HomeMy WebLinkAbout11/01/1988, 2-B - y
E C A1�rING AGENDA J_0
DATE ITEM #
ECONOMIC OPPORTUNITY COMMISSION
San Luis O`_'i;Jo Co.-n[v. Inc.
30 !ndustrial 'Nay 4 San Luis Obispo. California 93401 805644-4355
October 31, 1988 1 )enotes action by Lead Person
l
qespond by:
[y,Council
[ICAO
Mr. Tim Ness, Acting County Administrator LYCity Atty.
County of San Luis Obispo Ca?<Ierk-prig.
County Government Center [3} M.sv,vcr.9Rr
San Luis Obispo, CA 93408 Lz}'T 12oss
[YT_T
Dear Mr. Ness:
As per our correspondence of Friday, October 28, 1988, I am pleased to inform you of
the Economic Opportunity Commission's willingness to assume interim responsibility
for operation of the temporary homeless shelter commonly known as "Kansas Avenue."
The EOC Board of Directors, meeting in emergency session this date, passed the
following motion:
"The Economic Opportunity Commission of San Luis Obispo County, Inc., agrees to
assume interim operation of the Kansas Avenue homeless shelter for 30 days, effective
November 1, 1988. Further, EOC will continue interim operation for an additional 30
days, provided the City and County of San Luis Obispo agree all government funding of
homeless shelters and/or programs be committed to a single comprehensive, facility and
program effective January 1, 1989."
The above action is consistent with previously adopted EOC Board policy and reflects
EOC Resolution # R-88-03, dated October 20, 1988.
Please note our agreement (which must be consumated in writing) is only for a 30 day
period and any extension of said agreement would be contingent upon the City/County
agreeing to "....single, consolidated comprehensive shelter facility and program as of
January 1, 1989."
We will immediately need to work out some logistical matters with the County and the
existing provider (Salvation Army), in order to expedite the smooth transition of the
program without interruption of services. Please feel free to call upon me and my staff
at any time during the next 24 hours in order to facilitate said transition.
Thank you for your continued spirit of cooperation in an effort to best serve those less
fortunate.
Sincer
Elizabe h " iz' Steinberg S• 0010.N1 .
Executive ector RECEIVED
cc: John Dunn, City of San Luis Obispo OCT131 10 .
Toby Ross, City of San Luis Obispo crrvcuw
Dave Ion, County of San Luis Obispo BANLUiS .CA
1, Providing Commun ty Action Programs to SLO County s , nce 1965
Iktibld Way
11I��lY1ll�lllll�pl �I MEETING DATE:
city or son tins oBIspo 11-1-$$
am COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Toby RosO" ssistant City administrative Officer
SUBJECT: City participation in a homeless shelter program
CAO RECOMMENDATION: Adopt a resolution which authorizes 1) City participation with
the County and theprivate sector in the funding of a homeless shelter and 2) a
contract with the Economic Opportunity Commission to operate the shelter.
SLINMARY:
On October 4, 1988 the Council authorized City staff to work with County staff to
prepare a nomeiess shelter program. Initial efforts were directed toward the
County-owned site at Prado and South Higuera. Problems of timing, cost and
opposition led to consideration of other sites including the existing Kansas .avenue
site. A program has been developed for that site which includes acquisition of
moveable, modular buildings. site improvements and a plan for sharing costs between
the City, County and private sector. The City' s share would be about 565.000 of
which about 522,000 has been authorized previously.
CONSEQUENCE OF NOT TAKING THE RECOMMENDED ACTION:
Without City participation in a homeless shelter program neither an operator nor a
site are likely to be available to replace the Salvation Army program scheduled to
cease operation October 31. The People's Shelter program wouldn't be affected but
this program currently serves only a small . percentage of the homeless.
