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HomeMy WebLinkAbout04/13/1993, Item C1 Draft Minutes Review DRAFT CATEo.�....�_ MINUTES DA REGULAR MEETING OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, FEBRUARY 2, 1993 - 7:00 PM Draft Minutes COUNCIL CHAMBERS - CITY HALL- 990 PALM STREET SAN LUIS OBISPO, CALIFORNIA �O be approved r Council Meeting ROLL CALL - Council Members Present: Council Members Penny Rappa, Dave Romero, Allen K. Settle, Vice Mayor Bill Roalman, and Mayor Peg Pinard Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative Officer; Jeff Jorgensen, City Attorney; Diane Gladwell, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas;Community Development Director;Bill Statler,Finance Director; Ann Slate,Personnel Director;Jim Gardiner,Police Chief;Jim Stockton, Recreation Director PUBLIC COMMENT PERIOD i` P.C.1. Sonia Fiorenza, President of the American Marketing Association of Cal Poly, spoke about the many community events they had contributed to and offered to help with various marketing projects. P.C.2 Rob Rossi,850 Buchon St.and representing the Islay Hill project; requested that an extension of his final map be placed on the agenda for Saturday,February 6, 1993. Council directed staff to do so by general consent. CONSENT AGENDA Moved by Settle/Romero to approve the Consent Calendar as recommended by the City Administrative Officer; motion carried (5-0). C-1 COUNCIL MINUTES Council considered the minutes of Tuesday, December 15, 1992.at 7:00 p.m. Moved by Settle/Romero to approve the minutes as amended; motion carried (5-0). C-2 CONTRACT PAY ESTIMATES Council considered contract pay estimates and change orders. Moved by Settle/Romero to approve and order paid; motion carried'(5-0). i City Council Meeting Page 2 = Tuesday, February 2, 1993- 7:00 PM V C-3 ASSIGNMENT OF LEASE OF CITY PROPERTY (File No,. 162) Council considered approving assignment of ground lease of City property by San Luis Obispo County YMCA, Inc.to Commerce Bank of San Luis Obispo (City property located at 1020 Southwood Drive). Moved by Settle/Romero to adopt Resolution No. 8114 approving consent to assignment; motion carried (5-0). C-4 DISABILITY AWARENESS DAY (File No. 607) Council considered designating April 7, 1993 as "Disability Awareness Day" as a part of the City's continuing efforts to recognize and support the disabled citizens of San Luis Obispo. Moved by Settle/Romero to adopt Resolution No. 8115 designating April 22 as °Disability Awareness Day"; motion carried (5-0).. C-5 JACK HOUSE COMMITTEE APPOINTMENT (File No. 123) Council considered an appointment to fill "Member at Large" vacancy on the Jack House Advisory Committee. Moved by Settle/Romero to appoint Kathy Strong to fill vacancy; motion carried (5-0). C-6 TREE PLANTING PROGRAM (File No. 505) Council considered a grant application for Tree Planting Program for 1993, City Plan No. CY 93-004. Moved by Settle/Romero to adopt Resolution No. 8116 authorizing participation with the National Small Business Administration Tree Planting Program for 1993; motion carried (5-0). COUNCIL LIAISON REPORT There were no Council Liaison Reports. PUBLIC HEARINGS 1. BROAD STREET ANNEXATION (File No. 441) A. ANNEXATION AGREEMENTS Council held a public hearing to consider proposed annexation agreements between.the City of San Luis Obispo and property owners within the Broad Street Annexation area(LAFCo.Annezation No.38). Ken Hampian.Assistant City Administrative Officer, reviewed the report and the six agreements that had been submitted to the City. The owners had requested that their expectations be placed in writing J City Council Meeting Page 3 Tuesday, February 2, 1993- 7:00 PM and these agreements were placed on the agenda at the request.of those owners. The LAFCO Agreement would be subsequently referred to the Board of Supervisors. Mayor Pinard declared the public hearing open; there were no speakers. Mayor Pinard declared the public hearing closed. Moved by Raoga/Romero to authorize Mayor to execute Agreement Nos.A-13-93-CC through A-18-93- CC; motion carried (5-0). B. PROTEST HEARING Council held a public hearing for property owner annexation and considered a resolution ordering territory designated as the Broad Street Annexation annexed to the City of San Luis Obispo. (Continued from 6/16/92, 7/21/92, 8/4/92 and 11/17/92.) Moved by Romero/Rappa to adopt Resolution No..8117 ordering territory designated as the Broad Street Annexation area annexed to the City of San Luis Obispo; motion carried (5-0): 2. STONERIDGE II ANNEXATION (File No. 441) Council held a public hearing for property owner annexation and considered ordering territory designated as the Stoneridge If Annexation (LAFCo Annexation No. 39) annexed to the City of San Luis Obispo. (Continued from 4/28/92, 7/21/92, 8/4/92 and 12/1/92.) Arnold Jonas.Community Development Director, stated that-the hearing's purpose was solely for the annexation not the development of the project. Since there was only one property owner, he did not anticipate a protest. Council discussed the neighborhood's concern for development issues including drainage,traffic and intersection concerns,and clarified that the neighbors would have an opportunity to express concerns about those development issues at a later date. Mayor Pinard declared the public hearing open. Roy Hanff. 569 Lawrence Drive, congratulated Mr. King and expressed concern about drainage and other issues. Jul le Bull, 523 Lawrence Drive, was concerned because she did not receive any notification. Jeff Jorgensen,City Attorney, explained that in annexation proceedings only the property owners had the legal right to protest the annexation to the City; public input would be forthcoming when the development was proposed. Ted Bolt, 523 Lawrence Drive, expressed apprehension about the annexation. Lawrence Wright, 515 Lawrence Drive, expressed fears about drainage and a repeat of the Stoneridge project. City Council Meeting Page 4 Tuesday, February 2, 1993- 7:00 PM Victor Montgomery, property owner, stated he was very aware of the forthcoming process. Mayor Pinard declared the public hearing closed. Moved by Raona/Romero to adopt Resolution No. 8118 ordering territory designated as the °Stoneridge II Annexation Area° annexed to the City of San Luis Obispo; motion carried (5-0). COMMUNICATIONS COMM. 1 INCREASED WATER SUPPLY Council considered a request by Council Member Romero that a consultant study be conducted to determine the feasibility of utilizing existing delivery systems to pipe water from Margarita Reservoir to Whale Rock Reservoir to augment water supplies. After discussion and upon general consent, this item was deferred until Council Goal-Setting on February 6, 1993. COMM. 2 SNAP PROGRAM Council considered a request by Council Member Settle that an item regarding the Student Neighborhood Assistance Program be considered at the City Council meeting of February 16, 1993. Upon general consent, this item was deferred until Council Goal-Setting on February 6, 1993. COMM.3. Mayor Pinard requested possible assistance for low-income individuals applying for business licenses and home occupation permits. After discussion and upon general consent, this item was deferred until Council Goal-Setting on February 6, 1993. COMM.4. Council Member Settle requested staff to inquire why students scheduled to visit the Children's Museum on a field-trip were left behind by their bus. 7:50 PM there being no further business to come before the City Council, Mayor Pinard adjourned the meeting to Saturday, February 6, 1993 at 7:00 PM for a Study Session on 1993-98 Financial Plan and Goal Setting Process. APPROVED BY COUNCIL: DRG:cm Diane R. Gladwell, City Clerk DRAFT MEETIN AGENDA DATE ITEM # MINUTES STUDY SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO SATURDAY, FEBRUARY 6, 1993 - 9:00 AM Draft Minutes CITY/COUNTY LIBRARY COMMUNITY ROOM- 995 PALM STREET to be approved SAN LUIS OBISPO, CALIFORNIA ROLL CALL at Council Meeting 7 Council Members of '13-93 Present; Council Members Penny Rappa, Dave Romero, Allen K. Settle, Vice- Mayor Bill Roalman, and Mayor Peg Pinard Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative Officer; Jeff Jorgensen, City Attorney; Diane Gladwell, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas,Community Development Director;Bill Statler,Finance Director, Bob Neumann,Fire Chief;Ann Slate,Personnel Director;Jim Gardiner, Police Chief; Jim Stockton, Recreation Director, John Moss, Acting Utilities Director; Deb Hossli, Administrative Analyst PUBLIC COMMENT PERIOD. P.C.1. James Amdt, 1080 Bluebell Way,,requested Council adopt a zero based budget and not to start with last year's budget. CONSENT AGENDA C=1 AMENDMENT TO AGREEMENT- TRACT 1750 Council considered an amendment to the subdivision agreement for Tract No. 1750 (Units 1 &-2), extending the time to submit the surety to guarantee the subdivision improvements. prior to recordation of the final map; Rob Rossi, subdivider. Moved by Rapoa/Settle to adopt Resolution No. 8119 