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HomeMy WebLinkAbout06-14-2023 PCC Minutes 1 Promotional Coordinating Committee Minutes June 14, 2023, 5:30 p.m. Council Hearing Room, 990 Palm Street, San Luis Obispo Promotional Coordinating Committee Present: Committee Member Clint Pearce, Committee Member John Thomas, Committee Member Anni Wang, Vice Chair Lori Lerian, Chair Samantha Welch Promotional Coordinating Committee Absent: Committee Member Maureen Forsberg, Committee Member Robin Wolf City Staff Present: Tourism Manager Molly Cano, Tourism Analyst Jacqui Clark- Charlesworth, City Clerk Teresa Purrington _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Promotional Coordinating Committee was called to order on June 14, 2023 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Chair Welch. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: None --End of Public Comment-- 3. CONSENT Motion By Vice Chair Lerian Second By Committee Member Thomas To approve Consent Items 3a through 3f. Ayes (5): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Vice Chair Lerian, and Chair Welch Absent (2): Committee Member Forsberg, Committee Member Wolf CARRIED (5 to 0) 2 3.a MINUTES OF THE REGULAR MEETING ON MAY 10, 2023 3.b 2022-23 COMMUNITY PROMOTION BUDGET REPORT 3.c SLO CHAMBER MONTHLY PUBLIC RELATIONS REPORTS 3.d SLO CHAMBER VISITOR CENTER REPORTS 3.e SLO CHAMBER GIA SUPPORT REPORTS 3.f TRANSIENT OCCUPANCY TAX (TOT) REPORT 4. PRESENTATIONS 4.a PUBLIC RELATIONS MONTHLY ACTIVITY UPDATE Hollie West, SLO Chamber presented the Public Relations monthly activity update. ACTION: No action taken on this item. 5. BUSINESS ITEMS 5.a SUPPORT LOCAL VIDEO PROJECT PROPOSAL Ashley Scarcella, Verdin Marketing, provided a presentation on the comprehensive neighborhood video. The committee discussed the desire to have multiple voices representing the different neighborhoods rather than a solitary voice. Public Comment None --End Public Comment-- Motion By Vice Chair Lerian Second By Committee Member Pearce To approved the proposal for the comprehensive neighborhood proposal in an amount of $11,000. Ayes (5): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Vice Chair Lerian, and Chair Welch Absent (2): Committee Member Forsberg, Committee Member Wolf CARRIED (5 to 0) 3 5.b FY 22-23 COMMUNITY PROMOTIONS BUDGET STATUS Tourism Manager Molly Cano provided the Committee with the status of the 22-23 budget. Public Comment None --End Public Comment-- Motion By Committee Member Wang Second By Vice Chair Lerian To prepay the media monitoring contract in the amount of $3,700. Ayes (5): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Vice Chair Lerian, and Chair Welch Absent (2): Committee Member Forsberg and Committee Member Wolf CARRIED (5 to 0) 5.c FY 23-24 COMMUNITY PROMOTIONS PROGRAM BUDGET The Committee discussed the budget allocations for FY 23-24. Public Comment None --End Public Comment-- Motion By Committee Member Thomas Second By Committee Member Pearce To approve the budget for FY 23-24 Community Promotions Program budget. Ayes (5): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Vice Chair Lerian, and Chair Welch Absent (2): Committee Member Forsberg and Committee Member Wolf CARRIED (5 to 0) 4 5.d PCC CONTRACT APPROVALS Public Comment None --End Public Comment-- Motion By Vice Chair Lerian Second By Committee Member Wang To approve the contracts for SLO Chamber Visitors Services, SLO Chamber Public Relations, and SLO Chamber Grant Promotion Support. Ayes (5): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Vice Chair Lerian, and Chair Welch Absent (2): Committee Member Forsberg, Committee Member Wolf CARRIED (5 to 0) 6. PCC LIAISON REPORTS AND COMMUNICATION 6.a GIA LIAISON REPORT – Liaison Assignments No reports. 6.b COMMITTEE OUTREACH UPDATE – Committee Report Committee Member Thomas attended the first Monday Meet-up. 6.c TBID BOARD REPORT – TBID Meeting Minutes of May 10, 2023 The meeting was canceled due to a lack of a quorum. Committee Member Pearce provided an update on items the TBID has been working on. 6.d TOURISM PROGRAM UPDATE – Staff Report Tourism Manager Molly Cano provided an update on the Tourism Program. 7. ADJOURNMENT The meeting was adjourned at 6:22 p.m. The next Regular Meeting of the Promotional Coordinating Committee is scheduled for July 12, 2023 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY PROMOTIONAL COORDINATING COMMITTEE: 07/12/2023