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HomeMy WebLinkAboutItem 4b. Request to establish a Safe Parking Program Administrator Permit (USE-0304-2023) PLANNING COMMISSION AGENDA REPORT SUBJECT: REQUEST TO ESTABLISH A SAFE PARKING PROGRAM ADMINISTRATOR PERMIT TO OPERATE A ROTATING SAFE PARKING PROGRAM THAT PROVIDES INDIVIDUALS AND FAMILIES EXPERIENCING HOMELESSNESS A SAFE PLACE TO TEMPORARILY PARK A VEHICLE OVERNIGHT TO FACILITATE THE TRANSITION By: Daisy Wiberg, Homelessness Via: Kyle Bell, Housing Coordinator Response Manager Phone Number: 805-781-7524 Phone Number: 805-781-7025 Email: kbell@slocity.org Email: dwiberg@slocity.org FILE NUMBER: USE-0304-2023 FROM: Tyler Corey, Deputy Director RECOMMENDATION Adopt the Draft Resolution (Attachment A) approving the project, based on findings and subject to conditions of approval. 1.0 COMMISSION'S PURVIEW The Planning Commission’s role is to review the project for consistency with the General Plan, Zoning Regulations, Homelessness Response Strategic Plan, and applicable City development standards. Planning Commission (PC) review is required to establish a Safe Parking Program Administrator through a Conditional Use Permit to operate a Rotating Safe Parking Program in various locations throughout the community, in accordance with Municipal Code Chapter 17.86 (USE-0304-2023). 2.0 SUMMARY The Railroad Safe Parking Program was initially established under the City’s Emergency Proclamation to provide safe shelter options for individuals and families experiencing homelessness during the COVID-19 Pandemic. Community Action Partnership of San Luis Obispo County (CAPSLO) has applied for a Safe Parking Program Administrator Permit to replace the Railroad Safe Parking Program with a Rotating Safe Parking Program that will provide safe parking on various sites throughout the community. CAPSLO is in the process of working with the City and property owners to identify various locations that can accommodate the Rotating Safe Parking Program. The program as proposed would allow safe parking on a more temporary basis for an eligible property, which would further minimize disruptions of operations on any one particular site . The program has been modeled after the Safe Overnight Parking Program in Santa Barbara and Goleta that is managed by New Beginnings. This Conditional Use Permit is intended to establish CAPSLO as a Safe Parking Program Administrator to oversee Safe Parking facilities at various locations throughout the Meeting Date: 7/12/2023 Item Number: 4b Time Estimate: 20 Minutes Page 411 of 429 Item 4b USE-0304-2023 – CAPSLO Safe Parking Program Administrator Permit Planning Commission Report – July 12, 2023 community. New locations added to the program will be reviewed on a case-by-case basis through a Director’s Action Permit that will ensure that the location is consistent with Municipal Code Chapter 17.10 Table 2 -1 (Uses Allowed by Zone) and Chapter 17.86 (Safe Parking Regulations). 3.0 BACKGROUND On August 18, 2020, the City Council adopted Resolution No. 11149 (2020 Series) affirming the actions of the Emergency Services Director by Emergency Services Director Proclamation No. 5, which was adopted on August 7, 2020. Through the two actions, the City found that emergency measures were necessary to support and facilitate the expansion of safe parking facilities for unhoused persons in order to minimize exposure to the elements that compromise health, to minimize risks of sustained close contact and congregation to mitigate transmission of COVID-19, and to advance social distancing and personal hygiene protocols necessary to prevent or minimize the spread of COVID-19 and protect the public health, safety, welfare and economic security of the citizens of San Luis Obispo. The Safe Parking Program at the Railroad site was initially established under the City’s Emergency Proclamation to provide safe shelter options for individuals and families experiencing homelessness during the COVID-19 Pandemic. On July 6, 2021, the City Council adopted Resolution No. 11264 (2021 Series) which consolidated and aligned prior Council emergency actions with revised state orders, and continued prior actions to support continued protections for public health, safety and welfare, as well as economic recovery. Resolution No. 11264 continued the suspension of Municipal Code Chapter 17.86 (Safe Parking Regulations) until 180 days following the end of the declared City, County and State emergency declarations. Section 7.C of the Resolution describes the Community Development Director’s authority to immediately allow for the establishment and operation of new Safe Parking locations by the City or a third-party non-profit partner. The safe parking program has proved highly effective in allowing providers to minimize barriers and provide flexibility to quickly expand services to connect unhoused persons to services and move into shelters or housing in a timely manner responsive to diverse needs. The Director explored the option to establish the Safe Parking program at the current Railroad site, however, upon further review with community members in proximity to the site, participants of the program, and operators of the Union Pacific Railroad, it was determined that other locations in the community may be more viable. 4.0 PROGRAM DESCRIPTION In consideration of closing the Railroad Safe Parking site, the City has been working in partnership with CAPSLO to locate new opportunities in the community to provide for the continued service of the safe parking program. Some of the locations that are under consideration include partnerships with existing religious facilities, private landowners, City owned properties, and even temporary street closures. After several months of Page 412 of 429 Item 4b USE-0304-2023 – CAPSLO Safe Parking Program Administrator Permit Planning Commission Report – July 12, 2023 searching and working towards identifying viable locations, a best practice used throughout the state was identified that allows for a rotating model of the program at which multiple locations could provide for Safe Parking on a more temporary basis which would further minimize disruptions of operations on any one particular site. For example, in the event that 12 locations are identified, the program would be able to rotate locations for safe parking once a month, and each location would then only need to