HomeMy WebLinkAboutItem 5k. Approve the Revised Schedule of City Council Meetings for 2024 Item 5k.
Department: Administration
Cost Center: 1021
For Agenda of: 10/15/2024
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: APPROVE THE REVISED SCHEDULE OF CITY COUNCIL MEETINGS
FOR 2024
RECOMMENDATION
Approve reinstating and rescheduling the Regular City Council meeting on December 17
to December 10, 2024, as shown on the revised 2024 Regular City Council Meeting
Calendar.
POLICY CONTEXT
The recommended action follows previously established practices for canceling and
rescheduling meetings.
DISCUSSION
The City Council’s regular meetings are scheduled for the first and third Tuesday of every
month pursuant to Section 1.1.2.1 of the Council Policies and Procedures. The proposed
revised 2024 Council Meeting Calendar is provided for Council consideration (Attachment
A).
Background
Since 1994, it has been the practice of the City Council to cancel the second regular
meeting in the month of December. This practice allows the Council an opportunity to
plan vacations, reduce meeting absences, and maximize public participation.
The revised calendar proposes to reinstate the previously cancelled Regular Meeting on
December 17th and reschedule it to December 10th. This request is being made to allow
the November 19th Regular meeting to be dedicated to a Business Item to review a
potential legal alternative to address the California Voting Rights Act demand letter. If
approved, the items previously scheduled for November 19 th will be moved to the
December 10th meeting.
Additionally, staff would like to inform Council that, due to the uncertainty of when the
County Clerk-Recorder will be able to certify the election results, the December 3rd
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Item 5k.
meeting may need to be cancelled and a Special Meeting scheduled sometime between
Thursday, December 4th, and Monday, December 9th, for the purpose of certifying the
results of the November 5, 2024 General Municipal Election and to hold the
reorganization of City Council.
Previous Council or Advisory Body Action
On November 14, 2023, City Council approved the 2024 City Council Meeting Calendar.
Public Engagement
This is an administrative item, so no outside public engagement was completed. Public
comment can be provided to the City Council through written correspondence prior to the
meeting and through public testimony at the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: N/A Budget Year: N/A
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Federal
Fees
Other:
Total $ $ $ $
There are no fiscal impacts associated with approving the revised Council meeting dates
for 2024, as all expenditures related to the meetings are accounted for in the annual
budget appropriation.
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Item 5k.
ALTERNATIVES
1. Council could choose not to reinstate the second Regular Meeting in December
2024. This action is not recommended, as staff would like to reschedule the Public
Hearing/Business items for November 19th to the reinstated meeting, so Council may
use that time to focus only on the proposed legal alternative to address the California
Voting Rights Act demand letter.
2. Council could choose to not reschedule the reinstated December 17 th meeting
to December 10th and hold the meeting on December 17th or another day in
December. This action is not recommended as December 17th is the same day as
Council’s Special Meeting (Brown Bag) currently scheduled for that date during the
lunch hour.
ATTACHMENTS
A – Revised 2024 City Council Meeting Calendar
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14 15 16 17 18 19 20 11 12 13 14 15 16 17 10 11 12 13 14 15 16
21 22 23 24 25 26 27 18 19 20 21 22 23 24 17 18 19 20 21 22 23
28 29 30 31 25 26 27 28 29 24 25 26 27 28 29 30
31
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7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8
14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15
21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22
28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29
30
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 6 1 2 3 1 2 3 4 5 6 7
7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14
14 15 16 17 18 19 20 11 12 13 14 15 16 17 15 16 17 18 19 20 21
21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28
28 29 30 31 25 26 27 28 29 30 31 29 30
Su M Tu W Th F Sa Su M Tu W Th F Sa Su M Tu W Th F Sa
1 2 3 4 5 1 2 1 2 3 4 5 6 7
6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14
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20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28
27 28 29 30 31 24 25 26 27 28 29 30 {42}29 30 31
Re-scheduled Regular
Regular Meetings
Recommend Cancellation
January February March
Holidays
September
2024
October November
City Council Meeting Schedule
December
July August
April May June
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