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HomeMy WebLinkAbout05/19/1988, 1 - DISCUSSION OF HRC AT THE APRIL 26 CITY COUNCIL MEETING - - MEET:" AGENDA `� �iil�fll�l l! UIIIII�IIII15§bg Cl O sAn 1 N 990 Palm Street/Post Office Boz 81DO • San Luis Obispo,CA 93403-8100 April 28, 1988 MEMORANDUM To: HRC File From: John Dunne Subject: Discussion of HRC at the April 26 City Council meeting This summarizes the Council discussion on the subject of the Human Relations Commission and staffing for the Commission. The Council 's main concern is that the staffing for the HRC appears to grow, when it may be that Administration staff is growing. With the Council 's questioning the justification for the Human Relations Aide position, they are asking that the Assistant to the City Administrator perform the tasks described in the job description, which might not mean a staff reduction for the HRC Commission. A concern of the Council is "who works where?", to distinguish between the staffing needs of the Human Relations Commission vis-a-vis the City Administrative Officer's office. The Council was asking for an analysis of the Commission's program to try to understand what sections really involve the members directly, to distinguish between their advising the City Council and conducting HRC programs . The Council desire is to make the HRC operation consistent with other commissions and with established policy. The primary responsibility of the HRC would be participation in the grants-in-aid process for social service agencies and programs. The City Council requested the CAU staff to consider City Council 's policy direction to delete the Human Relations Aide position, and to recommend reductions in the HRC work program and other duties and responsibilities. The City Council indicated that the grants-in-aid process can identify and address unmet needs more effectively than the current work program and process. The Council also desires to encourage the County to assure greater responsibility for social service programs. 1-1 Consideration might be given to HRC size reduction; if so, this would be accomplished only through attrition similar to recent Council action . regarding the Mass Transportation Committee. Councilmembers emphasized that the re-examination of the Human Relations Commission was in no way a reflection on the Commission or on the job they were doing, but an analysis of what the original needs were and what has developed over the years as compared to what is desired to respond to the needs of today. JD:mp avallaLLaCO 1\Cb+Ulal lY1CC�illb+ City Council - 1-6-64 -Page 3 5. The request of Fire Chief Schlobohm for Council approval of sick leave in excess of 14 days for Fireman Daryl Drake was appro on motion of Councilman Graves, seconded by Councilman Miller. 6. Mayor Davidson presented certificates of ompletion of training courses to Fire Captains Iunker,—RI mUiorst and Silva, and congratu ated them on the fine work they are doing for the City of San Luis Obispo in giving their time in studying these coutses. 7. On motion of Councilman Graves, seconde by Councilman Miller, the Mayor was authorized to accept and record-a Graaf D ed from Chester�nd Clella M. Jost for street widening on Broad Street. Motion rried. 8. The following recommendation was received from the City Council Study Committee on L— Bi-Racial Relations: "We recommend to the City Council that it appoint a Human Relations Commission, not to exceed 12 members, that will be responsible to the City Council. "The primary concern of this commission shall be inter-racial relations in greater San Luis Obispo, including housing, employment and other aspects of community life. It shall study and make recommendations on all racial matters to the City Council. It is recommended that the commission coordinate and cooperate with other community groupa interested in race relations. "It is also recommended that the commission members include representation from various areas of community life." Mayor Davidson presented for the Council's consideration the following list of persons to be appo-E eft tthe Human Relations Commission: Dr. Norman Cruikshanks Murray Bromley Mrs. Alvin Rhodes Coy C. Humphrey Mrs. P. B. IvIdodana Reverend A. J. Banks Judge Ray B. Lyon Miss Drlsilla Lewis William E. Schofield Rex Bowlby ! Burt Polin Garnett Hopkins �-- On motion of Councilman V•.lhelchel, seconded by Councilman Graves, the above-listed nominees were appointed to a ity Council's Human Relations Commission. Motion carried. The City Clerk was instructed to notify each individual of their appointment and the Mayor was requested to write a letter explaining their duties and establishing a to a for the first meeting of this Commission. 9. At this time, Paul W. Davis, attorney for tb a Broad-Ferrini Property Ownec'c: Ass, :+ !on, appeared before the City Council requ sting that the Council rescind : action •if 7ecember 16, 1963 in supporting Route lA ffir the realignment of Highway I through the 'ity of San Luis Obispo. Mr. Davis stated that he would present to th Council a petition signed by F,4 '7 persl.ric tr g e Council to reconsider its action h endorsing houte IA. He stagy:•::,+ %rat m^:t . •!he signers of the petition were not resident of the Broad-Ferrini area bi : •lents of other parts of the City and business nen in the downtown areas. .v[r. Davis also presented a resolution for Council's consideration, wit's �r,j tions Tor the Council to take in order to recind its previous action of C.'