HomeMy WebLinkAbout02/09/1988, I - CAPITAL PROJECT COUNCIL REVIEW �Hiul�g�II�II�I�III��ryI�IIINtJ MEETING DATE'
city U� U of sa►n lugs oBispo February 9 1988
Iwo COUNCIL AGENDA REPORT I'BA
FROM: David F. Romero Wayne A. Peterson-,
Public Works Director Citv En ineer- r"
SUBJECT:
Capital Project Council Review
CAO RECOMMENDATION:
Council Should Discuss/Make Comment/Give Direction to Staff as is
Appropriate.
BACKGROUND:
Staff proposes that the Council spend 30-45 minutes discussing the first 3
items, take a 30-45 minute field trip to view them on site, then return to
City Hall to discuss the last 4 items. Staff will have exhibits for each
item as it is discussed.
1 . Museum projects
A. Entry Repair--project complete. This project repaired a sagging
foundation and closed up cracks in the entry structure of the building.
This work cost $53,085 and was completed in December of 1986.
B. Electrical and heating improvement. This project upgraded the
electrical system, installed a new heating system, remodeled the lower
floor for storage and constructed an elevator shaft for the purpose of
allowing handicapped access the the display floor. This work cost $66,915
and will be completed in March 1988.
C. Handicapped Elevator system. This project will install an elevator
in the shaft currently being constructed. It is estimated to cost $20,000
and should be completed later this spring.
D. Handicapped Access Improvements. This project will install ramps
and walks to allow handicapped access from the parking lot side of the
building adjacent to the elevator. This project would cost $30-50,000
depending on the wall treatment required. Since grant funds are now
expended, the Council will apply for an additional grant which, if
approved, should be available within one year.
2. Mission Plaza projects
Naman project
This project will provide additional pedestrian walkways, seating
and viewing areas in the space between the arbor and the creek. The
project was proposed by the Naman family and is estimated to cost
$39,000. The project should be completed this summer.
i� I
��►►H�►bI►I(�III{I���1i1����� MY Of sw. i LUIS OBISPO
COUNCIL AGENDA REPORT
Kiosk
This project will provide a place where information about the City can
be displayed. The kiosk will be built in the plaza adjacent to the north end
of the Warden Bridge. Part of the estimated $10,000 cost will be paid for from
donations given to the city for this purpose. The project should be completed
this summer.
Amphitheater
This project will improve the existing amphitheater by improving the
stage area, adding seats, and reducing the slope of the turf seating area. The
project has not been designed but has been estimated to cost $58,000 and is
scheduled for construction during the 88-89 year.
Restrooms
The project originally was proposed to provide additional facilities at
only Mission Plaza. During added evaluation it was apparent that the problem
existed only about 15 days a year at this location and that other locations
also had a similar need. This project a now being considered will provide
additional restroom facilities wherever needed in the community due to special
events. The project envisions a mobile restroom that can be brought to various
locations and connected to existing sewer and water. The cost of the project
is as of now uncertain.
Broad Street to Nipomo walk
d This project will provide for a two level walkway most of the way
between Broad Street and Nipomo Street along the south side of San Luis Obispo
Creek. Some of the upper walkways have been widened in cooperation with the
adjacent property owners to provide deck areas that are conducive to activities
such as dining and viewing the creek. The project is currently under
construction and should be completed later this spring. The contract cost for
the project is $326,000.
3. City Hall entry project (See attached)
This project is being considered with various options. Its primary purpose was
to redo the front doors of City Hall to make them work better and to install a
vestibule to improve the weatherproofing of the building. In addition the
project is also proposed to revise the existing reception facilities used by
the City Clerk that are impacted by the door revision. Depending on the
options chosen, total cost for the project may range from $13,700 to $45,000.
4. Parking Garage Number 2
This project is designed to provide 278 parking spaces in a structure over a
combination of retail and office space on Chorro Street between Marsh Street
and Pacific Street. The project has been approved by the Planning Commission
and should shortly be approved by the ARC. The architect is preparing plans
with a goal of beginning construction this summer. The project should be
completed by the following fall. The estimated cost of the structure alone is
$3,500,000. In addition the City is entering into a purchase agreement with
the current property owner of the Marsh Street frontage which will cost
$450,000 plus options to lease the retail space.
ti��i�►>I►IIIUIIIIIIIIlI�1° 9��III city of San h,.., OBISPO
COUNCIL AGENDA REPORT
5. Santa Rosa-Higuera Street Storm Drain
This project involves the construction of 6x8 foot box culvert under Santa
Rosa Street from in front of Ski's Shell Station to Higuera Street and
than down Higuera Street to San Luis Creek opposite Firestone, about 500
feet altogether. The new culvert will replace an old substandard, and in
some places failing, culvert built when property owners culverted the
creek through their property at some time in the past. The project is
estimated to cost $250,000 and should be completed in the late fall of
1988.