provide space for the program on their property for one month each year. CAPSLO has applied for a Conditional Use Permit to become a Safe Parking Program Administrator that is intended to streamline the process in site selection for operating the program on various sites throughout the community under a rotating model. The proposed program would provide for CAPSLO to continue discussions with various property owners in the community to join the list in providing safe parking opportunities. CAPSLO would remain as the primary operator of the Safe Parking program at each location (Attachment B, Program Description). The Program Description identifies the parameters of the program and establishes a process for when new locations are added to the rotation. When a new location is identified by CAPSLO to be eligible for Safe Parking, CAPSLO will submit a Director’s Action Permit to be reviewed by the Community Development Director in consideration of the new location for consistency with the Safe Parking Regulations. Each location shall comply with all Performance Standards as identified under Section 17.86.230(E) (Attachment C, Safe Parking Program Rules). However, the Director’s Action Permit may establish operating conditions that may be unique to the location to ensure compatibility with surrounding uses or activities. Locations may be removed from the list at any time. This Conditional Use Permit (or Safe Parking Administrator Permit) would allow an approved framework for an effective safe parking program to continue operation in alignment with the City’s Homelessness Response Strategic Plan described further below and approved by City Council in March 2023 in response to the homelessness crisis. 4.1 Safe Parking Program Data The current Railroad Safe Parking Program has proven to be a viable safe parking model, demonstrated through the following successful outcomes. From September 1, 2022, through June 1, 2023, the program has averaged 15 vehicles per night, serving an average of 32 unique individuals every two weeks. Over that time period, the program has facilitated 27 successful housing outcomes and CAPSLO staff have helped reunify three participants with families and assisted seven clients with finding jobs. In the month of May 2023 alone, CAPSLO staff assisted five clients with securing permanent housing. The Safe Parking Program not only meets the immediate and tangible need of providing a safe place for unhoused individuals to park overnight, but it also provides a consistent opportunity for CAPSLO to conduct outreach, provide case management support, and connect individuals with needed resources. Page 413 of 429 Item 4b USE-0304-2023 – CAPSLO Safe Parking Program Administrator Permit Planning Commission Report – July 12, 2023 5.0 PROJECT ANALYSIS The proposed program must conform to the standards and limitations of the Zoning Regulations and Engineering Standards. Staff has evaluated the project’s consistency with relevant requirements and has found it to be in substantial compliance, as discussed in this analysis. 5.1 Consistency with the General Plan The General Plan Land Use Element Table 1 identifies Homeless Shelters and similar services as appropriate within the Public Land Use Designation. Housing Element Policy 8.10 encourages the City to assist the homeless and those at risk of becoming homeless by supporting shelters, temporary housing, and transitional housing. The project is consistent with the General Plan Policies because it provides a form of transitional shelter for individuals and families experiencing homelessness or at risk of becoming homeless. City policies further support homeless services and transitional housing opportunities, especially those located close to major transit, bike, and pedestrian corridors. 5.2 Homelessness Response Strategic Plan The City has established preventing and addressing homelessness as a key priority in alignment with its Major City Goal for Housing and Homelessness and the SLO Countywide Plan to Address Homelessness. According to Point in Time Count Data, the average number of people experiencing homelessness in the City of San Luis Obispo has fluctuated between 482 and 385 since 2015. Of those experiencing homelessness in the City, an average of 37% have been unsheltered, meaning that they reside in places not meant for human habitation including public spaces, vehicles, and abandoned buildings. On March 21, 2023, the City Council adopted the Homelessness Response Strategic Plan, which outlines the City’s role in implementing strategies to prevent homelessness and connect individuals experiencing homelessness to services and housing. One of the goals outlined in the Strategic Plan reads as follows: “Collaborate with the County to develop scalable and replicable programs to connect those experiencing homelessness to a variety of shelter and housing options through timely outreach, and advocate for County implementation of successful programs.” The Safe Parking Program was specifically identified as a key task under the Strategic Plan with the intent of working with the faith-based community to develop safe parking options throughout the community. The proposed Safe Parking Program Administrator Permit is intended to implement the objectives under the Strategic Plan. 5.3 Consistency with the Zoning Regulations In accordance with Zoning Regulations Chapter 17.10. Table 2-1 (Uses Allowed by Zone), safe parking activities are conditionally allowed subject to a Conditional Use Permit. This Safe Parking Program Administrator Permit will serve as the Conditional Use Permit to establish CAPSLO as a Safe Parking Administrator. The review of the specific sites will Page 414 of 429 Item 4b USE-0304-2023 – CAPSLO Safe Parking Program Administrator Permit Planning Commission Report – July 12, 2023 be delegated to the authority of the Community Development Director, rather t han requiring a subsequent Conditional Use Permit for each new site added to CAPSLO’s program. A Director’s Action Permit will be required to ensure that each new location is consistent with Table 2-1 (Uses Allowed by Zone) and Safe Parking Regulations Section 17.86.230(C). Safe Parking Regulations Section 17.86.230 establishes standards required for any Safe Parking Facility within the City. As noted above and within the program description (Attachment B), the applicant agrees to comply with all relevant standards