HomeMy WebLinkAbout09/27/1988, 3 - STATUS REPORT ON MITCHELL PARK WALL AND IMPROVEMENTS Original Staff Report from S /88 meeting.
MEETING DATE:
A811111, City of Sall LUIS OBI SPO R M 7 .Q
/;Z :
Imi COUNCIL AGENDA REPORT
Dave Romero, Public Works Director
SUBJECT: Status Report on Mitchell Park Wall and Improvements
CAO RECOMMENDATION:
By motion, direct staff to proceed with project as expeditiously as possible
BACKGROUND:
Previous History
Feb. 2, 1988 Wall issue raised at City Council meeting
Mar. 15, 1988 Staff agenda report considered. Council action was to appoint committee
(Council action implied removal of wall)
May 17, 1988 Committee met - determined to hire architect to prepare concept plans
May 24, 1988 Contract negotiated and awarded to Sedes for concept study (Est. $1,075,
actual $1,238)
July 14, 1988 Plans (6 concepts) and estimates submitted to City for review by committee
Aug. 12, 1988 Committee review of plans and agreement on concept and work to be
done(Attachment A)
Sept. 8, 1988 Contract negotiated for final design of Mitchell Park improvements ($4,500).
Ready for final signature after September 13, 1988 meeting
Probable Future Schedule
See Attachment "Schedule"
DISCUSSION:
Staff has several areas of concern regarding this project.
1. Following normal review and bid process, work will not start till February or March 1989.
If removal of the wall is the critical issue, it would be possible to have this portion of
the work done as an early phase. Several options for early removal are being evaluated.
With any of the early removal alternatives, there will be some mess remaining at the site
during the winter.
2. Staff wishes to inform the Council of the cost and time consequences of the replacement
project. (Attachment B - The architect's concept rendering will be available at the
meeting.
3. At this point, architect fees are expected to approach $6,000, with a total construction
cost exceeding $60,000, in excess of the $25,000 budgeted. If the project is to proceed
as currently envisioned, a supplemental appropriation of approximately $45,000 will be
required prior to award of the construction contract.
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COUNCIL AGENDA 1 EPORT
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Mitchell Park Wall
Page Two
RECOMMENDATION:
Staff recommends that Council direct staff to a) remove the wall.as.soon as possible by using
CCC or Men's Colony labor if possible; or by minor City contract. if necessary.. b)-Proceed
with design and necessary approvals following Council review of cost and timing iinplications.
I
mitchell dfr#12
Mitchell Park Memorial
Work Schedule
Fast Track/ Reasonable/
Best Possible Probable____
Contract with SEDES (complete) September 9 September 9
Preliminary plan for (1 1/2 wk) September 20 September 20
ARC Review
ARC Review October 3 October 18
Begin construction October 4 October 19
documents
Complete construction (3 weeks) October 24 (3 weeks November 7
documents after ARC)
Plan Review (1 week) November 1 (2 weeks) November 21
Prepare bid documents (1 week) November 7 (2 weeks) December 5
City Council Agenda November 15 December 20
Advertise (4 days) November 19 December 31
Advertising period (4 weeks) (4 weeks)
Open bids December 15 January 26
Review bids (2 weeks) (2 weeks)
City Council contract January 3 February 7
award
Start contract (i month) February 1 (1 month) March 1
Complete construction (2 months) April 15 (2 months) June 1
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b/wilson/workschedule
"SCHEDULE"
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, .. 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
August 22, 1988
MEMORANDUM
TO: Dave Romero
FROM: John Dunn
SUBJECT: Meeting of City Council Subcommittee on Mitchell Park Wall on
Friday, August 12, 1988
Attendance: Councilmembers Pinard and Reiss, John Dunn, Lane Wilson,
Dora Harder, Marion Morganson, and Dutch VanHarreveld.
After much discussion, the subcommittee agreed to move the wall, with the
following replacement program:
1. The brick from the removed wall , is to be used for plan A2, for the columns
or pillars, for the pedestal for the plaque, and for the arbor floor and
adjacent walkways.
2. The plaque and its supporting pedestal are to be located in the center of the
arbor area.
3. The balance of the project is to be as stated in the attached letter of
August 12, 1988 from Mrs. Harder, Mr. Morganson and Councilmember Pinard.
