HomeMy WebLinkAbout01/05/1988, 6 - CONSULTANT SERVICES TO CONDUCT CIRCULATION AND ENVIRONMENTAL IMPACT STUDIES AND PREPARE REVISIONS TO THE CITY'S GENERAL PLAN CIRCULATION ELEMENT.�III����II�IIIII�� II MgETING DATE:
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ity of san tuts ogIspo -5-$8
COUNCIL AGENDA REPORT
ROOM: Michael Multari, Community Development Director By: Terry Sanville `
SUBJECT:
Consultant services to conduct circulation and environmental impact studies and
prepare revisions to the city's General Plan Circulation Element.
CAD RECOMMENDATION:
Adopt the attached resolution authorizing the mayor to sign an agreement with
DKS Associates at a cost of $119,180.
BACKGROUND:
DISCUSSION
On November 17, 1987 the City Council considered a service agreement with DKS
Associates for the preparation of revisions to the Circulation Element and an
Environmental Impact Report. The council continued its consideration for a month
to allow additional time to evaluate the consultant's work program.
Additional background and discussion is provided in following sections.
SIGNIFICANT IMPACTS
1. Environmental Impacts: This consultant services agreement includes the
preparation of an EIR that will evaluate proposed amendments to the Circulation
Element.
2. Fiscal Impact: The total cost of this project is $119,180 which includes
consultant staffing costs and direct expenses. Exhibit "B" of the agreement
identifies "unit costs" for additional services that the city may desire.
There will be an additional cost (about $1,000) for printing and distributing
reports produced by the consultant.
3. Legal Review: The City Attorney has reviewed the services agreement and has
approved it.
CONSEQUENCES OF NOT TAKING THE RECOMMENDED ACTION:
Circulation studies will be delayed until the City Council authorizes the execution of
the agreement. Coordinating circulation studies with staff work on revisions to the Land
Use Element might become more difficult depending on the extent of the delay.
Terminating this program will extend an ad hoc approach to circulation management. This
reactive approach will become more difficult as city and area populations (and traffic
levels) increase and fiscal resources become more scarce. Also, the evaluation of land
use strategies for the downtown and city expansion (part of amendments to the Land Use
Element) will be incomplete without the circulation information produced by this study.
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COUNCIL AGENDA REPORT
A. SUMMARY OF PROGRAM DEVELOPMENT
1. Authorization For Study: During the past five years the City Council and Planning
Commission and ARC have all expressed concern with traffic circulation. Discussions
concerning the Murray Street, Hathway Avenue and Oldtown neighborhoods, development on
Madonna Road and Higuera Street, plan line debates (eg. Monterey Street), and traffic
levels on regional routes and in the downtown have highlighted this concern. Revisions
to the Circulation Element were identified as the means for addressing traffic increases
and associated management problems.
A major work objective for the Community Development Department included in the 1987 -89
Financial Plan is to "Work with the Public Works Department and consultants to conduct
technical and environmental impact studies and prepare amendments to the Circulation
Element" Also, the Mayor's Work Program for 1987 -88 (distributed to the City Council in
July 1987) states that the city should "Review and adopt a comprehensive revision to the
Land Use and Circulation Elements."
Since circulation studies were authorized by the Financial Plan, the staff prepared a
work program and a RFP for consultant services. The Financial Plan has earmarked
$125,000 for circulation planning (reference page D -55).
2. Review of the Work Program: The work program described the key circulation programs
and the general scope of consultant services. It was reviewed by Administration, the
Public Works, Police and Fire Departments along with Caltrans, the County Planning
Department and the Regional Transportation Planning Agency. The draft work program was
revised to incorporate agency concerns.
The work program was reviewed by the Planning Commission at a study session and the
revised program was distributed to council members for comment.
3. Consultant Selection: A Request for Proposal (RFP) was sent to 25 qualified
consultant firms. Seven firms submitted proposals. All seven firms were asked to
interviews.
Each firm had been required to submit work programs and cost proposals for the
preparation of revisions to the Circulation Element and a final EIR. The range of costs
quoted by the consultants were from $94,500 to $145,000. (The firm representing the low
end of the range did not include the required EIR in its cost proposal. The cost of the
EIR quoted by the other firms ran from $23,000 to $37,000.)
A committee with representatives from Community Development, Public Works and
Administration departments interviewed the consultants, ranked. the top three firms and
submitted this listing to the City Council. The committee's ranking was based on its
understanding of the consultants expertise, experience, quality of work and design of
work program.
4. Council Action to Date: The listing was considered by the City Council at its
September 29, 1987 meeting. Copies of the consultants proposals were made available for
council review.
The City Council authorized the staff to negotiate a contract with DKS Associates. Since
then the staff has worked with the consultant to refine the work program to more clearly
spell out the public participation process and clarify end products. The city council
considered the consultant services agreement at its November 17th meeting and continued
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COUNCIL AGENDA REPORT
B. OUTCOME OF CONSULTANT ASSISTANCE
Specific outcomes and products of the consultants work include the following:
1. Identification of deficient roadways followed by a listing of short and mid -range
roadway improvement projects.
2. A specific evaluation of transportation demand management programs (TDM) such as
carpools and employee incentives. (This type of analysis was absent from previous
studies done by Wilbur Smith Inc. in 1978.)
3. An implementation program that presents a distinct strategy addressing street
improvements, TDM programs, funding mechanisms and project scheduling and
priorities.
4. A revised Circulation Element including specific revisions to the current
policies.
5. A computer traffic model that can be used by the city engineering division to
gauge the traffic impacts of projects or of alternative land use strategies. As
part of the agreement, the consultant will sell the city the necessary computer
software and train the engineering staff in how to use and update the model.
6. Specific involvement of neighborhoods (eg. the oldtown, commercial core and
Murray Street areas) in evaluating circulation options.
7. A final EIR that evaluates the proposed circulation strategy and alternatives to
it.
C. NEED FOR CONSULTANT ASSISTANCE
City staff does not have the expertise or time to carry out the technical studies needed
for a comprehensive revisions to the Circulation Element called for in the 1987 -89
Financial Plan. However, as part of this project, engineering staff skills in modeling
traffic impacts will be developed and inhouse staff capabilities expanded.
The planning staff is also working on revisions to General Plan Land Use Element. A
major focus of this work is growth management planning within the urban reserve and
downtown development. The circulation technical studies will allow the city to
understand the result of alternative land use strategies. (Evaluation of alternatives is
an important part of the consultants work program.)
The circulation studies will also provide an evaluation of the impacts of development in
the county airport area on the city and regional street systems.
D. CONCLUSION
Hiring a consultant to conduct comprehensive traffic studies will not, in itself, solve
traffic problems. Traffic problems are caused by increased traffic levels which are
caused by population and economic growth in the city, county and state. The adverse
impacts of growth cannot always be mitigated.
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COUNCIL AGENDA REPORT
However, circulation studies are the first necessary step in gauging the problems and
determining the feasibility of alternative solutions. There may be circulation problems
that are not feasible to solve. The consultant's work should direct these types of
determinations.
Attached: Appendix
Consultant Services Agreement with DKS Associates
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COUNCIL AGENDA REPORT
APPENDIX: Previous Circulation Studies: The Wilbur Smith Report
A. Scone and History of Work
In 1976 the city hired a traffic consultant, Wilbur Smith Inc., to evaluate a draft
circulation element (street plan only) that had been prepared by the city planning
staff. The consultant was directed to evaluate the engineering feasibility of proposals
suggested by the planning staff, some of which were highly controversial, and make
specific recommendations.
The consultant evaluated existing traffic conditions and used a computer model to make
traffic projections for the years 1990 and 2015. Based on these projections, alternative
street projects were evaluated and a recommended listing was presented in the final
report published in 1978.