under the Safe Parking Regulations and each new location established pursuant to this Administrator Permit will be evaluated for compliance with those standards through the Director’s Action Permit review. Several factors of the proposed project have been considered and analyzed as part of this Safe Parking Program Administrator Permit for consistency with the Safe Parking Regulations. These factors are identified and discussed below: Number of Vehicles Allowed: The Director’s Action Permit shall establish a maximum number of vehicles parking spaces that may be used for Safe Parking on a case-by-case basis for each specific location. A site plan shall be provided that identifies the specific locations for each safe parking space inclusive of any parking spaces reserved for larger vehicles such as recreational vehicles. Generally, the site plan should provide for gaps between each of the safe parking spaces to provide for some privacy. Hours of Operation: The Director’s Action Permit shall establish hours of operation on a case-by-case basis for each specific location. Hours of operation should generally provide for Safe Parking between 7:00 p.m. to 7:00 a.m. Safe Parking sites may start an hour earlier (6:00 p.m.) to allow participants to check in. Separation Between Facilities: The Director’s Action Permit shall ensure that adequate separation of at least 50 feet is provided between the program boundaries and any property that contains residential uses, in accordance with Section 17.86.230(E)(6). Neighborhood Relations Plan: The City established the Good Neighbor Policy in order to maintain clear expectations between the community and homeless services. As such , CAPSLO has provided a Neighborhood Relations Plan based on the mitigation tools outlined within the Good Neighbor Policy (Attachment D, Neighborhood Relations Plan). The Neighborhood Relations Plan shall apply to each location that is established under the Safe Parking Program Administrator Permit for safe parking facilities. Monitoring and Oversight: The Director’s Action Permit shall provide a Monitoring and Oversight Plan for the Safe Parking area and shall include security measures such as on- site security cameras, routine police surveillance, on-site participant site captains, etc. In addition, CAPSLO will provide a point of contact that program participants and community members may contact via phone or e-mail with any issues or concerns related to the program (Attachment E, Quick Contact Reference Sheet). Restroom, Water and Trash Facility Plan: The Director’s Action Permit shall identify the location and access to any required facilities, such as restrooms, trash receptacles, and Page 415 of 429 Item 4b USE-0304-2023 – CAPSLO Safe Parking Program Administrator Permit Planning Commission Report – July 12, 2023 hand washing stations. Safe Parking locations that provide for more than 10 parking spaces and require temporary facilities should provide for at least two restrooms. 6.0 ENVIRONMENTAL REVIEW The project is intended to serve as a Low Barrier Navigation Center which is an activity exempt from the California Environmental Quality Act (CEQA) by California Government Code Section 65660(b), in accordance with CEQA Guidelines Section 15061(b)(1). The Project also has no potential for causing a significant effect on the environment in accordance with CEQA Guidelines Section 15061(b)(3). Once the Safe Parking Program Administrator Permit is approved, implementation of the plan will be evaluated on a project-by-project basis to determine if any of its components require environmental review under CEQA prior to implementation. 7.0 OTHER DEPARTMENT COMMENTS The project has been reviewed by various City departments and divisions including Planning, Housing & Homelessness, Police, Parking, and Code Enforcement. Comments have been incorporated into the draft resolution as conditions of approval. 8.0 ALTERNATIVES 1. Continue project. An action to continue the item should include a detailed list of additional information or analysis required to make a decision. 2. Deny the project. An action denying the project should include findings that cite the basis for denial and should reference inconsistency with the General Plan, Community Design Guidelines, Railroad District Plan, Zoning Regulations or other policy documents. 9.0 ATTACHMENTS A - Draft PC Resolution B - Program Description C - Safe Parking Program Rules D - Neighborhood Outreach Plan E - Quick Contact Reference Sheet Page 416 of 429 RESOLUTION NO. PC-XXXX-23 A RESOLUTION OF THE CITY OF SAN LUIS OBISPO PLANNING COMMISSION APPROVING A CONDITIONAL USE PERMIT AUTHORIZING CAPSLO AS A SAFE PARKING PROGRAM ADMINISTRATOR FOR THE OPERATION OF A ROTATING SAFE PARKING PROGRAM THAT PROVIDES INDIVIDUALS AND FAMILIES EXPERIENCING HOMELESSNESS A SAFE PLACE TO TEMPORARILY PARK A VEHICLE OVERNIGHT TO FACILITATE THE TRANSITION TO PERMANENT HOUSING; AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED JULY 12, 2023 (USE-0304-2023) WHEREAS, the City Council of the City of San Luis Obispo conducted a web based public hearing on August 18, 2020, adopting Resolution No. 11149 (2020 Series), that authorized the City to establish the Railroad Square Safe Parking Program under the City’s Emergency Proclamation to provide safe shelter options for individuals and families experiencing homelessness during the COVID-19 Pandemic, pursuant to a proceeding instituted by the Emergency Services Director Proclamation No. 5; and WHEREAS, the City Council of the City of San Luis Obispo conducted a web based public hearing on July 6, 2021, adopting Resolution No. 11264 (2021 Series) which consolidated and aligned prior Council emergency actions with revised state orders, and authorized the Community Development Director to establish new Safe Parking locations to provide safe shelter options for individuals and families experiencing homelessness, proceeding the end of the suspension of Municipal Code Chapter 17.86; and WHEREAS, the General Plan 6th Cycle Housing Element includes Goal 1: Safety, to provide safe, decent shelter for all residents) and Goal 8: Special Housing Needs encourage the creation and maintenance of housing for those with special housing needs), with supporting policies and programs that include but are not limited to: assisting those citizens unable to obtain safe shelter on their own, supporting local and regional