HomeMy WebLinkAbout05/19/1988, 1 - DISCUSSION OF HRC AT THE APRIL 26 CITY COUNCIL MEETING - - MEET:" AGENDA
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990 Palm Street/Post Office Boz 81DO • San Luis Obispo,CA 93403-8100
April 28, 1988
MEMORANDUM
To: HRC File
From: John Dunne
Subject: Discussion of HRC at the April 26 City Council meeting
This summarizes the Council discussion on the subject of the Human
Relations Commission and staffing for the Commission.
The Council 's main concern is that the staffing for the HRC appears to
grow, when it may be that Administration staff is growing. With the
Council 's questioning the justification for the Human Relations Aide
position, they are asking that the Assistant to the City Administrator
perform the tasks described in the job description, which might not mean a
staff reduction for the HRC Commission. A concern of the Council is "who
works where?", to distinguish between the staffing needs of the Human
Relations Commission vis-a-vis the City Administrative Officer's office.
The Council was asking for an analysis of the Commission's program to try
to understand what sections really involve the members directly, to
distinguish between their advising the City Council and conducting HRC
programs .
The Council desire is to make the HRC operation consistent with other
commissions and with established policy. The primary responsibility of
the HRC would be participation in the grants-in-aid process for social
service agencies and programs.
The City Council requested the CAU staff to consider City Council 's policy
direction to delete the Human Relations Aide position, and to recommend
reductions in the HRC work program and other duties and responsibilities.
The City Council indicated that the grants-in-aid process can identify and
address unmet needs more effectively than the current work program and
process. The Council also desires to encourage the County to assure
greater responsibility for social service programs.
1-1
Consideration might be given to HRC size reduction; if so, this would be
accomplished only through attrition similar to recent Council action .
regarding the Mass Transportation Committee.
Councilmembers emphasized that the re-examination of the Human Relations
Commission was in no way a reflection on the Commission or on the job they
were doing, but an analysis of what the original needs were and what has
developed over the years as compared to what is desired to respond to the
needs of today.
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City Council - 1-6-64
-Page 3
5. The request of Fire Chief Schlobohm for Council approval of sick leave in excess of 14
days for Fireman Daryl Drake was appro on motion of Councilman Graves, seconded
by Councilman Miller.
6. Mayor Davidson presented certificates of ompletion of training courses to Fire Captains
Iunker,—RI mUiorst and Silva, and congratu ated them on the fine work they are doing for
the City of San Luis Obispo in giving their time in studying these coutses.
7. On motion of Councilman Graves, seconde by Councilman Miller, the Mayor was
authorized to accept and record-a Graaf D ed from Chester�nd Clella M. Jost for
street widening on Broad Street. Motion rried.
8. The following recommendation was received from the City Council Study Committee on
L— Bi-Racial Relations:
"We recommend to the City Council that it appoint a Human Relations Commission, not
to exceed 12 members, that will be responsible to the City Council.
"The primary concern of this commission shall be inter-racial relations in greater San
Luis Obispo, including housing, employment and other aspects of community life. It
shall study and make recommendations on all racial matters to the City Council. It is
recommended that the commission coordinate and cooperate with other community groupa
interested in race relations.
"It is also recommended that the commission members include representation from
various areas of community life."
Mayor Davidson presented for the Council's consideration the following list of persons to
be appo-E eft tthe Human Relations Commission:
Dr. Norman Cruikshanks Murray Bromley
Mrs. Alvin Rhodes Coy C. Humphrey
Mrs. P. B. IvIdodana Reverend A. J. Banks
Judge Ray B. Lyon Miss Drlsilla Lewis
William E. Schofield Rex Bowlby
! Burt Polin Garnett Hopkins
�-- On motion of Councilman V•.lhelchel, seconded by Councilman Graves, the above-listed
nominees were appointed to a ity Council's Human Relations Commission. Motion
carried.
The City Clerk was instructed to notify each individual of their appointment and the Mayor
was requested to write a letter explaining their duties and establishing a to a for the
first meeting of this Commission.
9. At this time, Paul W. Davis, attorney for tb a Broad-Ferrini Property Ownec'c: Ass, :+
!on, appeared before the City Council requ sting that the Council rescind : action •if
7ecember 16, 1963 in supporting Route lA ffir the realignment of Highway I through the
'ity of San Luis Obispo.
Mr. Davis stated that he would present to th Council a petition signed by F,4 '7 persl.ric
tr g e Council to reconsider its action h endorsing houte IA. He stagy:•::,+ %rat m^:t .
•!he signers of the petition were not resident of the Broad-Ferrini area bi :
•lents of other parts of the City and business nen in the downtown areas.
