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HomeMy WebLinkAbout09/27/1988, 2 - COUNCIL POLICIES & PROCEDURES Original Staff Report from 9 ' 188 meeting. - MEETING DATE: ►�1141111111011111 city of san tUis OBlspo Se tembe�Mr , 198 COUNCIL AGENDA REPORT N�ER: FROM: John Dunn and Pam Vo¢e1 SUBJECT: Council Policies & Procedures CAO RECOMMENDATION: Review Policies and Procedures and suggest amendments if necessary. Adopt resolution approving Council Policies & Procedures and rescind R-5882 in conflict. BACKGROUND: In June 1988, the Council held a study session to review its City Council Policies and Procedures. A legislative draft is included in the packet identifying changes discussed by Council from its workshop held in February and a study session held in June, 1988. Significant changes include: 1. Addition of a Regular Study Session to be held on the second Tuesday of each month at noon to informally update the Council on activities by Council liaisons to County/Regional Committees and Commissions. 2.. Restructure Council meeting Order of Business to include the addition of an invocation and change the Public Comment Period from mid-meeting to the beginning of the meeting. CONCURRENCES : City Administrative Officer, City Attorney, City Clerk RECOMMENDATION : Adopt resolution approving Council Guidelines and rescinding Resolution No. 5882. PV:kal Attachments: Legislative Draft Resolution Approving Guidelines z-� SECTION 1 COUNCIL PROCEDURES, CONDUCT, DUTIES CHAPTER 1.04 COUNCIL GUIDELINES, COMPENSATION & TRAVEL 1.04.010 Resolution 5882 adopted 01/21/86 I . MEETING SCHEDULE A. REGULAR MEETINGS 1. Regular meetings shall be held the first and third Tuesday of each month beginning at 7:00 p.m. a. Meeting schedule may be altered only upon agreement of the majority of the City Council. b. Study Sessions may be held on the second and fourth Tuesday evening as the Council work load dictates. 2. Regular meetings shall be held in the Council Chambers. SLdd�/S���idrt�/afS�/N�/N�Xd/irf/�N�/¢6ddc�iY/H�dfiefg/Rdd�i..' 3. Regular meetings shall be between the hours of 7:00 - 11 :00 p.m. Stdd�/S���id�( //N�YI/bd/N¢Ctk�eei1CN�/Nddf�/df/7i00;'f 9100/019/ It shall be the policy of the City Council to _ complete meetings, including closed sessions, by 11 :00 p.m. unless upon consensus, Council elects to continue past the adjournment hour. Following the mid-meeting break (around 9:00 p.m. ) the Mayor with assistance from the CAO will review the balance of the agenda with Council to discuss how it can be handled in the allowed time. If it is necessary to continue any items, that will be announced at this time. ¢ddddil/tbiXX/adjddfd/d�dd/�`dof�YdlCiod/6f/1CNd/iZdaf/ddddf dig6►f�gidvl/ax/YNR/�djdtix`dof�r(X/NOdt!//[? dei/ddriNd�fNd�.!/¢ddddiY/d�db� dYddx/id/ddef;Ci�idd/�NNX/;CN¢/�(djddtdd�dNZ/Nbdt: B. NOON STUDY SESSIONS (open to the public) 1 . The purpose of these meetings shall be for informal discussions between staff, advisory bodies or consultants and the City Council regarding specific programs, projects or policies. 2. X600 A Regular Study Session shall be held on the second _ Tuesday of each month from 12: 10 p.m. to 2:00 p.m. Additional Study Sessions may be between the hours of 12:00 noon and 2:00 p.m. ; 4:00 p.m. and 6:00 p.m. ; 7:00 - 9:00 p.m. and on an as-needed basis and at times most beneficially advantageous for public participation. ¢balrfeiX/gN2XX/dEXd�`ididE/Nb�/d6dSeelsnsi Lhei specifie/sehednle �4i�Yfid/fNd�6/N6df�! 1-2 2 r S!//mdbd/Sx►td�/S�gEi6Ns/aSa�/Nc/1{6Id;id/ZYfr�/26dritii/H@�tidg R6eir�! 41 3. The participation of the public shall be at the discretion of the Presiding Officer, upon consensus of the Council . C. SPECIAL MEETINGS (as defined by State law) 1 . Special meetings may be called by the Mayor or three members of the City Council . (Ord. 677 -'76 Series) 2. Written notice must be given to the City Council and to the media 24 hours prior to each meeting. 1-2a 2- � 3. A supplemental telephone call shall be made if necessary to notify each Councilmember. 4. No business other than that announced shall be discussed. 