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HomeMy WebLinkAbout03/01/1988, 7 - CONSIDERATION OF FUNDING NON PROFIT SOCIAL SERVICE AGENCIES TO PROVIDE SHELTER TO HOMELESS PEOPLE IN SLO nmWll�lllll�lll�l�ll "J f F� M DATE: CI o san tins OBISPO March 1, 1988 WarMs COUNCIL AGENDA REPORT FROMSteve Henderson, Assistant to the City Administrative Officer SUBJECT: Consideration of funding non-profit social service agencies to provide shelter to homeless people in San Luis Obispo. CAO RECOMMENDATION: By motion, authorize staff to negotiate and the City Administrative Officer to execute agreements with the Salvation Army and the People's Shelter to augment their existing emergency shelter programs. BACKGROUND: Zedakah House, a local non-profit organization which has been providing emergency shelter to homeless people by utilizing buses, ceased operation on January 31, 1988. City and County staff, working in conjunction with the Coalition for the Homeless, have developed an agreement with the Salvation Army to temporarily continue this program for 60 days. The City's share of the cost is $6,800.00. On October 8, 1987, the City Council authorized staff to negotiate an agreement with Zedakah House to manage an emergency shelter bus program in the amount of $4, 800.00. Brad Goans, director of the bus program, managed the project from November 1, 1987 through January 31, 1988. The County of San Luis Obispo matched the City's award and funded Zedakah House during the winter months. The Zedakah House bus program used the $4,800.00 to pay for laundry, insurance, vehicle maintenance and personnelpursuant to the agreement. The People's Shelter, a social service agency providing emergency shelter space in buildings owned by religious organizations continues to operate. In February, the People's Shelter used the Presbyterian Church at Marsh and Morro and is presently operating in the St. Stephen's Episcopal Church on Pismo Street. On October 8, 1987, the City Council authorized staff to negotiate an agreement with the People's Shelter to manage an emergency shelter program in the amount of $5,200. 00. The County also awarded the People's Shelter funds to operate the program during the winter months in a like amount. The City has received a request from the People's Shelter to fund the program in the amount of $5, 100.00 for the period of February 1, 1988 through June 1988, or until a permanent shelter has been established. The actual contracts with the city and county for the services provided by Zedakah House and the People's Shelter are with the Economic Opportunity Commission (EOC) . EOC handled all administrative roles without a fee and submitted status reports to staff. The rationale for contracting with EOC was twofold: 1) EOC may have been able to leverage additional funding for the homeless from the State Department of Economic Opportunity, and 2) neither Zedakah House nor the People's Shelter had non-profit status. 7- i o ull1gUII21111 city of san Luis oBispo MMUZA COUNCIL AGENDA REPORT Since the contract with the EOC was executed, EOC has received nearly $20, 000.00 in homeless assistance funds from the State EOC. Since then, the People's Shelter and Zedakah House have obtained non-profit status, but they have not yet received their federal I.D. number. City and County staff continue to identify and develop a program and facilities for a more comprehensive emergency shelter. City and County officials are cooperating with the Coalition for the Homeless, representatives of community based organizations and the Salvation i Army for a permanent shelter site located in the San Luis Obispo area. The shelter would be operated by the best qualified provider. EVALUATION Brad Goans and Zedakah House have managed a bus program providing emergency shelter for nearly one year. The city funded Zedakah House to support their activity during the winter months in the amount of $4,200.00. Mr. Goans notified city and county staff that he would stop operating the bus program effective February 1, 1988. In January, City and County staff met ,with representatives of Zedakah House, Salvation Army and the Coalition for the Homeless to consider how to replace this important program. The Salvation Army agreed to continue operating the bus program for sixty days, without an interruption in service, provided that funds to subsidize the program could be generated. The Army also agreed to coordinate the program until the City Council and the Board of Supervisors considered an expenditure. The Economic Opportunity Commission has committed $2,500.00 to continue the bus program and on February 9, 1988 the Board of Supervisors authorized $6,800.00 The Salvation Army is requesting a matching amount of $6,800. 