solutions to homelessness, and assisting the homeless and those at risk of becoming homeless by supporting to encourage the creation of housing development that meets a variety of special needs; and WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California, on March 21, 2023, adopting the Homelessness Response Strategic Plan which outlines the City’s role in implementing strategies to prevent homelessness and connect individuals experiencing homelessness to services and housing. The Safe Parking Program was specifically identified as a key task under the Strategic Plan with the intent of working with the faith-based community to develop safe parking options throughout the community; and WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a web based public hearing on July 12, 2023, pursuant to a proceeding instituted under USE-0477-2022, City of San Luis Obispo, applicant; and Page 417 of 429 Resolution No. PC-XXXX-23 Safe Parking Program Administrator (USE-0304-2023) Page 2 WHEREAS, the Planning Commission of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations by staff, presented at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of San Luis Obispo as follows: SECTION 1. Findings. The Planning Commission hereby grants final approval of the Conditional Use Permit authorizing CAPSLO as a Safe Parking Program Administrator (USE-0304-2023), based on the following findings: 1. As conditioned, the program will not harm the general health, safety, and welfare of people living or working in the vicinity because conditions of approval have been included to ensure compatibility with surrounding uses and provide for the facilitation of participants’ transition to permanent housing. 2. The proposed program is consistent with General Plan Housing Element policies to support local solutions to meet the needs of the homeless (HE 1.7 and 8.11). 3. The proposed program is consistent with the City’s 2023-2025 Major City Goals for (Housing and Homelessness) by providing sustainable safe parking and transitional shelter programs for individuals and families experiencing homelessness in partnership with Community Action Partnership of San Luis Obispo County. 4. The proposed program is intended to implement the objectives under the City’s Homelessness Response Strategic Plan to establish safe parking program options throughout in the community. 5. As conditioned, the proposed safe parking program complies with all provisions of the City’s Safe Parking Ordinance (Municipal Code Chapter 17.86), because each location will be evaluated for consistency with the performance standards and program requirements through a Director’s Action Permit on a case-by-case basis. SECTION 2. Environmental Review. The project is intended to serve as a Low Barrier Navigation Center which is an activity exempt from the California Environmental Quality Act (CEQA) by California Government Code Section 65660(b), in accordance with CEQA Guidelines Section 15061(b)(1). The Project also has no potential for causing a significant effect on the environment in accordance with CEQA Guidelines Section 15061(b)(3). SECTION 3. Review Authority. The Planning Commission hereby delegates review authority to the Community Development Director to authorize new locations to be added to the Rotating Safe Parking Program, through the approval of a site-specific Director’s Action Permit. Page 418 of 429 Resolution No. PC-XXXX-23 Safe Parking Program Administrator (USE-0304-2023) Page 3 SECTION 4. Action. The project conditions of approval do not include mandatory code requirements. Code compliance will be verified through code enforcement after program implementation. The Planning Commission hereby grants final approval to the program with incorporation of the following conditions: Planning Division 1. This Conditional Use Permit shall be subsequently reviewed at a public Administrative Hearing if the City receives substantiated written complaints from any citizen, Code Enforcement Officer, or Police Department employee, which includes information and/or evidence supporting a conclusion that a violation of this Conditional Use Permit, or of City ordinances or regulations or Police Department resources (calls for service) applicable to the property or the operation of the Safe Parking Program, has occurred. At the time of the review, to ensure on-going compatibility of the safe parking activities, the Administrative Hearing Office reserves the authority to elevate the review to the Planning Commission, where conditions of approval may be added, deleted, or modified, or the Conditional Use Permit may be revoked. 2. The applicant shall apply for a Director’s Action Permit for each new location for consideration in the Rotating Safe Parking Program. The Planning Commission has delegated review authority to the Community Development Director for the review of new locations to be added to the Rotating Safe Parking Program through the Director’s Action Permit process. The Director reserves the right to elevate a Director’s Action Permit to the Planning Commission in the event of any potential major policy issue or public controversy that would be more appropriately addressed by the Planning Commission. The Director’s Action Permit shall ensure compliance with all provisions of this Conditional Use Permit, and compliance with Municipal Code Chapter 17.86. 3. The maximum number of vehicles allowed as part of the Safe Parking Program shall be established through each Director’s Action Permit based on each location, the maximum number of vehicles may be unique to each site. 4. The hours of operation for the Safe Parking Program shall be limited to 7:00 p.m. to 7:00 a.m., daily, with program check-in starting no earlier than 6:00 p.m. unless otherwise established through the Director’s Action Permit. 5. Prior to applying for a Director’s Action Permit, the program administrator shall ensure that adequate separation of at least 50 feet is provided between the safe parking site and any property that contains residential uses, in accordance with Municipal Code Section 17.86.230(E)(6). 