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Home My WebLink About05/03/1988, C-4 - SALVATION ARMY'S REQUEST FOR ADDITIONAL FUNDING OF THE TEMPORARY EMERGENCY SHELTER PROGRAM FROM APRIL 1 THROUGH JUNE, 1988 A��lll city of san Luis oBispo WINZe COUNCIL AGENDA REPORT emergency shelter programs. The negative aspects of this may be partially mitigated by the nature of the program - "emergency shelter" as opposed to "permanent shelter", however the participating agencies have been advised to provide long range requests wherever possible in the future. The second major concern was that the County of San Luis Obispo has been matching city dollars on a one to one basis. The Council indicated that the County should be the lead agency in this program and as such should perhaps bear more than an equal portion of the financial burden. In the current proposal (copy attached) for i funds, County has agreed to assume 60% of the financial burden which is $8,358. The total funds needed are $13, 930. Salvation Army is requesting that the City provide the remainder which totals $5,572 . The County is willing to accept the position of lead agency in this program. In addition to paying 60% of the additional funding, County has spent approximately $2,000 to set up two (2) donated trailers on the Kansas Ave: site as a temporary shelter for the homeless. The Salvation Army Program transports the homeless to and from this shelter. The County continues to work with the Coalition for the Homeless to develop a long-term transitional shelter program. The Coalition for the Homeless is working to secure a demonstration project for the use of a low cost, low maintenance, modular, relocatable shelter for 40 - 60 people. Selection by the Environmental Design Foundation would include donation of the modular shelter (approximately $150,000 in equipment and one free relocation during the 1 to 2 year life of the project) . The modules are designed to be functional and aesthetically pleasing and would provide the foundation for a permanent homeless shelter. The proposed program will include a start-up and operating budget for 1988-89. The County's continued efforts toward development of a comprehensive program is indicative of their willingness to assume a lead position. Policy Analysis The City Council has in the past established its policy in homeless issues to provide temporary emergency shelter during inclement weather. In March, 1988 Council broadened that policy to include financial support of emergency shelter programs into the spring and summer. This request for additional funding of the Salvation Army's emergency shelter program would fall within the policy established in March. Council has also established a policy that the city will share the financial responsibility for dealing with the homeless issue with the County and other agencies, but that the County must be the lead agency and as such should bear a larger portion of the financial burden than the city. Any further requests for funding are to go to the HRC prior to being considered by the Council. This request falls within both of these policies. city of san Luis omspo COUNCIL AGENDA REPORT Alternatives 1. Council may choose to accept HRC's recommendation that the requested funding be approved in the amount of $5,572 and by motion, authorize staff to negotiate and the City Administrative Officer to execute an agreement with the Salvation Army to augment their existing emergency shelter program. 2. Council may choose to approve an alternative sum to augment the emergency shelter program. 3. Council may choose to deny additional funding. 4. Council may refer the matter to staff and to the HRC for further investigation and additional information. Fiscal Impact Funds are available in the Emergency Shelter Program Account which would be reduced by whatever amount is approved. Recommendation Staff recommends Council accept HRC's recommendation that the requested funding be approved in the amount of $5,572 and by motion, authorize staff to negotiate and the City Administrative Officer to execute an agreement with the Salvation Army to augment their existing emergency shelter program. Attachments: Salvation Army's Request Existing Contract with the Salvation Army HRC Minutes of April 6, 1988 Coalition Correspondence from George Moylan fvlWAY OVU m FOUNDER EVA BURROWS WILLARD S. EVANS GENERAL & TERRITORIAL COMMANDER T4e �ttlbratiun Artng FOUNDED IN 1865 CORPS COMMUNITY CENTER CAPT and MRS. DAN HUGHES CHORRO AND ISLAY STREETS•P.O. BOX 1407 BRUCE HARVEY CORPS OFFICERS SAN LUIS OBISPO.CALIFORNIA 93406 DIVISIONAL COMMANDER (805) 544.2401 March 31 , 1988 Human RelationsCommission City Council City of San LUis Obispo RE: SALVATION ARMY SHELTER