Loading...
HomeMy WebLinkAbout01/15/1991, C-2 - COUNCIL COMPENSATIONM NG DAT l►►h�i�iii�lllllll�pi' ��I��III city of San tins OBISpo WMIGA i COUNCIL AGENDA REPORT ITEM NUM =ER• DA FROM: Ann McPike, Personnel Director SUBJECT: COUNCIL COMPENSATION CAO RECOMMENDATION: By motion, approve the recommendation of the Council Compensation Committee. BACKGROUND On September 18, 1990, the City Council appointed members to the Council Compensation Committee who conducted a biannual review of Council compensation. Charter Section 410 requires a five - member Council Compensation Committee be formed during even numbered years to review Mayor and Councilmembers' compensation and recommend any adjustments if appropriate for the following two -year period. Resolution 6587 adopted by Council in March of 1989 requires that the Compensation Committee review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Additionally, the review should include, but not be limited to: o compensation of Council and Mayors of cities of similar population /budget size o compensation practices of both Charter and General Law Cities o Government Code provisions for General Law cities o current Council and Mayor responsibilities in San Luis Obispo o structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate which may have added to or deducted from the duties and responsibilities of the Councilmembers and /or Mayor The Committee met three times and deliberated each of the criteria as well as the Council's budget and report of expenditures. Based on a thorough analysis, the Council Compensation Committee recommends no change to the current compensation package for the City Council for the two year period, January 1, 1991 through December 31, 1992. A new resolution is not necessary as Resolution 6587 would remain in effect. FISCAL IMPACT There is adequate funding for Council Compensation at the present level in the current Financial Plan. lm 4� 0 I =FA! city of San Luis OBIspo - COUNCIL AGENDA REPORT Council Compensation Page 2 ALTERNATIVES 1. Suggest amendments to any of the provisions of the Compensation Plan as appropriate. 2. Refer the Plan back to the Committee or staff with additional direction as necessary. COMMITTEE MEMBERS Keith Gurnee, Judi Martindale, Nancy Poe, Pierre Rademaker, Barry Whelchel STAFF SUPPORT Jeff Jorgensen, Pam Voges, Ann McPike Attachments Resolution No. 6587, Mayor and Councilmember Compensation Attachment A (Management Fringe Benefits) Available in Council Office for inspection: am/ League of California Cities Survey, Council and Mayoral Salary and Benefits, August c. a -a RESOLUTION NO. 6587 (1988 SERIES) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO ESTABLISHING A MAYOR AND COUNCILMEMBER COMPENSATION PLAN AND RESCINDING PREVIOUS RESOLUTION NO. 6096 IN CONFLICT WHEREAS it is the practice of cities to provide compensation in the form of salary, employment benefits, and professional development and business expenses to their Mayors and Councilmembers in recognition of their commitment and dedicated service in the performance of official duties; and, WHEREAS, Charter Section 410 provides for compensation and reimbursement of expenses for the Mayor and Councilmembers and establishes a procedure for a biannual review by a five - member Council Compensation Committee: and, WHEREAS, a five - member Council Compensation Committee was appointed and has met and reviewed Mayor and Counc:iimember compensation in accordance with the procedure provided by the Charter; and, WHEREAS, the Council Compensation Committee has determined that the criteria for compensation established by the 1986 Council Compensation Committee remains valid except for the need for cost of living and minor administrative adjustments: now, therefore. BE IT RESOLVED by the Council of the City of San Luis Obispo that Council compensation be established as recommended by the Council Compensation Committee as follows: SECTION 1. SALARIES Effective January 1. 1989, compensation for services rendered in an official capacity shall be provided as follows: A. Councilmember. A monthly salary of 5800. B. Mayor. A monthly salary of 51000. MAR 17 IN$ c va03 SECTION 2. RETIREMENT, MEDICAL, DENTAL. VISION, AND LIFE INSURANCE. The Mayor and Councilmembers shall be entitled to city- funded participation in group insurance benefits such as P.E.R.S. retirement, medical, dental, vision, and life insurance, with the city providing funding up to the level provided management employees, except for Section B of Attachment A. SECTION 3. PROFESSIONAL DEVELOPMENT AND EDUCATION Allowances shall be budgeted for the Mayor and each Councilmember as follows: A. Professional Development. For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs. Said allowance shall be used for out -of- county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines. Annual Allowance: - Councilmember $1500 - Mayor $1800 B. League of California Cities Conference. For the cost of participating in the Annual Conference of the League of California Cities. The City shall also reimburse the following costs for spousal participation. which is encouraged: - Double room instead of single room. - Spousal registration fees to attend Conference seminars (this does not include reimbursement for recreational activities that may be offered' by the League during meeting activities). - Travel expenses only if a bus. train. or plane must be used rather than a city vehicle. (See. adopted City Travel Guidelines for approved uses.) If the public official uses his %her personal vehicle. travel reimbursement shall be provided only the employee. - Meals that Spouses are expected to attend as part of directly - related Conference activities will be reimbursed at the same per diem as the public -) fficial. C. Start -up Allowance. An additional professional development allowance up to $1.000 shall be budgeted to each new Mayor and Councilmember to help accelerate his /her comprehension of municipal and legislative operations during the first 12 months following the taking