HomeMy WebLinkAbout08/20/1991, C-4 - ""STREET RECONSTRUCTION AND RESURFACING PROJECT, VARIOUS LOCATIONS, CITY PLAN NO. R-01A.""" ����N��M�IYIIIIIIIIIIAuulll 1" Aug.MDATE.
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WMaQs COUNCIL AGENDA REPORT �EM NUMBER: �
FROM:
David F. Romero, Public Works Director
Wayne A. Peterson, City Engine
Prepared by: Bridget O. Frase ngineering Assistant
SUBJECT:
"Street Reconstruction and Resurfacing Project, Various Locations,
City Plan No. R-01A. "
CAO RECOMMENDATION:
A. By Motion, Approve Cooperative Agreement and Authorize Mayor to Sign
Agreement;
B. By Motion, Approve Plans and Specifications for "Street
Reconstruction and Resurfacing Project, Various Locations, City Plan
No. R-01A"; Authorize Staff to Advertise for Bids, and Authorize CAO
to Award a Contract if Lowest Responsible Bid is Within Engineer's
Estimate.
DISCUSSION:
The City Council adopted a Pavement Management Plan on February 16,
1988 by Resolution No. 6398. This plan provides the mechanism to
evaluate street pavements and identify projects which are most
appropriate for the economical maintenance of the city street system.
During the winter of 1988-89, all street pavements were inspected for
defects. Based on this data, a rehabilitation program was prepared.
The program was coordinated with underground utilities and conflicting
work has been delayed to a future paving program. This project
includes the remaining paving work deemed most appropriate for the
long-term economical maintenance of city streets and Parking Lot No. 2 .
Included within streets scheduled for reconstruction is Walnut Street
from Osos Street to Santa Rosa Street which is part of the State
highway system. The City has a maintenance agreement with the State
whereby the State pays for maintenance of this street.
Attached is a cooperative agreement wherein the State agrees to pay up
to $70, 000. 00 for work. It is estimated that the State's portion will
be $60, 000. 00.
This project includes plans for the reconstruction of Garden Alley and
the removal and replacement of failing asphalt paving in Parking Lot #2
(Marsh and Broad) . In preparing plans for rehabilitation of this lot,
staff followed Council direction (6-12-89) to minimize cost.
FISCAL IMPACT:
There is. $1,224, 000 available from the FY 1990-91 and FY 1991-92 CIP
Street Reconstruction and Resurfacing Budget for this project. The
amount budgeted for FY 1990-91 is $645, 000 (page E-8 of the 1989-91
Financial Plan) . The 1990 Reconstruction Project, City Plan No. P-04A
cost $95, 633 in excess of the funds budgeted for FY 1989-90. This left
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111V��� ciW Or san Luis oBispo
COUNCIL AGENDA REPORT
City Plan No. R-01A
Meeting of August 20, 1991
Page Two.
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a balance of $549, 367 in amount budgeted for FY 1990-91. The FY 1991-
92 CIP Budget includes $675, 000 for Street Reconstruction and
Rehabilitation (page E-8 of the FY 1991-93 Financial Plan) .
In the 1989-91 Financial Plan (page E-9) there is $55, 000 for Parking
Lot No. 2 Reconstruction.
I
The estimated costs are as follows:
Fund Source
Base bid: $1, 021,410.00 Caltrans
Contingencies: 50,590.00 Walnut St. ± $ 60,000.00
Total: $1, 072,000.00 SB 300 ± 90,000. 00
Utilities
Sewer & Water 51000. 00
Capital Outlay Fund 839,410. 00
Parking Fund 27 .000. 00
Total: $1, 021,410. 00
This project has been given an EIR clearance by the Planning
Department. Status: Categorical Exemption.
PUBLIC ART:
Due to this project's dispersed locations in residential neighborhoods,
the Community Development Director believes this project is not
appropriate for the inclusion of public art, and the 1% art
contribution could be most effectively used for other City art
projects. After the bid opening we will transfer 1% of the bid to the
public art fund.
CONSEQUENCE OF NOT TARING RECOMMENDED ACTION:
The project may be more expensive to construct at a later date,
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deterioration of the streets and the parking lot will continue, and the
backlog of projects will increase.
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Plans and Specifications are Available
in the Council Office for Review j
botlh01a r
by
AUG- 7-91 WED 11 ;02 - P. 02/08
05-SLO-1-16. 8
05-254-390600
REHABILITATE WALNUT ST
from SANTA ROSA STREET
to OSOS STREET
District Agreement #5CA9113
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON
is between the STATE OF CALIFORNIA, acting by and through its
Department of Transportation, referred to herein as "STATE, " and
CITY OF SAN LUIS OBISPO
a body politic and a municipal
corporation of the State of
California, referred to herein
as "CITY"
RECITALS
(1) STATE and CITY contemplate performing roadwork on
Walnut Street between Osos Street and Santa Rosa Street (State
Highway Route 101, referred to herein as "PROJECT, " and desire to
specify the terms and conditions under which PROJECT is to be
engineered, constructed, financed, and maintained.