5. Any special meeting held at a place other than City Hall shall be open to the public. Notice requirements of the Brown Act shall be complied with for any such meetings; regular minutes shall be taken by the City Clerk and shall be available for public inspection. D. CLOSED SESSIONS (closed to the public) 1. Closed Sessions are regulated pursuant to the Brown Act. 2. No member of the Council, employee of the City, or anyone else present shall disclose to any person the content or substance of any discussion which .takes place in a closed session unless authorized by a four-fifths vote of the Council. II . AGENDA A. Any Councilmember may submit an item for the agenda. Staff will prepare a staff report on behalf of the Councilmember if formal Council action is required. Action in support of or opposition to legislation at another government level, or of a specific cause, shall be considered only if the subject issue directly affects or is within the purview or control of the City of San Luis Obispo. (See also 1 .04.080) B. I;CEgfg/guq/bd/gduftt¢d/b*1tHoI01da10/t0lboloXddod/drilZKO/dgdvidd b�/af/¢ddddlYaid�nbet/dt/atafPf///1f/fdtafa(I/¢ddr(dXX/a(dtldr!/ia tdr¢dited//a(/staff f fieet/ �d►fat/f6c/d/�aftt/df/tholAgdHdai/hold/ A member of the public may request, through a Councilmember or the staff, that a matter be placed on the agenda. If it is an appropriate item for the agenda, a staff report will be prepared by staff and approved by the C.A.0. C. dd/da[dtgddr��/itdd(/ala/Basta'tr6lddd/byitMa'/Ma(1�dt!/aSa(�/bd/�Xafddd/dd t6(d/afgeddaf///Arf/dmdtgdrfd�/itdrdi is/deflrfdd/ais/dde/df/a(d/dafetgeda:� rfaftdfe/df/a6It1!/aI/EtltidaiX/ddafdYlrias/ Emergency items may be placed on the agenda only in accordance with state law. Generally, only those matters affecting public health or safety may be considered emergency in nature. A 4/5 vote of Council is necessary to add an emergency item. 0/ Ari/I /thOlOdAyie / E: Rd0d991d0tafr1Wdf/ofd/item/s}fallY/be/�dtsdafrit/td/�aftliaiaiddtaft� bf6ddddt¢a/1Rdbettls/RdY6sXF 1-3 D. Reconsideration of an item shall be allowed in accordance with Roberts ' Rules of Order and established Council practice. F1 E. ORDER OF BUSINESS shall be as follows: 1 . Call to Order 2. Pledge of Allegiance 3. Invocation 3/ 4. Roll Call 4/ 5. Consent Agenda S/ 6. /S0001AX Presentations 6//6/ 7. Public Comment (Xa�af¢dioli¢X�/fdXXdwiri /ufidf¢rteNd�/bfealliX 7//6/ 8. Public Hearings 7/ 9. yid-AErenda Break (approximately 9:00 p.m. ) $//91 10. Business Items 9/i 10! 11 . Communications 1-3a Gi F. CONSENT ITEMS - first items on agenda (items familiar to Council ; ' routine; already have support; or items to be later set for public hearing) . 1 . Any item may be pulled by a Councilmember. 2. Public may request a Councilmember to pull an item. 3. Pulled items shall be heard at the close of the session unless majority of the Council deems otherwise. 4. 0190000100/¢46iff Hui 0drf90riZ/dgdNdd! H/ G. ORDINANCES 1,!//TH¢/¢Hr(fZOt/dd09/yid C/1'¢Qdife/d/0dbZ101Ke WIAg/fdf/fIt9f1t09dIF1gi 2///AFiV/¢614ri0i101NOati11g/f0t/fitgzImidirlgl 3// aYI/�dZO�(ZidIYb�/edrlZtdfd@tgirfl/iZ¢ofg/s6iYI/fie/�fYrt00d/rig/¢rtglie HL'Atirlg/dri/f ita/t0gdirig/ 1 . The consideration and adoption of ordinances shall be in accordance with the Charter and relevant state law. Ordinances not legally required to have a public hearing shall be set for a public hearing if the subject matter, is controversial or of a special nature. Any Councilmember, of course, may, prior to the time required for notice andpublication, request the C.A.O. to set a public hearing on an ordinance. 2. No ordinance, resolution or motion shall be passed or become effective without receiving the affirmative vote of at least three members of the Council . I1 H. COMMUNICATIONS i/ X6f1ffd/e9eeed/fif /Zlgiffed/Zd/S/vUA9f09 dt/edrfrirtde'd/fd/de�fY/nfdef`idg/dein/f¢gdldt/Ifd�ir(d�e/i f. PU Arf�/¢dti100iIu(egiHet/dt/ZM¢/¢iZ�/adtdidigZt9Zi�e;©ffieet/afdv i$fdtt6�lll�/d�ddxe/dt/itifdtof/YHei¢iYlt/¢ddrfei"1'i df/t4tiYYetii dt!otdl edoft6drlier(Zid�i>i/drfd/d�k/fdt/edduferiY/did/dti dieedg>fidti//6ecfetdl ditdetidr!/afe�/b@/gite�rf///orf/iZOaf/t0alditirig/fdt�d9l/d¢�td�6rlY/uf�[y/)3e edeffirlddd/;Cd/xHe/deXY/f@gdldt/aSeelirlg/dt/bpdd;¢drtrfeiY/edrf�erf�d�; dOZidrf!/itlel�dirig/dit¢eYidrf/Zd/gZz(ff!/afar/fie/Zdifer[/idaf0di9Zel�; 1 . The purpose of this time is to allow staff or Council to provide an update or share information regarding a particular matter. Examples of appropriate communications would be f00dtZ9/ftdm1 ¢ddrieil/gObt0ifafiZZea<g, information of general interest received from outside agencies, and comments or inquiries received from individuals or from the public. Page 1-4 2. If possible, written material connected with a particular communication item should be provided to the C.A.O. sufficiently _ in advance of the meeting to be distributed with the regular agenda materials. 