.v[r. Davis also presented a resolution for Council's consideration, wit's �r,j
tions Tor the Council to take in order to recind its previous action of C.'�:.nves
further stated that on behalf of the prope owners in the Broad-Ferrin`
Council should studv very rArefiilly tho nrnn cnl onA nncc+h liter of 1
ORDINANCE NO. 939 (1982 Series)
AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO
ADDING PART 8 TO CHAPTER 4 OF ARTICLE II OF
THE SAN LUIS OBISPO MUNICIPAL CODE, TO RE-CONFIRM
THE ESTABLISHMENT OF THE HUMAN RELATIONS COMMISSION
BE IT ORDAINED by the Council of the City of San Luis Obispo as follows:
SECTION 1. Part 8 is hereby added to Chapter 4 of Article II of the San
Luis Obispo Municipal Code, to read as follows:
"Part 8 - Human Relations Commission
SECTION 2480. CREATED
There is hereby established the Human Relations Commission, originally
appointed by motion of the City Council in January 1964.
SECTION 2480.1 COMPOSITION
The Human Relations Commission shall consist of 12 members who are repre-
sentative of the diverse groups within the City and who have a demonstrated
interest in social issues.
SECTION 2480.2 PURPOSE
It is the purpose of the Human Relations Commission to advise the Council
in its actions to create an environment within the city in which all persons can
enjoy equal rights and opportunities regardless of race, religion, sex, national
origin, age, physical, mental or economic status. The Human Relations Commission
shall make recommendations to the Council or the City Administrative Officer on
how these social concerns and human needs can best be addressed.
SECTION 2480.3 FUNCTIONS
1. To promote mutual understanding and foster harmonious relations
between persons and groups within the community, and provide a forum for residents
to discuss problems relating to human rights and relations.
2. To receive and investigate complaints concerning community tensions
and acts of discrimination; to assist in resolution of tenant/landlord problems;
to provide mediation services to citizens who need rights information and to
0 939
Ordinance No. 939 (1982 Series)
cooperate with and assist other human services groups which have similar purposes.
To make recommendations to the Council when action is proposed as a means to insuring
community cooperation and understanding.
3. To evaluate perceived inadequacies in human rights and services and
to recommend possible action.
4. To review and evaluate all city-funding requests from groups which
provide human services; to provide liaison to recipients of grant-in-aid monies,
through personal contact and required activity and budget reports.
S. Such duties, including studies and research, as the City Council
deems necessary and appropriate and assigns to the Commission.
SECTION 2480.4 TERMS OF OFFICE
Commissioners shall be appointed by the City Council for terms of two (2)
years, commencing immediately upon appointment, and six commissioners shall be
appointed each year. Commissioners shall serve at the pleasure of the Council.
Any commissioner may be reappointed, provided that no appointee shall serve more
than four (4) consecutive terms (8 years) . Commissioners who have served for six
or more consecutive years at the time this ordinance becomes effective shall be
eligible for reappointment to no more than one additional term.
Vacancies shall be filled, by the Council, for unexpired terms. Appointment
for a partial term following an unscheduled vacancy shall not preclude the
appointee from serving four consecutive full terms following completion of the
partial term, provided the partial term served is less than one year.
SECTION 2. This ordinance, together with the ayes and noes, shall be published
once in full, at least three (3) days prior to its final passage in the Telegram-
Tribune, a newspaper published and circulated in said City, and the same shall
go into effect at the expiration of thirty (30) days after its said final passage.
-2-
Ordinance No. 939 (1982 Series)
INTRODUCED AND PASSED TO PRINT by the Council of the City of San Luis
Obispo as a meeting held on the 26thday of October 1982, on motion of
Councilman Settle seconded by Councilman Griffin and on the
following roll call vote:
AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig
NOES: None
ABSENT: None
MA OR IE C. BILLIG
ATTEST: -g
CITY LERK PAMtLA V ES
Approved:
City Addministrativ Offi er
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City Attorney
-3-
ORDINANCE NO. 939 (1982 Series)
FINALLY PASSED this 9th day of November ,
1982, on motion of Councilwoman Dovey seconded by
Councilman Settle and on the following roll call
vote:
AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor
BilliR_
NOES: None
ABSENT: None
Mayor a anie C. Billig
ATTEST:
C ty Clerk Pamela o es
1
RESOLUTION NO. 6329 0 987 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS
OBISPO APPROVING THE BYLAWS AND CODE OF ETHICS OF THE
HUMAN RELATIONS COMMISSION
WHEREAS, the advisory body handbook stipulates that each advisory
body shall have a code of etbics and bylaws, and that each body shall
review these and submit them for Council approval ; and
WHEREAS, the Human Relations Commission has recently reviewed
its code of ethics and bylaws,
NOW THEREFORE,. BE.-IT RESOLVED by the Council of the City of San Luis Obispo as
follows:
SECTION 1. That the amended bylaws of the Human Relations Commission
are hereby approved and adopted.