(2) If any work involving high/low risk underground
facilities or subsurface construction within said State highway
is needed, STATE requires that said work be accomplished in
accordance with STATE's "Manual on High and Low Risk Underground
Facilities Within Highway Rights of way" .
SECTION I
CITY AGREES.
(1) To provide all necessary preliminary engineering,
including plans and specifications and utility identification and
location, and all necessary construction engineering services for
the PROJECT.
(2) To acquire and furnish the necessary rights of
way, if any, required outside of the State Highway rights of way.
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AUG- 7-91 WED 1103 _ P. 03/08
(3) To identify and locate all high and low risk
underground facilities within the PROJECT area and protect or
otherwise provide for such facilities, all in accordance with
STATE'S "Manual on High and Low Risk Underground Facilities
Within Highway Rights of Way". Costs of locating, identifying,
protecting or otherwise providing for such high and low risk
facilities shall be distributed and borne in the same manner as
described in Section 121, Article (10) . CITY hereby acknowledges
the receipt of STATE's "Manual on High and Low Risk Underground
Facilities Within Highway Rights of Way" and agrees to construct
the PROJECT in accordance with such Manual.
(4) To apply for necessary encroachment permits for
required work within State Highway rights of way, in accordance
with STATE's standard permit procedures.
(s) That PROJECT will be advertised, awarded, and
administered in accordance with STATE's current Local Programs
Manual, Volume II.
(6) To construct the PROTECT in accordance with plans
and specifications of CITY, to the satisfaction of and subject to
the approval of STATE.
(7) Upon completion of PROTECT and all work incidental
thereto, to furnish STATE with a detailed statement of the total
construction costs to be borne by STATE and to refund to STATE
(promptly after completion of CITY's audit) any amount of STATE's
deposit required in Section 11, Article (1) remaining after
actual costs to be borne by STATE have been deducted or to bill
STATE for any additional amount required to complete STATE'S
financial obligation pursuant to this Agreement, subject to the
limitations of STATE's participation as stipulated in said
Section II, Article (1) .
(8) Upon completion of PROJECT, to furnish STATE a
complete set of full-sized film positive reproducible as-built
plans.
(9) To retain or cause to be retained for audit for
STATE or other government auditors for a period of four (4) years.
from date of final payment under the contract, whichever is
longer, all records and accounts relating to construction of the
PROJECT.
A gloom
D *T
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AUG- 7-91 WED 1103 _ P. 04/08
SECTION II
S= AGREES:
(1) To deposit with CITY within 30 days of receipt of
billing therefor (which billing may be forwarded immediately
following CITY's bid advertising date of a construction contract
for PROJECT) the amount of $60,000, which figure represents
STATE's estimated share of the expense construction engineering
and construction costs required to complete PROJECT. STATE' s
total obligation for said anticipated project costs under this
Agreement shall not exceed the amount of $70,000, excluding
costs referred to in section III, Article (10) .
(2) To pay CITY upon completion of all work and within
20 days of receipt of a detailed statement made upon final
accounting of costs therefore, any amount over and above the
aforesaid advance deposit required to complete STATE's financial
obligation pursuant to this Agreement, provided that STATE's
total obligation does not exceed the amount as stipulated in
Article (1) of this Section II, exclusive of utilities referred
to in Section III, Article (12) .
(3) To issue, upon proper application by CITY and by
CITY CONTRACTOR, the necessary encroachment permits for required
work within the State Highway rights of way.
(4) To furnish the necessary right of way unless
otherwise provided for.
(s) To prepare a "Cooperative Agreement Project
Report" justifying the need for PROJECT, to prepare all necessary
environmental evaluation and clearance documents and to furnish
copies of these documents to CITY in a timely manner.
(6) To provide, at no cost to CITY, a qualified STATE
representative who shall have authority to accept or reject work
and materials or to order any actions needed for public safety or
the preservation of property and to assure compliance with all
provisions of the Encroachment Perm t issued to CITY.
Page 3 of 7
AUG- 7-91 WED 1104 P. 05/08
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SECTION III
IT IS MUTUALLY AGREED AS FOLLOWS:
(1) All obligations of STATE under the terms of this
Agreement are subject to the appropriation of resources by the
Legislature and the allocation of resources by the California
Transportation Commission. Should CITY award a contract for
PROJECT prior to the allocation of resources by the California
Transportation commission, there is no guarantee of STATE's
participation and CITY shall assume all risks thereof.
(2) Should any portion of the PROJECT be financed with
Federal funds or State gas tax funds, all applicable laws,
regulations and policies relating to the use of such funds shall
apply notwithstanding other provisions of this Agreement.