amending the subdivision agreement to allow for an additional 90 days to submit the surety to guarantee the subdivision improvements; motion passed (5-0). STUDY SESSION 1. BUDGET GOAL SETTING (File No. 233) A. GOAL SETTING APPROACH John Dunn. City Administrative Officer, reviewed the approach to reexamine City services and their delivery. B. ADVISORY BODY GOALS & PUBLIC COMMENT �` Council considered goal setting recommendations from the Council's Advisory Bodies and public. City Council Meeting Page 2 Saturday, February 6, 1993- 9:00 AM Dottie Connor. representing Citizens for Quality Neighborhoods, reviewed a statement submitted to Council regarding the organization and protection of neighborhoods, code enforcement efforts, and property protection. Suzanne Yost, representing a business coalition including the Chamber of Commerce, Business Improvement Association,SLO Property Owner's Association,Building Industry Association Coalition, COLAB, and realtors, expressed concern about the threatened economic decline and stated that the priority should be in retaining existing businesses. She invited the Council to attend a workshop of government and business leaders that would be presented shortly. Steve Barrish, also representing the Business Coalition, expressed concern that the manufacturing and industrial base was being eroded and recommended a economic program be established to facilitate growth and expansion. He urged the government to take a pro-active role in the diversification of the economy. George Schroff, San Luis Obispo, expressed concern regarding the Homeless Shelter. Bill Sutton. the Chaplain for the California Men's Colony and the Police Department, requested the enhancement of the staffing for the Police Department. Frank Devault encouraged Council to delay the purchase of office equipment and vehicles to retain police personnel. Bann Karleskint, Planning Commission Chair, reviewed the various elements of the General Plan in process and stated that they had evaluated their goals including the completion of the General Plan, application processing, creek processing, streamlining of zoning and subdivision regulations, and implementation of the Downtown Plan. He expressed concerns about the staff levels required to accomplish these tasks and urge completion of the reorganization process. Mike Underwood,Architectural Review Commission Chair, reviewed plans for the revision of the ARC Guidebook that would be used to streamline the process. Other goals would include implementation of the Downtown Design Plan, General Plan update, and to continue a pro-active role in the development process. Lynn Block, Administrator of the Business Improvement Association, reviewed their goals, which included economic stability with a public private partnership,small business ownership and operation, safeguarding funding for revenue-generating programs such as the Promotional Coordinating Committee and Chamber of Commerce, partnerships with various entities to facilitate business retention and growth,the removal of commercial growth limitations in the General Plan,and to include the BIA in policy decisions in the downtown area. Marion Wolff. Human Relations Commission Chair, reviewed the Homeless Shelter and Grants-In-Aid programs and stated they had formed two subcommittees, one to conduct educational forums and one focused on human services. Pati.Brown. Promotional Coordinating Committee Chair, requested support for their allotment of the transient occupancy tax, sales taxes and business taxes_ to facilitate Grants-In-Aid and promotional activities that would bring revenue to San Luis Obispo. City Council Meeting Page 3 Saturday, February 6, 1993- 9:00 AM Paul Orton. Parks and Recreation Chair, reviewed their goals including maintenance of existing recreation programs, updating the Recreational Element, Laguna Lake Master Plan adoption, and restoration of Mitchell Park. Ken Schwartz. Acting Chair of the Jack House Committee, spoke of their plans to implement programs that emphasized revenue generation and tourism promotion. To facilitate this,their goals included the maintenance of gardens at the current level, open houses and docent training at maximum levels, acquisition of property to the south for parking, and Chamber of Commerce promotion. Harry Watson.introduced James Fon er,Chair of the.Mass Transportation Committee,stated they had experienced an increase of 50%in ridership and reviewed the importance of the multi-modal transfer center. Their goals