3. State law provides (generally) that Council only can take action on matters which have been properly noticed at least three days in advance of the meeting. As a general rule, formal action or approval on a communication item is not preferred and such an item should be continued to the next regular meeting. 4. The communications period should not exceed fifteen minutes and any particular time should be limited to five minutes. III . MEETING PROCEDURES A. PRESIDING OFFICER 1 . Duties: a. The Mayor is the Presiding Officer pursuant to City Charter Section 407 and acts as chairman at the meetings. b. In the absence or incapacity of the Mayor, the Vice-Mayor will act as Presiding Officer. 2. Seating arrangement of the Council : a. The Mayor Pro-Tempore (Vice-Mayor) shall always be seated immediately next to the Mayor. b. The Mayor, with approval of individual Councilmembers shall establish other seating arrangements for regular Council meetings. 1-4a 8i//Qnegl:3drisi Zd%be/sfXdzed� a: T}iri/Pt¢didirig/0ffie¢t/dt/ddsXgridiedisYaff/ddafbdt/ 4IdYX >bdtbdYY�/tdgtd C@/¢dd6i/gd6sflCidd/(alolCidri/dt/ddx3ddX/iafdA3dfrEX� �t36t/Cd/Z}id/>ddX6! bl/ PdYx6oug/vii/lid to/non If.g/EYdtk10Hai XX/alrfridddAA/i6Md>`Hdt/tMd ejdd�lCidr[d/M�(ibd/bddd/ddttidA/dt/AdfddzdA! d!/ TNd/Pt¢diAirig/0ffiddt/ddb/�dbii¢Y�/dat�ldid/zMd/dffddi`/df/LHd iNfO/fdt /tHO/gzdff/id dd/9d/ 41 3. Signing of City documents: The Mayor. unless unavailable, shall sign all ordinances, resolutions, contracts and other documents which have been adopted by the City Council and require an official signature. In the event the Mayor is unavailable, the Mayor Pro-Tempore's (Vice-Mayor) signature may be used. B. DISCUSSION RULES 1. Getting the floor: a. A member of the City Council or staff shall first address the Presiding Officer and gain recognition. b. Comments to questions under debate should be limited and personality conflicts and discourteous language avoided. c. Cross-exchange between Councilmembers and public as well as between individual Councilmembers should be avoided. 2. Questions to Staff: A Councilmember shall , after recognition by the Presiding Officer, address questions to the designated staff member. 3. Interruptions: a. A Councilmember once recognized, shall not be interrupted while speaking except to make a point of order or personal priviicgc ti(obert's Rules) . b. If a Councilmember while speaking is called to order, the individual shall cease speaking until the question of order is determined (Robert's Rules) . c. Members of staff. after being recognized by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer. 1-5 4. Limitation on Discussion: No Councilmember shall speak more than once on a particular subject until every other Councilmember has had the opportunity to speak. 5. Tabling Procedure: Immediately stop discussion and vote (Robert's Rules) . 6. Right of Protest: A Councilmember is never required to state reasons for dissent. 7. Rules of Order: Those rules in effect according to the City Council policy (State law and Robert's Rules) . C. ADDRESSING THE CITY COUNCIL 1 . Individuals shall : a. address the Council from the podium after giving name and city of residence; b. comment on the specific matter before the Council with reasons for the position taken. Written comments are encouraged and should be submitted before the public hearing is closed on that item; c. limit comment to three minutes until others have had opportunity to address the Council . The Presiding Officer may after all others have spoken allow additional brief comment from speakers who have already commented on the same agenda item. 2. Group or applicant representatives shall: a. address the Council from the podium after giving name of the group, its purpose if necessary, and the representative's name and city of residence; b. be permitted up to ten minutes to speak in either support or opposition to an agenda item. Prior written comments are welcome and encouraged. 3. After the public hearing is closed, no member of the public shall be permitted to address the Council or the staff from the audience, except at the discretion of the Presiding Officer. 1-6 � - 9 D. PROTOCOL 1 . Councilmembers and staff shall : a. work earnestly to preserve appropriate order and decorum during all meetings. Side conversations, disruptions, interruptions or delaying efforts are discouraged; b. inform the Presiding Officer when departing a meeting. 