(3) That construction by CITY of improvements referred
to herein which lie within STATE rights of way or affect STATE
facilities, shall not be commenced until CITY's original contract
plans involving such work, have been reviewed and approved by
signature of STATE's District Director of District 5, or his
delegated agent, and until an Encroachment Permit authorizing
such work has been issued by STATE therefor. Receipt by CITY of
CITY's contract plans signed by STATE shall constitute STATE's
acceptance of and official approval of said plans.
(4) That CITY will obtain the aforesaid Encroachment
Permit through the office of STATE's District 5 Permit Engineer
and that CITY's application therefor shall be accompanied by
reproducible tracings of aforesaid STATE approved contract pians.
Receipt thereafter by CITY of the approved Encroachment Permit
shall constitute CITY's authorization from STATE to proceed with
work which lies within STATE rights of way or which affects STATE
facilities, pursuant to work covered by this Agreement. CITY's
authorization to proceed with said work shall, however, be
contingent upon CITY's compliance with all provisions set forth
in said Encroachment Permit.
(5) CITY shall not advertise for bids to construct
PROJECT until after an encroachment permit has been issued to
CITY by STATE, nor shall CITY award a contract to construct
PROJECT until after receipt of STATE's deposit required in
Section II, Article (1) .
(6) After opening of bids, STATE's estimate of cost
will be revised based on actual bid prices. STATE's required
deposit under Section II, Article (1) above will be increased or
decreased to match said revised estimate. If deposit increase or
decrease is less than $1,0000 no refund or demand for additional
deposit will be made until final accounting.
Page 4 of
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AUG- 7-91 WED 11 ;05 P. 06/08
(7) After opening of bids for the PROJECT and if bids
indicate a cost overrun of no more than 10% of the estimate will
occur, CITY may award the contract. .
(8) If, upon opening bids, it is found that a cost
overrun exceeding lot of the estimate will occur, STATE and CITY
shall endeavor to agree upon an alternative course of action.
If, after 30 days, an alternative course of action is not agreed
upon, this Agreement shall be deemed to be terminated by mutual
consent pursuant to Article (9) of this Section III.
(9) If termination of this Agreement is by mutual
agreement, CITY will bear loot of all costs incurred prior to
termination.
(10) If existing public and/or private utilities
conflict with the construction of the PROJECT, STATE/CITY will
make all necessary arrangements with the owners of such utilities
for their protection, relocation or removal. STATE/CITY will
inspect the protection, relocation or removal, which if there are
Costs of such protection, relocation or removal which STATE and
CITY must legally pay, STATE and CITY will share in the cost of
said protection, relocation or removal, plus cost of engineering
overhead and inspection, in the amount of 0% STATE and 100$ CITY.
If any protection, relocation or removal of utilities is
required, such work shall be performed in accordance with STATE
policy and procedure.
(11) Neither STATE nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction not delegated
to STATE under this Agreement. It is also agreed that, pursuant
to Government Code Section 895.4, CITY shall fully indemnify and
hold STATE harmless from any liability imposed for injury (as
defined by Government Code Section 810. 8) occurring by reason by
anything done or omitted to be done by CITY under or in
connection with any work, authority or jurisdiction not delegated
to STATE under this Agreement.
(12) Neither CITY nor any officer or employee thereof
shall be responsible for any damage or liability occurring by
reason of anything done or omitted to be done by STATE under or
in connection with any work, authority or jurisdiction delegated
to STATE under this Agreement. It is also agreed that, pursuant
to Government Code Section 895.4, STATE shall fully indemnify and
hold CITY harmless from any liability imposed for injury (as
defined by Government Code Section 810.8) occurring by reason of
anything done or omitted to be done by STATE under or in
connection with any work, authority or jurisdiction delegated to
STATE under this Agreement.
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AUG- 7-91 WED 11 :06 _ P, 07/08
(13) That, in the construction of said work, CITY will
furnish a representative to perform the functions of a Resident
Engineer, and STATE may, at no cost to CITY furnish a
representative, if it so desires, and that said representative
and Resident Engineer will cooperate and consult with each other,
but the decisions of STATE's representative shall prevail on work
within STATE's right of way.
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Page 6 of 7
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AUG- 7-91 WED 11:06 - P. 08/08
(14) That those portions of this Agreement pertaining
to the construction of. PROJECT shall terminate upon completion
and acceptance of the PROJECT construction contract by CITY or on
January 1, 1993, whichever is earlier in time, unless all parties
agree to an extension of time.
STATE OF CALIFORNIA CITY OF SAN LUIS OBISPO
Department of Transportation
A. A. Pierce
Interim Director
By
Mayor
By
District Director Date:
Date:
Attest:
Approved as to Form and Procedure
City Clerk
Date:
Attorney, Department of
Transportation
Date: Approved as to Content
Certified as to Funds and Procedure
Public Works Director
District Accounting Administrator
Date:
Date: Approved as to Form
By
City Attorney
Date:
1R
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