SECTION 2. That the code of ethics of the Human Relations Commission
is hereby approved and adopted.
On motion of Councilman Settle seconded by Councilwoman Dovey
and on the following roll call vote:
AYES: Councilmembers Settle, Dovey, Rappa and Mayor Dunin
NOES: None
ABSENT: Councilman Griffin
the foregoing resolution was passed and adopted this 15th day of September , 1987.. .
r Ron unin
ATTEST:-
Cit'Y
TTEST:-City erk Pamela VoVs
APPROVED:
City dministrative Officer
City A rney
R 6329
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BY-LAWS
HUMAN RELATIONS COMMISSION
CITY OF SAN LUIS OBISPO
ARTICLE 1. PURPOSE
It is the purpose of the Human Relations Commission to advise
the Council in its actions to create an environment within the
city in which all persons can enjoy equal rights and
opportunities regardless of race, religion, sex,' national
origin, age, physical, mental or economic status. The Human
Relations Commission shall make recommendations to the City
Council or the City Administrative Officer on how these social
concerns and human needs can best be addressed.
ARTICLE 2. TERMS OF OFFICE
Commissioners shall be appointed by the City Council for terms
of two (2) years, commencing on April 1, and six (6)
commissioners shall be appointed each year. Commissioners shall
serve at the pleasure of the City Council. Any Commissioner may
be reappointed, provided that no appointee shall serve more than
four (4) consecutive terms (8 years) .
ARTICLE 3. MEETINGS
A. The Commission shall hold a regular meeting each month but
not less than ten (30) times a year.
B. Meetings will be held at 7:00 p.m. the first Wednesday of
each month.
C. The Commission meetings shall be open to the public and
shall be held at City Hall or other previously announced
locations at specific times as required by California law.
D. A quorum shall consist. of a majority of the Commissioners
currently serving.
E. All actions of the Commission shall be decided by a majority
vote or consensus and shall be directed through the
Commission Chair.
Human Relations CommissioL
Page 2
F. Minutes of each meeting shall be forwarded to the City
Council and be available as a public record.
G. The Chairperson or any three members of the Commission may
call a special meeting providing a week's prior notice is
given in writing to each member.
H. All Commission meetings shall be conducted according to
Robert's Rules of Order, Newly Revised.
I. All members present must vote, except when abstaining due to
a declared conflict of interest.
J. Any member with a declared conflict of interest shall not
vote on or participate in any discussion of an item or in any
manner attempt to influence the decision on that item.
ARTICLE 4. SUBCOMMITTEES
Subcommittees consisting of less than a quorum of the Commission
shall be appointed, as needed, by the Chairperson. Study
committees may include non-commission members Who shall have no
voting power. Standing subcommittees shall be: Executive
Committee, Grants-in-Aid and Program/Training.
ARTICLE 5. OFFICERS
A. The officers shall be a Chairperson and a Vice-Chairperson
who shall be elected at the Commission meeting in April for
one-year terms.
B. Executive Committee shall be the Chairperson.
Vice-Chairperson, and the Chairpersons of the Standing
Subcommittees.
C. The Chairperson shall preside over all meetings of the
Commission, prepare all meeting agendas with the Executive
committee and perform such duties as directed by the
Commission.
D. The Vice-Chairperson shall serve in the absence or
incapacity of the Chairperson.
ARTICLE 6. WORKPLAN
The Commission shall develop a workplan on an annual basis.
The workplan shall be a description of the activities that will
be undertaken in order to meet the goals and objectives of the
Commission.
By-laves
Human Relations Commission
Page 3
ARTICLE 7. AMENDMENTS
By-law amendments shall be submitted for Council approval by an
affirmative vote of the members present at a regular meeting of
the Commission, provided that such amendments shall have been
discussed by the Commission on the agenda of at least two
meetings prior to the vote. The members shall receive the
proposed amendments in writing at least ten (10) days prior to
the first reading.
Revised: May 1987
'cTING AGENDA/
SATE ma 19 ITEM #
RESOLUTION 6378 (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE
CITY OF SAN LUIS OBISPO APPROVING THE
ADOPTION OF .CRITERIA FOR GRANTS-IN-AID
WHEREAS, the City Council provides funding to local non-profit groups
providing services that enhance the quality of life for City residents;
and
WHEREAS, the Human Relations Commission and the Promotional
Coordinating Committee review applications submitted by those agencies in
order to make fair and objective recommendations to the City Council
regarding appropriate funding through their annual Grants-In-Aid programs;
and
WHEREAS, in an effort to standardize and formalize that review
process, a set of criteria for Grants-In-Aid funding have been developed
by those commissions, as follows:
1 . At least one appropriate representative from each applicant agency
will be required to attend a workshop which details the application
process.