included bus replacements to meet ADA requirements and to obtain a washrack for the buses. Richard Marshall. Bicycle Committee Chair, stated their goal was to present a bike plan by 1995. Howard.Brown, Tree Committee Chair, reviewed their goals of maintaining quality tree programs, improving tree health and growth and maintaining an educational program. Steve Nelson. Housing Authority Chair, stated their need for free land to make low cost housing projects feasible and reviewed the various alternatives to fund projects,and encouraged streamlining of the development process. Jonni Eylar, representing the Visitors Conference Bureau, stated promotional funding results in a double digit return on investment. Pat Veesart, representing the Sierra Club, requested the continuation of the Bicycle Committee and coordinator positions, suggested police patrols on bicycles, and suggested the multi-modal center be placed at the Railroad Station rather than in the downtown area. Sandy Sieaerson, representing ECOSLO, reviewed their programs including the installation of voice mail, hazardous waste and recycling programs, and their work with the Chamber of Commerce and the Visitors Conference Bureau on ECO tourism. Dave Friend. 555 Ramona Drive, reveiwed his proposals submitted to eliminate the Architectural Review Commission, to streamline processes, and stated that businesses were leaving because of over-regulation. Kurt Kupaer. 967 Osos, stated that the Environmental Center was working with the Chamber of Commerce. Their goals were to protect eco-systems including vistas, to promote participation of economic interest in the environmental process and support of.the environmental center. Tim Girvin, representing the Employees' Association, requested the utilization of creative ideas and the use of reserves. Dave Stowbridae, representing the Police Association, stated the reduction in personnel would allow crime trends io flourish. City Council Meeting Page 4 Saturday, February 6, 1993 - 9:00 AM i Dan Woodsrepresenting the Fire Fighters Association, stated that staffing reductions placed their services in jeopardy. 11:00 AM Mayor Pinard declared a recess. 11:20 AM Council reconvened; all Council Members present. C. IDENTIFICATION OF GOALS Ken Hampian. Assistant City Administrative Officer, reviewed completed goals and major goals in progress, and major cavy-over candidate goals. Council Member Roalman reviewed his submission for candidate goals.. Council Member Settle summarized his submission for candidate goals. Council Member Romero stated his goals included the City's fiscal health, streamlining development review, review the make-up and function of commissions, economic stability goals, General Plan update,cable TV,Fire Station No. 1, streamlining development review,redefining paramedic services, and completion of the Performing Arts Center. Council Member Ranaa asked that Council be open to change and put forth focused efforts to address the revenue shortfalls. The foremost concern should be the economic stability of the community, long-term water supply acquisition, the General Plan update and establishing a process to monitor and develop future amendments on an on-going basis,to proceed with annexations in the airport and Santa Margarita areas, cost effective programs including consolidation of newsletter activities, grant funding, and partnership processes. Mayor Pinard reviewed the Mayor's Work Program and the five work areas addressed in it, including goals for the economy, environment, safety, neighborhoods and open government. 12:05 PM Mayor Pinard declared a recess for lunch. 1:40 PM Council reconvened; all Council Members present. D. PRIORITIZATION OF GOALS John Dunn.City Administrative Officer, reviewed the criteria for major city goals,which included that the goal is agreed upon by all and is legitimate. He proposed a process whereby the goals had been placed by category onto flip charts and Council Members were requested to vote on each, attaching a value A, B, C, or D to each candidate goal. After discussion, the economic goals were deferred until later. Council proceeded to rank goals (see minutes of February 9, 1993 for resulting candidate goals). Discussion of goals rebating to utilities, transportation, safety and the economy were continued to February 9, 1993. City Council Meeting Page 5 Saturday, February 6, 1993 - 9:00 AM 4:45 PM there being no further business to come before the Council, Mayor.Pinard adjourned the meeting to February 9, 1993 at 7:00 