The recommendations of the consultant were used to prepare a listing of projects included
in a revised Circulation Element first published in 1979. Some of the staffs original
ideas included the closure of selected downtown streets to enable a pedestrian mall,
alternatives for routing traffic on south Broad Street, and closure of north Broad or
Chorro Streets to through traffic.
The consultants report indicated that street closures were not feasible from an
engineering perspective because the street capacity was needed to handle existing and
future traffic. However, the City Council supported further consideration of downtown
street closures (see page Al2 of Circulation Element) although no firm commitment or
schedule for consideration was established.
A number of street projects recommended by the consultant were not included in the draft
Circulation Element or were discarded by the City Council as part of its review
including:
Santa Barbara Street connection to Santa Rosa Street (project replaced with
improvements to the Chorro /Santa Barbara Street Intersection);
California Boulevard widening (from Marsh Street to U.S. 101);
South Street extension eastward over the railroad tracks;
Highway 1 bypass (widening Santa Rosa Street was adopted as the preferred strategy
-- reference page A9 of Circulation Element);
Downtown bypass routes.
Environmental constraints, neighborhood impacts and cost feasibility constraints were all
contributing factors for some of the consultant's recommendations not being supported.
However, all of the major street projects included in the adopted Circulation Element
(1982) were part of the consultant's recommendations.
B. Cost of Services
In 1978 the cost of Circulation studies was $38,000. Added to this cost was $18,000 for
the program's EIR. (In today's dollars, the work would cost about $120,000 assuming a 8%
annual inflation rate over a 11 year period; $100,000 at 6%.)
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C. Differences from Current Efforts
Much of the methodology used by Wilbur Smith Associates is similar to that proposed by
DKS and Associates. However, there are substantial differences in the scope of the
proposed DKS study and the 1976 Wilbur Smith study. These differences include the
following:
1. The DKS work program includes the installation of traffic model software on the city's
computer system and the training of staff on how to use it. Wilbur Smith did not provide
these services.
2. The DKS work program includes the integral preparation of a final EIR. This was
not a part of Wilbur Smith work program.
3. The DKS work program includes a specific analysis of alternative forms of
transportation -- called TDM programs. The Wilbur Smith work program did not call for
any analysis.
4. The DKS work program calls for the evaluation of neighborhood impacts and the
establishment of a neighborhood participation program. The Wilbur Smith work program did
not focus on neighborhood concerns or participate with neighborhood residents.
5. The DKS work program calls for a specific implementation program that takes into
consideration costs, opportunities, and environmental and neighborhood impacts. The
Wilbur Smith analysis provided a more generalized listing of potential street projects.
In sum, the Wilbur Smith report was a technical engineering effort. The program proposed
by DKS and Associates incorporates policy, environmental, and neighborhood concerns into
its work scope, and city staff will be deeply involved.
RESOLUTION NO.... .. (1987 series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING AN AGREEMENT BETWEEN THE
CITY AND DKS ASSOCIATES FOR CIRCULATION AND RELATED
STUDIES AND DIRECTING THE FINANCE DIRECTOR TO ENCUMBER FUNDS
WHEREAS, the City seeks to revise its General Plan Circulation Element; and
WHEREAS, staff has negotiated an agreement with DKS Associates for consultant
services to conduct circulation and environmental impact studies and prepare revisions to
the city's General Plan Circulation Element.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The agreement attached hereto marked Exhibit "A" and incorporated herin
by reference between the City and DKS Associates is hereby approved and the Mayor is
authorized to execute the same.
SECTION 2. The City Finance Director shall encumber the total amount of the
contract ($119,180.00) under account number 001- 4031- 008 -086 using current appropriations
in that account and appropriations available in fiscal year 1988 -89.
SECTION 3. The City Clerk shall furnish a copy of this resolution and a copy of
the executed consultant's agreement approved by it to the City Finance Director,
Community Development Director and DKS Associates.
On motion of .. seconded by .. ... .... and on the following roll call vote:
AYES:
NOES:
ABSENT:
6-7
the foregoing Resolution was passed and adopted this .. day of .. , , , 1987.
ATTEST:
................... ..........
CITY CLERK
APPROVED:
...............................
City A inistrative Officer
Ci5... . ...
Att ney
Community Development Director
.......... ......... ...... ..............
MAYOR
M
CONSULTANT'S SERVICES AGREEMENT
This agreement, made this _ day of , by and between the
City of San Luis Obispo, California (hereinafter referred to as "City "), and DKS
Associates of San Jose, California, (hereinafter referred to as "Consultant ").
WITNESSETH:
WHEREAS, City desires to retain a consultant to analyze traffic circulation within
the community. The services being provided by this consultant under this contract are
evaluation of traffic patterns and problems, development of proposals that will improve
circulation, and environmental assessment; and
WHEREAS, City desires to engage Consultant to provide these services by reason of
its qualifications and experience for performing such services, and Consultant has
offered to provide the required services on the terms and in the manner set forth herein;
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. PROJECT COORDINATION
a. City. The Community Development Director shall be the representative of the
City for all purposes under this agreement. The director, or his designated
representative hereby is designated as the Project Manager for the City. He
shall supervise the progress and execution of this agreement.
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b. Consultant. Consultant shall assign a single Project Manager to have overall
responsibility for the progress and execution of this agreement for
Consultant. Steven Jepsen hereby is designated as the project Manager for
Consultant.
Should- circumstances or conditions subsequent to the execution of this
agreement require a substitute Project Manager for any reason, the Project
Manager designee shall be subject to the prior written acceptance and approval
of the director: Consultant's Project Team is further described in Exhibit "C"
attached hereto and incorporated herein by this reference. Substitutions for
the individuals identified and the positions held as described in Exhibit "C"
shall not be made except with prior approval of City.
2. DUTIES OF CONSULTANT
a. Services to be furnished. Consultant shall provide all specified services as
set forth in Exhibit "A" attached hereto and incorporated herein by this
reference.
b. Laws to be observed. Consultant shall:
(1) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incident to the due and lawful
prosecution of the services to be performed by Consultant under this
agreement;
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(2) In accordance with the standard of care recognized by professional
engineers, keep itself fully informed of all existing and proposed
federal, state and local laws, ordinances, regulations, orders, and
decrees which may affect those engaged or employd under this agreement,
any materials used in Consultant's performance under this agreement, or
the conduct of the services under this agreement;
(3) In accordance with the standard of care recognized by professional
engineers, observe and comply with, and cause all of its employees to
observe and comply with laws, ordinances, regulations, orders, and decrees
mentioned above;
(4) Immediately report to the City's Project Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances,
regulations, orders, and decrees mentioned above in relation to any plans,
drawings, specifications, or provisions of this agreement.
c. Release of reports and information. Any reports, information, data, or other
material given to, or prepared or assembled by, Consultant under this agreement
shall be the property of City and shall not be made available to any individual
or organization by Consultant without the prior written approval of the City's
Project Manager.
d. Copies of reports and information. If City requests additional copies of
reports, drawings, specifications, or any other material in addition to what
the Consultant is required to furnish in limited quantities as part of the
services under this agreement, Consultant shall provide such additional copies
-as are requested, and City shall compensate Consultant for the costs of
duplicating such copies at Consultant's direct expense.
e. Oualifications of Consultant. Consultant represents that it is qualified to
furnish the services described under this agreement.
3. DUTIES OF CITY
City agrees to cooperate with Consultant and to perform that work described in
Exhibit "A" attached hereto and incorporated by this reference.
4. COMPENSATION
The Consultant will perform the work tasks as described in Exhibit "A ".
-Consultant shall bill City for labor and direct expenses upon completion of work
tasks 1, 2, 5, 6, 7, 9, and 10 as described in Exibit "A" and listed on Exhibit
"B." City will pay such bills within 30 days of receipt. The Consultant may not
charge more than the amount shown in Exhibit "B" without prior approval of the
City's Project Manager.
