HomeMy WebLinkAbout04/26/1988, C-1 - CONSIDERATION OF APPROVING THE 1988-89 ANNUAL CLAIM FOR TRANSPORTATION DEVELOPMENT ACT FUNDS TOTALING $714,182 MEETING DATE:
city of San Luis OBISpo April 26, 1988
COUN IL AGENDA REPORT 'TEM MSW
FROM: Nancy Knofl r ransit Manager VIA: John Dunn, CAO
SUBJECT. Consideration of approving the 1988-89 annual claim for Transportation
Development Act funds totaling $714, 182
CAO RECOMMENDATION:
Adopt the resolution approving the annual TDA claim.
BACKGROUND:
Transportation Development Act (TDA)
The Transportation Development Act (TDA) provides two major sources for the funding
of public transportation through regional planning and programming agencies (for the
County of SLO, this agency is the SLO Area Coordinating Council) . The first source,
the county Local Transportation Fund (LTF) , has been in existence since 1972. The
second source, the regional State Transit Assistance Fund (STAF) , began in 1980.
Local Transportation Fund (LTF)
The TDA creates in each county a LTF for the transportation purposes specified in
the Act. Revenues to the LTF are derived from 1/4 cent of the 6 cents retail sales
tax collected statewide. The LTF is returned by the State Board of Equalization to
each county according to the amount of tax collected in that county.
Payments from the LTF are made by the county auditor, but only in accordance with
written allocation instructions issued by the SLO Area Coordinating Council.
State Transit Assistance Program (STA)
The STA program was created under Chapter 161 of the Statutes of 1979 (SB 60) and
revised by Chapter 322 of the Statutes of 1982 (AB 2551) . The program provides a
second source of TDA funding for transit and streets improvements. Funds for the
program are derived from the statewide sales tax. The money is appropriated to the
Secretary of the Business, Transportation and Housing Agency for allocation by
formula to the SLO Area Coordinating Council . The formula is 7O% according to
population and 30% according to operator revenues (SLO Transit) for the prior fiscal
year. The allocations from the Secretary are deposited in the SLOACC's STA fund.
The process for allocation and payment of funds from the STA fund is very similar to
that for the LTF.
CITY OF SLO TDA CLAIM
In accordance with TDA, transit services are the first spending priority (such as
SLO Transit and the regional transit systems. Once all of the "transit needs that
are reasonable to meet" are met (this determination is made annually by the SLO Area
Coordinating Council, after a public hearing and review process) , then any remaining
money can be spent on the second priority--street work.
0
���H�ibi►►�IIIIIIIIIIII ►VIII city of San Luis OBispo
COUNCIL AGENDA REPORT
For fiscal year 1988-89, the City's total entitlement amounts to $714,182. In order
to receive the TDA money apportioned to the City, an annual claim must be filed
which describes how the City will spend the money. For the Council 's review, this
claim is attached.
FISCAL IMPACT
The TDA claim requests that the entitlement be spent in the following manner.
TDA Allocation
SLO Transit $383,580
Central Coast Regional Transit Authority 62,230
SLO Regional Transit Authority (Runabout) 42,395
SLOSCAT (Five Cities-SLO trial service) 6,232
Street Work 219,745
TOTAL $714,182
The TDA claim further states that if an additional TDA apportionment becomes
available this fiscal year, the money will be programmed for street work unless
there are unanticipated transit expenditures.
CAO RECOMMENDATION
Adopt the resolution approving the annual TDA claim.
NK
attachments: Resolution
TDA Claim
RESOLUTION NO. (1988 SERIES)
A RESOLUTION APPROVING THE ANNUAL CLAIM
FOR MONEY FROM THE LOCAL TRANSPORTATION FUND
AND THE STATE TRANSIT ASSISTANCE FUND
BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:
1. To approve the 1988-89 annual claim for local transportation
funds.
2. To approve the 1988-89 annual claim for state transit
assistance funds.
