further recommends authorization of the Finance Director to make this purchase and
subsequent equipment appurtenances through National Auto Fleet Group, as the approved
Cooperative Agreement vendor for this vehicle chassis, in the amount of $172,475. Staff requests
authorization to initiate the purchases using a letter of intent issued to the vendor so that the
vehicles’ construction can be started as early as possible. The letter of intent is not binding to the
City unless the current replacement of four additional vehicles, reflected in the 2014-15 CIP
plan, is ratified by the City Council in June 2014. The requested appropriation will be amended
to provide adequate funding of the entire purchase and equipment installation costs, as shown
below.
Patrol Vehicle Replacement Costs and Budget Implications
2013-14 Budget2014-15 Budget
(91171 & 91229)(91171)
Base Cost for (4) Ford Interceptor Utility (2013-14)$114,750
Base Cost for (4) Ford Interceptor Utility (2014-15)$114,750
Emergency Lighting Equipment/Installation $40,317 $40,317
Black and White Paint $4,600 $4,600
Sales Tax $12,773 $12,773
Tire Fees $35 $35
Total Project Cost $172,475$172,475
Available Project Budget $174,300 $175,600
Project Fund Balance $1,825 $3,125
Fleet Replacement Project Costs
ALTERNATIVES
1. Deny Purchase. The City Council could choose to deny or defer the Police Patrol Utility
vehicle purchase. Staff does not recommend this option because these vehicles are high
mileage, receive intense 24/7 usage, and have higher than normal repair history. All were
approved for replacement as part of the 2013-15 Financial Plan Process.
C7 - 3
Police Patrol Marked Utility Vehicle Replacements Page 4
2. Deny issuing of letter of Intent. The City Council could choose to not authorize a Letter
of Intent for the four Police Patrol Utility vehicles for 2014-15. Staff does not
recommend this option as it may result in higher costs.
ATTACHMENTS
1. 2013-15 Patrol Replacement CIP
2. 2013-15 SNAP CIP
3. Council Agenda Report, January 22, 2013
4. Quotation from National Auto Fleet Group
5. Cooperative Purchasing Agreement, National Joints Powers Alliance
6. Letter of Intent to National Auto Fleet Group
T:\Council Agenda Reports\2014\2014-03-04\Police Patrol Replacements (Grigsby-Bochum-Smith)\_CAR - Police Patrol Replacements.doc
C7 - 4
Attachment 1
C7 - 5
Attachment 1
C7 - 6
Attachment 1
C7 - 7
Attachment 1
C7 - 8
Attachment 1
C7 - 9
Attachment 2
C7 - 10
Attachment 2
C7 - 11
Attachment 2
C7 - 12
Attachment 2
C7 - 13
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Jeremy Schmidt, Fleet Maintenance Supervisor
Keith Storton, Police Lieutenant
Timothy S. Bochum, Deputy Director of Public Works
SUBJECT: POLICE PATROL VEHICLE REPLACEMENTS, SPECIFICATION NO. 91171
RECOMMENDATIONS
1. Approve the use of Cooperative Purchasing Agreement with National Joint Powers
Alliance (NJPA) Contract #102811-NAF through National Auto Fleet Group, effective
January 18, 2012, for the purchase of four (4) Police Patrol Vehicles.
2. Authorize the Finance Director to execute a purchase order to National Auto Fleet Group
of Watsonville, California in the amount of $138,735.24 for two (2) Ford Interceptor
Sedans and two (2) Ford Utility patrol vehicles, Specification No. 91171.
3. Authorize the Finance Director to execute a purchase order to 10-8 Retrofit, Inc. of
Ontario California in the amount of $31,177.26 for the installation of Code-3 Equipment
for a total of four (4) Ford Interceptor patrol vehicles, Specification No. 91171.
4. Approve the transfer of $51,588 of funding in the Police Patrol Vehicle Replacement
project, Specification No. 91171, to the Fleet Completed Projects Account for support of
future vehicle replacements.