Consultant shall submit invoices every 30 days for progress payments for work tasks
3,'4, and 8 as described in Exhibit "A" and.listed on Exhibit "B." Within seven (7)
days of receipt of consultant invoice, city shall determine whether satisfactory
progress has been made. Within 30 days of determination that satisfactory progress
has been made, city shall pay such bills.
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Direct costs (.computer processing, travel, and miscellaneous expenses) shall not
exceed the /total amounts shown on Exhibit "B." All invoices to City shall identify
these direct expenses separate from labor costs for the completion of each task.
5. TIME FOR COMPLETION OF THE WORK
Program scheduling shall follow the attached chart (Exhibit "D ") unless revisions to
the chart are approved by the City's Project Manager.
Time extensions may be allowed for delays caused by City, other governmental
agencies, or factors not directly brought about by the negligence or lack of due
care on the part of the Consultant.
6. 'TEMPORARY SUSPENSION
The Community Development Director shall have the authority to suspend this
agreement wholly or in part, for such period as he deems necessary due to
unfavorable conditions or to the failure on the part of Consultant to perform any
provision of this agreement. Consultant will be paid the compensation due and
payable to the date of temporary suspension.
7. SUSPENSION_ TERMINATION
a. Right to suspend or terminate. The City retains the right to terminate this
agreement for any reason by notifying Consultant in writing seven days prior to
termination and by paying the compensation due and payable to the date of
termination; provided, however, if this agreement is terminated for fault of
Consultant, City shall be obligated to compensate Consultant only for that
portion of Consultant services which are of benefit to City. Said compensation
is to be arrived at by mutual agreement of the City and Consultant and should
_they fail to agree, then an independent arbitrator is to be appointed and his
decision shall be binding upon the parties.
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b. Return of materials. Upon such termination, Consultant shall turn over to the
City immediately any and all copies of studies, sketches, drawings,
computations, and other data, whether or not completed, prepared by Consultant,
and for which Consultant has received reasonable compensation, or given to
Consultant in connection with this agreement. Such materials shall become the
permanent property of City. Consultant, however, shall not be liable for
City's use of incomplete materials or for City's use of complete documents if
used for other than the project contemplated by this agreement.
8. INSPECTION
Consultant shall furnish City with every reasonable opportunity for City to
ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this agreement. All work done and all materials
furnished, if any, shall be subject to the City's Project Manager's inspection and
approval. The inspection of such work shall not relieve Consultant of any of its
obligations to fulfill its agreement as prescribed.
9. OWNERSHIP OF MATERIAL
All original drawings, plan, documents and other materials prepared by or in
possession of Consultant pursuant to this agreement shall become the permanent
property of the City, and shall be delivered to the City upon demand. Consultant,
however, shall not be liable for City's use of incomplete materials or for City's
use of complete documents if used for other than the project contemplated by this
agreement.
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10. INDEPENDENT JUDGMENT
Failure of City to agree with Consultant's independent findings, conclusions, or
recommendations, if the same are called for under this agreement, on the basis of
differences in matters of judgment shall not be construed as a failure on the part
of Consultant to meet the requirements of this agreement.
11. ASSIGNMENT: SUBCONTRACTORS: EMPLOYEES
This agreement is for the performance of professional consulting services for
circulation studies and for environmental assessment. Consultant proposes to have
David J. Powers and Associates of San Jose perform the environmental assessment
portion of the contract as subcontractor. City is relying on the professional
reputation and experience of David J. Powers and Associates of San Jose to perform
the services contemplated hereunder.
Consultant shall therefore contract only with David J. Powers and Associates of San
Jose as subcontractor for the provision of environmental assessment services. With
regard to all other services described in Exhibit "A," City is relying upon the
professional reputation and experience of Consultant. All other services are not
assignable by the Consultant without prior written consent of City.
12. NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, by
Certified Mail, addressed as follows:
To City: Community Development Department
City of San Luis Obispo
P.O. Box 8100
San Luis Obispo, CA 93403 -8100
To Consultant: DIGS Associates
2890 Zanker Road, Suite 107
San Jose, CA 95134
6-1600
13. INTEREST OF CONSULTANT
Consultant covenants that it presently has no interest, and shall not acquire any
interest, direct or indirect, financial or otherwise, which would conflict in any
manner or degree with the performance of the services hereunder. Consultant further
covenants that, in the performance of this agreement, no subcontractor or person
having such an interest shall be employed. Consultant certifies that no one who has
or will have any financial interest under this agreement is an officer or employee
Of City. It is expressly agreed that, in the performance of the services hereunder,
Consultant shall at all times be deemed an independent contractor and not an agent
or employee of City.
14. INDEMNITY
Consultant hereby agrees to indemnify and save harmless City, its officers, agents
and employees of and from:
1. a. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any injury to or death of any person or
corporation caused by any negligent act or omission of Consultant under this
agreement or of Consultant's employees or agents;
b. Any and all damage to or destruction of the property of City, its officers,
agents, or employees occupied or used by or in the care, custody, or control of
Consultant, or in proximity to the site of Consultant's work, caused by any
- negligent act or omission of Consultant under this agreement or of Consultant's
employees or agents;
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c. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any injury to or death of or damage suffered
or sustained by any employee or agent of Consultant under this agreement,
however caused, excepting, however, any such claims and demands which are the
result of the negligence or willful misconduct of City, its officers, agents,
or employees;
d. Any and all claims and demands which may be made against City, its officers,
agents, or employees by reason of any infringement or alleged infringement of
any patent rights or claims caused by the use of any apparatus, appliance, or
materials furnished by Consultant under this agreement; and
e. Any and all penalties imposed or damages sought on account of the violation of
any law or regulation or of any term or condition of any permit, when said
violation of any law or regulation or of.any term or condition of any permit is
due to negligence on the part of the Consultant.
Consultant agrees to save, keep and hold harmless City from and against all
claims, costs, suits, and damages, including defense costs and attorney's fees,
that may at any time arise because of damage to property or injury to persons
received or suffered by reason of the operation of Consultant, its officers,
employees, or agents, which may be occasioned by any negligent act or omission
to act which amounts to negligence on the part of Consultant.
15. WORKERS COMPENSATION
Consultant certifies that it is aware of the provisions of the Labor Code of the
State of California, which require every employer to be insured against liability
for workers compensation or to undertake self- insurance in accordance with the
provisions of that code, and it certifies that it will comply with such provisions
before commencing the performance of the work of this agreement.
16. INSURANCE
Consultant shall provide proof, satisfactory to the City, of comprehensive general
liability insurance in the amount of $1,000,000 per occurrence and annual aggregate,
automobile liability insurance in the amount of $1,000,000 combined single limits
per occurrence, and professional liability insurance in the amount of $1,000,000 per
occurrence and annual aggregate.
17. AGREEMENT BINDING
The terms, covenants, and conditions of this agreement shall apply to, and shall
bind, the heirs, successors, executors, administrators, assigns, and subcontractors
of both parties.
18. WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or
condition of this agreement or of any provision, ordinance, or law shall not be
deemed to be a waiver of any subsequent breach or violation of the same or of any
other term, covenant, condition, ordinance, or law. The subsequent acceptance by
eittfer party of any fee or other money which may become due hereunder shall not be
deemed to be a waiver of any preceding breach or violation by the other party of any
term, covenant, or condition of this agreement or of any applicable law or
ordinance. 6 / 8
19. COSTS AND ATTORNEY'S FEES
The prevailing party in any action between the parties to this agreement brought to
enforce the terms of this agreement or arising out of this agreement may recover its
reasonable costs and attorney's fees expended in connection with such an action from
the other party.
20. DISCRIMINATION
No discrimination shall be made in the employment of persons under this agreemen
because of the race, color, national origin, ancestry, religion or sex of such
person.