00 from the City of San Luis Obispo to replace the Zedakah House bus program. During the winter months, Zedakah House averaged approximately 13 people per evening. The length of stay ranged from one evening to 24 nights. Nearly one-half of the women and children and one-quarter of the men have not been able to enter or remain at the People's Shelter for a variety of reasons. The greater percentage of men and all of the women and children are long-term residents of the area. A majority of the bus program participants were substance abusers or mentally ill. Captain Dan Hughes has agreed to work with residents in the Mitchell Park area and will move the "pick-up" and "drop-off" location to another site. Although no area has been selected, the City Hall bus stop area is being considered. If the bus program is not continued, approximately 12-20 homeless people will have to seek shelter elsewhere. Presumably, these people will find places in the park areas, creek beds and other less suitable locations throughout the city of San Luis Obispo. �- 2 ����rA�Nlllb����►���II city of San Luis osispo RVUZO COUNCIL AGENDA REPORT The People's Shelter operated during the winter months in the Seventh Day Adventist Church, Mission Nativity Church and the Old Mission respectively. In December and January the People's Shelter experienced an unexpected liability insurance premium increase of $70. 00 per day. Although the agreement called for expenditues for equipment and day-to-day operating expenses, the Economic Opportunity Commission and City staff authorized spending a majority of the $5,200.00 grant to help pay for insurance. This was done primarily because the People's Shelter has secured a tremendous amount of j donations to the program and the biggest need was paying the increased insurance premium. In November of 1987, the People's Shelter averaged 19 guests per evening. In December, they averaged 22 residents per evening. The January 1988 statistics have not been reported. However, we fully expect to see an increase in. the average. The number of guests who found housing was approximately 14. Although the majority of sheltered residents were male, the People's Shelter housed many families and women during the winter months. Because of a lack of space, some people seeking shelter were turned away. The People's Shelter is requesting an .additional $5, 100.00 to help pay for laundry service, insurance, cleaning supplies and utility costs during the months of February through June 1988, or until a permanent shelter is established. If the People's Shelter does not receive the requested funds, they will continue offering their emergency shelter services but they would have to modify the existing program. Community support of volunteers, donated supplies and finacial assistance is far greater than the Zedakah House/Salvation Army bus program. ANALYSIS City and County staff, representatives of the Coalition for the Homeless, Zedakah House, People's Shelter and the Economic Opportunity Commission continue to meet in order to fashion a homeless program and an agreeable location(s) . To date, this group has developed a plan which includes the funding of the Salvation Army and the People's Shelter during the next 60-150 days. The County has authorized the use of county property on Kansas Avenue (near County Jail) for use by the bus program. Currently, the buses are parked on the site while the Salvation Army van transports the homeless people. This routine is expected to last until trailers donated by the Department of Social Services and Pacific Gas and Electric Company are refurbished and can be used on the Kansas Avenue property. q-S_ �'� �rNi�hllluupi►I�III city of san Luis oBispo HROZA COUNCIL AGENDA REPORT The trailers on the Kansas Avenue property as a homeless shelter program may last 90-120 days and possibly longer, depending upon the site location and program development for a permanent shelter facility. City and County staff, Coalition for the Homeless, the Economic Opportunity Commission, People's Shelter, Zedakah House and the Salvation Army are considering several site locations, including, but not limited to, county property on South Higuera (near Prado Road) , railroad