3. To authorize the Transit Manager to execute the appropriate
claim forms. -
4. To direct the City Clerk to forward one executed copy of the
claim and a certified copy of this resolution to:
San Luis Obispo Area Coordinating Council
County Government Center
San Luis Obispo, CA 93408
On motion of , seconded by
and on the following roll call vote: r
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1988.
MAYOR RON DUNIN
ATTEST:
CITY CLERK PAMELA VOGES
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APPROVED:
WCityAdistrative Officer nance Director
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ANNUAL CLAIM
FOR LOCAL TRANSPORTATION FUNDS AND
STATE TRANSIT ASSISTANCE FUNDS
CLAIM NO. : TDA-SLO-88/89
FISCAL YEAR: 1988789
TO: San Luis Obispo Area Coordinating Council
County Government Center
San Luis Obispo, Ca. 93408
FROM: CLAIMANT: CITY OF SAN LUIS OBISPO
ADDRESS: P. 0. Bos 8100
CITY: San Luis Obispo, CA ZIP CODE: 93403-8100
CONTACT PERSON: Nancy Knofler PHONE NO.: 549-7122
This claimant, qualified pursuant to Section 99203 of the Public Utilities
Code, hereby requests, in accordance with Chapter 1400, Statutes of 19719
as amended and applicable rules and regulations, that an allocation be made
for• the purposes and in the respective amounts as described in the attached
Project and Financial Plan claim form.
Total LTF/STA funds being claimed are: $ 714,182
a) Annual (LTF) apportionment $ 712,145
b) Annual (STA) Funds $ 22037
Operator Revenues $ 72
Apportionment $ 1,965
City of San Luis Obispo
Claimant
By•
Title: Transit Manager
Date:
This claim was approved by San Luis Obispo Area Coordinating Council at
their meeting by Resolution No. 88-
Title:
Date:
3896-1/113/pg. 7
_1
Page 1 of 2
FY 88/89
CITY OF SAN LUIS OBISPO
TRANSPORTATION DEVELOPMENT ACT
ANNUAL PROJECT AND FINANCIAL PIAN
Briefly describe all proposed projects title and descriptions the proposed use of these
funds (by Article and Section of the Transportation Development Act) and the proposed
expenditures for the ensuing year for all TDA funds including local transportation funds
(previously SB 325) and State Transit Assistance Funds.
Project Title and
Brief Description Purpose: PUC Article/Section Amount
LOCAL TRANSPORTATION FUND
# 1 SLD Transit Article 4, Section 99260(a)
A local fixed route $ 383,508
transportation system
operated by the City
of San Luis Obispo
# 2 Central Coast Regional Article 4, Section 99260(a) 629230
Transit Authority.
A regional transporta-
tion system operated by
North Coastal Transit,
a Joint Powers Agency
0 3 Regional Handicapped Article 4, Section 99260(a) 4 $ 429395
Transit — A regional
handicapped transpor-
tation system operated
by SID Regional Transit
Authority, a Joint
Powers Agency
# 4 Street Work Article 8, Section 99400(a) $ 217.780
Various improvement
projects for street
maintenance, recon-
struction and
construction
#5 SLOSCAT Article 4, Section 99260(a) $ 69232
Page 2 of 2
Project Title and
Brief Description Purpose: PUC Article/Section Amount
STATE TRANSIT ASSISTANCE FUND
1 Street Work STA Apportionment for street 19965
Various capital work (PUC Section 99313.3)
Improvement projects (CAC, 6731d)
for street maintenance,
reconstruction and
construction.
# 2 SIA Transit "Operator Revenues" for operations$ 72
A local transportation (PUC Section 99314)
system operated by the CAC, Section 6730(a)
City of San Luis Obispo
through a private trans-
portation contractor.
0 3 Any additional LTF apportionment which may become available $
during FY 1988-89 will be applied to street work unless there
are unanticipated transit expenditures.