2. Persons demonstrating rude, boisterous, or profane behavior will be called to order by the Presiding Officer. If such conduct continues, the Presiding Officer may request the removal of the person(s) from the Council Chamber or take such other appropriate action as permitted in the Brown Act. 3. Only the City Council, staff, and those authorized by the Presiding Officer shall be permitted to sit at the Council or staff tables. 4. Enforcement of order: a. The Police Chief or his designee shall act as the Sergeant-at-Arms. b. Any Councilmember may request the Presiding Officer to enforce the rules of protocol. Upon motion and majority vote, the Presiding Officer shall be required to do so. E. VOTING PROCEDURES 1 . All Councilmembers when present shall vote. Failure of a seated Councilmember to vote will be construed as an affirmative vote. 2. Three affirmative votes are necessary to decide an action. 3. Conflict of interest shall be declared whenever appropriate and in compliance with State law. 4. A vote may be changed by a Councilmember only immediately after vote announcement by the Clerk and prior to the introduction of the next agenda item. 5. The Clerk shall restate the motion prior to the vote. 6. Consensus or voice vote shall be taken whenever possible in order to streamline meetings. 7. Following the vote the City Clerk shall announce whether the questions have been carried or defeated. 8. The Presiding Officer may publicly explain the effect of the vote for the audience or may direct a member of the staff to do so. 1-7 , RESOLUTION NO. (1988 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ADOPTING COUNCIL GUIDELINES FOR MEETING SCHEDULE, AGENDA SUBMITTALS AND GENERAL PROCEDURES AND RESCINDING RESOLUTION NO. 5882 WHEREAS, State law requires that a City Council comply with certain requirements designed to provide reasonable and adequate public notice of its meetings; and WHEREAS, the establishment of procedural rules for the conduct of meetings of the City Council will promote and enhance a more efficient and effective means of conducting the public's business; and WHEREAS, the implementation of procedural rules regarding Council meetings will allow Councilmembers and the public an opportunity to speak freely and fully on all matters of public interest; NOW, THEREFORE, BE IT RESOLVED by the City Council that the following procedures are hereby established for the conduct of Council Meetings. SECTION I. MEETING SCHEDULE A. REGULAR MEETINGS 1. Regular meetings shall be held the first and third Tuesday of each month beginning at 7:00 p.m. a. Meeting schedule may be altered only upon agreement of the majority of the City Council. b. Study Sessions may be held on the second and fourth Tuesday evening as the Council work load dictates. 2. Regular meetings shall be held in the Council Chambers. 3. Regular meetings shall be between the hours of 7:00 - 11:00 p.m. It shall be the policy of the City Council to complete meetings, including closed sessions, by 11 :00 p.m. unless upon consensus, Council elects to continue past the adjournment hour. Following the mid-meeting break (around 9:00 p.m. ) the Mayor with assistance from the C.A.O. will review the balance of the agenda with Council to discuss how it can be handled in the allowed time. If it is necessary to continue any items, it will be announced at that time. B. STUDY SESSIONS (Open to the public) 1. The purpose of these meetings shall be for informal discussions between staff, advisory bodies or consultants and the City Council regarding specific programs, projects or policies. 2. A Regular Study Session shall be held on the second Tuesday of each month from 12:10 p.m. to 2:00 p.m. Additional Study Sessions may be between the hours of 12:00 noon and 2:00 p.m. : 4:00 p.m. and 6:00 p.m. ; 7:00 - 9:00 p.m. and on an as-needed basis and at times most advantageous for public participation. 3. The participation of the public shall be at the discretion of the Presiding Officer, upon consensus of the Council. C. SPECIAL MEETINGS (as defined by State law) 1. Special meetings may be called by the Mayor or three members of the City Council. (Ord. 677 - 1976 Series) 2. Written notice must be given to the City Council and to the media 24 hours prior to each meeting. 3. A supplemental telephone call shall be made if necessary to notify each Councilmember. 4. No business other than that announced shall be discussed. 