coach cars, a warehouse on Roundhouse Street, the Olsen egg building on Orcutt and land near the county airport. These sites would utilize either trailers, modulars, relocatable shelters, railroad coaches or warehouse-type facilities. No agreement as to program content, operator or site has been resolved. POLICY ANALYSIS The City Council, in its previous consideration of homeless issues, established as its policy to provide temporary emergency shelter program assistance during inclement weather. The recommendation before the Council this evening is a slight modification of that previous action in that financial assistance is proposed outside of the winter months. A second policy consideration was that the city should not "go it alone, " but should work in conjunction with others, including the County. The Council indicated they might devote an additional allotment of funds, providing the County matched the award. The County has matched that amount and the EOC has committed $2,500. 00. ALTERNATIVES 1. The Council may choose to fund the Salvation Army and the People's Shelter in the amount totalling $11,900.00 and authorize staff to negotiate and the City Administrative Officer to execute an agreement augmenting existing temporary emergency shelter programs. 2 . The Council may choose to fund the Salvation Army and the People's Shelter in an amount less than the requested $11,900. 00 and authorize staff to negotiate and the City Administrative Officer to execute an agreement augmenting existing temporary emergency shelter programs. 3. The Council may choose to fund either the Salvation Army or the People's - Shelter and authorize staff to negotiate and the City Administrative Officer to execute an agreement augmenting an existing temporary emergency shelter program. '�� u,,hu�NpP �ylll city of San Luis OBlspo MOGS COUNCIL AGENDA REPORT 4. The Council may choose not to fund either the Salvation Army or the People's Shelter and direct staff to continue working with the County, the Coalition for the Homeless and community based organizations in an effort to develop a comprehensive permanent shelter program. FISCAL IMPACT An award to the Salvation Army and the People's Shelter in the amount of $11,900.00 is available through the Emergency Shelter fund and is within the 1987-88 appropriation. STAFF RECOMMENDATION Direct staff to negotiate and the City Administrative Officer to execute agreements totaling no more than $11,900.00 with the Salvation Army and the People' s Shelter augmenting their existing temporary emergency shelter programs. Enclosures: Salvation Army request People's Shelter request Agendas on Homeless Issues 7-5� • f i 1� Vii'� � ! �•J PEOPLE 'S SHELTER 2 C �. 3v.v.0) • 1�. f''LQUEj Please find enclosed request for continued funding of the temporary church assistance shelter program sponsored by' the People's Sheter. AS you know, our purpose is to shelter homeless men, women and children, until such time as a permanent shelter is established in San Luis Obispo. In order for the program to continue, we must again request governmental assistance. If you have further questions or concerns, please feel free to call Connie Hanretty at 549-0500, or Betty Nielson at 544-0695. Thank you for your support. With Best Thoughts, Pie Hanretty Board Secretary 1 PEOPLE 'S SHELTER TEMPORARY CHURCH--ASSISTANCE PROGRAM Budget (2/1/88 - 6/30/88) * * or until such time as a permanent shelter is established. OPERATING EXPENSES a) Laundry Service $500/mo. X 5 $2500.00 b) Insurance 120/mo. X 5 600.00 c) Cleaning and Misc. 200/mo. X 5 1000.00 Supplies d) Utility Costs 200/mo. X 5 1000.00 $5100.00 TOTAL REQUEST $5100.00 7-7 rill Ll=�:15i;OTH a Lill -A r ill'U CORPS CGiM'11LJ7..'1TY Izi'!TEF; DAN HUGHES CHOP.RF1 AND ISLA.7 STREETS- P 0 30,X' SAN LUIS .3c=, FEBRUARY 19, 1988 CITY OF SAN LUIS OBISPO CITY COUNCIL ON FEBRUARY 2, 1988 Major Robert Saunders from The Salvation Army headquarters in San Francisco and myself met with representatives from the County, City and The Cooalition on the Homeless regarding a solution of Zedakah House ceasing operation., We felt that this program served a real need within our community and without a shelter to serve this population of the homeless, they would again be sleeping in the streets, parks, creek or wherever they could find a spot... We agreed at this meeting to continue this program with the under- standing there would be funding from county, city and E.:O.,C,,,,.: We have recieved the contract