6. The program administrator shall implement the Neighborhood Relations Plan at each location within the Safe Parking Program (Exhibit A), any changes to the Neighborhood Relations Plan shall be subject to the satisfaction of the Community Development Director. Page 419 of 429 Resolution No. PC-XXXX-23 Safe Parking Program Administrator (USE-0304-2023) Page 4 7. The program administrator shall provide a Monitoring and Oversight Plan with each Director’s Action Permit application in consideration of any new locations within the Safe Parking Program. The provisions of the Monitoring and Oversight Plan may be unique based on the program site location and shall be subject to the satisfaction of the Community Development Director and the Police Chief. 8. The program administrator shall provide or ensure access to water, restrooms and trash facilities for participant use during hours of operation of the program at all locations within the program. Indemnification 9. The applicant shall defend, indemnify and hold harmless the City and/or its agents, officers and employees from any claim, action or proceeding against the City and/or its agents, officers or employees to attack, set aside, void or annul, the approval by the City of this project, and all actions relating thereto, including but not limited to environmental review (“Indemnified Claims”). The City shall promptly notify the applicant of any Indemnified Claim upon being presented with the Indemnified Claim and the City shall fully cooperate in the defense against an Indemnified Claim. On motion by Commissioner ___________, seconded by Commissioner _____________, and on the following roll call vote: AYES: NOES: REFRAIN: ABSENT: The foregoing resolution was passed and adopted this _______ day of _________, 2023. __________________________ Tyler Corey, Secretary Planning Commission Page 420 of 429 Safe Parking Program Administrator Permit Project Description A. Purpose and Intent. The Safe Parking Program Administrator Permit will provide homeless individuals and families with vehicles a safe place to temporarily park overnight and helps to facilitate the transition to permanent housing. These standards and requirements are intended to ensure that safe parking facilities will be compatible with surrounding uses and effective at facilitating participants’ transition to permanent housing. B. Permit Required. The establishment of any safe parking site shall require a Director’s Action Permit approval where allowed, consistent with Municipal Code Chapter 17.10, Table 2-1: Uses Allowed by Zone. C. Accessory Use in Residential Zones. If a site is proposed within the R-1, R-2, R-3, and R-4 zones, safe parking will only be allowed when accessory to a public assembly or religious assembly facility. Safe parking is prohibited as a primary use in the R -1, R-2, R-3, and R-4 zones and in all applicable zones on properties that contain residential uses as the primary use. D. Application Requirements. Whenever CAPSLO (or, a property owner who is affiliated with CAPSLO) submits a Director’s Action Permit application for consideration under the Safe Parking Program Administrator Permit, as a part of the application, sufficient information shall be submitted to the Community Development Department to determine whether the proposed safe parking facility complies with the provisions of the Municipal Code Chapter 17.86 (Safe Parking Regulations). In addition to the required Director’s Action Permit application checklist items, the application will include the following: 1. Site plan indicating the location of trash and recycling facilities, water, restroom facilities, exterior light fixtures, location and distances to residential properties, public transportation, and location of designated overnight parking spaces. 2. Hours of operation. 3. Monitoring and Oversight Program Plan. 4. Neighborhood Relations Plan. 5. Sufficient information to determine that the property owner is affiliated with CAPSLO to manage the site and meet the performance standards identified in Safe Parking Regulations. 6. Any other information the Director may determine is necessary to ensure compliance with the provisions of the Safe Parking Regulations. E. Performance Standards. Page 421 of 429 1. Social Services Provider. CAPSLO has been funded by the City and County to provide homeless day and sheltering services for approximately 20 years. In addition, CAPSLO has provided case management services to homeless individuals and families for over 10 years. 2. Case Management. CAPSLO will ensure that all Safe Parking Program participants are required to be enrolled in case management to facilitate the transition to more permanent housing. 3. Background Check. CAPSLO will ensure that all Safe Parking Program participants are required to submit to a background check (see CAPSLO Safe Parking Program Screening form). 4. Restroom, Water and Trash Facilities. The City of San Luis Obispo will ensure that restrooms, water, and trash facilities will be provided for evening use, and that regular trash and restroom maintenance is provided. 5. Residency Preference. CAPSLO will ensure that preference is given to local residents (with proof of residency in the County for a minimum period of six months within the last two years).Residency preferences will be verified during the case management intake process. 6. Buffer from Residential Use. CAPSLO will ensure that the safe parking facilities are located at least 50 f eet from the nearest property which contains residential uses. 7. Authorized Vehicles Only. CAPSLO will ensure that only vehicles registered in the program are parked overnight during the program hours (one vehicle per program participant at the site). 8. Participant Information. CAPSLO will maintain an updated roster of names and vehicle numbers of all participants who are authorized to park overnight, the roster will be located at the 40 Prado Homeless Services Center office. 