BACKGROUND:
At its regular meeting on October 4, the City Council directed City staff to work
with the County to prepare a program for a homeless shelter on the County-owned site
site located at Prado Road and South Higuera. This program was to be presented
first to the Board of Supervisors and then to the Council . Staff members from both
jurisdictions have been working together. with representatives from the Coalition
for the Homeless and the service providers, to develop a program proposal.
A variety of approaches has been explored for both interim and permanent shelter
programs. At this time. the County-owned property at Kansas Avenue seems to be the
best site currently available. The Economic Opportunity Commission (EOC) is the
most probable operator. The conditions for EOC to assume the operation haven't been
fully specified but are expected to be :manageable.
The Council currently supports two homeless shelter programs. The People' s Shelter
provides service to employable men, women. women with children. and families,
operating in space provided by local churches for a month at a time. The Salvation
Army. utilizing two surplus mobile units on Kansas Avenue, provides overnight
shelter to individuals with more serious problems such as substance abuse and mental
illness. Both programs face uncertain futures. The Kansas Avenue site could serve
oae or both of the programs .
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GNQp COUNCIL AGENDA REPORT
ANALYSIS:
Attachment 1 provides a cost and financing summary for developing a consolidated
shelter facility for both programs, or a facility for the Salvation Army population
only if People's Shelter secures lease space elsewhere, on either the County-owned
or City-owned site. Total annual costs include estimates of lease-purchase payments
on the facility, as well as operating costs of the programs. The difference in
costs between the two sites reflect considerably higher site preparation costs for
the City-owned site. The difference in costs between consolidation and separate
shelters reflect the addition of lease payments for the People' s Shelter, and
economies lost by operating two separate facilities.
Although the annual costs for a shelter facility on either site are .consistent with
costs previously presented to the Council , timely and cost-effective implementation
of any one of these alternatives is complicated by several factors. First,
neighborhood opposition is known to be substantial . Any permit request would most
certainly be appealed to the City Council , adding to the time to develop the
project. with no guarantee of approval. In addition, site preparation could take as
long as four to six months for installation of utilities. These conditions preclude
implementation of program before the cold, wet winter months when shelter facilities
are most needed. Some improvements are required to make the Kansas Avenue program
acceptable for transfer to the EOC. EOC's conditions haven' t been fully specified
but are expected to include:
- Clean, weather-tight sleeping facilities
- Improved plumbing facilities
- Provisions for evening meals
- arrangement for showers (not necessarily on-site)
The proposed Kansas Avenue program includes moveable, modular units with sleeping
and plumbing facilities. The units would be leased or lease-purchased by the
County. The units could be installed within 2-4 weeks of authorization to proceed.
The program would be a nighttime ( 12 hour) operation involving transportation to and
from San Luis Obispo. Conversion to a 24-hour operation is not anticipated.
Extended operation to include some case management or other services on site may be
possible but involves approvals which have not been secured.
Costs for the program would be shared between the County. the City and the private
sector. The County would take the lead in providing the property, acquiring the
modular units, improving the site and contributing a share of the costs. The City's
share for operation from January 1 , 1989 to July 1, 1989 would be about $65,000.
Approximately 522,000 of the City' s share is available from money already
appropriated. Private sector contributions and grants would match the City's
share. Money already authorized would fund operations until January.
50
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���n�►�►►i�IIIIIII�� ����Il city of San lues OBISpo
COUNCIL AGENDA REPORT
Attachment 2 provides a cost and financing summary for developing a consolidated
shelter facility for both programs on Kansas Avenue, or a facility for the Salvation
Army population only if People's Shelter secures lease space elsewhere. Total
annual costs are estimated at $304,382 or $336,868 depending on that issue. It
should be noted that the cost estimates are tentative. Updated shelter development
and operational costs should be available prior to the Council meeting. Based upon
total annual cost of $304,000, total cost for the period January 1 . 1989 to July 1 ,
1989 would be 5187,000.