5. Any special meeting held at a place other than City Hall shall be open to the public. Notice requirements of the Brown Act shall be complied with for any such meetings; regular minutes shall be taken by the City Clerk and shall be available for public inspection. D. CLOSED SESSIONS (closed to the public) 1. Closed Sessions are regulated pursuant to the Brown Act. 2. No member of the Council, employee of the City, or anyone else present shall disclose to any person the content or substance of any discussion which takes place in a closed session unless authorized by a four-fifths vote of the Council . SECTION II . AGENDA A. Any Councilmember may submit an item for the agenda. Staff will prepare a staff report on behalf of the Councilmember if formal Council action is required. Action in support of or opposition to legislation at another government level , or of a specific cause, . shall be considered only if the subject issue directly affects or is within the purview or control of the City of San Luis Obispo. B. A member of the public may request, through a Councilmember or the staff, that a matter be placed on the agenda. If it is an appropriate item for the agenda, a staff report will be prepared by staff and approved by the C.A.O. C. Emergency items may be placed on the agenda only in accordance with state law. Generally, only those matters affecting public health or safety may be considered emergency in nature. A 4/5 vote of Council is necessary to add an emergency item. D. Reconsideration of an item shall be allowed in accordance with Roberts' Rules of Order and established Council practice. E. ORDER OF BUSINESS shall be as follows: 1. Call to Order 2. Pledge of Allegiance 3. Invocation 4. Roll Call 5. Consent Agenda 6. Presentations 7. Public Comment S. Public Hearings 9. Mid-Agenda Break (approximately 9:00 p.m. ) 10. Business Items li. Communications F. CONSENT ITEMS - first items on agenda (items familiar to Council; routine; already have support; or items to be later set for public hearing) . 1. Any item may be pulled by a Councilmember. 2. Public may request a Councilmember to pull an item. 3. Pulled items shall be heard at the close of the session unless majority of the Council deems otherwise. G. ORDINANCES I. The consideration and adoption of ordinances shall be in accordance with the Charter and relevant state law. Ordinances not legally required to have a public hearing shall be set for a public hearing if the subject matter is controversial or of a special nature. Any Councilmember, prior to the time required for notice and publication, may request the C.A.O. to set a public hearing on an ordinance. 2. No ordinance, resolution or motion shall be passed or become effective without receiving the affirmative vote of at least three members of the Council. o;2 -� 3 H. COMMUNICATIONS 1. The purpose of this time is to allow staff or Council to provide an update or share information regarding a particular matter. Examples of appropriate communications would be information of general interest received from outside agencies, and comments or inquiries received from individuals or from the public. 2. If possible, written material connected with a particular communication item should be provided to the C.A.O. sufficiently in advance of the meeting. to be distributed with the regular agenda materials. 3. State law provides (generally) that Council only can take action on matters which have been properly noticed at least three days in advance of the meeting. As a general rule, formal action or approval on a communication item is not preferred and such an item should be continued to the next regular meeting. 4. The communications period should not exceed fifteen minutes and speaking to a particular item should be limited to five minutes. SECTION III. MEETING PROCEDURES A. PRESIDING OFFICER 1. Duties: a. The Mayor is the Presiding Officer pursuant to City Charter Section 407 and acts as chairman at the meetings. b. In the absence or incapacity of the Mayor, the Vice-Mayor will act as Presiding Officer. 2. Seating -arrangement of the Council a. The Mayor Pro-Tempore (Vice-Mayor) shall always be seated immediately next to the Mayor. b. The Mayor, with approval of individual Councilmembers shall establish other seating arrangements for regular Council meetings. 3. SIGNING OF CITY DOCUMENTS The Mayor, unless unavailable, shall sign all ordinances, resolutions, contracts and other documents which have been adopted by the City Council and require an official signature. In the event the Mayor is unavailable, the Mayor Pro-Tempore's (Vice-Mayor) signature may be used. B. DISCUSSION RULES 1. Getting the floor: a. A member of the City Council oV staff shall first address the Presiding Officer and gain recognition. j -A b. Comments to questions under debate should be limited and personality conflicts and discourteous language avoided. c. Cross-exchange between Councilmembers and public as well as between individual Councilmembers should be avoided. 