If Consultant is found in violation of the nondiscrimination provisions of the State
of California Fair Employment Practices Act or similar provisions of federal law or
executive order in the performance of this agreement, it shall thereby be found in
material breach of this agreement. Thereupon, City shall have the power to cancel
or suspend this agreement, in whole or in part, or to deduct from the amount payable
to Consultant the sum of Twenty -five Dollars ($25) for each person for each calendar
day during which such person was discriminated against, as damages for said breach
of contract, or both.
Only a finding of the State of California Fair Employment Practices Commission or
the equivalent federal agency or officer shall constitute evidence of a violation of
contract under this paragraph.
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21. AGREEMENT CONTAINS ALL UNDERSTANDINGS
This document represents the entire and integrated agreement between City and
Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral. This document may be amended only by written instrument,
signed by both City and Consultant. All provisions of this agreement are expressly
made conditions. This agreement shall be governed by the laws of the State of
California.
IN WITNESS WHEREOF, City and Consultant have executed this agreement the day and
year first above written.
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CONSULTANT
Michael A. Kennedy
DKS Associates
CITY OF SAN LUIS OBISPO
Mayor
Edo
EXHIBIT "A" WORK SCOPE
TASK 1: EVALUATION FRAMEWORK
This is an important element of the study which will define the goals of
the circulation element and the standards by which it will be judged.
This requires both local knowledge and sensitivity to local community
values. For these reasons this work will be coordinated through the
City's Community Development and Public Works Departments.
1.1 Project Initiation
DKS will meet with City representatives to discuss priorities of the study
and level of detail to be accomplished in the analysis. This initial
meeting will assure that work scopes and expectations are tailored to meet
the needs of the City. In addition, the City and Consultant will discuss
the aspects of modeling use and the maintenance of software to assure the
appropriate application of the TRANPLAN model in San Luis Obispo. Work
scope and budget allocatums among individual tasks would be modified if
appropriate.
1.2 Goals and Objectives
Existing General Plan goals and objectives related to transportation, land
use, and the environment will be reviewed for consistency and
- applicability to the current conditions. Modification to the existing
goals and objectives would be made on the basis of City staff input.
Revised goals and objectives will serve as the basis for this circulation
study.
1.3 Evaluation Criteria
Evaluation criteria will be developed based on existing research and
discussions with staff to evaluate alternative network, corridor, and
intersection improvements. The focus would be on "environmental
capacities" and "tolerance levels" for residential collectors such as
Broad Street (north) and Buchan Street, and safety and efficiency measures
for arterial roadways such as South Higuera and South Broad Street.
1.4 Performance Standards
The establishment of performance standards will reflect the community's
values and tolerance level for vehicle delay. This will ultimately serve
as an important element-in the determination of future roadway
improvements. The evaluation of alternatives and the potential for future
development along important corridors such as Santa Rosa and Monterey
Streets will be dependent upon established standards of performance.
Level of service for functional classifications, by time of day and /or
intersection location, will be the basis for land use development controls
and- development assessments for required off -site improvements.
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6a.
1.5 Definition of the Street and Highway System Hierarchy
This task will establish a Common understanding among city staff and the
consultant of the city's street system, including technical terms,
concepts, and fund cns regarding traffic circulation in the study area.
The status of study area roadways with regard to current plan designations
and San Luis Obispo County designations will be identified and compared
far consistency. To accomplish this, the relationship between the city's
system and those of cities similar to San Luis Obispo will be
explored. Constraints or problems will be discussed for the major
arterial and collector streets.
The purpose of this task is to identify those streets which are necessary
to carry traffic in the community as being distinctly different than those
streets serving only localized traffic. Since so many streets necessary
to move traffic in San Luis Obispo pass through neighborhoods, proper
designation will allow those individuals living on the streets to
understand the community -wide importance of maintaining streets to move
vehicles, and allow the City to deal effectively with "problem" streets
not designated as necessary to move traffic.
1.6 Plan Line Requirements
Existing Plan line rOq,irments, will be examined in determining the need
for travel lanes on arterial streets. Cross sectional analysis will
include variable lane widths to accommodate desirable conditions and
constrained right -of -way conditions for built out corridors. Existing
plan line streets will be identified and mapped.
Task 1 Work Products DRS Associates will prepare a working paper that
presents the following:
a. A summary of transportation plan goals and objectives will be provided
along with an assessment of possible modifications based on staff
direction.
b. Evaluation criteria and performance standards will be provided that
allow for achievable levels of service and delay within a range of
reasonable limits of the City and development to fund.
C. An inventory of all collector and arterial roadway segments indicating
classification and plan line setbacks will be provided.
TASK 2. EXISTING CONDITIONS
This task will develop the quantitative and qualitative understanding
necessary for the study including: assembly of existing information,
defining the study areas, and assessing regional traffic implications.
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This task also considers which circulat= improvements are necessary to
solve existing traffic problems from a compilation of city, county, and
developer traffic studies and EIR's. As part of this task an early
assessment of environmental constraints will be conducted to flag
potential problem areas.
2.1 Identify Study Area Boundaries
The study area for detailed traffic analysis and the regional sphere of
inflnenoe for system level impacts will be defined in consultation with
city staff. The traffic analysis will also take impacts from adjacent
communities and unincorporated growth areas into account in network
development and in the determination of local controls.
2.2 Assemble and Review Existing Data
DKS will assemble data from existing City and County files which is
relevant to the project, including:
o Traffic volume data
o Records pertaining to street and traffic control improvements that
have been made during the last 5 years.
o Engineering and enforcement experience relative to what works well
and techniques that have not lived up to expectations. The police
are on the scene daily and observe traffic characteristics which may
not be revealed in the accident reports.
o Documented citizen perceptions and concerns about traffic safety,
either site specific or generalized along the major traffic corridor
streets.
o Transit utilization for student, commuter, and other trip purposes by
route and time of day.
• Paratransit support programs and use.
• Pedestrian and bicycle facilities and standards.
• Contemplated improvements to the traffic network and their potential
for implementation, including City, as well as state programs.
• Existing traffic reports and environmental studies as listed in the
RFP.
2.3 Quantify Regional Traffic Demands
DKS will work with county staff to quantify historic and projected traffic
passing through and commuting to San Luis Obispo. Caltrans screen]ine
historic data will be used along with the county's trending analysis for
the SR1 and US101 access study. Economic and population trend factors
from the Angus McDonald Report will be used to determine traffic
distribution to Atascaderp, Baywood /Morro Bay, 5 Cities area, and Edna.
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2.4 Existing conditions Review
This task will allow for a systematic review of the identified problems
and issues in relationship to all transportation modes. Additionally,
early action items can be defined and pulled out for consideration while
the study is ongoing.
A comprehensive needs and deficiencies analysis will be conducted,
comparing existing traffic levels to available or anticipated roadway
capacity. This analysis will identify areas of critical overload,
locations and magnitudes of potential problems, and areas of arterial
traffic "intrusion," or overflow, into inappropriate land uses (e.g.,
residential) .
Information on the needs and deficiencies of other modes, such as transit
•services, pedestrians, and bikeways will be.reviewed with the Transit
Manager and summarized in the working paper. The transit information will
include type of service, number of routes, number of vehicles and
patronage data for each operator.
This assessment of existing conditions will provide direction for
formulating the circulation element and constitute the "Setting" for the
Circulation Section of the EIR. Existing traffic conditions will be
described and locations of congestion, if any, identified. Graphics
identifying facility type and usage will be included that display the
results of the analysis of existing conditions.
An initial assessment of opportunities and constraints will also be made.
These will provide the basis for formulation of goals and policies for the
General Plan as well as provide direction on those alternative
improvements that are reasonable to consider for inclusion in the
Circulation Element. A review of environment constraints will be
conducted as part of this early effort to screen out those alternatives
with strong negative impacts.