DISCUSSION
As part of the 2011-13 Financial Plan, Council approved the replacement of four (4) Police
patrol sedans. The existing patrol sedans, Dodge Chargers, were purchased in 2008 and have
come to the end of their front-line service life. The existing Dodge Chargers have been far more
expensive to repair than previous Police Patrol sedans. As part of the recommendation for
replacement, it was anticipated that these cost trends would continue. Since approval of the
Financial Plan the Police Department and Fleet Services have utilized this time to evaluate, lease
and test-drive potential replacement models for the Dodge Chargers.
This assessment period was invaluable in providing staff information regarding the best fit and
most cost-effective replacement for these vehicles. Staff evaluated both sedan and utility models
comparing vehicle performance, road handling, gas economy, cost, and ergonomics. With a
favorable economy for patrol vehicles, improved manufacturing and warranties, and promising
test drive performance, staff is recommending that the four patrol sedans slated for replacement
be split with two (2) sedan models and two (2) utility models. The two utility vehicles have the
same wheel base as the sedan but higher headroom in the occupant area allowing larger
individuals more room to operate the vehicle. Additionally, having two utility patrol models as
part of the mixed fleet will allow staff to evaluate real world performance and maintenance costs
1/22/13
C6
Attachment 3
C7 - 14
Purchase of (4) Four New Police Patrol Vehicles Page 2
for utility-type vehicles in relation to sedans. As discussed below, staff is recommending the
Ford Interceptor Police Patrol sedan and utility models for the approved 2012-13 vehicle
replacements.
Comparison
As summarized in the following table and shown in Attachment 1, the Police Department
conducted a vehicle comparison and addressed several available patrol vehicle options. The
table provides a brief comparison of each vehicle’s ‘on-the street’ performance and the
maintenance cost/durability.
Table 1: Patrol Vehicle Comparison
Vehicle Type Maintenance/Repairs Performance
Cost per Unit w/ Code-3
Equipment
Dodge Charger
Costly Mechanical Repairs (Increased by $15,000)
Costly Electrical Repairs (Increased by $35,000)
MDC incompatibilities
Decreased Battery Life / Increased Replacement Costs (Increased by
$12,000)
Deterioration of plastic/rubber due to excessive heat buildup
Costly Engine Replacements & Cam Shafts (Increased by $20,000)
Compact Trunk Size / Limited
Storage
Excessive Heat Build-up
Engine Failures
$45,000 Sedan
Chevrolet CapriceMid-Floor Shifter interferes with aftermarket MDC equipment installation.
Compact Vehicle Size leading to
ergonomic related-injuries & unable
to fit Patrol equipment
$45,000 Sedan
Ford Interceptor Available in Sedan/ Utility models. Parts interchangeable with previous Ford
Crown Victoria models currently in fleet
Larger platform - vehicle Chassis
Available in All-Wheel Drive -
conducive to patrol operations / less
likely to experience front-end failure
Adjustable Pedals / Ergonomic seats
$40,000 Sedan
$44,000 Utility
Ford Crown Victoria Currently Discontinued - No Longer Being Manufactured - Parts Unavailable
Currently, there are eight (8) Dodge Chargers in the City’s patrol fleet. This project will replace
four of them. Since 2008, these vehicles have experienced unexpected and costly mechanical and
electrical problems. The maintenance costs of the Charger well exceeded budgeted expectations
and have generally been a disappointment as a police vehicle from a performance perspective.
The Charger has been unable to meet the challenges of a patrol operation vehicle.
In order to test potential alternatives to the Dodge Chargers, in 2011 the City’s Fleet Division
was able to enter into a five-year lease agreement with Mears Motor Leasing to lease one (1)
Chevrolet Caprice Police Sedan for field testing. The Police Department took this opportunity to
test and analyze the functionality, practicality and dependability of this vehicle type.
Mechanically the Caprice appears to be a sound vehicle, with few concerns identified regarding
acceleration, braking, or maintenance/repairs. However, due to this vehicle’s compact size
several issues have been raised about its ergonomics. The tightness of the vehicle has limited the
officers’ ability to fit themselves and necessary equipment (such as utility belt) into the vehicle
cab, interfering with movement and visibility from within the driving compartment.
Additionally, the vehicle has a mid-floor shifter that restricts the placement of aftermarket MDC
Attachment 3
C7 - 15
Purchase of (4) Four New Police Patrol Vehicles Page 3
equipment which is an essential piece of equipment needing proper placement. Due to these
restrictions the Police department has determined that the Chevy Caprice is unable to meet the
full needs of a patrol operation vehicle.