6. Higuera Street-Madonna Road Widening
This project will widen Higuera Street from near High Street to just south
of Madonna Road. The road will be widened twenty feet on the west side.
In addition the intersection of Madonna and Higuera Street will be.
reconstructed to improve its capacity and additional lanes provided
between Madonna Road and South Street. A small amount of South Street
east of Higuera Street will also be widened and improved. In addition to
the road work the project also includes the undergrounding of the existing
overhead wires, the construction of some additional waterlines to serve
the adjacent properties and the installation of street trees along Higuera
and Madonna and in the freeway right-of-way on each side of the Madonna
Road where the landscaping was disturbed by the recent Madonna Road .
project. Some additional work will be done on Caltrans' office property
to remedy damage done to the parking lot and access road as a part of the
right-of-way acquisition agreement. The project is estimated to cost
almost $1 ,000,000 with almost $800,000 being the City's portion. The City
has already incurred costs for the right of way needs.
7. Higuera Street widening-High to Marsh.
This project has not been worked on because almost none of the
right-of-way necessary for the widening is owned by the City. Most of the
right-of-way is encumbered by existing buildings which are occupied by
businesses. The current plans propose that the street be widened twenty
feet on the west side. All of the overhead utilities would also be placed
underground. No detailed estimate of the project has been prepared but
the total project will probably cost in excess of $2,000,000.
wapd/capitalproj
�-3
CITY HALL ENTRANCE REMODEL
OPTIONS:
1. Relocate and automate doors, construct vestibule $45,700
and new Casework for City Clerk Reception.
2. Relocate and automate doors, construct vestibule $40,200
and modify existing casework for City Clerk Reception.
3. Automate doors in present location $13,700
OPTION 1
Relocate main entry doors and construct a vestibule $45,700
This option will move the existing bronze doors and framework forward
two feet and install power assist door openers that are concealed in the
vault below the entry area. New bronzed aluminum and glass doors and
framework will be installed to form the interior wall of a vestibule and
new casework will be constructed for the City Clerk Reception area.
The estimated costs are:
Relocate and automate the existing bronze doors - $17,000
Construct vestibule of bronzed aluminum and glass - 12,000
Replace casework for City Clerk Reception Area - 61000
Contingencies - 7,000
Design Costs (reimbursement to Operating Budget) - 3.700
TOTAL $45,700
The automation of the doors is proposed in response to continued
complaints that the doors are difficult to open. When the wind blows from
the soutb, the increased pressure on the doors makes opening them so
difficult that some people cannot get the doors open without assistance.
The vestibule is proposed in response to an energy audit and to the
situation within the building where every time the doors are opened on a
windy day there is a. strong draft throughout upstairs offices that have a
door open. The offices of the Finance Department and the City Clerk have
counter windows or doors that are always open into the entry foyer. The
vestibule will reduce fuel costs and will increase employee comfort.
The casework is being replaced because the new vestibule will encroach
upon the space occupied by the existing reception counter.
r-4
OPTION 2
Relocate main entry doors and construct a vestibule $40,200
This option will move the existing bronze doors and framework forward
two feet and install power assist door openers that are concealed in the
vault below the entry area. New bronzed aluminum and glass doors and
framework will be installed to form the interior wall of a vestibule and
existing counter for the City Clerk Reception area will receive minimum
modifications.
The estimated costs are:
Relocate and automate the existing bronze doors - $17,000
Construct vestibule of bronzed .aluminum and glass - 12,000
Replace casework for City Clerk Reception Area - 500
Contingencies - 7,000
Design Costs (reimbursement to Operating Budget) - 3.700
TOTAL $40,200
This option differs from OPTION 1 in that the existing counter will
have the south east corner cut off approxinately two feeet on a side and
will be repaired. This will reduce the space presently occupied by the
telephone swithchboard.
OPTION 3
Automate the front doors at their present location $13,700
The front doors would be automated at their present location by the
installation of operators in the vault beneath the entry. This price
includes the present design which can be used for this scope as well.