9. Written Agreement with Participants. Only participants who have entered into a written agreement with CAPSLO shall be allowed to use parking spaces overnight. The written agreement between CAPSLO and participants shall include, but not limited to, the following terms and conditions: a. Only one vehicle is allowed per participant. b. At least one participant per vehicle shall possess a current driver’s license, vehicle registration, and insurance for the vehicle that will be parked overnight. CAPSLO will keep a copy of all three on record. c. Vehicles may only be occupied by participants and approved registered household members. Guests shall not be allowed. d. Participants shall not use or possess any illegal drugs or alcohol either on their person or in their vehicle. e. Participants shall not use or possess any weapons or firearms of any kind in program vehicles. Page 422 of 429 f. No fires of any kind shall be allowed. g. No music may be played that is audible outside participants’ vehicles. h. No cooking or food preparation shall be performed outside of the participants’ vehicles. Cooking inside vehicles is prohibited unless the vehicle was manufactured with cooking appliances. i. Camping tarps or equipment beyond the participant’s vehicle are prohibited. j. Participants shall maintain control of animals. Animals shall be kept on a leash at all times and animal waste shall be picked up immediately and disposed of properly. k. Participants shall not dump sewage or other waste fluids or solids, deposit excreta outside a vehicle, or park vehicles that leak excessive fluids (i.e., gasoline, transmission or radiator fluid, or engine oil). F. Director’s Action Permit Considerations. Items to be determined by the Community Development Director as part of each Director’s Action Permit review process on a case-by-case basis shall include, but are not limited to, the following: 1. Number of Vehicles Allowed. The total number of vehicles allowed at each safe parking facility location. 2. Hours of Operation. The days and hours of safe parking facility operation. 3. Separation between Facilities. Sufficient distance between existing residential properties and proposed safe parking facilities. 4. Neighborhood Relations Plan. A neighborhood relations plan shall be provided for each safe parking facility location to address any complaints in a timely manner, including consistency with any adopted good neighbor policy. 5. Monitoring and Oversight. Monitoring and oversight shall be provided during safe parking facility hours. 6. Restroom, Water and Trash Facility Plan. A restroom, water and trash facility plan shall be provided and include the location, hours of availability and maintenance program for site facilities. G. Revocation of a Permit. The Director’s Action Permits can be referred to the Planning Commission for reconsideration if determined by the Director upon receipt of substantiated written complaints from any citizen, Code Enforcement Officer, or Police Department Officer, which includes information and/or evidence supporting a conclusion that a violation of the Conditional Use Permit, or of City ordinances or regulations applicable to the property or operation of the facility, has occurred. At the time of review, to ensure compliance with applicable laws and conditions of Director’s Action Permit, conditions of approval may be added, deleted, modified, or the Director’s Action Permit may be revoked. Page 423 of 429 Page 424 of 429 Page 1 of 2 V4. Current as of 7/1/23 Homeless Services Division – The City of San Luis Obispo Safe Parking Program The City of San Luis Obispo Safe Parking Program (SLO-SPP) is a partnership between the Community Action Partnership of San Luis Obispo (CAPSLO) and the City of San Luis Obispo (SLO). Only participants who have entered into a behavior contract with a social service provider shall be allowed to use parking spaces overnight. By reviewing this document with CAPSLO staff and signing it, you agree to abide by these program guidelines. You are welcome to a copy of this document at any point while accessing services here. The behavior contract between the social service provider and the participant shall include, but not be limited to, the following terms and conditions: 1. Authorized Vehicles Only. Parking check-in is from 6 pm – 7 pm nightly. Only vehicles registered in the program shall be allowed to park overnight during program hours. No detached trailers will be allowed. SLOPD may also drive through the site between 7 pm and 7 am. a. Only one vehicle is allowed per participant (case-by-case-exceptions to this must be approved by CAPSLO); Vehicles may only be occupied by participants and approved registered household members; Vehicles must be parked within a safe parking spot and not block the driving area of the lot or take up multiple spots; Guests shall not be allowed. b. No cooking or food preparation shall be performed outside of the participants’ vehicles. Cooking inside vehicles is prohibited unless the vehicle was manufactured with cooking appliances; Camping tarps or equipment beyond the participants’ vehicles are prohibited. 2. Restroom, Trash & Water. Restrooms, a trash bin, and a hand washing station shall be provided, maintained, and accessible to participants during safe parking facility hours. It is the responsibility of participants to remove all trash from their space upon leaving. No trash shall be left in the parking lot or around vehicles. a. Participants shall not dump sewage or other waste fluids or solids, deposit excreta outside a vehicle, or park vehicles that leak excessive fluids (i.e., gasoline, transmission or radiator fluid, or engine oil). 3. Identification, Insurance, and Criminal Background: All participants must have auto registration and insurance within the last 12 months. Participants must have a current form of ID, with priority given to in-city residents. CAPSLO can assist with payment on insurance and registration and will provide a DMV discount form if the participant is willing and eligible fo r case management services. A 290/Megan's law check (Registered Sex Offender Registry) must be comple ted for all participants; services cannot be provided for those with sex offenses in their background. 4. Safe Space. All participants are expected to maintain a safe and respectful environment. Participants shall not use or possess any illegal drugs or alcohol on their person or in their vehicle; Participants shall not use or possess any weapons or firearms of any kind in program vehicles; No fires of any kind shall be allowed; No physical violence of any kind; No music may be played that is audible outside participants’ vehicles; SLO City has a noise ordinance in effect beginning at 10 pm - you are beholden to that ordinance. Initials ___________ a. Participants shall maintain control of animals. Animals shall be kept on a leash or lead at all times, and a nimal waste shall be picked up immediately and disposed of properly. 