2.5 Identify Improvements
Near and mid -term roadway improvements to address deficiencies found
through the roadway condition analysis will be identified. Improvements
will be recommended based upon traffic volumes and levels of service as
well as operating conditions, geometric design or pavement condition
problems. Where conflicts between functional classification and traffic
conditions are found, improvements will be proposed to remedy the
situation as appropriate:
Task 2 Work Products: A working paper that includes the following:
a. A description of the existing roadway system in terms of its extent,
traffic volumes, levels of service, peaking conditions and traffic
growth will be provided. The report will be annotated with maps and
graphics as appropriate.
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b. Roadway deficiencies will be identified from the analysis of existing
conditions, and as projected from traffic reports conducted for the
city. A preliminary environmental review and issues hot spots map will
be provided, identifying areas of concern.
C. A short to mid -range list of roadway improvement projects necessary to
accommodate existing traffic, along with planning level cost estimates.
TASK 3. NEIGHBORHOOD IMPACTS
The traffic issues associated with residential areas in San Luis Obispo
are complex. The evaluation of neighborhood transportation needs will
include the following: identifying real versus perceived problems, how to
balance the desire for isolation from problem traffic with the desire for
easy neighborhood aooess, and how to deal with arterial streets passing
through residential areas. A consensus position on neighborhood traffic
control will be sought through neighborhood meetings. Two neighborhood
meetings will be held within each of the two study neighborhoods
identified in the RFP, for a total of 4 meetings. Meeting Number one will
examine identified impacts and potential solution alternatives, while
meeting Number Two will examine alternatives and build consensus support
for improvement options.
3.1. Data Summary and Refinement
:.The refinement of base data will provide for the measurement of problem
severity and allow for a comparative analysis of, the problem with other
similar streets elsewhere in San Luis Obispo. Existing city records and
prior studies of development in the areas of north Broad Street and the
south downtown neighborhood appeared adequate for initial assessments.
Data will be provided by the City for neighborhood impacts identified
through the study process as determined necessary including:
• Speed data
• Turning movement counts
• Average daily traffic
• Through traffic
• Bike and pedestrian activity (as applicable), and
• Emergency access.
Task 3.2. Identification of Residential Traffic Control Alternatives
Individual satisfaction with existing conditions is usually based on
desires and expectations in relationship to perceived reality. In this
regard the introduction of technical conditions relative to identified
issues within the neighborhood itself will help establish a perspective
based on community -wide needs and priorities.
The analysis will provide for an overview of how the individual
neighborhoods fit into the larger community context, and will assist in
establishing priorities within the study area itself and within the
community as a whole. The analysis of traffic data will assist in the
clarification of identified traffic issues and provide for effectiveness
measures for existing and alternative traffic system evaluations.
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A post card survey will be developed by the Consultant for printing,
distribution and return collection by city staff. The Consultant will
tabulate and interpret the results of the questionnaire. The
questionnaire will help measure public perception related to the magnitude
of traffic problems and the acceptability of potential improvements. This
survey will be simple and short, setting direction for policies rather
than serving as a scientific tool for analysis.
Task 3.3 Public Meeting #1
Public Meeting Number L• A meeting will be held within each neighborhood
on consecutive evenings (two meetings) to examine traffic impacts and
Comparative traffic data assembled by the City and the Consultant. Issues
will be refined and prioritized and alternative solutions will be
identified and discussed. The purpose of this meeting is to provide
information to work toward a common understanding of issues, perspectives,
.and identify other areas of concern for inclusion into the study. The
format of the meeting would be to provide an open forum for input into the
study issues and identification of alternatives. The City shall schedule
the meetings, provide notice to participants and handle advertising.
Task 3.4 Alternatives Evaluations
The evaluation of alternative roadway improvements will be considered on
two levels: (1) community wide transportation needs, and (2) the
identification and analysis of specific neighborhood traffic control
devices. The analysis must examine selected roadway links in the
neighborhood within the context of broader transportation needs. The
overall goal of this evaluation process is to identify an acceptable
Package of roadway improvements that provides an overall positive benefit
to the neighborhood areas and the community.
Task 3.4A Community Wide Transportation Needs
The application of traffic improvements must be considered in
relationship to the entire transportation system. Any application of
measures to control traffic on residential streets, without a
continued commitment to arterial street improvements, could increase
commuter travel time and delay. As such, the implementation of a
package of area traffic transportation system as a whole.
The evaluation will focus on maximizing improvements within the
existing right -of -way and long -term improvements that will
accommodate the projected needs of key roadways and intersections in
the study area. Major street improvement alternatives will be
examined for safety, efficiency, cost, implementation time, and
consistency with the San Luis Obispo General Plan.
Task 3.4B Neighborhood Traffic Control
The main purpose of residential traffic control is to serve and
protect the neighborhood environment, although a multitude of other
Purposes could be served. Two concepts that have been tried with
varying degrees of success and controversy are "traffic absorption"
and neighborhood "traffic separation°. Traffic absorption techniques
include signs, signals, medians and neckdowns.
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Task 3.5 Neighborhood !Meeting #Z
DKS will organize and facilitate neighborhood meetings on both identified
neighborhoods on consecutive evenings (two meetings) to discuss the
alternatives assessment and consultant recommendations. The purpose of
this meeting is to reach a consensus position on level and type of
improvement plans. The City shall schedule the meetings, provide notice
to participants, and handle advertising.
Task 3.6 Development of Recommendations
Recommendations will be developed that are consistent with the work plan
and based upon neighborhood objectives, identification and agreement on
issues and problem areas, and a consensus position on alternative
priorities among participants in the study process. From this collective
input a recommended improvement program will be developed for
implementation.
Task 3 Work Products: A working paper that includes the following:
a. The Consultant will attend four neighborhood meetings in two
neighborhoods on two consecutive nights each to present information and
IPM discussion with participants. The Consultant will prepare all
materials necessary for the meetings. The City shall schedule,
publicize and obtain facilities for all neighborhood meetings.
.b. A comparative analysis of environmental versus physical capacity of
residential streets and an evaluation of problem severity. Priorities
for program implementation will be based upon this analysis.
C. An analysis of alternative consideration for neighborhood traffic
mitigation will be conducted and documented. Recommendations for
improvements will be based on a consensus position of staff and local
residents.
d. Develop an implementation plan as part of the overall transportation
improvements program that sets priorities for neighborhood improvements
with respect to community -wide priorities for funding.
TASK 4. TRAFFIC MODEL
As a part of the overall work program, we propose to develop a traffic
forecasting model that will project future traffic volumes on City streets
based on land use inputs. Once calibrated, the model will be used in
this study for evaluating future circulation needs and alternatives. The
model will also be available to the City for future use in other studies,
if desired. The necessary software and training will be provided as a
part of this work program.
DKS- proposes to develop a network -based traffic forecast model
encompassing San Luis Obispo's city limits and Urban Reserve area. As
with most conventional traffic forecast models, the citywide model will
contain three major components: /
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o Trin Generation: Estimation of total trips originating or
destined in each zone, as a function of land use type and
intensity. This defines the total amount of travel activity in
each zone.
o Trip Distribution: Use of a "gravity model" to forecast the
number of trips between each pair of zones based on the
model- es'tsmated travel times between the zones and the number of
trips generated in each zone.
o Trin Assignment Assignment ent
zones � —� of auto trips between each pair of
specific routes, with resulting volumes accumulated on
the network. We propose to use "capacity- restraint" assignment
which spreads traffic loadings among alternative routes on the
basis of available roadway capacity through an iterative process.
A description of the individual steps to develop and apply the traffic
forecast model is provided below.
4.1 Design City Traffic Model
Th fi step i define the elements: re ad initial parameters of the e nv the following
o Define and display the zone system A traffic zone system
encompassing the city limits and urban reserve area will be
developed based on the density of the roadway network and the
availability of land use inputs, for approval by the City.
Consultant will design zones with advice and review of City. We
would expect to define up to so zones within the study area. At the
boundary to the City Traffic Model area, external gateways will be
defined to represent each entry /exit to and from the area.
o Develop Existing Circulation Network: The existing City and
surrounding street network will be encoded into the computer. The
network will include all freeways, interchanges, ramps, arterials,
expressways and major collectors in the study area. other streets
would be added as appropriate to ensure adequate portrayal of travel
within the City.
