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HomeMy WebLinkAbout07-12-2023 PCC Minutes 1 Promotional Coordinating Committee Minutes July 12, 2023, 5:30 p.m. City Hall, 990 Palm Street, San Luis Obispo Promotional Coordinating Committee Present: Member Clint Pearce, Member John Thomas, Member Anni Wang, Member Robin Wolf, Vice Chair Lori Lerian, Chair Samantha Welch Promotional Coordinating Committee Absent: Member Maureen Forsberg City Staff Present: Tourism Manager Molly Cano, Tourism Analyst Jacqui Clark- Charlesworth, City Clerk Teresa Purrington _____________________________________________________________________ 1. CALL TO ORDER A Regular Meeting of the San Luis Obispo Promotional Coordinating Committee was called to order on July 12, 2023 at 5:28 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Chair Welch. 2. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA Public Comment: None --End of Public Comment-- 3. CONSENT Motion By Committee Member Thomas Second By Committee Member Wang To approve Consent Items No. 3a. through 3g. Ayes (6): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Committee Member Wolf, Vice Chair Lerian, and Chair Welch Absent (1): Committee Member Forsberg CARRIED (6 to 0) 2 3.a MINUTES OF THE REGULAR MEETING ON JUNE 14, 2023 3.b 2022-23 COMMUNITY PROMOTION BUDGET REPORT 3.c 2023-24 COMMUNITY PROMOTIONS BUDGET REPORT 3.d SLO CHAMBER MONTHLY PUBLIC RELATIONS REPORT 3.e SLO CHAMBER VISITOR CENTER REPORT 3.f SLO CHAMBER GIA SUPPORT REPORT 3.g TRANSIENT OCCUPANCY TAX (TOT) REPORT 4. PRESENTATIONS 4.a SLO CHAMBER FY 22-23 ANNUAL REPORT SLO Chamber representative Hollie West presented the Q4 and annual report on the Public Relations, Visitor Services and GIA contract activities during FY 22-23. Public Comment: None --End of Public Comment-- No action taken on this item. 4.b SUPPORT LOCAL PROGRAM FY 22-23 ANNUAL REPORT Verdin representatives Allie Rohlfs and Ashley Scarcella presented the Q4 and FY 22-23 year-end report on the Support Local marketing activities, and the scope of work for the FY 23-24 program. Public Comment: None --End of Public Comment-- No action taken on this item. 4.c PUBLIC ART PROMOTION QUARTER REPORT Verdin representatives Allie Rohlfs and Ashley Scarcella presented the Public Art Promotion activities for the quarter, and updates on the next quarter activities. Public Comment: None --End of Public Comment-- No action taken on this item. 3 5. BUSINESS ITEMS 5.a CULTURAL GIA GRANT RECOMMENDATIONS Tourism Manager Molly Cano and GIA subcommittee member(s) presented the grant recommendations for the committee's review and responded to questions. There was extensive discussion by the committee on various pending grant recommendations from the subcommittee. Public Comment: None --End of Public Comment-- Motion By Committee Member Wolf Second By Committee Member Pearce Approve the Cultural Grants in Aid funding recommendations outlined below: Organization Name Event Name PCC Decision RACE Matters SLO County Belonging 2023: Braiding Water Yes Central Coast Shakespeare Festival Love's Labor Lost Yes Orchestra Novo Orchestra Novo Goes Hollywood, Pops ON The Sequel Yes SLO Symphony SLO Symphony 2023-2024 Classics Season Yes Festival Mozaic Mozart in the Mission Yes Central Coast Roller Derby (CCRD, Inc.) Central Coast Roller Derby 2023 Home Bouts Yes Downtown SLO 27th Annual Concerts in the Plaza Yes San Luis Obispo Master Chorale Chants Encounter; Holiday Festival; All-Night Vigil Yes SLO Overdose Awareness Day SLO Overdose Awareness Day Yes Hospice SLO County Light Up A Life Yes NAMI - SLO County Chapter Community-Based Policing Forum No The SLORoll Community Initiative, Inc. Community Skate Park No Five Cities Diversity Coalition Dba Diversity Coalition SLO County Fostering Understanding No San Luis Obispo County Arts Council Open Studios Art Tour No Lumina Alliance Lumina Alliance's Fall Family Festival & Walk for Survivors No Meals That Connect Summer Smash for Seniors No 4 5.b CULTURAL ARTS & COMMUNITY PROMOTIONS GRANT PROGRAM Tourism Manager Molly Cano presented the final documents and timeline for the CACP Grant Program. It was decided the score card will go to the review subcommittee first and then the full committee. The review subcommittee consists of Chair Welch, Vice Chair Lerian and Member Thomas. Public Comment: None --End of Public Comment-- No action taken on this item. 5.c PCC ANNUAL PROGRAM PLANNING The committee reviewed projects, timeline and priorities for the coming FY. There is the potential to create a new banner for Independence Day as part of the banner project program. Staff will bring back more information at a future meeting. Public Comment: None --End of Public Comment-- No action taken on this item. 5.d ARTS & HUMANITIES MONTH PLANNING Tourism Manager Molly Cano presented background on Arts and Humanities Month in October and the opportunity to create a program that will engage locals and visitors with various arts and cultural experiences. In addition to the program, there is an opportunity to bring back a version of Plaza Pop-Ups with a piano in the Plaza for the duration of the month. Public Comment: None --End of Public Comment-- Motion By Vice Chair Lerian Second By Committee Member Wolf To allocate up to $25,000 for the passport program and up to $10,000 for the Piano in the Plaza activation. 5 Ayes (6): Committee Member Pearce, Committee Member Thomas, Committee Member Wang, Committee Member Wolf, Vice Chair Lerian, and Chair Welch Absent (1): Committee Member Forsberg CARRIED (6 to 0) 6. PCC LIAISON REPORTS AND COMMUNICATION 6.a GIA LIAISON REPORT – Liaison Assignments Member Wang attended the Climate Action meeting. 6.b COMMITTEE OUTREACH UPDATE – Committee Report None 6.c TBID BOARD REPORT – TBID Special Meeting Minutes: June 28, 2023 Member Pearce provided an update on the TBID meetings on June 28, 2023 and July 12, 2023 6.d TOURISM PROGRAM UPDATE – Staff Report Tourism Manager Molly Cano provided an update on the Tourism program. 7. ADJOURNMENT The meeting was adjourned at 7:49 p.m. The next Regular Meeting of the Promotional Coordinating Committee is scheduled for September 13, 2023, at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo. _________________________ APPROVED BY PROMOTIONAL COORDINATING COMMITTEE: 09/13/2023