FUNDING APRIL -JUNE 1988 For the months of February and March of 1988,. the Salvation Army has been operating the former Zedakah House shelter program., During this time there have been significant changes and improvements in this program. We have now moved out of one of the buses and are into a modular unit for the men. We are anticipating two more modular units in the next few months which will eliminate the buses completely.: Our initial request to the City was for $6,800.,00 for oper- ating cost during the months of February and March. The County matched this amount and also provided the liability insurance and has now provided the modular trailer. We would like to now request $5, 572.,00 from the city to con- tinue this program from April through June of 1988.. As of April 1 , 1988, MS.Toni Flynn is on our staff in the position of Shelter coordinator/Diveloper to help us look at the future funding and also to help in developing a program that will be beneficial to our community.; Her salary and expenses are being paid entirely by the Salvation Arn1y,; IVE have also applied for $15,000.00 from the Citys Grants In Aid program for sheltering for the 1988-89 year and will continue to seek further funding for future operations of emergency sheltering in our area.. If you have any questions or need further information, please contact me.. Sincerely, Daniel L., Less , Captain Commanding Officer _�_ EMERGENCY HOMELESS SHELTER PROPOSAL APRIL 1, 1988 - JUNE 30, 1988 Prepared by VMB 03/21/88 p. l Food $ 11200.00 Gas and Oil 300.00 Laundry (13 weeks x $50) 650.00 Salaries 13,825.89 Office Supplies 50. 00 Telephone 130.00 Postage and Shipping 20.00 Other Transportation and Meals 125. 00 Support Service 1, 630. 00 Total Three Month Budget $17,930.89 Project Organizer $7 . 00 per hour 15 hrs wkly. $105 x 13 weeks = $ 11365.00 Driver/Supervisors Regular Pay $5. 00 per hour 56 hrs wkly. $280 x 13 weeks = $ 31640.00 $5. 00 per hour 56 hrs wkly. $280 x 13 weeks = $ 3 , 640.00 Overtime $7.50 per hour 14 hrs wkly. $105 x 13 weeks = $ 11365.00 $7. 50 per hour 14 hrs wkly. $105 x 13 weeks = $ 1,365.00 Laundry and Shelter Upkeep $4 .25 per hour 8 hrs wkly. $34 x 13 weeks = $ 442 . 00 11,817. 00 17% 2, 008.89 $13, 825. 89 The salary of the shelter developer of $6, 084 . 00 will be paid by the Salvation Army. Vehicle upkeep and insurance will also be paid by the Salvation Army. All salaries include 17% benefits which include retirement, FICA, Workers ' Compensation, State and Federal Taxes. Request from County (60%) $ 81358 Request from City (40%) 51572 Amount leftover from current budget 41000 $17, 930 �i��o��IIIIIIIIIIIIIIIIIIIIIIIIII��Ii►�1��I ��I at of sAn tuis oBispo MOTE�^ ,n °" pwr� 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 AGREEMENT This agreement is made and entered into in the City of San Luis Obispo, County of San Luis Obispo, State of California, on this 1st day of March , 1988, by and between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation of the State of California, and the SALVATION ARMY, a non-profit corporation. RECITALS WHEREAS, the Salvation Army has proposed to administer a program providing temporary emergency shelter as more fully described in Exhibit 111" attached hereto; and WHEREAS, it is understood and contemplated that the Salvation Army will administer these programs as approved by the City of San Luis Obispo; and WHEREAS, the services provided by these programs will be available to homeless persons within the City of San Luis Obispo thereby serving both a public and municipal purpose: NOW, THEREFORE, the City of San Luis Obispo and the Salvation Army for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1 . The Salvation Army agrees to administer a program to provide services to homeless persons within the City of San Luis Obispo as described in Exhibit 111" and incorporated herein. The City of San Luis Obispo reserves the right to monitor, audit and review all programs and performance of the Salvation Army. 2 . The Salvation Army will provide the City with a report at the end of the contract period which will measure services provided in the previous period. Said report shall be in the form of Exhibit 112" attached hereto and incorporated herein. The Salvation Army' s accounting records shall be maintained according to "Generally Accepted Accounting Principles. " 3 . The Salvation Army and all its agents, representatives, subcontractors or participants in any manner in the performance of the Salvation Army' s obligations and duties hereunder shall be employees, independent contractors, or volunteers, and shall not for any purposes be considered employees or agents of the City of San Luis Obispo. �2-4-wl 4 . The Salvation Army agrees to hold the City harmless, and to defend City against, from and in any claim, action, proceeding or hearing where in the allegation charging liability on the part of the city is as a result of any act of commission or ommission, negligent or otherwise, of the Salvation Army or its agents, representatives, subcontractors or participants. In addition, the Salvation Army shall name the City of San Luis Obispo as an additional insured on its policies. 