4. At least one of the lights in the arbor, if not several , are to focus on the
Veterans Memorial Plaque.
5. We are to save the unused brick for either this project or for other City
purposes.
6. We are to photograph the existing wall for historical purposes before tearing
it down making certain that it is well documented.
7. It was suggested that we might want to have a raised planting area around the
flagpole with low flowers in the planted area. It was generally agreed that
the high shrubbery needs to be replaced, that high visibility is the desired
objective.
Based on the above, the architect is to finalize the design and to present it
to the Architectural Review Commmission. After the design is approved, the
Director of Public Works is to coordinate construction for the replacement
program using community resources and volunteer labor as available.
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c: Councilmembers, Lane Wilson, Toby Ross
Attachment: Wilson Memo
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mugs990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
August 17 , 1988
MEMORANDUM
TO: Dave Romero
FROM: Lane Wilson
SUBJECT: Mitchell Park - Memorial Wall
A meeting was held on August 12 , 1988 at 10 :00 a.m. to review and
give direction to staff regarding the changes that -are to occur to
this area. The following people were present : Councilwoman Pinard,
Councilman Reiss, Mr. Morganson, Mrs. Harter, Mr. Van Harreveld, City
Administrative Officer John Dunn, and Lane Wilson.
The outcome of our discussion is as follows :
1 . Concept Option A2 was accepted as the basic design.
2 . The existing memorial structure should be memorialized with
photographs.
3 . The brick wall is to be dismantled with as many bricks being
reused as possible to construct the plaque pedestal , the columns
and paving of the area. The CCC or CMC could be used to
dismantle the wall.
4 . The memorial plaque is to be placed on a brick pedestal and
centered in the entrance from the street.
5. The concrete area is to be reduced and the turf area increased.
6. The area shall have lighting with the memorial area having both
indirect and direct lighting and a spotlight on the memorial
plaques.
T. Landscaping shall be low groundcover combined with trees.
8. The play area should be expanded with equipment for small
children.
;9 . The flag pole area is to have all plants removed and is to be
replanted with low plants and lots of color.
Mitchell Park
Page 2
10. Plans of Concept Option A2 are to be sent to Mr. Morganson and
Mr. Van Harreveld.
11 . Visibility is the prime concern.
12 . The chain link fence is to be extended with gates that can be
closed when children are present.
Attachment: Mitchell Park Wall Committee, memorandum 8/12/88
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b/wilson/mitchell
August 12, 1988
To: Mitchell Park Wall Committee
Attn: Mr. Dave Romero
We prefer the drawing of A-2. If the Veterans organization
does not want to re-use the bricks, than the A-1 plan would
be acceptable. The wall bricks can be re-used for the
monument pedestal.
The cost of concrete ranges from $8,460 to $14,000. We
suggest the use of the lesser amount - $8,460.
The park sign (which should be placed at the top of the
arbor) cost is listed at $1, 500, this appears to be an
excessive amount.
An extension of the chain link fence at the corner of Santa
Rosa and Pismo Streets with a double gate that could be
locked while children are in attendance at the playground
is a necessity.
Is there sufficient change in the electrical work to warrant
a cost of $8, 500?
The landscaping should be held to a minimum, no low stnbbery,
perhaps several trees could be planted around the area.
Is it possible to utilize city crews and city equipment to
demolish the wall? We know of many people who would
demolish this wall for less than $7,200.
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Page Two of Six
Mitchell Park/Preliminary Cost Estimates
SCHEME DESCRIPTION/ITEMS COST
A2 Memorial Corner & Plaza
(Smaller Scale Plaza than Al )
Demolition, Clearing $ 7,200
Earthwork, Grading 2,880
Paving: Concrete 8,460
Parkway/s.w.
Fencing: New Decorative Chain Link 2,112
Modified Existing Chain Link
Structure: Arbor w/Brick Columns 16,128
Park Sign 1 ,500
Pedestal Monument 1,300
Electrical/Lighting 8,500
Landscape: Planting/Irrigation 2,700
SUBTOTAL: $ 50,780
CONTINGENCY (2579): 12.695
TOTAL: $ 63,475
(B)