The Ford Interceptor is designed specifically for police use. Its format has increased size and
space providing greater interior fit, mobility and ease of installation, maintenance and use of
components. The Ford Interceptor has the option of being outfitted with police emergency
equipment and lighting direct from the factory. The Ford Interceptor vehicle is equipped with a
3.5 V6 engine delivering 280 horsepower. It has a unique six-speed automatic transmission that
is built with lower initial gears for improved off the line acceleration and higher gearing for
improved efficiency at lower rpm’s when cruising. The vehicle is expected to deliver 20% better
fuel efficiency than the V8 Caprice and about a 12% fuel increase from the V8 Charger.
The Ford Interceptor offers both front-wheel drive (FWD) as well as an all-wheel drive (AWD)
option. Patrol vehicles are typically rear wheel drive because in heavy patrol duty service they
are more reliable and less likely to experience front end failure as a result of hard use. The AWD
option is a favored choice due to handling and stability efficiency.
The Ford product offers factory installation of wiring, lighting and communication equipment
needs strictly geared toward police vehicles. This option is unique in the automobile industry and
allows smaller departments to outfit police vehicles with factory warranty coverage conjoined
with repair capabilities at the local Ford dealer. This option decreases service and repair time
and provides a better option in keeping the patrol fleet running and in service on City streets.
The Ford Interceptor is also offered in a Utility model. Although the Interceptor Utility is
inspired by the Ford Explorer platform, it is actually built on a Taurus chassis fitted with heavy
duty brakes, cooling and electrical systems to cope with the rigors of police work. Therefore the
actual size is only slightly larger than the Sedan version and smaller than the full Explorers on
the road. The Utility also has a rear camera for safety in backing which will assist in avoiding
backing-related collisions incidents. The utility model provides a higher clearance for off-road
driving (potentially valuable if needed for emergency response in a City Open Space accessible
by vehicles), improved performance in road handling and more interior cab space than the sedan,
making room for vehicle mobile data computers, gun racks and officer utility belts. As discussed
above, the higher headroom and cab area allows additional room for larger officers in conducting
their daily activities.
Staff solicited feedback about patrol utility vehicles from various local agencies. The California
Highway Patrol has selected the Ford Interceptor Utility vehicle as its approved patrol vehicle
and plans to purchase 1,800 in the next two years. The CHP indicated that the Interceptor Utility
vehicle and the Tahoe Police Patrol Vehicle (PPV) were the best options for its service needs.
Additionally, the LA County Sherriff’s Department was able to perform in-depth driving tests for
the Ford Interceptor Utility vehicle and noted that the Ford Utility out-accelerated, out-braked
and out-cornered the Tahoe PPV model. Both the sedan and utility offer a range of
service/comfort capabilities for driver/passenger ergonomics as well as equipment installation,
fit, repair and storage of gear. As part of the City fleet, staff will continue to evaluate the utility
model to determine if this vehicle type is an appropriate option to meet the City’s service needs.
Attachment 3
C7 - 16
Purchase of (4) Four New Police Patrol Vehicles Page 4
Recommendation
Police and Fleet staff have partnered in the discussion and testing of the vehicle products that are
currently on the market. Staff is recommending the Ford Interceptor product as the next
generation of vehicles. This decision was based on the mechanical reliability of the product
coupled with the performance objectives expected of police patrol vehicles. Staff believes that
this option will allow the standardization of the City’s patrol fleet to a single make and generally
similar model of vehicle over the next several years. Such standardization is expected to
increase performance and reduce maintenance costs.
The interchangeability of Ford sedan parts with Ford utility parts creates a unique situation from
a fleet maintenance perspective. It will allow Fleet to perform similar mechanical functions and
repair/store like parts to fit both types of vehicles for the Police department vehicle as opposed to
two separate manufacturers as currently maintained with the Dodge Chargers and Chevy Tahoe.
Both the Ford Interceptor sedan and utility are competitively priced, and exceed alternative
vehicles in performance and product warranty. A local Ford dealership will perform the required
warranty services. This unit is available with a pre-wired factory and lighting package that will
reduce vehicle electrical problems.