2. The application must be completed in full and on time. Late or
incomplete applications will not be considered.
3. Applicants must have the status of a non-profit organization (Articles
of Inc. , 501 C3 status, Federal ID number and Tax Exempt
Notification) , prior to submitting proposals for funding.
4. Applicant proposals must be compatible with the current goals and
objectives of the Grants-In-Aid program.
5. Applicants must demonstrate they have the managerial and fiscal
competence to complete the proposed project.
6. Applicants must show what percentage of the total agency budget the
requested City funds represent, and what percentage of agency
clients/participants/users will be City and County residents.
7. Applicants should be aware that there is no guarantee that funding
will be available to them in future fiscal years. Dependency on
future city funding is discouraged.
8. An applicant agency may not be eligible if its reserve is more than
10% of the organization's annual budget. Applicant agencies must
identify designation of any reserves in excess of 10%.
9. Preference will be given to those agencies that provide direct
services to residents and that provide a clear description of how they
intend to use the City funds.
10. The City is reluctant to fund new projects which duplicate existing
programs. The applicant must show that this particular program is in
some way unique or needed by city residents.
R6378
% Resolution No. 63'. 1988 Series)
Page 2
11. Applicants should be able to demonstrate clear attempts at
coordination with related agencies and a high use level 'of existing
community resources.
12. Applicants should be able to show their fundraising history as well as
clear attempts at obtaining funding from sources other than the City.
NOW. THEREFORE, BE IT RESOLVED that the City Council approve and adopt
the above criteria for funding grants-in-aid programs of the Promotional
Coordinating Committee and the Human Relations Commission.
On motion of Councilwoman Rappa , seconded by Councilman Settle
and on the following roll call vote:
AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 5th day of January
1988.
MAYOR RON DU
ATTEST: Q
CITY CLERK PAMEL*VS
Approved:
City ministrative Officer
Finance Direct
City torney
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V. HUMAN RELATIONS COMMISSION
Purpose
The Human Relations Commission, more commonly referred to as the HRC,
advises the City Council in its actions to create an environment within the
city in which all persons can enjoy equal rights and opportunities regardless
of race, religion, sex, national origin, age, physical , mental or economic
status. The commission makes recommendations to the Council or the City
Administrator on how these social concerns and human needs can best be
addressed.
Status
The Commission was established by the City Council in 1964. It is
staffed by the Assistant to the City Administrative Officer and a Human
Relations Aide who, with the commission, administer city-approved programs
such as a referral service for those members of the community in need and
preparation and updating of the Human Services Directory. The office staff
is in contact with other human-services agencies throughout the county and
state.
Members
The HRC has twelve (12) members appointed by the City Council to
two-year terms. While there are no special qualifications for appointees,
the Council usually seeks individuals with experience, or a demonstrated
interest, in community social issues.
Meetings - Monthly: refer to chart on page 31.
Functions
1. Providing a forum which allows residents to discuss problems
relating to human rights and relations.
2. Assisting in resolution of tenant/landlord problems, such as an
inspection service which relates to conflicts over rental-deposit
refunds.
3. Reviewing and evaluating requests for Grants-in-Aid and recom-
mending, to the City Council, funding to assist groups which
provide human services; providing a liaison between the city and
those groups which receive city funds.
13
MEFIG AGENDA6. /
DATt MaiA sn M, r #
°^� CALIFORNIA ASSOCIATION OF HUMAN RIGHTS ORGANIZATION (CAHRO)
County Government Center, 5th Floor East Wing, 70 W. Hedding St., San Jose, CA 95110
Ph: 408 /299-2206
May 14, 1988
Mayor Ron Dunin and
Members of the City Council
City of San Luis Obispo
PO Box 8100
San Luis Obispo, California
93403-8100
Dear Mayor Dunin and Councilmembers:
On this date at its Fifteenth Annual Training Conference, the
membership fo the California Association of Human Rights
Organizations voted to express its concerns to you regarding
the uncertain future of San Luis Obispo' s Human Relations
Commission.
CAHRO is concerned that the City of San Luis Obispo is considering
severely limiting the scope of the Commission' s work, and in
addition, questioning the need for staff support to the Commission.
To limit the Commission ' s work in the field of human relations
would certainly constitute a step backward when cities and
counties around the state are establishing commissions to address
issues of community tension and conflict. Any decision to
restrict the Commission from these areas should be reevaluated.
Members of CAHRO, which include commissioners and professional
staff from human rights and human relations commissions from
northern, southern and central California, stand ready to
provide consultation as necessary to demonstrate the need
for an adequately staffed Human Relations Commission to serve
the citizens of San Luis Obispo.
Thank you for your consideration of these concerns.
Sincerely,
A�m-
d;5�4Ke
Adrian Isabelle
President