HomeMy WebLinkAbout01/15/1991, C-2 - COUNCIL COMPENSATIONM NG DAT
l►►h�i�iii�lllllll�pi' ��I��III city of San tins OBISpo
WMIGA i COUNCIL AGENDA REPORT ITEM NUM =ER• DA
FROM: Ann McPike, Personnel Director
SUBJECT: COUNCIL COMPENSATION
CAO RECOMMENDATION: By motion, approve the recommendation of the Council
Compensation Committee.
BACKGROUND
On September 18, 1990, the City Council appointed members to the Council Compensation
Committee who conducted a biannual review of Council compensation. Charter Section 410
requires a five - member Council Compensation Committee be formed during even numbered
years to review Mayor and Councilmembers' compensation and recommend any adjustments
if appropriate for the following two -year period.
Resolution 6587 adopted by Council in March of 1989 requires that the Compensation
Committee review the full Council compensation package including salary, benefits, expense
reimbursement, professional development allowances and any other compensation provided
the City Council. Additionally, the review should include, but not be limited to:
o compensation of Council and Mayors of cities of similar population /budget
size
o compensation practices of both Charter and General Law Cities
o Government Code provisions for General Law cities
o current Council and Mayor responsibilities in San Luis Obispo
o structural changes that may have occurred in municipal government either
as a result of State legislation or by actions of the local electorate which
may have added to or deducted from the duties and responsibilities of the
Councilmembers and /or Mayor
The Committee met three times and deliberated each of the criteria as well as the Council's
budget and report of expenditures. Based on a thorough analysis, the Council Compensation
Committee recommends no change to the current compensation package for the City Council
for the two year period, January 1, 1991 through December 31, 1992. A new resolution is not
necessary as Resolution 6587 would remain in effect.
FISCAL IMPACT
There is adequate funding for Council Compensation at the present level in the current Financial
Plan.
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=FA! city of San Luis OBIspo -
COUNCIL AGENDA REPORT
Council Compensation
Page 2
ALTERNATIVES
1. Suggest amendments to any of the provisions of the Compensation Plan as appropriate.
2. Refer the Plan back to the Committee or staff with additional direction as necessary.
COMMITTEE MEMBERS
Keith Gurnee, Judi Martindale, Nancy Poe, Pierre Rademaker, Barry Whelchel
STAFF SUPPORT
Jeff Jorgensen, Pam Voges, Ann McPike
Attachments
Resolution No. 6587, Mayor and Councilmember Compensation
Attachment A (Management Fringe Benefits)
Available in Council Office for inspection:
am/
League of California Cities Survey, Council and Mayoral Salary and Benefits, August
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RESOLUTION NO. 6587 (1988 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ESTABLISHING A MAYOR AND COUNCILMEMBER COMPENSATION PLAN AND
RESCINDING PREVIOUS RESOLUTION NO. 6096 IN CONFLICT
WHEREAS it is the practice of cities to provide compensation in the
form of salary, employment benefits, and professional development and
business expenses to their Mayors and Councilmembers in recognition
of their commitment and dedicated service in the performance of
official duties; and,
WHEREAS, Charter Section 410 provides for compensation and
reimbursement of expenses for the Mayor and Councilmembers and
establishes a procedure for a biannual review by a five - member
Council Compensation Committee: and,
WHEREAS, a five - member Council Compensation Committee was appointed
and has met and reviewed Mayor and Counc:iimember compensation in
accordance with the procedure provided by the Charter; and,
WHEREAS, the Council Compensation Committee has determined that the
criteria for compensation established by the 1986 Council
Compensation Committee remains valid except for the need for cost of
living and minor administrative adjustments: now, therefore.
BE IT RESOLVED by the Council of the City of San Luis Obispo that
Council compensation be established as recommended by the Council
Compensation Committee as follows:
SECTION 1. SALARIES
Effective January 1. 1989, compensation for services rendered in an
official capacity shall be provided as follows:
A. Councilmember. A monthly salary of 5800.
B. Mayor. A monthly salary of 51000.
MAR 17 IN$
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SECTION 2. RETIREMENT, MEDICAL, DENTAL. VISION, AND LIFE INSURANCE.