2. Questions to Staff: A Councilmember shall, after recognition by the Presiding Officer, address questions to the designated staff member. 3. Interruptions: a. A Councilmember, once recognized, shall not be interrupted while speaking except to make a point of order or personal privilege (Robert's Rules) . b. If a Councilmember while speaking is called to order, the individual shall cease speaking until the question of order is determined (Robert's Rules) . c. Members of staff, after being recognized by the Presiding Officer, shall hold the floor until completion of their remarks or until recognition is withdrawn by the Presiding Officer. 4. Limitation on Discussion: No Councilmember shall speak more than once on a particular subject until every other Councilmember has had the opportunity to speak. 5. Tabling Procedure: Immediately stop discussion and vote (Robert's Rules) . 6. Right of Protest: A Councilmember is never required to state reasons for dissent. 7. Rules of Order: Those rules in effect according to the City Council policy (State law and Robert's Rules) . C. ADDRESSING THE CITY COUNCIL 1. Individuals shall: a. address the Council from the podium after giving name and city of residence; b. comment on the specific matter before the Council with reasons for the position taken. Written comments are encouraged and should be submitted before the public hearing is closed on that item; d� �S r . _ c. limit comment to three minutes until others have had opportunity to address the Council. The Presiding Officer, after all others have spoken, may allow additional brief comment from speakers who have already commented on the same agenda item. 2. Group or applicant representatives shall: a. address the Council from the podium after giving name of the group, its purpose if necessary, and the representative's name and city of residence; b. be permitted up to ten minutes to speak in either support or opposition to an agenda item. Prior written comments are welcome and encouraged. 3. After the public hearing is closed, no member of the public shall be permitted to address the Council or the staff from the audience, except at the discretion of the Presiding Officer. D. PROTOCOL 1. Councilmembers and staff shall: a. work earnestly to preserve appropriate order and decorum during all meetings. Side conversations, distruptions, interruptions or delaying efforts are discouraged: b. inform the Presiding Officer when departing a meeting. 2. Persons demonstrating rude, boisterous, or profane behavior will be called to order by the Presiding Officer. If such conduct continues, the Presiding Officer may request the removal of the person(s) from the Council Chamber or take such other appropriate action as permitted in the Brown Act. 3. Only the City Council, staff, and those authorized by the Presiding Officer shall be permitted to sit at the Council or staff tables. 4. Enforcement of order: a. The Police Chief or his designee shall act as the Sergeant•-at-Arms. b. Any Councilmember may request the Presiding Officer to enforce the rules of protocol. Upon motion and majority vote, the Presiding Officer shall be required to do so. E. VOTING PROCEDURES 1. All Councilmembers when present shall vote. Failure of a seated Councilmember to vote will be construed as an affirmative vote. 2. Three affirmative votes are necessary to decide an action. 3. Conflict of interest shall be declared whenever appropriate and in compliance with State law. 4. A vote may be changed by a Councilmember only immediately after the vote announcement by the Clerk and prior .to the introduction of the next agenda item. 5. The Clerk shall restate the motion prior to the vote. 6. Consensus or voice vote shall be taken whenever possible in order to streamline meetings. 7. Following the vote the City Clerk shall announce whether the questions have been carried or defeated. 8. The Presiding Officer may publicly explain the effect of the vote for audience or may direct a member of the staff to do so. On motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1988. MAYOR RON DUNIN ATTEST: CITY CLERK PAMELA VOGES s s s s Approved: Admin strative Officer City Attorney City Clerk 4 - 17 ITEM #3 MITCHELL PARR WALL (ROMERO/814 - 15 min.) Attached is previous report from 9/13/88 meeting. New report not received by agenda close, will be distributed under separate cover.