1 Total Claim for LTF funds 712 145
2) Total claim for STA Funds $O2
Total TDA Claim $7140182
CLAIMANT
SLOACC ACTION: CERTIFIED:
Date: By:
Agenda Item Title: Transit Manager
Resolution # Date:
5204-1/97
03-21-88
SAN LUIS OBISPO AREA COORDINATING COUNCIL
CHECKLIST OF REQUIREMENTS FOR SUBMITTAL OF
A LOCAL TRANSPORTATION FUND CLAIM AND
STATE TRANSIT ASSISTANCE FUND CLAIM
Fiscal Year 1988/1989
Claimant CITY OF GAN r.11TC Ag;SF9
Local Transportation Fund (LTF) apportionment $ 712,145
State Transit Assistance (STA) fund apportionment
STA operator revenues $-72
INFORMATION TO BE SUBMITTED WITH ALL CLAIMS
1. _ Signed annual claim form.
2. �_ Certified copy of a resolution. or minute order authorizing
the claims and approving basic Ourposes for which they are
filed.
3. �Wo — Completed annual project and financial plan identifying all
proposed LTF and STA expenditures.
4. �_ Statements and supporting financial documents.
a. �_ A budget or proposed budget for the fiscal year of
the. claim (or portion thereof pertaining to
transportation (CAC, Section 6734a). The
statement shall specifically identify the
estimated amount of the claimant's maximum
eligibility for LTF and STA funds as defined in
CAC Section 6634.
b. _� A statement of projected or estimated revenues and
expenditures for the prior fiscal year pertaining
to transportation (CAC, Section 6734b).
C. Nfj�. A statement identifying actions to comply with the
prior year's fiscal audit recommendations (PUC,
Section 99245).
d. _� A statement identifying and substantiating the
reason or need for (PUC Section 99266; CAC,
Section 6632):
- any increase in transportation operating budget
in excess of 15% above the preceding year, or
- any substantial increase or decrease in scope of
operations, or /�
or any capital provisions for major new fixed
facilities.
5. �_ Verification of compliance with the prior Unmet Needs
hearing findings (either included in the city/county budget
or ,included in attached claim) (CAC Section 6754c):
a. N/A Senior Van operating subsidy ($2,400/yr.) and
mandatory insurance coverage. (Should be included
in the General Fund Budget, rather than TDA claim)
b. _ Local share of community/regional transit systems
[CAC Section 6754(2)(5)]:
x . Regional Handicapped System $ 422395
South County Area Transit $
Central Coast Reg. Transit
South County/San Luis Obispo $
6. �_ Statement verifying the proposed expenditures are in
conformity with the Regional Transportation Plan (CAC,
Section 6754.1)
ADDITIONAL TRANSIT SYSTEM FILING REQUIREMENTS
7. Statement identifying efforts made to implement the transit
production improvements and performance audit
recommendations [PUC, Section 99244/CAC Section 6754(b)(1)]
making specific reference to each recommended improvement.
8. Y_ Statement verifying your transit operator does not routinely
staff a transit vehicle designed to be operated by one
person with two or more persons (PUC, Section 99264); or is
not precluded by contract from employing part time drivers
or from contracting with common carriers of persons
operating under a franchise or license [CAC Section
6754(b)(2)].
9. Documentation verifying that at least 15% of the overall
transportation budget is being used for capital expenditure
and depreciation (PUC, Section 99267) as defined in CAC,
Section 6654. ,
10. Statement documenting existing and projected farebox ratios
[PUC, Section 99268.1, 2, 3, 5; CAC, Section 6633.2;
6754(2)].
a. Fiscal Year 1987/88 Farebox Ratio 32.5%
b. Projected Fiscal year 1988/89 Farebox Ratio 29.1%
C. Verification that the level of passenger fares and
charges is sufficient to meet fare revenue requirements.
Eligibility for funds test [CAC Section 6634; 6754(2)(4)].
Estimated 198$/89 Operating Cost $513,580
Less depreciation, amortization
and vehicle lease costs $ 67,650
Net Operating Costs $445,930
Less amount of fare
revenues required to
meet your minimum
farebos revenue $ 449593
Maximum amount receivable
for transit system $401,337
12. A statement must also be submitted verifying you are making
full use of federal funds available under the Urban Mass
Transportation Act for transportation purposes (CAC, Section
6754(x)(3)).