PROGRAM SCHEDULE:
if all actions required are timely the shelter could be in full operation by 'the end
of the year. Key steps include:
10-20 EOC Board expected to take position on homeless shelter program
10-25 Board of Supervisors to consider shelter proposal
11-1 City Council to consider shelter proposal
EOC to take over Salvation Army Program
11-8 Modulars authorized
12-1 Modulars delivered and installed
12-15 Kansas Avenue shelter in full operation
POLICY IMPLICATIONS
1 . The Council has asked the County to be the lead agency for a long-term shelter
program.
The current proposal has been prepared with County staff, includes significant
commitment of County money and resources and will be presented for approval to
the Board of Supervisors prior to Consideration by the Council.
2. The Council also agreed that future requests for emergency shelter funding
assistance should come through the City' s grants-in-aid process as do other
non-profits seeking awards from the City.
Money authorized for a long-term shelter program would be committed following
Council review and approval of the program. Additional funding would be
required to continue the program through the end of the fiscal year.
3. The Council has asked that the HRC review proposals on the homeless issue.
Due to the short time available, the current proposal has not been reviewed by
the HRC. The status of this effort was reviewed with HFC on October 5 and HRC
will be updated again at their meeting on November 2.
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COUNCIL AGENDA REPORT
ALTERNATIVES:
1. The Council may agree to participate with the County on a Kansas Avenue homeless
shelter at the level of funding recommended.
2. The Council may agree to participate with the County at a different level of
funding. The City and County probably would have to agree upon the level of
funding which could delay operation unless some initial funding was provided.
3. The Council may decline to participate in the shelter program. It is unlikely
that the County would provide any funding without City participation.
FISCAL IMPACTS
The City' s share of the homeless shelter program is described below:
City' s share (1-11 to 7-1) $65.000
Previously appropriated $22.000
New appropriation $43,000
The recommended. action only commits City funds for the current fiscal year. Some
City funding is anticipated for the foreseeable future. The amount of funding after
this fiscal year will depend on level of service, levels of participation by the
State, County and the private sector and the City' s own policies on long-term
funding.
RECOMME\'DATION:
Adopt a resolution approving the homeless shelter program at the Kansas Avenue site
including the City's share of $65,000 for the period January 1 ; 1989 to July 1 ,
1989. and authorizing staff to negotiate and the City Administrative Officer to
approve a contract with EOC to operate the shelter.
ATTACHMENT 1
Homeless Shelter Cost and Financing Summary
I II II I
II Consolidated Shelter II Separate Shelters '
i II II I
I II II I
�I Equipment County I City II Equipment County I City
Equipment Items Unit Cost Quantity Site I Site II Quantity Site I Site
-----------------------•- ......... II ---•----- ......... I •........ ------•-- -•------- I ---•--•-. I
I II I II I I
Dormitory Module $ 17,500 II 4 S 70,000 I $ 70,000 II 2 S 35,000 I S 35,000
- 12' X 60' Single Wide II I II I I
- Capacity: 16 People II I II I I
I II I II I I
Plumbing Module S 27,500 II 1 27,500 I 27,500 II 1 27,500 I 27,500
12' X 301 I I I I I I I
I II I II I I
Lobby Module S 13,500 II 2 27,000 I 27,000 II 1 13,500 I 13,500
12- X 40- II I II I I
I II I II I I
Kitchen/Dining Module S 25,000 II 1 25,000 I 25,000 II 1 25,000 I 25,000
12' X 40' I I I I I I I
II I II I I
Ffice Module S 17,500 II 2 35,000 I 35,000 II 1 17,500 I 17,500
- '12- X 30' I I I I I I I
I II I II I I
Stair Unit S 300 II 10 3,000 I 3,000 II 6 1,800 I 1,800
I II I II I I
Indoor Furniture S 225
person II 64 14,400 I 14,400 II 32 7,200 I 7,200
I II I II I I
Outdoor Furniture S 25 / II I II I I
person II 64 1,600 I 1,600 II 32 800 I 800
I II
.......... I --------- II ......... I --------- I
Total Equipment Costs: II $203,500 I $203,500 II $128,300 I 5128,300
I II I II I I
Site Preparation Costs: II 90,000 I 150,000 II 90,000 I 150,000
Total Facilities Costs: II $293,500 I $353,500 II $218,300 I $278,300
I II I II I I
� II I II I I
Annual Lease-Purchase Payment: ' II 5 68,356 I S 82,330 II S 50,842 I S 64,816
I II I II I I
Annual Shelter Operating Costs: II 250,000 I 250,000 II 300,000 I 300,000
Total Annual Costs: II $318,356 I 5332,330 II $350,842 I $364,816
I II I II I I
' Separate Shelters: Costs reflect separate shelter facilities for the two populations, with Peoples Shelter in rented space.