As part of the network development and calibration process, travel
Paths between selected traffic zones will be plotted and traced to
ensure that the network is constructed logically. The network coding
Will also include geoeoding for each network node to enable hardcopy
plotting and graphical output for city review.
o Define land use data requirements. DKS will work with City planning
staff to define the type and format for summarizing available land
use data for use in the model. This is expected to include number of
dwelling units by type and square footages, acreages or employment
estimates for retail and non-retail commercial activities. This data
will be categorized by traffic zone by City staff.
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o Incorporate regional travel: The model will be structured to
incorporate estimates of through- travel (i.e., trips that pass
through San Luis Obispo with either origins or destinations within
the City) and external travel (Le., vehicles that have one trip end
within the city but the other end outside). This travel component
will be estimated by Consultant for existing and future conditions
based on ongoing work by the Reg=al Transportation Planning Agency.
4.2 Calibrate City Traffic Model
The traffic forecast model will be calibrated by operating it on existing
land use and network data and comparing model outputs (e.g., assigned
traffic volumes) to actual traffic counts along selected study area
screenlines. This may require the City to collect supplemental data to
the extent they wish to validate the model and determine intersection
levels of service. The various model parameters such as trip generation
rates and distribution factors will be successively refined until there is
reasonable consistency between modeled and observed traffic counts, trip
lengths and other travel patterns. For costing purposes we have assumed
that the model calibration process (daily and PM peak) will require no
more than 12 calibration runs. All data for model calibration shall be
collected and provided by City staff.
4.3 Baseline Traffic Projections
.The initial application of the model will test implications of build -out
of'the current General Plan land uses on the existing and programmed
circulation system, assuming no shift toward other modes. This "baseline"
application will provide directions for subsequent definition of
circulation alternatives, and also assist Community Development staff in
formulating changes to land use designations. City staff will provide the
necessary land use data for the build -out of the current General Plan.
4.4 Alternatives Testing
DKS will prepare travel demand forecasts for future highway network
alternative scenarios to identify the most appropriate combination of
future improvements. This evaluation will include at least one network
that identifies relocated interchanges along uslol. The number of model
runs necessary can be minimized by proper planning of the alternatives to
be evaluated. For costing purposes, it was assumed that no more than
three future network alternatives will require evaluation. Additional
model runs will be provided on a fixed cost basis as provided by in
Exhibit "B ", Cost by Task.
A comprehensive needs and deficiencies analysis will be conducted for each
of the alternative network forecasts to compare projected demand to
available or anticipated roadway capacity. This analysis will identify
areas of critical overload, locations and magnitude of potential problems,
and -areas of neighborhood "intrusion," or overflow, into inappropriate
land uses (e.g., residential). The analysis will also include a
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comparative evaluation of the effectiveness of each of the network
alternatives and other measures such as increased transit ridership and a
collective system of transportation system management activities (as
described in Task 6) in solving anticipated traffic problems in the City.
4.5 model Installation and Training
Consultant will install the model on an IBM - compatible PC computer at the
City's offices and provide training for city staff in the use of the City
Traffic Model. The Consultant will provide five days of training. The
initial day will be devoted to an overview of transportation forecasting
models in general and the City's model in particular. The remaining four
days will be set up as an exercise in producing and interpreting forecasts
from the model. The sessions will be phased in such a way as to allow
city staff time to absorb the material of each session before going on to
the next step. At the conclusion of the process, city staff should have a
complete working understanding of the entire process.
Task 4 Work Products:
a. A working paper will be prepared that documents the model design,
calibration results and application process. This, in combination
with the Users' Guide for the software, will provide the necessary
supporting documentation for the City traffic model.
b. For each alternative, outputs of the model will include:
o Peak hour and daily traffic volumes by link (roadway segment)
and at intersections (turning volumes) Levels of service will
be calculated for all calibrated links and intersections.
o Summary plots that compare assigned volumes to roadway
capacities along all roadways and critical roadway links.
o Planning level estimates of intersection volume/capacity and
level of service at key intersections will be compared with
adopted city criteria.
TASK 5: ALTERNATIVES EVALUATION
The identification and analysis of alternatives is an iterative process in
which a broad range of improvement options are examined and refined based
an projected future needs. The modeling process will be used to measure
the effects of alternative network modification to add potential new
roadway links or to assess the impacts of improved corridor capacities
through adding lanes or creating one way pairs.
Since many alternatives have been proposed for the San Luis Obispo
transportation network and many have already been found es tot be
phase
unworkable or candidates for future study, DKS prop
a'aaysis that would include a sketch planning assessment to review wfth
city staff optIons before proceedjh
alternative networks. g to a more detailed analysis of
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5.1 Alternative Identification
DRS Associates would work with city staff to identify alternative roadway
networks for evaluation in an early attempt to ferret out non - productive
alternatives or alternatives that have previously been studied and
dismissed. The Consultant will focus on opportunities for roadway system
improvements taking advantage of the City's expertise and experience in
prior community transportation studies.
The results of the sketch planning effort will allow for the
Identification of three alternative roadway networks for detailed study
analysis.
5.2 Network Refinement
The identification of future roadway needs is an iterative process which
must balance the projected future traffic demand (a function of land use)
with the amount of capacity which can reasonably be provided in the
roadway network. This will involve consideration of physical constraints
(such as right -of -way) as well as cost Alternative roadway networks will
be evaluated for design year build out conditions.
Development of an effective Transportation Management program including
incentives for carpooling and flextime may lower peak hour demand
associated with employment centers, thereby reducing the need for capacity
increases. The effects of changes in auto demand will be reflected in the
model evaluations of alternative roadway networks.
If very heavy traffic demands are projected, it may ultimately be
necessary to consider the trade -offs between the amount of roadway
capacity which can be provided at certain points through the removal of
parking or street widenings, and. the amount of delays to which motorists
are subjected.
DKS Associates will emphasize a balanced and reasonable circulation plan
for San Luis Obispo. This will be ao=pl>shed by selecting workable and
fundable street improvements on a basis which allows meaningful comparison
of alternatives.
5.3 Alternatives Analysis
The sketch planning element will allow for development of alternative
evaluation networks for comparative analysis, while the more formal
evaluation will allow for a more detailed analysis of alternative
transportation network impacts.
A detailed evaluation matrix and its background analysis will be
documented in the working paper. Given this technical background, DKS
Associates will formulate a simplified matrix for presenting the
trade -offs between alternatives to none- technical groups including Policy
bodies. This process will involve a simplified rating of each alternative
on a limited number of key objectives from the detailed evaluation matrix
in Task 1. DKS Associates WM present this evaluation to the city staff
before finalizing the rating of alternatives.
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A more detailed envirm mental review will assist in the study through the
Identification of Pal Problem alternatives. This process will allow
for the screening of environmental sensitive issues as part of the
alternatives analysis.
Task 5 Work Products:
A future condition report which presents traffic volumes and levels of
service with alternative roadway networks will be provided. The report
will include a recommended circulation plan in conjunction with them and
will identify improvements required by the City under the design year
build out conditicns. A preliminary environmental review will be provided
for key alternatives as a screening device for evaluation.
TASR 6: TRANSPORTATION MANAGEMENT ANALYSIS
In this task, we will identify and evaluate transportation system
management (TSM) and transportation demand management (TDM) measures for
application in San Luis Obispo. The Consultant will provide the City with
a Practical TSM Program that can make meaningful reductions in the need
for facility expansion while avoiding the palls of overexpectation that
has marked a number of programs in the past.