5. The City agrees to pay the Salvation Army a one-time only grant of $6, 800. 00. Disbursement of these funds shall be made only to groups or agencies with approval of the City. 6. No changes shall be made in this agreement without the prior approval of the City. 7 . The City may terminate this agreement at its sole discretion upon written notice to the Salvation Army. Said termination shall be effective 10 days after the City mails notice of termination of the agreement to the Salvation Army. Any funds not paid pursuant to Paragraph 5 above, shall revert to the City upon said termination. 8 . If at any time or for any reason the programs or services described in Exhibit 111" cease operation, funds not paid or encumbered pursuant to Paragraph 5 above shall be retained by the City for use by other programs to serve the homeless. 9. For purposes of notice under this agreement, all notices shall be considered effective upon being sent by certified mail to the following addresses: CITY OF SAN LUIS OBISPO SALVATION ARMY P.O. Box 8100 P.O. Box 1407 San Luis Obispo, CA 93403-8100 San Luis Obispo, CA 93403 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their proper officers duly authorized: CITY OF SAN LUIS OBISPO SALVATION ARMY 4_N Ci A mid strative Officer ugfiac Attachments: Exhibits 1 & . 2 EXHIBIT 1 PROGRAM DESCRIPTION The City of San Luis Obispo has agreed to contract with the Salvation Army to perform the following program: The Salvation Army will provide a program which will shelter homeless people who do not meet the criteria for acceptance into the People's Shelter program, or who cannot be admitted due to space limitations. The program will be operated in two renovated buses which will provide transportation to and serve as a camping facility at county parks. The program can serve approximately 20 people each night as needed. The City of .San Luis Obispo will provide funds in the amount of $6, 800. 00 for two months of program operation to be administered through the City contingent upon operation of the program for a minimum of 30 days each month. See Exhibit la for budget detail. EXHIBIT la EMERGENCY HOMELESS SHELTER PROPOSAL FEBRUARY 1, 1988-MARCH 31, 1988 FOOD 800.00 GAS AND OIL 400 .00 LAUNDRY 450.00 (9 weeks x$50 .00) 10, 809 .18 SALARIES ADMINISTRATIVE 1, 360 .00 13 , 819 .18 COUNTY AGREEMENT 6, 800.00 REQUEST FROM CITY 6, 800.00 13 , 600.00 BALANCE OF OF ET LUS OTHER EXPENSES ARMY. E.O. 0 COMMITMENTS PARK FEES 11000.00 INSURANCE 11000.00 REPAIRS AND UPKEEP 500.00 2 , 500. 00 TOTAL TWO MONTH BUDGET FOR SHELTER $13 , 819 . 18 2 500. 00 16 , 319 . 18 PROJECT ORGANIZER $7 . 00 per hour 25 hours wkly. $175. 00x 9 wks .=$1575. 00 DRIVER/SUPERVISORS 2 per working shift $5. 00 per hour 40 hours wkly. $266 . 36 x9 wks. =$2 , 397 . 24 u go to of „ If It it =$2 , 397 . 24 $5. 00 per hour 32 hours wkly. $199 . 65 x9 wks. =$1, 796. 85 ' n u it Itn =$1, 796 . 85 BOOKKEEPER $6. 00 per hour 10 hours wkly. $60. 00 x9 wks . = 540 . 00 LAUNDRY AND SHELTER UPKEEP 34 00 x9 wks. --$ 4 . 25 per hour 8 hours wkly $ 809 18 ALL SALARIES INCLUDE 17% BENEFITS WHICH INCLUDES RETIREMENT, FICA, WORKERS COMPENSATION, STATE AND FEDERAL TAXES . C -4- EXHIBIT II REPORTING REQUIREMENTS One report is due on April 30, 1988, 30 days after the end of the contract period. The report should include: 1. A brief synopsis of the two months of operation, highlighting factors such as number of days of program operation, number of people served, average length of stay, and an overall profile of the "type" of homeless people served. 2. Report of City funds expended during the contract period. 