Based upon this assessment, Police and Fleet staff are recommending two (2) sedan and two (2)
utility vehicle replacements.
Cooperative Purchasing
Staff recommends approval of using a multi-year cooperative purchasing agreement with the
National Joints Powers Alliance Contract No. 102811-NAF, effective January 28, 2012, for
“Patrol Sedans and related accessories”, to purchase the four Police Patrol Vehicles through
National Auto Fleet Group (Attachment 2).
National Auto Fleet group has provided a competitively bid quote through NJPA Cooperative
Purchasing Agreement through its approved Ford vendor and was able to provide specifications
on both the sedan and utility vehicle types to City specifications at a substantial savings of
almost $30,000 (Attachment 3). Staff inspected and reviewed the vehicle for compliance and
agrees that the quotation provided by National Auto Fleet Group have met or exceeded the
specifications of the City.
Sole Source Purchase
Staff recommends a sole source purchase award to 10-8 Retrofit, Inc. in the amount of
$31,177.26 for the installation of Code-3 equipment on the four patrol vehicles (Attachment 4).
City purchasing guidelines allows for sole source when supplies or equipment have been
uniformly adopted in the city or otherwise standardized and it is important to make sure the
equipment is installed by a qualified vendor. While there are several vendors that could provide
the installation of emergency response equipment, staff is recommending 10-8 Retrofit, Inc. due
to a variety of issues including familiarity with the specific type of equipment to be installed,
turnaround time and the ability to work with local vehicle vendors. The cost for 10-8 Retrofit
work is comparable to that of other vendors.
In addition to the cost consideration, 10-8 Retrofit has an excellent reputation in the police
industry, and, has the ability to work with a local vendor for the equipment installation. The
Attachment 3
C7 - 17
Purchase of (4) Four New Police Patrol Vehicles Page 5
latter feature limits disruption to service for patrol services as any necessary equipment can be
quickly transferred from the existing patrol vehicle into the new vehicle. This is currently very
important due to the significant “down” time of the Dodge Chargers and the recent loss of the
Police Sargent’s Patrol Vehicle that was significantly damaged in a hit and run accident. ,
CONCURRENCES
Police Department concurs with the replacement vehicle recommendations made in this report.
FISCAL IMPACT
Funding for patrol vehicle replacements was included in the 2011-13 Financial Plan, Appendix
B, pages 3-10 through 3-14 Approximately $230,000 was approved, Specification No. 91171,
for four (4) patrol vehicle replacements and related Code-3 equipment. (Attachment 5)
Staff recommends Council approve the use of a NJPA Cooperative Purchasing Agreement for
the replacement purchase of two (2) Ford Interceptor sedans and two (2) Ford Interceptor Utility
vehicles. Staff further recommends authorization of the Finance Director to make this purchase
through National Auto Fleet Group as the approved Cooperative Agreement vendor for this
vehicle type, in the amount of $138,735.24. (Attachment 6)
Staff also recommends authorization of the Finance Director for a sole source purchase order in
the amount of $31,177.26 to 10-8 Retrofit, Inc. for the installation of Code-3 equipment
(Attachment 7).
Funding Source
91171 2012-13 Budget
Patrol Sedan Replacements 230,000
Project Costs
Base Unit Cost (Ford Interceptor Sedan)59,289.98$
Base Unit Cost (Ford Interceptor Utility)66,459.66$
Delivery 3,240.00$
Sales Tax (7.75%)9,745.60$
Total Base Vehicle Cost 138,735.24$
Code-3 Equipment/Installation 31,177.26$
Total Project Cost 169,912.50$
5% Contigency Funding 8,500
Remaining Project Balance 51,588
The total project costs are estimated at $169,912.50. There is sufficient funding to support this
vehicle replacement request.
