HomeMy WebLinkAbout07/25/1988, COMM - COMM E. OTHER GUIDELINES
Any other travel-related issue not specifically governed in this
resolution shall be adjudicated in accordance with the City of San Luis
Obispo adopted Travel Guidelines.
1.04.040 Resolution 5368 adopted 06/05/84
The revised Travel Guidelines of the City of San Luis Obispo dated May 15,
1984, are hereby adopted to provide policy direction and procedures to all
departments for the authorization, accounting and reimbursement of travel and
business expenses; and reimbursement for travel expenses shall be paid,
specifically as follows:
A. Per diem for meals and miscellaneous expenses - $28.00.
1. $ 4.00 breakfast
2. $ 7.00 lunch
3. $12.00 dinner
4. $ 5.00 miscellaneous expenses
B. Alternative per diem for meals and miscellaneous expense's - $44.00 (to be
authorized by the City Administrative Officer when, in his discretion, such
rates are required to reimburse reasonable travel costs Incurred for
official business) .
1. $ 6.00 breakfast
2. $ 9.00 lunch
3. $16.00 dinner
4. $13.00 miscellaneous expenses
C. Use of Personal Automobile: The City shall reimburse an employee or
elected official for use of his/her private automobile for purposes of
official travel at the rate of 23 cents per mile*. The use of a private
automobile for official travel shall be approved by the appropriate
Department Head. No reimbursement shall be paid for the use of a private
automobile that is not authorized. (*See also 1.040.050.2)
D. Lodging: The City shall reimburse employees and elected officials for the
cost of any lodging which is required of said official or employee in the
course of their official duties. Such reimbursement shall be sufficient to
pay the actual cost of single room plus any applicable taxes.
E. Participation of Spouse: When the elected official or employee is
attending a conference where said official's or employee's spouse is
expected to attend, the City Administrative Officer may authorize funds
sufficient to cover the cost of a double room. All other expenses related
to the participation of an official 's or employee's spouse shall be paid by
the official or employee. The City shall pay the full cost of a double
room for both elected officials and employees attending the annual League
of California Cities Conference. When the spouse of an official or
employee is expected to attend a quarterly meeting of the Channel Counties
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S. MISCELLANEOUS/PROFESSIONAL
A quarterly allowance for all local official city business within the
County of San Luis Obispo shall be budgeted for the Mayor and each
Councilmember. This expense allowance includes all meals, tickets,
periodicals, dues, subscriptions, and similar miscellaneous expenses
incurred in connection with official city business. Reimbursement
shall be made upon submittal of an expense claim form accompanied with
expenditure receipts:
Quarterly Expense Allowance:
Councilmember $300
Mayor $450
V. GENERAL PROCEDURES AND LIMITATIONS
A. ACCOUNTING
An account shall be established in the name of each Councilmember with
all expenditures charged to the individual Councilmember or Mayor. If
any account is depleted prior to the end of the fiscal year, additional
allocations shall require a specific action of the City Council.
Claims for reimbursement as specified in Section IV, above, may be
submitted monthly but the aggregate of three monthly claims may not
exceed the quarterly maximum. Receipts shall be submitted on a timely
basis but no later than 90 days from date the expense is incurred. The
Council budget shall be available for review in the City Clerk's Office
and the Mayor and Councilmembers shall receive periodic statements.
B. REIMBURSEMENT LIMITATION
The City's adopted Travel Guidelines shall govern all expenditures for
non-local professional development and conferences. These guidelines
include all non-local official meals, tuition or fees, transportation
to meeting sites, materials and telephone useage.
C. SPECIAL EXPENSES
For occasions when the Mayor or Councilmembers are designated by the
City Council to represent the City at special meetings, reimbursement
shall be made from an unallocated Travel Expense Account.
D. HONORARIUM
If the Mayor or any Councilmember receives an honorarium as a result of
his/her participation in a meeting or conference, the amount of the
honorarium shall be deducted from the amount normally provided by the
City for that meeting or conference if the City paid for the
Councilmember's attendance at such meeting or conference.
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B. MAYOR
Effective January 1, 1987, the Mayor shall receive, as compensation
for services rendered in an official capacity, a monthy salary in the
sum of $560. Based on the additional responsibilities and duties of
the office, this salary is established at 40% greater than that of a
Councilmember.
II. RETIREMENT, MEDICAL, DENTAL, VISION. AND LIFE INSURANCE
The Mayor and Councilmembers shall be entitled to participate in the
P.E.R.S. retirement, medical, dental, vision, and life insurance plans
available to city employees with the city providing funding up to the
level provided general unit employees.