6.1 Identify Options for TSM /TDM
one will review the existing TSM/TDM measures and delivery mechanisms in
Zand identify other options that could be applied. These may
in parking management strategies, area -wide carpool matching
services, traffic signal management, incentives for bicycling, transit
services and promotions and other ideas. Generally, these fall into the
categories of either techniques to manage the supply or demand of
transportation services (e.g., flextime) or measures to promote shifts to
alternative modes (e.g., carpool. and transit incentives). The key here is
to package a variety of complementary measures cost-effectively so as to
have maximum impact These measures would be assembled into one or more
Policy alternatives. They would naturally focus on downtown application,
greatest potential lies, but other activity centers,
especially Cal may, need to be included as well. Specific techniques for
consideration include:
o Extend City employee carpool matching services citywide.
o Meter regional traffic on Broad Street or other Overloaded streets
through signal timing techniques or provide directional
Progression on parallel streets to simulate one way operation.
o Identify and promote convenient peripheral parking facilities
around downtown or other commercial concentrations to intercept
long -term or employee parking.
° Provide incentives for employers to promote use of alternative
modes such as reducW On-Site parking requirements or increase
Intensity incentives.
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o Develop revised traffic service standards for specific target
areas to allow greater delays on arterial streets.
6.2 Evaluate Policy Alternatives
Transportation policies have a major Long- -term influence on where people
live and work. Transportation facilities such as roadways and rail lines
become virtually permanent features of the landscape. They continue to
influence development far into the future. Therefore, major
transportation decisions.have very long -range impacts.
Responsible transportation planning must, therefore, include consideration
of the impacts of decisions well into the future, beyond 20 years. There
are a number of specific overall policy issues which relate directly to
the development of a long -range circulation plan that must be addressed.
Each of these issues identified for San Luis Obispo will be evaluated and
specific policy recommendations will be prepared for inclusion in the
Circulation Element Update. The following policy issues will be
evaluated:
o Parking with respect to future park- and -ride locations;
o On- street parking restrictions along arterial roadways;
o Righway Standards, to ensure compatibility and consistency with
other agencies and anticipated growth and development;
o Land Use Regulations, particularly with regards to protecting
right -of -way; and
o A revised Roadway /Street Classification System.
Task 6 Ptoduct= The following work products vill be incorporated into
the recommended circulation plan, Task 5:
a. Working paper identifying candidate TSM /TDM measures and their
potential impacts on future traffic as well as their costs and
other impacts.
b. Recommendations for TSM/TDM program for City adoption, including
supporting General Plan policy(ies).
TASK 7: GENERAL PLAN UPDATE IMPACTS
The evaluation of the General Plan land use element will be conducted by
city staff concurrent with the development of the circulation element.
This task provides for the examination of transportation system impacts
for land use options, regional and local Population growth scenarios, and
alternative mode programs.
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7.1 Land Use Options
various land use options will be provided as input into the modeling
process to die roadway impacts' Associates will work with the
Community Development Department to assess the sensitivity of major
density and land use type changes.
7.2 Population Trends
San Luis Obispo is affected by areas of development outside its
Jurisdiction that are primarily residential based. San Luis Obispo's
prior policies of discouraging population growth while not placing
restricting on job related industries has made it an importer of persons
for employment purposes. DES Associates will work closely with city staff
and the county to determine the impacts of population base shifts on the
.roadway network.
7.3 Evaluate Roadway Network Impacts
A comparative analysis of roadway impacts will be conducted based on
TSM/TDM assumptions s from Task 6. Two alternative model runs have been
budgeted for this task. Model outputs would be examined to determine
impacts to the recommended transportation system.
Task 7 Work Products:
°A working Paper that presents an assessment of alternative land use
modifications and population growth factors will be provided listing the
Potential impacts to the recommended transportation system.
BASK Sr ENVIRONPIENTAL ASSESSMENT
8.1 Identification of Issues
An Environmental Impact Report will be provided for the adoption of the
proposed amendments to the Circulation Element of the City of San Luis
Obispo's General Plan. Our first step in analyzing and identifying the
impacts associated with the Proposed amendments to the Circulation Element
would be to conduct field reconnaissance of the project area and identify
the conditions that presently exist throughout the project area in
Task 2.4. In connection with these field recoN aissanoes, we would review
and become familiar with the available relevant environmental documents.
SPA attention will be given to the areas of concern that have been
Previously expressed in evaluating alternative improvements for traffic in
residential areas; 2) traffic in the downtown area; and, 3) regional
traffic impacts on City roadways and neighborhoods created by the
proximity of U.S. Highway 101 and State Route 227. A screening of
alternatives has been established through both the existing conditions
review, Task 2 and alternative analysis section, Task 50
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After the identification of the existing conditions and the formulation of
the basic components of the Circulation Element amendment, a public
sopping sees= would be held. The purpose of this public sopping meeting
is to identify the concerns of the residents of the City and to verify
that all issues of concern have been considered for the preparation of the
Environmental Impact Report We will attend and participate in the public
scoping meeting, as necessary and appropriate.
8.2 Preparation of Draft Environmental Impact Report
After the formulation of the initial components of the amendments to the
Circulation Element, we will begin preparing the Aamin strative Draft EIR,
addressing the anticipated or expected impacts created by the
implementation of the proposed project. These impacts are expected to
include noise, air quality, existing land uses (including historic
structures) growth and other related issues. The issue of growth will be
analyzed from two perspectives. One perspective is the development
anticipated and planned for in the City's General Plan. The other
perspective is the growth that could be accommodated by the roadway
capacity planned for in the proposed amendment to the Circulation Element.
The secondary impacts associated with growth and development will be
addressed.
We will analyze the impact of upgrading or modifying existing roadway
segments and compare these widening impacts to the congestion and other
impacts associated with heaving the roadway in their present condition.
Our analysis would identify and estimate the severity of the impacts
associated with roadway widening and right -of -way requirements and
acxTaisItums in the downtown area. The acquisitions are anticipated to be
significant in many cases as a result of the established development
pattern in the downtown area. Additionally, the elimination of on- street
parking would affect the already deficient parking situation in the
downtown and adjacent residential areas. Consideration will be given to
the benefits associated with possible improvements in these areas by
avoiding the adverse effects of roadway widening projects. The EIR will
consider the impacts associated with the relocation of residences and
businesses as a result of proposed roadway widening.
The EIR will use the existing land use traffic model as a basis of
comparison for alternative transportation network improvements. The EIR
will address impacts in a level of detail commensurate with the level of
detail of the proposed amendments of the Circulation Element. Additional
environmental review may be necessary for actual appal of construction
of roadway improvement projects.
We will prepare five copies of the Administrative Draft EIR for an
"in- house" review by the city staff. We will prepare a Draft EIR by
incorporating the revisions to the Administrative Draft EIR and reproduce
75 copies for circulation to the public and public agencies.
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8.3 Public Review and Circulation of Environmental Impact Report
The Draft EIR will be circulated to the public and public agencies for a
45 day review period. Either during or after the public review period, we
will attend and participate in a public hearing on the Draft EIR. Our
Participation will include responding to comments and presenting a short
synopsis of the Draft EIR.
8.4 Preparation of Final Environmental Impact Report
Following the public review period and public hearing, we will prepare a
Final EIR by responding to comments on the Draft EIR and making any
necessary additions or revisions to the EIIL We will reproduce ten copies
of the Final EIR. The Final EIR and all other work will be completed in
accordance with the California Environmental Quality Act (CEQA) and City
of San Luis Obispo guidelines and procedures.
TASK 9: IMPLEMENTATION PROGRAM
This task synthesizes the previous work into a comparison and selection
Process for plan implementation. The evaluative, funding, cost, and
environmental information for each alternative will be assembled and
analyzed and .a recommendation made as to the preferred development
alternative. To implement that recommendation, a master strategy will be
developed that links traffic growth rates, traffic operation improvements,
transportatinn service needs, transportation facility improvements, and
funding actions.