PM. APPROVED BY COUNCIL: DRG:cm Diane R. Gladweil, City Clerk G-1 -9 - DRAFT mmn MUM ^ _ / DATE _ 43 ITEM# MINUTES STUDY SESSION OF THE CITY COUNCIL CITY OF SAN LUIS OBISPO TUESDAY, FEBRUARY 9, 1993 7:00 PM COUNCIL CHAMBER - CITY HALL- 990 PALM STREET Draft Minutes SAN LUIS OBISPO, CALIFORNIA to be approved at Council Meeting ROLL CALL �13_Ct of Council Members Present: Council Members Penny Rappa, Dave Romero, Allen K. Settle, Vice- Mayor Bill Roalman, and Mayor Peg Pinard Absent: None City Staff Present: John Dunn, City Administrative Officer; Ken Hampian, Assistant City Administrative OFficer;Jeff Jorgensen, City Attorney; Diane Gladwell, City Clerk; Wayne Peterson, Acting Public Works Director; Arnold Jonas,Community Development Director;Bill Statler,Finance Director; Ann Slate, Personnel Director;Jim Gardiner; Police Chief;John Moss, Acting Utilities Director; Deb Hossii, Administrative Analyst PUBLIC COMMENT PERIOD P.C.1. George Schroff, San Luis Obispo, spoke regarding problems at the Homeless Shelter. P.C.2. Craig Rogonobie,505 Foothill Blvd.,spoke regarding a problem with the bike lane on Foothill Blvd.near Tassajara and speed limit problems. STUDY SESSION 1. BUDGET GOAL SETTING (File No. 233) A. PRIORITIZATION OF GOALS John Dunn, City Administrative Officer, reviewed the prioritization process. Council continued their ranking of candidate goals. A majority of the Council wanted to see the Citizen's Advisory Committee to be presented to Council for possible sunsetting,and referred various economic goals to the Economic Strategy Task Force. A majority indicated a willingness to try foregoing 2-2-1 meetings with Council Members and instead, requesting citizens to make presentations at the Council meetings. The final candidate goals follow:. c -1—Jc7 City Council Meeting Page 2 Tuesday, February 9, 1993 - 7:00 PM 1993-1995 GOAL SETrING ........... ■ Be open to change and new ideas. ■ Balance budget while maintaining most critical basic services and minimizing "overhead"and other administrative costs(emphasize change in how we do thincs, not in what we do). Find solutions to the City's financial challenges which maintain and promote a quality community and Preserve our tradition of support for social service programs. ■ Have a "continuous improvemenr attitude in delivering City services, including those which are mandatory, to assure the most cost effective services possible. • Continue to build partnerships with other levels of government, particularly Cal Poly, Cuesta College, the County of San Luis Obispo, and the Cafildmia Mens Colony. ■ Continue strong community involvement effortsincluding.- citizen participation es through diverse task force memberships, .communityforums for key issues; and enhanced use of community-based resources and volunteers. ■ Assure the public safety and preservation of neighborhood quality within the community by supporting diverse City services which prevent crime, assist neighborhood health and safety, and support our youth (e.g., Police and Fire services, youth programs and childcare, neighborhood preservation, code and zoning enforcement). ais ........................ ■ Maintain City fiscal health and a balanced budget. ■ Implement a more defined/proactive Economic Stability Program. ■ Continue to aggressively pursue the development of a long range water supply, including the Nacimiento project, Salinas Dam expansion, use of reclaimed water, and the evaluation of a pipeline between the Salinas Inas Dam and Whale Rock Reservoir- ■ Complete the update of General Plan Elements: ► Land Use Element ► Circulation Element 8 City Council Meeting Page 3 Tuesday, February 9, 1993 - 7:00 PM Page 2 1993-95 Goal Setting ► Housing Element (including student housing) ► Open Space Element ► Noise Element ■ Adopt master calendar for completing the updating of General Plan Elements. Following completion of the update, develop a program to assure that General Plan elements are routinely reviewed and kept current. ■ After adoption of the updated General Plan Elements, prepare options for the implementation of an enhanced neighborhood protection program, based on citizen input. ■ Develop non-general fund options to support the implementation of Open Space Programs. ■ Adopt a Downtown Physical Concept Plan which promotes appropriate mixed uses = in the downtown. ■ Work with the community and pursue grant funding to promote installing more trees and landscaping in various areas of the community. ■ Adopt a creek setback ordinance. ■ Adopt