** Annual Lease-Purchase Payment: Reflects 5-year agreement, at 8.25%, for total facilities costs. JA6��
ATTACHMENT 2
Homeless Shelter Cost and Financing Summary
Kansas Avenue
I II II I
II Consolidated Shelter II Separate Shelters I
I II II I
I II II I
I II Equipment Total II Equipment Total
Equipment Items Unit Cost II Quantity Cost II Quantity Cost
------------------------- --------- II --------- ......... II -------•- ---------
I II II I
Dormitory Module S 17,500 II 4 $ 70,000 II 2 f 35,000 I
- 12' X 60' Single Wide II II
- Capacity: 16 People II II
I
I II II I
Plumbing Module S 27,500 II 1 27,500 II 1 27,500
12' X 30' I I I I I
I II II I
Lobby Module S 13,500 II 2 27,000
1 13,500
12' X 40' II
II II I
I II II I
Kitchen/Dining Module S 25,000 II 1 25,000
1 2s,000
12' X 40' II I
II II I
I II II I
Office Module S 17,500 II 2 35,000 II 1 17,500
12' X 30' II II
I II II
Stair Unit S 300 II 10 3,000
II 6 1,800 I
I II II I
Indoor Furniture 5 225
I person II 64 14,400 II 32 7,200
I II II I
Outdoor Furniture $ 25
I person II 64 1,600 II 32 Soo
I
Total Equipment Costs: II 5203,500 II 5128,300
I II II
Site Preparation Costs: II 30,000
II 30:000• I
I
Total Facilities Costs: II 5233,500 II $158,300
I II II I
I II
If i
Annual Lease-Purchase Payment: *` II S 54,382 II S 36,868
I
I II II I
I Annual Shelter operating Costs: II 250,000 II 300,000
I II ••------- II
Total Annual Costs: II 5304,382
II 5336,868
I II II I
` Separate Shelters: Costs reflect separate shelter facilities for the two populations, with People's /)
Annual Lease-Purchase Payment: Reflects 5-year agreement, at 8.25%, for total facilities costs. =J6 n: _
RESOLUTION NO. (1988 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN LUIS OBISPO APPROVING A HOMELESS
'SHELTER PROGRAM AND AUTHORIZING A CONTRACT WITH THE
ECONOMIC OPPORTUNITY COMMISSION TO OPERATE THE SHELTER
WHEREAS, County and City staff have worked with the Coalition for the
Homeless and service providers to develop a shelter program for the
homeless at Kansas Avenue; and
WHEREAS, the Board of Supervisors has approved this program; and
WHEREAS, the Economic Opportunity Commission has agreed to operate a
shelter program.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows:
1. The City Council hereby approves a homeless program at Kansas
Avenue including $65,000 as the City's share of funding the operation for
the period January 1, 1989 to July 1, 1989.
2. The City Council hereby authorizes staff to negotiate and the City
Administrative Officer to approve the agreements necessary for the
Economic Opportunity Commission to operate a shelter. at Kansas Avenue from
January 1, 1989 to July 1, 1989.
On motion of seconded by and
on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of
1988.
MAYOR RON DUNIN
ATTEST:
CITY CLERK PAMELA VOGES
sasssss
Approved:
City ministrative Officer City Attorney
4e1ctor of Finance