4 - /U �ui�BI91If111fflflII�N�� pllpllllllll► IlillAl I city osAn WIS OBISPO 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 M I N U T E S Human Relations Commission Meeting of Wednesday, April 6, 1988 I. WELCOME/INTRODUCTIONS The regular meeting of the Human Relations Commission was called to order by Chairperson Leigh Willard at 7: 00 P.M. , with the following persons in attendance: MEMBERS PRESENT: Shelley Aleshire, Mike Blank, George Brudney, Jeanann Forsyth, Barbara Gauntt, Gwen McNamara, Leola Rubottom, and Jean Seitz. MEMBERS ABSENT: John Downes and Fay Potashin STAFF PRESENT: Steve Henderson and Bob Van Sickel II. APPROVAL OF MINUTES The Minutes of March 2, 1988 were approved as mailed. III. UPCOMING EVENTS/REVISED EVENTS CALENDER Chairperson Willard reviewed the updated events calender for 1988. He then appointed Commissioners to serve on the GIA and Planning/Training/Mediation committees for the coming year: GIA Committee: Mike Blank, Shelley Aleshire, Leola Rubottom, John Downes. Planning/Training/Mediation Committee: Fay Potashin, Jean Seitz, Jeanann Forsyth, Barbara Gauntt. Chairperson Willard then called for volunteers to complete the City Council meeting assignments for 1988. The only empty month remaining is now August. The "buddy system" of new Commissioner orientation was discussed, and new members were paired with experienced Commissioners to further enhance the orientation process. The special meeting of the HRC (for review of the Grants-in-Aid procedures) was set by consensus for Wednesday, April 27, at 7: 00 P.M. in Hearing Room #9. Afterword, members will adjourn to Commissioner McNamara 's home for refreshments and socializing. IV. WORKPLAN REPORT George Brudney moved, Mike Blank seconded, to accept the updated version of the HRC Workplan as submitted. MOTION PASSED UNANIMOUSLY. 4—// Minutes, HRC Meeting of Wednesday, April 6, 1988, page 2 V. UPDATE ON HOMELESS SHELTERING Steve Henderson gave a status report and overview of recent homeless sheltering developments, including the current Salvation Army request for interim funding through June (for the operation of the former Zedakah House bus program) . Captain Dan Hughes of the Salvation Army gave a presentation on the various efforts of that agency to provide shelter to the homeless of San Luis Obispo. Questions from Commissioners ranged from concerns about alternative funding measures, proposed sites, and clientele to be served, to the various services which would actually be provided at both the current emergency shelter and any eventual permanent facility. George Brudney moved, Jeanann Forsyth seconded, to recommend that the City Council approve the Salvation Army's request for $5, 572 to fund the bus program through June. MOTION PASSED UNANIMOUSLY. There followed a wide-ranging discussion of the City's . role in the establishment of a permanent shelter in San Luis Obispo. The Commission believes that it needs more information before it can recommend a long-term policy stance to the Council. Staff was directed to keep the HRC fully informed of developments on this issue, including the activities of the Coalition for the Homeless. VI. FORMATION OF COMMITTEES This issue was covered under Item #III . above. VIZ. CITY COUNCIL MEETING ASSIGNMENTS This issue was covered under Item #III. above. VIII. REPORT ON CITY COUNCIL MEETINGS Leola Rubottom and Jean Seitz reported that recent Council meetings have contained little that is of direct interest to the HRC. IX. PUBLIC COMMENT There were no comments during this time. X. COMMISIONER INPUT/COMMENT Commissioner Willard recommended that this agenda item be combined with the Public Comment period in the future. XI. CHAIRPERSON'S REPORT A. Liaison Recruitment: This activity will take place at the July meeting during the Chairperson's Report. B. "Buddy System" summary: Chairperson Willard solicited comments from the new Commissioners regarding their assesment of this c -4 -14;2� Minutes, HRC Meeting of April 6, 1988, page 3 method of new member orientation. C. Videotape Update: Leigh Willard and Leola Rubottom will be responsible for making recommendations on the editing of the orientation videotape. D. Advisory Body Dinner Summary: Chairperson Willard complimented the City on the excellent time had by all. XII. STAFF REPORT Bob Van Sickel gave a brief report on the Women's Shelter Program. XIII. ADJOURNMENT The meeting was adjourned by Chairperson Willard at 9:29 P.M. , to be reconvened on Wednesday, April 27, at 7: 00 P.M. in Hearing Room #9 . Respectfully Submitted, Bob Van Sickel, HRC Administrative Assistant (Interim) �YM•� housing authority °' OF THE CITY OF SAN LUIS OBISPO i 487 Leff Street • P.O. Box 638 • San Luis Obispo,CA 93406 (805)543-4478 Executive Director.4ecrerrin, A. hn uARu CIIM90N March 28, 1988 The honorable Mayor Ron Dunin and Council Members City of San Luis Obispo P.O. Box 9100 San Luis Obispo, CA 91403-8100 Dear Mayor and City Councilors: It is my pleasure to bring you current on the status of tho San Luis Obispo Coalition for the Homeless and the establishment of permanent shelter for the homeless in our community. Organizationally I think you will agree. with me that the att.aached roster of voting members indicates the Coalition has developed a broad-base of support within the ranks of service providers, and governmental and volunteer organizations throughout Che