of office. SECTION 4. CITY BUSINESS AND MILEAGE Quarterly allowances shall be budgeted for the Mayor and each Councilmember as follows: A. City Business. For costs incurred in connection with official city business. Said allowance shall be used for in- county expenses and shall include all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses. Quarterly Expense Allowance - Councilmember $300 Mayor $450 B. Mileage. For official travel within the County of San Luis Obispo• reimbursement shall be made upon submittal of an official mileage expense form: Quarterly Mileage Allowance Councilmember $300 Mayor $450 SECTION 5. GENERAL PROCEDURES AND LIMITATIONS. Appropriate budgetary practices and accoiinting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Councilmember is expected to plan business activities so as to stay within his /her budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required. A. Accounting. An account shall be established in the name of each Councilmember with all expenditures charged to the individual Councilmember or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 4, above, may be submitted monthly but the aggregate of three monthly claims may not exceed the quarterly maximum. Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Councilmembers shall receive quarterly statements. B. Reimbursement Limitation. The City's adopted Travel Guidelines shall govern all expenditures for non -local professional development and conferences. These guidelines include all non -local official meals, tuition or fees, transportation to meeting sites. materials, and telephone usage. C. Special Expenses. For occasions when the Mayor and /or a Councilmember is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account. D. Honorarium. If the Mayor or a Councilmember receives an honorarium as a result of his /her participation in a meeting or conference. the amount of the honorarium shall be deducted from the amount normally provided by the City for that meeting or conference if the City paid for the Councilmember's attendance at such meeting or conference. E. Other Guidelines. Any other travel - related issue not specifically governed in this resolution shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines. SECTION 6. COUNCIL COMPENSATION COMMITTEE A five - member review committee shall be appointed by August 1 in even - numbered years and shall bring its proposed recommendations in resolution form to the City Council within vU days, or no later than November 1st. A. Membership. The committee membership shall have as broad a representation as possible, inchiding but not limited to, one previously elected official, one Personnel Board member, and one citizen -at - large. G, �,b B. Review Responsibility. The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population /budget size. 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and 5) any structural changes that may have _occurred in municipal government either as a result of State legislation or by actions of the local electorate which may have added to or deducted from the duties and responsibilities of the Councilmembers and /or Mayor. On motion of Vice -Mayor Pinard , seconded by Councilmember Reiss, and on the following roll call vote: AYES: Councilmembers Pinard, Reiss and Rappa NOES: Councilmember Settle and Mayor Dunin ABSENT: None The foregoing Resolution was passed and adopted this 14th day of March 1989. Mayor Ron Dunin ATTEST: City Clerk Pam oges c� a` Approved: a — Admi istrative qrf icer Financel0'1rector 'J City,.Clerk City At ney Acting gensonnel Director COO,Owaow� 001 ATTAM ENT A KkQGEMENr FRINGE BENEFITS 1986 -88 SWrION A Medical, Dental, Eye Care The City shall establish and maintain, medical, dental and eye care insurance plans for coverage by management employees and their dependents. Each management employee snall carry medical, eye care, and dental for self. Dependent coverage shall be at the employee's option, however, all eligible dependents must be covered and covered on all plans if dependent coverage is desired. The City reserves the right to choose the method of insuring and plans to be offered. 3Up,00/ma. e". 1-1-21 SELTION B Unexpended Fringe Benefit The city shall pay to each management tsmloyee as soon as practicable prior to Deotanber 31, an annual lump sum payment (subject to appropriate taxation) for the difference between the berrerlt arrounts provided Management employees and any Lesser sum expercleC by We employee for medical, eye care, arxi dental coverage for the calendar year. SWrION C Life and Disability The city shall provide the following special insurance benefits; 1. Long -term disability insurance providing 60% of gross salary to age G5 for any sicKnns or accident arter a 90-day waiting period. 2. $50,000 term Life insurance including accidental death and disnvsnberment. 3. One -half of employee's nealtn insurance premium paid for retired employees who elect to remt3in rn_nbers of the city's group nealth pia,i. (Mulical Plan) SL=ION D Reureinent The City age :es Lu T,ruv Ltiv r nv i,jL;l r; r..plr)Vev:. Kk=Lircn=rlt System's 2% oL age 60 plan LO all eli•j1C)le aq)iJyees iu.:!u,iirr•q Lrie umerxlment permitting conversion of Luiused sLCK leave to wield LIOnal Cetlrenent credit, the 1959 survivor's benefit arld one year renal ccxnpansauon. The police arcs fire rnlefs shall receive the score retirerent benefits as sworn personnel in their department. Effective 7 -1 -81 the city agrees to pay the employee's contribution to P.E.R.S. These amounts paid by ul,• -ity are uiployee contributions and are paid by the CLty u) sdLlsl "y tnv r!., contribute we current percerrLogt, of s.d.,ry L4 P.F.R.5. k:r enn lvy•_e :1a5 110 �'4)tiun Lu rc{e ive L C QLX Itr LI )Ur knf .91IIU1IL:, .11 ru•'r IV ..:5 .,.•.,.! •J! 11.,v1fK) L11011 Pi 1d Oy we city to P.E.R.S. on benalf of uru err1)1vye,:. IL is turuier understood and agr'eud that the plytrlenL of the usiployve's l'.E.il.S. contrlbUL1011 1s emcee subject to T R.S. .ippi -vml ;id r,-Iar tryi nrrr,•lures.