Even with 5% contingency funding for unanticipated vehicle modifications/equipment, staff
projects over $50,000 in savings by selecting the Ford vehicle model type and by purchasing
through an approved cooperative purchase agreement. Typically, any remaining funds following
Attachment 3
C7 - 18
Purchase of (4) Four New Police Patrol Vehicles Page 6
vehicle purchases are returned to the Fleet Completed Projects Account for the Fleet
Replacement Fund to support future vehicle replacements. Staff is anticipating a budget shortfall
with the replacement of the Fire Department Battalion Chief Command Vehicle. Therefore, staff
recommends that the estimated savings realized by purchasing patrol vehicles via a State contract
agreement be transferred immediately to the Fleet Completed Projects account and be made
available for the aforementioned Fire Department vehicle need. .
ALTERNATIVE
Deny Purchase. The City Council could choose to deny or defer the Police Patrol vehicle
purchases. Staff does not recommend this option as vehicle replacement were approved as part
of the 2011-13 Financial Plan. Patrol vehicles have met the useful target life in both years and
mileage. Denying or deferring purchases could result in costly maintenance and repairs due to
aging vehicles. The reliability of these vehicles has degrading to the point of unpredictable.
ATTACHMENTS
1. Patrol Vehicle Comparison
2. Cooperative Purchasing Agreement, National Joints Powers Alliance
3. Quotation, National Auto Fleet Group
4. Quotation, 10-8 Retrofit, Inc.
5. 2011-13 Financial Plan, Appendix B, pages 3-10 to -314
6. Purchaser Order, National Auto Fleet Group
7. Purchase Order, 10-8 Retrofit, Inc.
T:\Council Agenda Reports\2013\2013-01-22\Police Patrol Vehicle Replacements (Grigsby-Bochum-Schmidt)\E-Council Agenda Police Vehicle Purchase.doc
Attachment 3
C7 - 19
National Auto Fleet Group
A division of Chevrolet of Watsonville
490 Auto Center Drive, Watsonville, CA 95076
855 BUY‐NJPA 626‐457‐5590
855 289‐6572 626‐457‐5593
February 20, 2014
Mr. Dave Smith
City of San Luis Obispo
25 Prado Road
San Luis Obispo, Ca 93401
Delivery Via Email
Dear Mr. Smith,
In response to your inquiry, we are pleased to submit the following for your consideration:
National Auto Fleet Group will sell, service and deliver at San Luis Obispo, new/unused 2014
Police Interceptor Utilities responding to your requirement with the attached specifications for
Vehicle $ 28,687.50
10-8 emergency equip $ 10,079.18
Black and white paint $ 1,150.00
Sales tax $ 3,193.33
Tire tax $ 8.75
Total $ 43,118.76
These vehicles are available under the NJPA master vehicle contract# 102811. Pricing includes
black and white paint to your scheme.
Terms are net 30 days.
National Auto Fleet Group welcomes the opportunity to assist you in your vehicle requirements.
John Oviyach
National Account Law Enforcement Manager
National Auto Fleet Group
Attachment 4
C7 - 20
www.njpacoop.org National Joint Powers Alliance*
202 ;2th Street Ni
PO
Staples, MN 56479
FOR IMMEDIATE RELEASE
NJPA Contract Award Announcement
National Joint Powers Alliance*
Vendor Awarded NJPA National Contract for Passenger Cars,
Light Duty, Medium Duty, and Heavy Duty Trucks With
Related Accessories
NJPA contracts # 10281J were recently awarded by the NJPA Board of
Directors under the category of "Passenger Cars, Light Duty. Medium
Duty, and Heavy Duty Trucks with Related Accessories." NJPA contracts
are nationally solicited, competitively bid and awarded on behalf of
NJPA current and potential government and education member
agencies.
Staples, MN (January 18, 2012) - In response to a national solicitation and resulting competitive bid and evaluation
process, the National Joint Powers Alliance® (NJPA) has awarded:
DriveCam, Inc. 102811-DCI
Secured Mobility, LLC dba Keyless Ride 102811-SML
CODA Automotive, 102811-CDA
Mitsubishi Motors North America (MMNA) 102811-MMN
Smith Electric Vehicles US 102811-SEV
Empire Southwest, LLC dba Empire Truck and Trailer 102811-ESW
Gresham Ford 102811-GFT
Husky Trucks, LLC 1002811-HTL
National Auto Fleet Group 102811-NAF
Northside Ford Trucks 102811-NSF
Within the Accessories sub-section of this procurement. NJPA has awarded DriveCam, Inc., and Keyless Ride
for their extensive line of vehicle accessory products and equipment.
