HomeMy WebLinkAboutItem 5c. Approve the Schedule of City Council Meetings for 2024Item 5c
Department: Administration
Cost Center: 1021
For Agenda of: 11/14/2023
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: APPROVE THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2024
RECOMMENDATION
Adopt the proposed 2024 Regular City Council Meeting Schedule with meetings normally
held on the first and third Tuesday of every month, with the following exceptions:
1.Reschedule the Regular City Council meeting of January 2 to January 9, 2024; and
2.Reschedule the Regular City Council meeting of January 16 to January 23, 2024; and
3.Cancel the Regular City Council meetings of August 6, and December 17, 2024; and
4.Reschedule the Regular City Council meeting of November 5 to November 12, 2024.
POLICY CONTEXT
The recommended action follows previously established practices for canceling and
rescheduling meetings.
DISCUSSION
The City Council’s regular meetings are scheduled for the first and third Tuesday of every
month pursuant to Section 1.1.2.1 of the Council Policies and Procedures. The proposed
2024 meeting schedule is provided for Council consideration (Attachment A).
Summer and Winter Council Meeting Schedule
Since 1994, it has been the practice of the City Council to cancel a regular meeting in the
months of August and December. This practice allows the Council an opportunity to plan
vacations, reduce meeting absences and maximize public participation. Historically, the
first meeting in August has been canceled and, when the second meeting in December
falls close to the holidays, the second meeting in December has been canceled.
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Item 5c
The draft schedule proposes to cancel the first meeting in August and the second meeting
in December. In addition, due to the first meeting in January falling so close to the New
Year’s Day holiday, staff is proposing to reschedule the January 2nd regular meeting to
January 9th. Subsequently, the second meeting in January also falls close to a holiday,
Martin Luther King Jr. Day, therefore staff proposes to reschedule the January 16th regular
meeting to January 23rd.
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public
comment can be provided to the City Council through written correspondence prior to the
meeting and through public testimony at the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year:
Funding Identified:
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Other:
Total $ $ $ $
There are no fiscal impacts associated with approving the Council meeting dates for 2024
as all expenditures related to the meetings are accounted for in the annual budget
appropriation.
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Item 5c
ALTERNATIVES
1. Council could choose to not reschedule the first meeting in January.
2. Council could choose to not reschedule the second meeting in January.
3. Council could choose not to cancel the first meeting in August and the second meeting
in December.
ATTACHMENTS
A – Draft 2024 City Council Meeting Calendar
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Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 1 2 3 1 2
7 8 9 10 11 12 13 4 5 6 7 8 9 10 3 4 5 6 7 8 9
14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16
21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23
28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30
31
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 1 2 3 4 1
7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15
21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22
28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
30
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14
14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21
21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28
28 29 30 31 25 26 27 28 29 30 31 29 30
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6 7
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21
20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28
27 28 29 30 31 24 25 26 27 28 29 30 {42}29 30 31
City Council Meeting Schedule
December
July August
April May June
Re-scheduled Regular
January February March
Regular Meetings
Recommend Cancellation
Holidays
September
2024
October November
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