III . PROFESSIONAL DEVELOPMENT AND TRAINING
A. PROFESSIONAL DEVELOPMENT
Annual allowances shall be budgeted for the Mayor and each
Councilmember to defray costs of professional development and
educational conferences designed to improve understanding of and
proficiency in municipal affairs. Said allowance shall be used for
out-of-county expenses only and shall be reimbursed upon submittal of
receipts.
Annual Allowance:
i
Councilmember $1500
Mayor $1800
B. ADDITIONAL ALLOWANCE
An additional professional development allowance up to $1,000 shall
be budgeted to each new Mayor and Councilmember to help accelerate
their comprehension of municipal and legislative operations during
the first 12 months following their initial installation.
IV. LOCAL EXPENSES - MILEAGE & MISCELLANEOUS/PROFESSIONAL
A. MILEAGE
A quarterly mileage allowance for official travel within the County of
San Luis Obispo shall be budgeted for the Mayor and each Councilmember.
Reimbursement shall be made upon submittal of an official mileage expense
form:
Quarterly Mileage Allowance:
Councilmember $300
Mayor $450
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1.04.020 Policy Statement - Council Compensation and Travel - Resolution
6096 adopted 10/07/86
City Charter Section 410 provides that the Mayor and each Councilmember will
receive compensation and reimbursement for expenses, with the Mayor's
compensation to be higher. Biennially, in even-numbered years, a review will
be made and an adjustment, if warranted, will be effective the following
January 1st.
Compensation in the form of salary, employment benefits, professional
development, and business expenses shall be provided to elected officials to
recognize, in part, the committment and dedicated service required in the
performance of their official duties. Based on the present additional
responsibilities and duties of the office, the Mayor's salary is established at
40% greater than that of a Councilmember.
An informed, knowledgeable policy body is essential to the City's well being.
therefore, it is In the City's interest to budget for and to encourage
professional development opportunities for the Mayor and Councilmembers.
Appropriate budgetary practices and accounting controls shall be established to
ensure that expenditures and reimbursements are in compliance with approved
budget allocations. The Mayor and Councilmembers are expected to plan business
activities so as to stay within budgeted limits. When exceptional circum-
stances require that additional amounts be allocated to accounts, formal
Council action shall be required.
A five-member review committee shall be appointed by August 1 in even-numbered
years and shall bring its proposed recommendations in resolution form to the
City Council within 90 days, or no later than November 1st. Committee
membership will be based upon as broad a representation as possible, including,
but not limited to, one previously elected official, one Personnel Board
member, and one citizen-at-large.
The committee shall review the full Council compensation package including
salary, benefits, expense reimbursement, professional development allowances
and any other compensation provided the City Council. Review should include,
but shall not be limited to: 1) compensation of Council and Mayors of cities
of similar population/budget size; 2) compensation practices of both Charter
and General Law cities; 3) Government Code provisions for General Law cities;
and 4) Council and Mayor responsibilities in San Luis Obispo at the time of
the committee's review.
1.04.030 Resolution 6096 adopted 10/07/86
I. SALARIES FOR MAYOR AND COUNCIL14EMBERS
A. COUNCILMEMBER
Effective January 1, 1987, each Councilmember shall receive, as
compensation for services rendered in an official capacity, a monthly
salary in the amount of $400.
1-8
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Date: July 14. 1988 SKSAWil
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MEMORALNDUM v'A AOR SACY
TO: Mayor andel�Councilmembers
VIA: Toby _',,wp ting City Administrative Officer
FROM: Pam s, City Clerk
SUBJECT: Council Compensation Committee
In accordance with a policy statement adopted October 10, 1986, a
five-member Council Compensation Review Committee shall be appointed by
August 1 in even-numbered years. Staff recommends Council appoint a
Council Subcommittee at its meeting of July 19 under Communications , to
suggest a slate of committee members to the full Council. The Council
Subcommittee should be able to recommend committee members to the Council
at its meeting of August 2. As required by the policy statement,
committee membership will be based upon as broad a representation as
possible, including, but not limited to, one previously elected official ,
one Personnel Board member, and one citizen-at-large.
Recommendations for Council compensation adjustment shall be in resolution
form and submitted to the Council by November 1 , with any adjustment
effective the following January 1st.
Ann Crossey has offered to serve as staff member with Roger Picquet and
myself available as backup.
PV:bja
Attachment
c: Ann Crossey
Roger Picquet