The Mayor and Councilmembers shall be entitled to city- funded
participation in group insurance benefits such as P.E.R.S. retirement,
medical, dental, vision, and life insurance, with the city providing
funding up to the level provided management employees, except for
Section B of Attachment A.
SECTION 3. PROFESSIONAL DEVELOPMENT AND EDUCATION
Allowances shall be budgeted for the Mayor and each Councilmember as
follows:
A. Professional Development. For costs of professional
development and educational conferences designed to improve
understanding of and proficiency in municipal affairs. Said
allowance shall be used for out -of- county expenses only and
shall be reimbursed in accordance with accepted City Travel
Guidelines.
Annual Allowance:
- Councilmember $1500
- Mayor $1800
B. League of California Cities Conference. For the cost of
participating in the Annual Conference of the League of
California Cities. The City shall also reimburse the following
costs for spousal participation. which is encouraged:
- Double room instead of single room.
- Spousal registration fees to attend Conference seminars
(this does not include reimbursement for recreational
activities that may be offered' by the League during meeting
activities).
- Travel expenses only if a bus. train. or plane must be used
rather than a city vehicle. (See. adopted City Travel
Guidelines for approved uses.) If the public official uses
his %her personal vehicle. travel reimbursement shall be
provided only the employee.
- Meals that Spouses are expected to attend as part of
directly - related Conference activities will be reimbursed at
the same per diem as the public -) fficial.
C. Start -up Allowance. An additional professional development
allowance up to $1.000 shall be budgeted to each new Mayor and
Councilmember to help accelerate his /her comprehension of
municipal and legislative operations during the first 12 months
following the taking of office.
SECTION 4. CITY BUSINESS AND MILEAGE
Quarterly allowances shall be budgeted for the Mayor and each
Councilmember as follows:
A. City Business. For costs incurred in connection with official
city business. Said allowance shall be used for in- county
expenses and shall include all meals, tickets, periodicals,
dues, subscriptions, and similar miscellaneous expenses.
Quarterly Expense Allowance
- Councilmember $300
Mayor $450
B. Mileage. For official travel within the County of San Luis
Obispo• reimbursement shall be made upon submittal of an
official mileage expense form:
Quarterly Mileage Allowance
Councilmember $300
Mayor $450
SECTION 5. GENERAL PROCEDURES AND LIMITATIONS.
Appropriate budgetary practices and accoiinting controls shall be
established to ensure that expenditures and reimbursements are in
compliance with approved budget allocations. The Mayor and each
Councilmember is expected to plan business activities so as to stay
within his /her budget. When exceptional circumstances require that
additional amounts be allocated to accounts, formal Council action shall
be required.
A. Accounting. An account shall be established in the name of
each Councilmember with all expenditures charged to the
individual Councilmember or Mayor. If any account is depleted
prior to the end of the fiscal year, additional allocations
shall require a specific action of the City Council. Claims for
reimbursement as specified in Section 4, above, may be submitted
monthly but the aggregate of three monthly claims may not exceed
the quarterly maximum. Receipts shall be submitted within the
fiscal year. The Council budget shall be available for review
in the City Clerk's Office and the Mayor and Councilmembers
shall receive quarterly statements.
B. Reimbursement Limitation. The City's adopted Travel
Guidelines shall govern all expenditures for non -local
professional development and conferences. These guidelines
include all non -local official meals, tuition or fees,
transportation to meeting sites. materials, and telephone usage.
C. Special Expenses. For occasions when the Mayor and /or a
Councilmember is designated by the City Council to represent the
City at special meetings, reimbursement shall be made from an
unallocated Travel Expense Account.
D. Honorarium. If the Mayor or a Councilmember receives an
honorarium as a result of his /her participation in a meeting or
conference. the amount of the honorarium shall be deducted from
the amount normally provided by the City for that meeting or
conference if the City paid for the Councilmember's attendance
at such meeting or conference.
E. Other Guidelines. Any other travel - related issue not
specifically governed in this resolution shall be adjudicated in
accordance with the City of San Luis Obispo adopted Travel
Guidelines.