�:.nves further stated that on behalf of the prope owners in the Broad-Ferrin` Council should studv very rArefiilly tho nrnn cnl onA nncc+h liter of 1 ORDINANCE NO. 939 (1982 Series) AN ORDINANCE OF THE CITY OF SAN LUIS OBISPO ADDING PART 8 TO CHAPTER 4 OF ARTICLE II OF THE SAN LUIS OBISPO MUNICIPAL CODE, TO RE-CONFIRM THE ESTABLISHMENT OF THE HUMAN RELATIONS COMMISSION BE IT ORDAINED by the Council of the City of San Luis Obispo as follows: SECTION 1. Part 8 is hereby added to Chapter 4 of Article II of the San Luis Obispo Municipal Code, to read as follows: "Part 8 - Human Relations Commission SECTION 2480. CREATED There is hereby established the Human Relations Commission, originally appointed by motion of the City Council in January 1964. SECTION 2480.1 COMPOSITION The Human Relations Commission shall consist of 12 members who are repre- sentative of the diverse groups within the City and who have a demonstrated interest in social issues. SECTION 2480.2 PURPOSE It is the purpose of the Human Relations Commission to advise the Council in its actions to create an environment within the city in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, age, physical, mental or economic status. The Human Relations Commission shall make recommendations to the Council or the City Administrative Officer on how these social concerns and human needs can best be addressed. SECTION 2480.3 FUNCTIONS 1. To promote mutual understanding and foster harmonious relations between persons and groups within the community, and provide a forum for residents to discuss problems relating to human rights and relations. 2. To receive and investigate complaints concerning community tensions and acts of discrimination; to assist in resolution of tenant/landlord problems; to provide mediation services to citizens who need rights information and to 0 939 Ordinance No. 939 (1982 Series) cooperate with and assist other human services groups which have similar purposes. To make recommendations to the Council when action is proposed as a means to insuring community cooperation and understanding. 3. To evaluate perceived inadequacies in human rights and services and to recommend possible action. 4. To review and evaluate all city-funding requests from groups which provide human services; to provide liaison to recipients of grant-in-aid monies, through personal contact and required activity and budget reports. S. Such duties, including studies and research, as the City Council deems necessary and appropriate and assigns to the Commission. SECTION 2480.4 TERMS OF OFFICE Commissioners shall be appointed by the City Council for terms of two (2) years, commencing immediately upon appointment, and six commissioners shall be appointed each year. Commissioners shall serve at the pleasure of the Council. Any commissioner may be reappointed, provided that no appointee shall serve more than four (4) consecutive terms (8 years) . Commissioners who have served for six or more consecutive years at the time this ordinance becomes effective shall be eligible for reappointment to no more than one additional term. Vacancies shall be filled, by the Council, for unexpired terms. Appointment for a partial term following an unscheduled vacancy shall not preclude the appointee from serving four consecutive full terms following completion of the partial term, provided the partial term served is less than one year. SECTION 2. This ordinance, together with the ayes and noes, shall be published once in full, at least three (3) days prior to its final passage in the Telegram- Tribune, a newspaper published and circulated in said City, and the same shall go into effect at the expiration of thirty (30) days after its said final passage. -2- Ordinance No. 939 (1982 Series) INTRODUCED AND PASSED TO PRINT by the Council of the City of San Luis Obispo as a meeting held on the 26thday of October 1982, on motion of Councilman Settle seconded by Councilman Griffin and on the following roll call vote: AYES: Councilmembers Settle, Griffin, Dovey, Dunin and Mayor Billig NOES: None ABSENT: None MA OR IE C. BILLIG ATTEST: -g CITY LERK PAMtLA V ES Approved: City Addministrativ Offi er l *4 w` City Attorney -3- ORDINANCE NO. 939 (1982 Series) FINALLY PASSED this 9th day of November , 1982, on motion of Councilwoman Dovey seconded by Councilman Settle and on the following roll call vote: AYES: Councilmembers Dovey, Settle, Dunin, Griffin and Mayor BilliR_ NOES: None ABSENT: None Mayor a anie C. Billig ATTEST: C ty Clerk Pamela o es 1 RESOLUTION NO. 6329 0 987 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE BYLAWS AND CODE OF ETHICS OF THE HUMAN RELATIONS COMMISSION WHEREAS, the advisory body handbook stipulates that each advisory body shall have a code of etbics and bylaws, and that each body shall review these and submit them for Council approval ; and WHEREAS, the Human Relations Commission has recently reviewed its code of ethics and bylaws, NOW THEREFORE,. BE.-IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That the amended bylaws of the Human Relations Commission are hereby approved and adopted. SECTION 2. That the code of ethics of the Human Relations Commission is hereby approved and adopted. On motion of Councilman Settle seconded by Councilwoman Dovey and on the following roll call vote: AYES: Councilmembers Settle, Dovey, Rappa and Mayor Dunin NOES: None ABSENT: Councilman Griffin the foregoing resolution was passed and adopted this 15th day of September , 1987.. . r Ron unin ATTEST:- Cit'Y TTEST:-City erk Pamela VoVs APPROVED: City dministrative Officer City A rney R 6329 . ��II!IIIIII IIIIIillll lll����1�; �IIIII II II I� � I . � citytuis OBISPO 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403 8100 P , BY-LAWS HUMAN RELATIONS COMMISSION CITY OF SAN LUIS OBISPO ARTICLE 1. PURPOSE It is the purpose of the Human Relations Commission to advise the Council in its actions to create an environment within the city in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex,' national origin, age, physical, mental or economic status. The Human Relations Commission shall make recommendations to the City Council or the City Administrative Officer on how these social concerns and human needs can best be addressed. ARTICLE 2. TERMS OF OFFICE Commissioners shall be appointed by the City Council for terms of two (2) years, commencing on April 1, and six (6) commissioners shall be appointed each year. Commissioners shall serve at the pleasure of the City Council. Any Commissioner may be reappointed, provided that no appointee shall serve more than four (4) consecutive terms (8 years) . ARTICLE 3. MEETINGS A. The Commission shall hold a regular meeting each month but not less than ten (30) times a year. B. Meetings will be held at 7:00 p.m. the first Wednesday of each month. C. The Commission meetings shall be open to the public and shall be held at City Hall or other previously announced locations at specific times as required by California law. D. A quorum shall consist. of a majority of the Commissioners currently serving. E. All actions of the Commission shall be decided by a majority vote or consensus and shall be directed through the Commission Chair. Human Relations CommissioL Page 2 F. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. G. The Chairperson or any three members of the Commission may call a special meeting providing a week's prior notice is given in writing to each member. H. All Commission meetings shall be conducted according to Robert's Rules of Order, Newly Revised. I. All members present must vote, except when abstaining due to a declared conflict of interest. J. Any member with a declared conflict of interest shall not vote on or participate in any discussion of an item or in any manner attempt to influence the decision on that item. ARTICLE 4. SUBCOMMITTEES Subcommittees consisting of less than a quorum of the Commission shall be appointed, as needed, by the Chairperson. Study committees may include non-commission members Who shall have no voting power. Standing subcommittees shall be: Executive Committee, Grants-in-Aid and Program/Training. ARTICLE 5. OFFICERS A. The officers shall be a Chairperson and a Vice-Chairperson who shall be elected at the Commission meeting in April for one-year terms. B. Executive Committee shall be the Chairperson. Vice-Chairperson, and the Chairpersons of the Standing Subcommittees. C. The Chairperson shall preside over all meetings of the Commission, prepare all meeting agendas with the Executive committee and perform such duties as directed by the Commission. D. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson. ARTICLE 6. WORKPLAN The Commission shall develop a workplan on an annual basis. The workplan shall be a description of the activities that will be undertaken in order to meet the goals and objectives of the Commission. By-laves Human Relations Commission Page 3 ARTICLE 7. AMENDMENTS By-law amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the Commission, provided that such amendments shall have been discussed by the Commission on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments in writing at least ten (10) days prior to the first reading. Revised: May 1987 'cTING AGENDA/ SATE ma 19 ITEM # RESOLUTION 6378 (1988 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE ADOPTION OF .CRITERIA FOR GRANTS-IN-AID WHEREAS, the City Council provides funding to local non-profit groups providing services that enhance the quality of life for City residents; and WHEREAS, the Human Relations Commission and the Promotional Coordinating Committee review applications submitted by those agencies in order to make fair and objective recommendations to the City Council regarding appropriate funding through their annual Grants-In-Aid programs; and WHEREAS, in an effort to standardize and formalize that review process, a set of criteria for Grants-In-Aid funding have been developed by those commissions, as follows: 1 . At least one appropriate representative from each applicant agency will be required to attend a workshop which details the application process. 2. The application must be completed in full and on time. Late or incomplete applications will not be considered. 3. Applicants must have the status of a non-profit organization (Articles of Inc. , 501 C3 status, Federal ID number and Tax Exempt Notification) , prior to submitting proposals for funding. 