The major efforts in this task will be the selection of a distinct
strategy, and the development of supporting rationale for each of the
following transportation elements:
• Transportation Network Improvements
• TSM /TDM Plan
• Funding Sources
• Scheduling of Priority Projects
The implementation strategy must be flexible enough to accommodate
alternative future funding levels. The alternative funding levels could
range from those based on secure sources, to those that include creative
financing techniques, some of which may ultimately be unfeasible. This
flexibility would be accomplished by a priority ranking system for
transportation improvements.
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9.1 Transportation Network Improvements
A workable roadway system will be presented that balances land use needs
with transportation system requirements. This task will rely on inputs
from Tasks 5, 6 and 7 for selected circulation improvements. Areas
requiring an upgrade or new roadways will be identified by comparing the
proposed future condition to the existing roadway network. A system
mapping of lane use needs, right -of -way acquisition, and street
classification systems will be provided.
9.2 Design Standards
This task will identify prototype cross sections for the proposed roadway
improvements. Recognizing that a balance must be achieved between
facility cost (both capital as well as maintenance) and the capacity and
convenience of the roadways, we will review existing design standards for
conformity to revised street classifications and current practice.
Specific aspects to be looked at will include:
• Lane widths,
• Right -of -way and set -back requirements
• Accommodation for parking, bicycles, pedestrians and transit.
Separate design standards will be developed as necessary for application
in new growth areas and in existing built out area of the community
having constrained right -of -ways.
9.3 Funding Mechanisms
This task will identify the range of funding sources available to the City
for development of the r_irc latirm system, A review of current practices
and policies will be conducted to help assess the alternatives which are
currently uSed by a variety of jurisdictions. This work element will draw
on our recent experiences in Concord, Pleasant Hill, Napa and Tracy, and a
nationwide survey of impact fees used by other cities recently conducted
by one of our staff members as part of an ongoing Institute of
Transportation Engineers Committee project Consideration for funding
options will include:
o Bonds
• Benefit Assessment Districting
• Sales Tax Initiative Funding
• Developer Contributions (exacti(ins)
As a part of the early evaluation of the current General Plan, we will
bracket the range of funding that can realistically be generated from all
sources and compare this to potential infrastructure costs associated with
the circulation plan. This preliminary analysis will help to define the
directions for reshaping the recommended plan as well as suggesting the
magnitude and role for public versus private expenditures.
k -1'1
V'
To the degree that the City wishes new development to "pay its own way ",
public funds may be largely earmarked to address existing circulation
Problems, including maintenance as well as capital projects. Monies which
are available over and above these amounts could be used to develop new
Projects of immunity -wide benefit (such as locally- funded improvements to
U.S. 101.) or to pay for a portion of new roadways included in the
circulation plan.
9.3 Transportation Management Plan
A Program for TSM/TDM programs and standards for participation,, including
a plan for monitoring and enforcang demand management provisions will be
developed out of Task 6. The potential mode split and demand reductions
on vehicle trips will be reflected in the circulation element as future
targets for improved service.
Information on the needs and deficiencies of non -auto modes, including:
transit, paratransit, pedestrians and bikes will be reviewed and
summarized.
9.4 Project Scheduling
Project scheduling will be dependent upon the availability of funding and
the anticipated need for the recommended improvement. A prioritized list
Of projects will be prepared that lists cost estimates with funding
sources. Project priorities will consider the following factors:
o The likely timing of need for each project
o The implementation or lead time required to implement a project.
(conceptual, environmental and engineering plan time requirements)
o Funding availability by year for each funding source.
Task 9. Work Products:
Work products are the draft and final reports listed in Task 10.
TASK 10: STIIDY REPORTS
Based on the results of working paper development a composite set of
transportation policies, Programs and elements will be developed. These
will include recommendations for transportation circulation improvements
and Programs. The study report will provide a concise circulation element
update including: a roadway circulation element, alternative mode element,
and funding priorities. All other multimodal support documentation will
be Provided by the City for transportation activities beyond the scope of
study. The Consultant will incorporate this information into the Draft
and Final Reports.
A-IS
10.1 Draft Report
The Draft Report will summarize all working papers and prior task work
products into a single unified document The report will be written in
easily understood language and be implementation- oriented. In identifying
the necessary paliCies, programs, and their prioritization, the draft plan
will function as a master implementation strategy for the coordination of
land use alternatives and transportation systems improvements.
The plan recommendations will be both feasible and implementable with a
carefully designed balance between the major elements. The work related
to identifying the relationships between highway, TSM/TDM and transit will
allow the plan to maximize benefits of the transportation improvement
program.
Five copies of the Draft Report will be submitted to staff for review.
Upon acceptance by staff and amendment, The Consultant will submit "camera
ready" copy.
10.2 Presentation of Circulation Element
DKS Associates will present the final Circulation Element to the Planning
Commission and City Council for adoption. The DKS Project Manager will
attend the meetings, public hearings, and/or study sessions conducted for
this Purpose. A total of two policy level meetings has been assumed for
this task. DKS Associates would be available for additicmal meetings on a
time and materials or fixed fee basis as provided in Exhibit B, Payment
Schedule.
10.3 Final Report
The Final Report shall respond to written and oral comments received
regarding its content and will be revised to reflect the individual
concerns expressed. Five copies of the Final Report shall be submitted
for staff review upon acceptance by City staff and amendment. The
Consultant will submit a camera ready copy.
A -19 6/3
EXHIBIT "B"
HOURS AND COST BY TASK
SAN LUIS OBISPO CIRCULATION ELEMENT
b. Cost of extra Public Meeting attendance = $620 each Public Meeting
Nate: Tasks 3, 4, and 8 are to be compensated on a percent complete
basis for periodic billings.
TOTAL
LABOR
TASK
OURS
COST
1.
EVALUATION FRAMEWORK
40
$ 21800
2.
EXISTING CONDITIONS
176
8,340
3.
NEIGHBORHOOD IMPACTS
172
10,040
` 4.
TRAFFIC MODELa-
320
17,900
21000
A. SOFTWARE LICENSE FEE
31000
B. TRAINING
5.
ALTERNATIVES EVALUATION
248
15,450
6.
TSM ANALYSIS
108
71120
• 7.
GENERAL PLAN UPDATE
52
3,240
8.
ENVIRONMENTAL ASSESSMENT
340
20,720 `
9.
IMPLEMENTATION PROGRAM
180
11,800
1O.STUDY REPORTSb.
128
71840
SUBTOTAL
11764
$110,250
DIRECT EXPENSES:
COMPUTER
PROCESSING
$ 2r750
TRAVEL
3,300
MISC.
2.880
SUBTOTAL
EXPENSES
$ 8,930
TOTAL COST
$119,180
Cost /Unit of Extra Services
a.
Additional Model Alternative
Runs
'Task 4.4
= $2,240
each Alternative Run
b. Cost of extra Public Meeting attendance = $620 each Public Meeting
Nate: Tasks 3, 4, and 8 are to be compensated on a percent complete
basis for periodic billings.
TRAFFIC MODEL
AND FORECAST
BRENT OGDEN
SaSk Leader
• A. ALBERS
• C. THNAY
EXHIBIT "C"
PROJECT ORGANIZATION
ENVIRONMENTAL
ASSESSMENT
DAVID POWERS
Task Leader
• M. JOHNSON
CRY OF
SAN LUIS OBISPO
PRINCIPAL—IN—CHARGE
MICHAEL KENNEDY
PROJECT MANAGER
STEVEN JEPSEN
TSM /TDP
ASSESSMENT
MICE KENNEDY
Task Leader
• S. JEPSEN
• R. GRANDY
CIRCULATION NEED/
PROGRAM DEVELOPMENT
STEVEN JEPSEN
Task Leader
• R. GRANDY
• J. SOHRIAKOFF
CIVIL ENGINEERING/
COST ESTIMATING
DIANA WALKER
Task Leader
• M. HANNEMAN
FUNDING ANALYSIS
STEVE COLMAN
Task Leader
• R. LEE
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