county. As pi'r the roster we have established :our sub-committtees, I believe your staff has provided ,you with information relative to the functions and objectives of the committees. The committees Tarte busily engaged in bringing to you and the County Board rif Super visors what we hope will be an acceptable- permanent sh..! t?r proposal . Both the Salvation Army and People' s Sheltcr are well-represented •-):; our sub-committees and it is expected that these two groups will be abl = to blend their experience and knowledge to work together under one umbrella without losing their individual identities. The common goal is to provide shelter, and rehabilitation, far as many of rhe county' q homeless .is possi Ill I think you are aware that the People's Shelter continues to operar.: its successful program out of local churches on a month-to-month basis. They have a commitment from the churches which will carry the program through the next few months. Meanwhile the old "ledakah house bus program has b-o n absurbed by thy. Salvation Army and with tho considerable .tcsititance of County government has b.:en dhle to relocate the program to a modular unit , donated by the County, to I County-owned sign on Kansas Avenue . The donation of two additional modular units from PC 6 E is anticipared . As a long-term permanent shelter solut.ion WO aro •!x� itaci aboat the possibility of working with the Environmental Design Foundation. This Foundation, which has iloso ties with rho San Francisco Chapter of the American Institut., of Architocts , has propusr•d th • I.+n:ition of 51 ;0,000 in ,•quipmcnt , .t :1t1e1ul.tr sheltor , as a Demonstration Shelter Pro jeci . While we will hr in competition with other jurisdir.tions for this donatirnl our initial response from OF is that they like our preliminary proposal , i .e. , our needs are compatible with the available equipment and the cooperation shown between the City, County and Coalition is something not found in of her aroas. Representatives of the City, County and the Coalition mt•t in 'iontoroy r •( ently to discuss with RDF personnel tilt' next step in bringing this: dun:ltinn r.: gal, Luis Obispo. That step is to complete and submit an Inforinati•rn Short ti EDF outlining; our proposal , including potential sites. I und• rst:and your staff hos already provided you with details of the modular units proposi•d rr, be used. We all recognize the importance of an acceptable site. To that end our Site Selection Committee is hard at work reviewing and ranking several sites using the following criteria: Availability of basic services . Access to medical , coria! .Ind ;mpinv l lr s: rvi,'•.•s. Access to locations of employmt-nr Availability and cost of -icquisition. Level of needed improvements. Consistencv with lo,-.il land use poli i-•s. Compatibility with ad_jacrnt. land us. Wt' hopt' to be •able') ti', sh:tr .)ui inn report of ptlt •rltill sites . After attending several Cit _v Court, it moori!q;t: whcr,• th.• homeless issue has been discussed we are aware that sou ind the Coun,' il .ir- concerned about the need for a unified effort in meeting: tht• noods of the homel .•ss with County government playing a leading role ir, Phor :effort . p: •as. permir -,I(- to state that the Coalition is, and has i s been, in ' fvng honvl :—: fi .: t:- in our ,•ommunity, and that County government is acrepting thr ltndership rol you envision. YOU can expect one mono intrrim funding proposal to coma before you. Hopefully, the following proposal you will h;ivt• in front of veru will be for the est:ihlishmenr of a prrmanrnt shcll-or. Sincoroly, George .1 . Moyl:ul Act i ng; Cho i rm;in Stnl Luis Oh i s pts Coal it itln for tilt• Ilonlrl •ti P. Pinard 1'. Rapim 1. Reis'. �...� A. Set tl•• I. Dunn RECEIVED APR 2 b 'Ww MEETING AGENDA / cmc�c SATE """ 3 � # Office ucos Beach Realty Bldg. savUMsaeWo.CA CC: /�u�I 396 S. Ocean Ave. W Cayucos, CA 93430 Douglas C. Michie &*/1 Lawyer ,Q.P/cY�1tje-1 , Mailing Address: A9.Mu/7Q�i P.O. Box 618 Cayucos, CAA 93430 (805) 995-3000 April 23, 1988 City Clerk City of San Luis Obispo P.O.Boa 8100 San Luis Obispo,CA 93403-8100 - Re: ARC Appeal- Murray St. Apartment Dear Ms.Voges: I am requesting that the above matter, currently scheduled for May 3, 1988,be continued to a date uncertain. I am attempting to resolve this issue with the Architectural Review Committee through Glen Matteson of the Community Developement Department. If we are unable to resolve this matter without the Council's imput,then I will write to request that the Appeal be renoticed and placed back on the Council's calender. Your anticipated cooperation is appreciated. Please call if you have any questions or co&ments. try truly,yours, ,Bou �. icl3ie DM/mm