13. -�_ Certification from the California Highway Patrol indicating
the operator is in compliance with Section 1808.1 of the
Vehicle Code (PUC Section 99251; NOTE: Required if claim is
submitted after July 1, 1988).
14. _ Verification of compliance with PUC Section 99155 relative
to reduced transit fares and identification cards for senior
citizens and disabled persons.
ADDITIONAL CONDITIONS OF APPROVAL
15. c_ZYour second quarterly payment will be conditional upon
receipt of the Annual Report of Transit Operators to be
submitted to the Area Council and the State Controller by
September 31, 1988 (PUC, Section 99243; CAC, Section 6733).
15. Claim is subject to compliance with the adopted transfer
pass policy (PUC Section 99282, 99282.5).
2718-1/113/
03-18-88
COMPLIANCE STATEMENTS
SLO TRANSIT
1. Regional Transportation Plan (CAC Section 6754.1) . The City of
San Luis Obispo's proposed expenditures are in conformity with the
Regional Transportation Plan.
2. Performance Audit (PUC Section 99244) . The City has implemented
programs addressing the productivity recommendations. A letter was
previously sent to SLOACC, dated November 19, 1987, regarding this
matter.
3. Staffing on Vehicles. Contracting (PUC Section 99264) . SLO
Transit does not routinely staff a transit vehicle designed to be
operated by one person with two or more persons. . SLO Transit is
not precluded by contract from employing part time drivers or from
contracting with common carriers of persons operating under a
franchise or license.
4. Capital expenditures (PUC Section 99267) The City will spend at
least 15% of the overall transportation budget for capital
expenditure and depreciation.
5. Farebox Ratios (PUC Section 99268.1, 2. 3, 5) SLO Transit met the
required ratios in 1987-88 and will continue to meet the required
ratios in 1988-89. The level of pasenger fares and charges is
sufficient to meet fare revenue requirements.
Required 1987-88 1987-88
Ratios (Pro.)ected) (Protected)
Fare Revenue $ 125,000, $ 130,000
Operating Cost $ 385,000 $ 445,930
Fare Revenue/ 87-88: 10% 32.5%
Operating Cost 88-89: 10% 29.1%
6. UNTA Funds (CAC Section 6754(a)(3)) SLO Transit is making full
use of federal funds available under UMTA Act for transportation
purposes.
7. Reduced Transit Fares (PUC 99155) SLO Transit is in compliance
with Section 99155. Handicapped Passes went on sale July 1, 1987
and the Finance Department has been advised regarding eligible
identification cards.
SLO TRANSIT
PROPOSED OPERATING BUDGET
FISCAL YEAR 1988-89
(prepared April 1988)
REVENUES
Passenger Fares $ 130,000
TDA-LTF Allocation 383.508
TDA-STA Allocation 72
TOTAL $ 513,580
EXPENDITURES
Vehicle Operations $ 364,550
Vehicle Maintenance 81,430
Non-Vehicle Maintenance 51100
Administration 62,500
TOTAL $ 513,580
Statement required by PUC Section 99266: FY 1988-89 SLO Transit
operating costs exceed the FY 1987-88 operating costs by more than 15%
because the City has budgeted for new transit service to the Edna-Islay
area.
The figures presented above are reasonable and accurate.
William C. Statler
Director of Finance
SLO TRANSIT
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 1987-88
(prepared June 1987)
REVENUES
Passenger Fares $ 120,000
TDA-LTF Allocation 401 ,117
UMTA Section 3 667.135
City of SLO General Fund 222,378 $ 1 ,410,630
EXPENDITURES
Vehicle Operations $ 291 ,790
Vehicle Maintenance 70,790
Non-Vehicle Maintenance 5,100
Administration` 153,436
Capital-UMTA Section 3 889,514 $ 1 ,410,630
` includes payments to: North Coastal Transit $ 42,340
Regional Handicapped Transit $ 55,077
note regarding UMTA Section 3 grant: budgeted amount shown for
FY 1987-88 reflects payments to consultant during FY 1986-87 of $63,386
(Phases a,b and c of Contract Work Schedule)
The figures pres. e above are reasonable and accurate.
inance Director