For the Alt-Fuel subsection of this procurement NJPA has awarded Northside Ford/Gresham Ford, CODA,
Smith Electric, and Mitsubishi each. Northside/Greshanrs joint offering is limited to the Azure Dynamics
Transit Connect Electric vehicles AND the Roush CleanTech LP gas/CNG conversion packages. The CODA,
Smith Electric and Mitsubishi offerings also consist of electric vehicles, however NJPA sees very limited
overlap in these equipment offerings, therefore NJPA has elected to award these responses and make all of these
vehicle options available to our Membership.
Attachment 5
C7 - 21
www.npacoop.org National Joint Powers Alliance"
202 i ?'h Stn <-t Nf-
i B:,. 219
Slooles, MN 56479
Oshkosh, on behalf of its featured Striker line of ARFF vehicles, is awarded a contract for their airport snow,
fire, and emergency utility vehicles which will be a unique safety equipment asset for our airport members and
municipals that service airports.
Husky Trucks is awarded for their medium duty line of cargo step-vans, and their Isuzu line of cab-over trucks.
Mitsubishi is also awarded for their cab and chassis truck offering providing depth and breadth to NJPA's
equipment offerings is this area of equipment.
Finally, National Auto Fleet Group (NAF) is awarded for their full line of Cars and Trucks. The NAF response
demonstrated a very innovative web based ordering system featuring pricing and selection of vehicle options
format which allows them to offer over 1200 models of cars and trucks, each with an extensive offering of
factory and dealer applied options. National Auto Fleet Group, a subsidiary of a franchised new car dealer
demonstrated the ability to sell and service members in all 50 states for the manufacturers including but not
limited to, Ford, Chevy, Nissan and Toyota. Large over the road truck line includes Mac and Volvo.
"It was exciting to the see the vehicle industry support and respond to our national contract concept and national
solicitation. The value and efficiencies to both our members and our vendors will prove and validate this new
and innovative way to procure vehicles "said NJPA Director of Contracts & Marketing. Mike Hajek.
AboutNJPA:
The National Joint Powers Alliance® (NJPA) is a municipal contracting government agency that serves education and
government agencies nationally through competitively bid and awarded contract purchasing solutions. Over 35,000
member agencies enjoy the value and commitment of the world class NJPA awarded vendors. Go to www.nipacoop.org
to join NJPA at no cost, obligation or liability. Learn more about the now over 135 contract solutions available to our
member agencies.
Contact: Mike Hajek Director of Contracts and Marketing | 218-894-5477 | mike.hajek@njpacoop.org
Attachment 5
C7 - 22
March 05, 2014
National Auto Fleet Group
490 auto Center Drive
Watsonville Ca. 95076
Attention: John Oviyach
Subject: Letter of Intent to Purchase
Dear John:
By this letter, the City of San Luis Obispo Fleet division would like to inform you that
City staff intends to recommend to the City Council that the City purchase four (4)
pursuit-rated Ford Utility pursuant per your quotation dated February 3, 2014 under the
National Joint Powers Alliance Cooperative Purchase Agreement 102811-NAF at the
following price per vehicle:
Vehicle Description
Vehicle TypeFord
Model / YearUtility Interceptor 2014
Cost
Base Unit$28,687.50
10-8 Emergency Equipment$10,079.18
White on Black Painting$1,150.00
Sales Tax$3,193.33
Tire tax$8.75
Total Costs$43,118.76
City staff will take this recommendation to the City Council for the City Council to
consider as it sets the budget for the next fiscal year, which begins on July 1, 2014. If the
City Council approves the 2014-15 Capital Improvement Project (CIP) for fleet
replacements, the City will issue a purchase order for the four vehicles shortly after June
30, 2014. This letter shall not be construed as binding the City to make any purchase or
to take any other action.
For additional questions or concerns, please contact me at (805) 781-7046.
Sincerely,
Dave Smith
Interim Fleet Maintenance Supervisor
Public Works Department
919 Palm Street * 25 Prado Road * San Luis Obispo, CA 93401
(805) 781-7200 (805) 781-7046
Attachment 6
C7 - 23
Page intentionally left
blank.
C7 - 24