5. Good Neighbor Policy. All SLO-SPP participants must abide by our Good Neighbor Policy (GNP). GNP includes the following: Vehicles shall maintain a minimum buffer of fifty feet from any property that contains residential use; All vehicles and bicycles must be out of the neighborhood and not encamped (defined as a 1/2 mile radius from the SLO-SPP site) between 7 am - 6 pm; You, your vehicle, and your belongings must leave the area/neighborhood when you do; Do not park your vehicle (of any type) or bicycle, on the property of any local business (defined as a 1/2 mile radius from the SLO-SPP site). Initials ___________ a. All SLO-SPP Participants must maintain safe, respectful, and courteous all neighbors, fellow SLO-SPP participants, and CAPSLO staff/volunteers; they should expect this, in return, from all parties mentioned above. Initials _______ Page 425 of 429 Page 2 of 2 V4. Current as of 7/1/23 6. Parker Information. CAPSLO shall maintain a roster of each parker authorized to park overnight. All participants will also be offered to complete the Coordinated Entry Assessment to gather information about their current situation, enroll in Case Management, and allow for referrals to appropriate agencies within the community. 7. Case Management: All SLO-SPP participants automatically enrolled in housing-focused outreach case management (CM). CAPSLO uses a client-centered approach to its CM and will work with participants on their goals to achieve more stable housing. If participants are interested, outreach case managers will be available to transition participants to the Prado Homeless Services Center (Prado HSC) Safe Parking Program (PSPP) for longer-term parking & more intensive CM. All participants will be given information on community resources and encouraged to use the Prado HSC Access Center. Participants can access services, including showers, laundry, meals, shelter beds, and CHCC primary care, provided they can receive services at Prado HSC. 8. Emergencies: In cases of life-threatening emergencies, medical emergencies, or extreme circumstances, please call SLO PD Emergency (911); If there is a crisis that does not amount to an emergency as outlined above (e.g., someone who is using the parking lot that is being disruptive or is not registered with CAPSLO) call Non -Emergency SLOPD between 7 pm - 7 am: 805.781.7312. Please also follow up with CAPSLO staff/volunteers during check -in/out times. Initials ___________ 9. Site Captain: In the Spirit of the CAPSLO values of inclusion and self-sufficiency, this program is run in PARTNERSHIP with participants and the unhoused community. CAPSLO designates a participant who has been consistent with their enrollment, has shown initiative with their desire to enroll in case management, and has embodied the spirit of shared respect and responsibility as the designated Site Captain. The Site Captain supports staff in maintaining the site, which includes moving the barricades, monitoring the bathrooms and trash, and communicating with CAPSLO on any site issues. This participant receives compensation for their efforts by CAPSLO and is a fully volunteer-based role in the program. Every month, the role may shift depending on CAPSLOs, the program’s, or the participant’s needs. 10. Rule Violations & Paneling: For violations of any of the site rules and guidelines, CAPSLO will issue you a Rule Notification and record all incidents on site within the CAPSLO Database. CAPSLO may ask you to leave and submit a panel request for reentry into SLO-SPP services if any of the following occur: Initials ___________ a. Repeatedly violating the guidelines and not taking corrective suggestions from staff. b. Violence or threats towards staff, volunteers, neighbors, or other guests. c. Breaking another guest's confidentiality. d. Theft or destruction of property on-site or in the surrounding neighborhood; Acts of vandalism, disruptive behavior, stealing, or violence to nearby businesses or residences. e. Conducting a business out of RRSP, legal or illegal. f. Any other actions or behaviors have been deemed a threat to their safety and health or others. I have read and agree to abide by the above agreement for CAPSLO - City of San Luis Obispo Safe Parking Program: Safe Parker Name (Print): Date: Safe Parker (Signature): Staff Signature: Date: Page 426 of 429 COMMUNITY ACTION PARTNERSHIP OF SAN LUIS OBISPO COUNTY NEIGHBORHOOD RELATIONS PLAN In order to mitigate potential impacts of the Safe Parking Program activities, Community Action Partnership of San Luis Obispo County (CAPSLO) will implement the following processes/procedures: A. CAPSLO will provide various methods in which the community may contact the organization. During business hours (Monday through Friday, 8am-5pm) concerned community members can contact the CAPSLO administrative office to comm unicate any concerns they may have. After business hours, CAPSLO maintains a confidential hotline that can accessed via telephone (805.549.6899) or email (hotline@capslo.org). These contacts are posted on the CAPSLO website (under Contact Us). All concerns are given to, and reviewed by, the Director of Community Programs, Chief Operating Officer (COO) or Chief Executive Officer (CEO) and are promptly (within 24 business hours) addressed. B. All concerns or complaints will be documented, with copies given to the Director of Community Programs, Director of Homeless Services, and the COO or CEO, who review, contact the complainant and address the issue within 24 business hours. C. All participants within the Safe Parking Program must initial and sign the Program Rules which advises participants, in writing, of their obligation to comply with applicable laws and established protocols which address and prevent repeated violation of laws, which have adverse neighborhood or community impacts. D. CAPSLO staff is provided with information pertaining to emergency contact procedures during initial training. Police and/or Fire are always contacted in an emergency. E. All host site facilities will undergo in-depth inspections by the facility staff, CAPSLO, and the City of San Luis Obispo to determine program parameters and to identify any issues or needs. CAPSLO will conduct a monthly walk-through of the facility to identify and address all issues. . Emergency issues will be dealt with immediately. All other facility maintenance needs will be addressed within 90 days. F. The project site will provide a Monitoring and Oversight Plan to address security concerns and ensure adequate outdoor lighting for the Safe Parking Program location. G. Participants