an agricultural zone for the City. ■ Streamline the development review process, while assuring high standards and quality projects. ■ Implement programs to achieve solid waste reduction goals established under AB 939. ■ Enhance the use of alternative transportation through the implementation of projects identified in the Circulation Element, Short Range Transit Plan, and Bicycle Plan, and pursue grant funding in support of specific projects, including rail. ■ Construct the Performing Arts Center in conjunction with Cal Poly and the Foundation for the Performing Arts. ■ Evaluate pre-hospital emergency medical care and transport services to eliminate duplication of service, and develop an equitable formula for paramedic service cost recovery and/or consider a City operated patient transport system. 0 -142 City Council Meeting Page 4 Tuesday, February 9, 1993 -7:00 PM Page 3 1993-95 Goal Setting ■ Implement new cable TV agreement (Administration). ■ Explore potential for consolidating City newsletter with other existing newsletters, such as the BIA, Chamber of Commerce, and Recreation Department newsletters (Administration). ■ Continue review of City property to determine if surplus property is available for affordable housing purposes (Administration). ■ Aggressively resist unfunded State mandates (Administration/Finance). ■ Collaborate with private non-profit groups and other levels of government to improve youth services (Administration, Police, .Recreation). ■ Maintain legislative advocacy efforts on the highest priority issues (Administration). ■ Concentrate efforts on getting more grant funding, and using CDBG funds for social services currently funded through the General Fund (e.g. HRC grants, Homeless Shelter). (Administration, Finance, others). ■ Complete Mission Plaza expansion (City Attorney, Public Works). ■ Assure full compliance with disclosure requirements for contractors, consultants, and lobbyists (City Clerk). • Complete a needs assessment for implementing a computerized records system/community information access in the City Clerk's Office (City Clerk, Finance). ■ Plan additional community recreation and open space areas, per the Open Space and Community Recreation Plans (Community Development, Recreation). s Seek County adoption of City Land Use Element proposals within the urban reserve.line (Community Development). ■ Consider, consistent with established schedules, annexations within the Urban -- Reserve Line, including the Airport Area, to assure City control of land uses and additional revenue (Community Development). 10 C -1-13 City Council Meeting Page 5 Tuesday, February 9, 1993-7:00 PM Page 4 1993-95 Goal Setting _ ■ Implement policies which discourage the conversion of residential to office uses (Community Development). ■ Continue efforts to preserve hillside and creek areas (Community Development). ■ Develop and implement'joint purchasing efforts with other agencies (Finance). ■ Increase cost recovery for "non-essential° services (Finance, others). ■ Generate higher cost recovery for appropriate existing recreation programs (Finance, Recreation). ■ Complete construction of Headquarter Fire Station Facility (Fire). ■ Implement and evaluate the Student Neighborhood Assistance Program (SNAP), including the potential for expanding its use throughout the City (Police). ■ Complete the analysis of the Southern Pacific Railroad Bikepath Project and identify non-General Fund funding for the project (Public Works). ■ Evaluate existing trolley program to determine if there are ways of enhancing its effectiveness as a transportation service (Public Works). The items below were designated a lower priorb, to be considered only as resources and workloadep rmft: ■ Consider the use of an appropriately qualified organizational analyst to study specified departmental operations, depending upon need (as determined by Council) and funding availability (Administration). ■ Fully implement a geographic information system (GIS) (Community Development, Public Works, Finance). ■ Establish regular review schedule for City Council advisory bodies (City Clerk). ■ Prepare a "digest version" of the General Plan Elements (Community -- Development). kh\goalset �_l�l4L i City Council Meeting Page 6 Tuesday, February 9, 1993 - 7:00 PM C 9:00 PM. there being no further business to come before the City Council, Mayor Pinard adjourned the meeting to Tuesday, February 16, 1993, in the Council Chambers. APPROVED BY COUNCIL: DRG:cm Diane R. Gladwell, City Clerk C-J-15