from the County of San LUis Obispo in the amount of $6,800,00. E..O.,C. has agreed to pay up to $2,500.00 for park fees, insurance, and upkeep and repairs.. Our request to the city is for $6,800.,00 to match the funding of the county,. Please see the attached breakdown of our budget . We have hired many of the same staff that Zedakah house was using. These are individuals who have given many hours of their time over the past year and been paid for very few of them.. We are continuing to work with the cooalition for the homeless as well as other area agencies to find a permanent solution to the homeless situation.. The Salvation Army nationwide has come to real- ize that this is one social problem that is not going to go away, and is committed to helping meet the needs of these people. By March 1 , 1988 or soon after we will have a full time staff person as a developer/coordinator to continue to look for funding and work on programing for a permanent shelter. This position will be funded by The Salvation ARmy for a period of three months... If you have any further questions, please contact me... ,,Sincerely, DAniel L.., Hughes, Captain Commanding Officer The Salvation Army EMERGL Y HOMELESS SHELTER PROPOS. FEBRUARY 1 , 1988-MARCH 31 , 1988 FOOD 800.00 GAS AND OIL 400.00 LAUNDRY 450.00 (9 weeks x$50.00) SALARIES 109809. 18 ADMINISTRATIVE 19360.00 $13,809:18 . COUNTY AGREEMENT 62800.00 REQUEST FROM CITY 61800.00 i'3, BALLANCE OF THIS PORTION OF BUDGET ($219. 18) PLUS OTHER EXPENSES DURING THIS TIME TO BE PAID BY THE SALVATION ARMY. E.O.C. COMMITMENTS PARK FEES 11000.00 INSURANCE 11000.00 REPAIRS AND UPKEEP 500.00 $2,500.00 TOTAL TWO MONTH BUDGET FOR SHELTER $13,809.18 2,500.00 $162309.18 PROJECT ORGANIZER $7.00 per hour 25 hours wkly. $175.00x 9 wks..=$1575.00 DRIVER/SUPERVISORS 2 per working shift $5.00 per hour 40 hours wkly. $266.36 x9 wks. =$2,397.24 It IT IT it it " 29397.24 $5.:00 per hour 32 hours wkly. $199.65 x9 wks. =$1 ,796.85 IT if if " " " $12796.85 BOOKEEPER $6.,00 per hour 10 hours wkly. $60.,00 x9 wks. _ $ 540.00 LAUNDRY AND SHELTER UPKEEP 4.25 per hour 8 hours wkly. $34.00 x 9 wks. =$ 306.00 $10,809.18 ALL SALARIES INCLUDE 177o BENEFITS WHICH INCLUDES RETIREMENT, FICA, WORKERS COMPENSATION, STATE AND FEDERAL TAXES. 7�� HOMELESS ISSUES _r O February 19, 1988 wY` I. Updates: Sites & Programs A. Salvation Army / Zedakah House B. Economic Opportunity Commission C. City D. County II. Zedakah House --> Salvation Army Transition A. Activity Reporting B. Operating Budget III. Meetings with People's Shelter Board A. County B. City C. Coalition (2-22-88?) IV. Coalition For The Homeless Meeting - February 29, 1988 A. Location & Agenda B. Attendees C. Objectives for Meeting 1. Coalition Unity 2. Commitment 3. Progress D. Critical Tasks 1. Review Recent Events a. Zedakah House / Salvation Army Transition. b. Railroad Cars Proposal c. City Council & Board of Supervisors actions/perceptions d. Site Search e. Acquisition of Mobile Offices 2. Substantiate Need for Unified Action and Progress a. Funding Decisions b. Site Selection c. Political Climate d. Coalition Role as Advisory Body 3. Formalize Coalition Objectives & Commitments a. Needs Assessment and Program/Facilities Development b. Coordination of Community Resources c. Advice & Guidance to Public & Private Entities d. Quality Assurance e. Education & Public Awareness 4. Formalize Membership a. Member Organzations b. Voting Representatives c. Sub-Committee Participation 5. Formalize By-Laws a. Amendments / Revisions b. Adoption by Voting Representatives 6. Establish Subcommittees a. Program Development b. Facilities c. Financing & Fund-Raising d. Community Relations e. Others? " v HOMEL SSUES February 8, 1988 I. Updates: Sites & Programs ''- ✓'� A. Salvation Army B. People's Shelter C. Economic Opportunity Commission D. City E. County II. Review of City Council and County Board of Supervisors actions III. Establish Objectives A. Immediate program & facilities B. Develop proposal for established temporary shelter within sixty days C. Develop long-term solution IV. Critical Tasks A. Coalition for the Homeless 1. Formalize Objectives & Commitments 2. Formalize Membership 3. Formalize By-Laws 4. Establish Subcommittees a. Financing & Fund-Raising b. Facilities c. Program Development d. Community Relations B. County / City 1. Site Acquisition, Land use & Zoning 2. Interface with City Council & Board of Supervisors C. Salvation Army 1. Program Proposal 2. Operating Budget