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Home My WebLink About07/19/1988, COMM.3 - COUNCIL COMPENSATION COMMITTEE .� _..%TE JUL 19 Be ITEM #"' ��Ii�llllllilllll�lllll�� II�IIII�II cityOS�►l'1l�,liS oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 9340Pinn *Denotes action by Lead Peen Respond by: 91:9Ml Date: July 14. 1988 *60 Ckrtt-orp. MEMORANDUM a f(.CROSSC�/ TO: Mayor andC�nouncilmembers VIA: Toby ' Acting ting City Administrative Officer FROM: Pam s, City Clerk SUBJECT: Council Compensation Committee In accordance with a policy statement adopted October 10. 1986, a five-member Council Compensation Review Committee shall be appointed by August 1 in even-numbered years. Staff recommends Council appoint a Council Subcommittee at its meeting of July 19 under Communications, to suggest a slate of committee members to the full Council . The Council Subcommittee should be able to recommend committee members to the Council at its meeting of August 2. As required by the policy statement, committee membership will be based upon as broad a representation as possible, including, but not limited to, one previously elected official , one Personnel Board member, and one citizen-at-large. Recommendations for Council compensation adjustment shall be in resolution form and submitted to the Council by November 1 , with any adjustment effective the following January 1st. Ann Crossey has offered to serve as staff member with Roger Picquet and myself available as backup. PV:bja Attachment c: Ann Crossey Roger Picquet 1.04.020 Policy Statement - Council Compensation and Travel - Resolution 6096 adopted 10/07/86 City Charter Section 410 provides that the Mayor and each Councilmember will receive compensation and reimbursement for expenses, with the Mayor's compensation to be higher. Biennially, in even-numbered years, a review will be made and an adjustment, if warranted, will be effective the following January 1st. Compensation in the form of salary, employment benefits, professional development, and business expenses shall be provided to elected officials to recognize, in part, the committment and dedicated service required in the performance of their official duties. Based on the present additional responsibilities and duties of the office, the Mayor's salary is established at 40% greater than that of a Councilmember. An informed, knowledgeable policy body is essential to the City's well being, therefore, it is in the City's interest to budget for and to encourage professional development opportunities for the Mayor and Councilmembers. Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and Councilmembers are expected to plan business activities so as to stay within budgeted limits. When exceptional circum- stances require that additional amounts be allocated to accounts, formal Council action shall be required. A five-member review committee shall be appointed by August 1 in even-numbered years and shall bring its proposed recommendations in resolution form to the City Council within 90 days, or no later than November 1st. Committee membership will be based upon as broad a representation as possible, including, but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities: and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review. 1.04.030 Resolution 6096 adopted 10/07/86 I. SALARIES FOR MAYOR AND COUNCILMEMBERS A. COUNCILMEMBER Effective January 1, 1987, each Councilmember shall receive, as compensation for services rendered in an official capacity, a monthly salary in the amount of $400. 1-8 B. MAYOR Effective January 1, 1987, the Mayor shall receive, as compensation for services rendered in an official capacity, a monthy salary in the sum of $560. Based on the additional responsibilities and duties of the office, this salary is established at 40% greater than that of a Councilmember. II. RETIREMENT, MEDICAL, DENTAL, VISION, AND LIFE INSURANCE The Mayor and Councilmembers shall be entitled to participate in the P.E.R.S. retirement, medical , dental, vision, and life insurance plans available to city employees with the city providing funding up to the level provided general unit employees. III. PROFESSIONAL DEVELOPMENT AND TRAINING A. PROFESSIONAL DEVELOPMENT Annual allowances shall be budgeted for the Mayor and each Councilmember to defray costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out-of-county expenses only and shall be reimbursed upon submittal of receipts. Annual Allowance: i Councilmember $1500 Mayor $1800 B. ADDITIONAL ALLOWANCE An additional professional development allowance up to $1,000 shall be budgeted to each new Mayor and Councilmember to help accelerate their comprehension of municipal and legislative operations during the first 12 months following their initial installation. IV. LOCAL EXPENSES - MILEAGE & MISCELLANEOUS/PROFESSIONAL A. MILEAGE A quarterly mileage allowance for official travel within the County of San Luis Obispo shall be budgeted for the Mayor and each Councilmember. Reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance: Councilmember $300 Mayor $450 1-9 B. MISCELLANEOUS/PROFESSIONAL A quarterly allowance for all local official city business within the County of San Luis Obispo shall be budgeted for the Mayor and each Councilmember. This expense allowance includes all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses incurred in connection with official city business. Reimbursement shall be made upon submittal of an expense claim form accompanied with expenditure receipts: Quarterly Expense Allowance: Councilmember $300 Mayor $450 V. GENERAL PROCEDURES AND LIMITATIONS A. ACCOUNTING An account shall be established in the name of each Councilmember with all expenditures charged to the individual Councilmember or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section IV, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted on a timely basis but no later than 90 days from date the expense is incurred. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Councilmembers shall receive periodic statements. B. REIMBURSEMENT LIMITATION The City's adopted Travel Guidelines shall govern all expenditures for non-local professional development 'and conferences. These guidelines include all non-local official meals, tuition or fees, transportation to meeting sites, materials and telephone useage. C. SPECIAL EXPENSES For occasions when the Mayor or Councilmembers are designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. D. HONORARIUM If the Mayor or any Councilmember receives an honorarium as a result of his/her participation in a meeting or conference, the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Councilmember's attendance at such meeting or conference. 1-10 E. OTHER GUIDELINES Any other travel-related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. 1.04.040 Resolution 5368 adopted 06/05/84 The revised Travel Guidelines of the City of San Luis Obispo dated May 15, 1984, are hereby adopted to provide policy direction and procedures to all departments for the authorization, accounting and reimbursement of travel and business expenses: and reimbursement for travel expenses shall be paid, specifically as follows: A. Per diem for meals and miscellaneous expenses - $28.00. 1. $ 4.00 breakfast 2. $ 7.00 lunch 3. $12.00 dinner 4. $ 5.00 miscellaneous expenses B. Alternative per diem for meals and miscellaneous expenses - $44.00 (to be authorized by the City Administrative Officer when, in his discretion, such rates are required to reimburse reasonable travel costs incurred for official business) . 1. $ 6.00 breakfast 2. $ 9.00 lunch 3. $16.00 dinner 4. $13.00 miscellaneous expenses C. Use of Personal Automobile: The City shall reimburse an employee or elected official for use of his/her private automobile for purposes of official travel at the rate of 23 cents per mile*. The use of a private automobile for official travel shall be approved by the appropriate Department Head. No reimbursement shall be paid for the use of a private automobile that is not authorized. (*See also 1.040.050.2) D. Lodging: The City shall reimburse employees and elected officials for the cost of any lodging which is required of said official or employee in the course of their official duties. Such reimbursement shall be sufficient to pay the actual cost of single room plus any applicable taxes. E. Participation of Spouse: When the elected official or employee is attending a conference where said official's or employee's spouse is expected to attend, the City Administrative Officer may authorize funds sufficient to cover the cost of a double room. All other expenses related to the participation of an official 's or employee's spouse shall be paid by the official or employee. The City shall pay the full cost of a double room for both elected officials and employees attending the annual League of California Cities Conference. When the spouse of an official or employee is expected to attend a quarterly meeting of the Channel Counties 1-11