of the Safe Parking Program who are denied or suspended from the program are provided with applicable resources and referrals for services offered within the City and County. H. CAPSLO will mail all property owners and tenants within a 300-foot radius their contact information should any neighbor have concerns regarding the Safe Parking Program. In the case any changes occur to the Safe Parking Program, neighboring property owners and tenants within a 300-foot radius will be notified. I. CAPSLO will meet whenever needed and requested by the City and/or other community groups to review reports, issues and policies. Page 427 of 429 Page 428 of 429 HOMELESSNESS RESPONSE RESOURCES: NEIGHBORS OF SAFE PARKING PROGRAM FOR ISSUES RELATED TO ILLICIT OR THREATENING ACTIVITY Please call 911 FOR ISSUES RELATED TO TRESPASS ON PRIVATE PROPERTY Please file a PC 602 Form and/or call SLO Police Department for enforcement FOR ISSUES RELATED TO MENTAL HEALTH & SKILLED OUTREACH Please call non-emergency dispatch (805) 781-7312 to request one of the following units: Mobile Crisis Unit – EMT and Case Worker Community Action Team – Police Officer and Case Worker FOR ISSUES AT THE SAFE PARKING SITE DURING PROGRAM HOURS 7PM – 7AM Please call Community Action Partnership of San Luis Obispo (CAPSLO) M-F 9am-5pm: (805)544-4004 Weekends & After Hours: (805)549-6899 FOR ISSUES RELATED TO PARKING ENFORCEMENT/OVERSTAY AT THE SAFE PARKING Please call SLO City Parking Enforcement: (805)781-7230 FOR ISSUES RELATED TO DUMPSTER/PORTA POTTY MAINTENANCE AT THE SAFE PARKING SITE Please call SLO City Homelessness Response Manager, Daisy Wiberg: (805) 781-7025 FOR CITY OF SAN LUIS OBISPO HOMELESSNESS RESPONSE RESOURCES Please visit slocity.org/homelessness for more information on resources and City efforts to prevent and address homelessness. FOR ALL OTHER HOMELESSNESS RESPONSE ISSUES OR QUESTIONS Contact Daisy Wiberg, Homelessness Response Manager, with any additional questions or concerns: dwiberg@slocity.org (805)781-7025 Page 429 of 429 Planning Commission Hearing July 12, 2023 ➢Critical Need: Designated safe parking locations for individuals living in their vehicles ➢Successful Model: Railroad Safe Parking Program ➢Housing Outcomes: 34 individuals or households transitioned into permanent housing ➢Objective: Establish a Safe Parking Administrator Permit to operate a Rotating Safe Parking Program that provides individuals and families experiencing homelessness a safe place to temporarily park a vehicle overnight to facilitate the transition into permanent housing. Adopt the Draft Resolution approving CAPSLO to operate a rotating safe parking program throughout the community, based on findings and subject to conditions of approval. On August 18, 2020, the City Council adopted a resolution affirming the actions of the Emergency Services Director by Emergency Services Director Proclamation No. 5, which include specific direction regarding Safe Parking. “The Director is hereby authorized to administratively allow for the temporary expansion of the existing permitted operation for Safe Parking located at 40 Prado Road at that location or at any other location authorized by the Emergency Services Director within the City” On July 6, 2021, the City Council consolidated and aligned prior emergency actions with revised state orders, to support continued protections for public health, safety and welfare, as well as economic recovery. “Any and all provisions of Municipal Code Chapter 17.86, or contract issued to any current homeless or supportive services provider permitted by the City, are hereby suspended to the extent that such provisions would otherwise limit or prevent the expansion by such party of safe parking facilities within the City, until 180 days following the end of the declared City, County and State emergency declarations.” The Council Resolution describes the Community Development Director’s authority to immediately allow for the establishment and operation of new Safe Parking locations by the City or a third-party non-profit partner. “The Director is hereby authorized to immediately allow for the establishment and operation of new Safe Parking locations by the City and/or third-party non- profit partner, upon submittal of a complete Planning Application for a Conditional Use Permit demonstrating compliance with Municipal Code Chapter 17.86.” ➢Who: CAPSLO has applied to become a Safe Parking Program Administrator ➢What: The Safe Parking Program Administrator will provide homeless individuals and families that own vehicles a safe place to temporarily park overnight to help facilitate the transition to permanent housing. ➢Where: The establishment of any safe parking site shall require a Director’s Action Permit approval. Each location shall comply with the Safe Parking Regulations. ➢How: CAPSLO would remain as the primary operator of the Safe Parking program at each location. ➢Participants of the program regardless of the location will be required to; ➢Be enrolled in case management ➢Pass a background check ➢Enter into an agreement to follow all terms and conditions ➢The Agreement shall include the following terms; ➢Limited to one vehicle per participant (no guests) ➢Current driver’s license and vehicle registration ➢No alcohol/drugs/weapons/fires allowed on premises ➢No music that is audible outside of a personal vehicle ➢Keeping the site in a clean and orderly state ➢CAPSLO will implement a Neighborhood Relations Plan for each location; ➢Mail all neighboring property owners and tenants relevant contact information should any neighbor have concerns regarding the Safe Parking Program. ➢Document all concerns or complaints and address the issue within 24 business hours. ➢Staff will be trained and provided with information pertaining to emergency procedures. ➢Police and/or Fire are always contacted in an emergency. ➢All host site facilities will undergo in-depth inspections to identify any issues or needs. ➢Upon request by the City, CAPSLO will meet with neighborhood groups to review reports, issues and policies. ➢Santa Barbara County – New Beginnings ➢154 parking spaces ➢26 parking lots ➢Santa Clara County – MOVE Mountain View ➢7 parking lots ➢City of Fremont ➢5 faith-based host sites Adopt the Draft Resolution approving CAPSLO to operate a rotating safe parking program throughout the community, based on findings and subject to conditions of approval.