4. Applicant proposals must be compatible with the current goals and objectives of the Grants-In-Aid program. 5. Applicants must demonstrate they have the managerial and fiscal competence to complete the proposed project. 6. Applicants must show what percentage of the total agency budget the requested City funds represent, and what percentage of agency clients/participants/users will be City and County residents. 7. Applicants should be aware that there is no guarantee that funding will be available to them in future fiscal years. Dependency on future city funding is discouraged. 8. An applicant agency may not be eligible if its reserve is more than 10% of the organization's annual budget. Applicant agencies must identify designation of any reserves in excess of 10%. 9. Preference will be given to those agencies that provide direct services to residents and that provide a clear description of how they intend to use the City funds. 10. The City is reluctant to fund new projects which duplicate existing programs. The applicant must show that this particular program is in some way unique or needed by city residents. R6378 % Resolution No. 63'. 1988 Series) Page 2 11. Applicants should be able to demonstrate clear attempts at coordination with related agencies and a high use level 'of existing community resources. 12. Applicants should be able to show their fundraising history as well as clear attempts at obtaining funding from sources other than the City. NOW. THEREFORE, BE IT RESOLVED that the City Council approve and adopt the above criteria for funding grants-in-aid programs of the Promotional Coordinating Committee and the Human Relations Commission. On motion of Councilwoman Rappa , seconded by Councilman Settle and on the following roll call vote: AYES: Councilmembers Rappa, Settle, Pinard, Reiss, and Mayor Dunin NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 5th day of January 1988. MAYOR RON DU ATTEST: Q CITY CLERK PAMEL*VS Approved: City ministrative Officer Finance Direct City torney yol-uis o z q '�D DY. #nV'14roir" V. HUMAN RELATIONS COMMISSION Purpose The Human Relations Commission, more commonly referred to as the HRC, advises the City Council in its actions to create an environment within the city in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, age, physical , mental or economic status. The commission makes recommendations to the Council or the City Administrator on how these social concerns and human needs can best be addressed. Status The Commission was established by the City Council in 1964. It is staffed by the Assistant to the City Administrative Officer and a Human Relations Aide who, with the commission, administer city-approved programs such as a referral service for those members of the community in need and preparation and updating of the Human Services Directory. The office staff is in contact with other human-services agencies throughout the county and state. Members The HRC has twelve (12) members appointed by the City Council to two-year terms. While there are no special qualifications for appointees, the Council usually seeks individuals with experience, or a demonstrated interest, in community social issues. Meetings - Monthly: refer to chart on page 31. Functions 1. Providing a forum which allows residents to discuss problems relating to human rights and relations. 2. Assisting in resolution of tenant/landlord problems, such as an inspection service which relates to conflicts over rental-deposit refunds. 3. Reviewing and evaluating requests for Grants-in-Aid and recom- mending, to the City Council, funding to assist groups which provide human services; providing a liaison between the city and those groups which receive city funds. 13 MEFIG AGENDA6. / DATt MaiA sn M, r # °^� CALIFORNIA ASSOCIATION OF HUMAN RIGHTS ORGANIZATION (CAHRO) County Government Center, 5th Floor East Wing, 70 W. Hedding St., San Jose, CA 95110 Ph: 408 /299-2206 May 14, 1988 Mayor Ron Dunin and Members of the City Council City of San Luis Obispo PO Box 8100 San Luis Obispo, California 93403-8100 Dear Mayor Dunin and Councilmembers: On this date at its Fifteenth Annual Training Conference, the membership fo the California Association of Human Rights Organizations voted to express its concerns to you regarding the uncertain future of San Luis Obispo' s Human Relations Commission. CAHRO is concerned that the City of San Luis Obispo is considering severely limiting the scope of the Commission' s work, and in addition, questioning the need for staff support to the Commission. To limit the Commission ' s work in the field of human relations would certainly constitute a step backward when cities and counties around the state are establishing commissions to address issues of community tension and conflict. Any decision to restrict the Commission from these areas should be reevaluated. Members of CAHRO, which include commissioners and professional staff from human rights and human relations commissions from northern, southern and central California, stand ready to provide consultation as necessary to demonstrate the need for an adequately staffed Human Relations Commission to serve the citizens of San Luis Obispo. Thank you for your consideration of these concerns. Sincerely, A�m- d;5�4Ke Adrian Isabelle President