This alternative will provide the power assist needed to permit
everyone to open the front doors.
Work accomplished under this alternative would little or no value in a
future construction of a vestibule that required the relocation of the
existing doors.
T5
� CAlElvoRK
INTERIOR ELEVATION
13�--
(r- _
y.l
r f I
rl 4- EX�1'ERIOR EI:EV"A�1'ION
__ T-60
� � ^IVe�✓ @ast mer�C
� .J 1 •J I1
FNACE
C qty I
C lark
PrsrenT '[.araw'�k
i
1 Mss eREFRair
i
i
1 '
1
REPORT FROM 2/2/88 MEETING
�y� III MEETING DATE:
I� �II� ��jllUlu aty of San LL. . 0B1Sp0 FEB. 2, 1988
NO COUNCIL AGENDA REP RT I M9
FROM:
David F . RomeroL, Lane Wilson Prepared y : -
Public Works Director Parks and Buildings ger David P . Pie ce
SUBJECT:
Mission Plaza - Naman Patio Construction - City Plan No . M02-Y
Mission Plaza - Kiosk - City Plan No . M03-Y
CAO RECOMMENDATION:
Adopt Resolution approving Plans and Specifications , and
authorizing staff to advertise for bids .
BACKGROUND:
The Naman family proposed this modification to Mission Plaza , the
Parks and Recreation Committee approved the concept , and on May 6 ,-
1986 , Council authorized staff to pursue the project .
On January 6 , 1987 , Council approved an agreement with Dorothy Naman
for the easement in which this construction is to take place .
The modification incorporates a Kiosk for which the Council accepted
a donation of $1 , 471 . 59 in September 1980 , from the Plaza Anniversary
Committee .
The project has been designed and is ready to go to bid for
construction this spring.
Coordination :
This project received final approval from the ARC on May 4 , 1987 .
Community Development filed a Mitigated Negative Declaration on
environmental impact on April 29 , 1987 . The mitigation includes
erosion control measures in the plantings and irrigation , .a railing
to deter pedestrians from entering planted areas within 10 feet of
the creek, and limitation of project construction from April 15
through October 15 .
Purchasing Control_Procedure :
Purchasing Control Procedure 403-3 applies to this contract .
Jr— 1
.I!AWW11111>i$p11011111 city of sa Luis oBispo
COUNCIL AGENDA REPORT
Mission Plaza
Page 2
Fiscal Im act :
The engineers estimate is $49 , 890 without contingencies .
The Capital Reinvestment Plan targeted the following amounts for
construction :
for the Naman Patio $30 , 000 in FY 1987-88
for the Kiosk _$10t000_ in FY 1988-89 !
TOTAL $40 , 000
As indicated in the attached resolution , the recommendation for the
appropriation of funds for these projects will be presented for City
Council approval after the bids are received and the actual cost of
construction is known .
Recommendation :
--------------
Adopt Resolution approving Plans and Specifications , and authorizing
staff to advertise for bids .
g:kioskagd
r
RESOLUTION NO. (1988 SERIES)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO APPROVING A
PLANS AND SPECIFICATIONS
WHEREAS, Council has approved in concept improvements in the Mission
Plaza to include a Patio and Walkway as proposed by the Naman Family and
an information Kiosk; and
WHEREAS, the City has negotiated an easement with the property owner;
and
WHEREAS, The Capital Improvement Plan includes $30,000 for the Patio
and Walkway, and $10,000 for the Kiosk; and
WHEREAS, The Architect estimates the construction cost to be
$49,890.00; and
WHEREAS. The design of the project is complete and was approved by the
ARC on May 4, 1987.
NOW THEREFORE BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
SECTION 1. Plans and Specifications for City Plan Number M-02Y,
Mission Plaza - Naman Patio Construction and City Plan Number M-03Y,
Mission Plaza - Kiosk are approved and staff is authorized to advertise
for bids.
SECTION 2. After the City Clerk has received bids, these projects
shall be returned to Council for appropriation of monies.
1
-10
r
SECTION 3 The City Clerk shall furnish a copy of this resolution to
the Public Works Director and the Finance Director
On motion of , seconded
by and of the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1988.
MAYOR RON DUNIN _
ATTEST
CITY CLERK PAN VOGES
APPROVED:
City Administrative Officer City torney
Finance d1rector Public Works Director
s- � r