SECTION 6. COUNCIL COMPENSATION COMMITTEE
A five - member review committee shall be appointed by August 1 in
even - numbered years and shall bring its proposed recommendations in
resolution form to the City Council within vU days, or no later than
November 1st.
A. Membership. The committee membership shall have as broad a
representation as possible, inchiding but not limited to, one
previously elected official, one Personnel Board member, and one
citizen -at - large.
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B. Review Responsibility. The committee shall review the full
Council compensation package including salary, benefits, expense
reimbursement, professional development allowances and any other
compensation provided the City Council. Review should include,
but shall not be limited to: 1) compensation of Council and
Mayors of cities of similar population /budget size. 2)
compensation practices of both Charter and General Law cities;
3) Government Code provisions for General Law cities; 4) Council
and Mayor responsibilities in San Luis Obispo at the time of the
committee's review; and 5) any structural changes that may have
_occurred in municipal government either as a result of State
legislation or by actions of the local electorate which may have
added to or deducted from the duties and responsibilities of the
Councilmembers and /or Mayor.
On motion of Vice -Mayor Pinard , seconded by Councilmember Reiss, and on
the following roll call vote:
AYES: Councilmembers Pinard, Reiss and Rappa
NOES: Councilmember Settle and Mayor Dunin
ABSENT: None
The foregoing Resolution was passed and adopted this 14th day of March
1989.
Mayor Ron Dunin
ATTEST:
City Clerk Pam oges
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Approved:
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Admi istrative qrf icer
Financel0'1rector
'J
City,.Clerk
City At ney
Acting gensonnel Director
COO,Owaow� 001
ATTAM ENT A
KkQGEMENr FRINGE BENEFITS
1986 -88
SWrION A Medical, Dental, Eye Care
The City shall establish and maintain, medical, dental and eye care
insurance plans for coverage by management employees and their
dependents. Each management employee snall carry medical, eye care, and
dental for self. Dependent coverage shall be at the employee's option,
however, all eligible dependents must be covered and covered on all plans
if dependent coverage is desired. The City reserves the right to choose
the method of insuring and plans to be offered. 3Up,00/ma. e". 1-1-21
SELTION B Unexpended Fringe Benefit
The city shall pay to each management tsmloyee as soon as practicable
prior to Deotanber 31, an annual lump sum payment (subject to appropriate
taxation) for the difference between the berrerlt arrounts provided
Management employees and any Lesser sum expercleC by We employee for
medical, eye care, arxi dental coverage for the calendar year.
SWrION C Life and Disability
The city shall provide the following special insurance benefits;
1. Long -term disability insurance providing 60% of gross salary
to age G5 for any sicKnns or accident arter a 90-day
waiting period.
2. $50,000 term Life insurance including accidental death and
disnvsnberment.
3. One -half of employee's nealtn insurance premium paid for
retired employees who elect to remt3in rn_nbers of the city's
group nealth pia,i. (Mulical Plan)
SL=ION D Reureinent
The City age :es Lu T,ruv Ltiv r nv i,jL;l r; r..plr)Vev:. Kk=Lircn=rlt System's
2% oL age 60 plan LO all eli•j1C)le aq)iJyees iu.:!u,iirr•q Lrie umerxlment
permitting conversion of Luiused sLCK leave to wield LIOnal Cetlrenent
credit, the 1959 survivor's benefit arld one year renal ccxnpansauon.
The police arcs fire rnlefs shall receive the score retirerent benefits
as sworn personnel in their department.
Effective 7 -1 -81 the city agrees to pay the employee's contribution
to P.E.R.S. These amounts paid by ul,• -ity are uiployee contributions and
are paid by the CLty u) sdLlsl "y tnv r!., contribute
we current percerrLogt, of s.d.,ry L4 P.F.R.5. k:r enn lvy•_e :1a5 110 �'4)tiun Lu
rc{e ive L C QLX Itr LI )Ur knf .91IIU1IL:, .11 ru•'r IV ..:5 .,.•.,.! •J! 11.,v1fK) L11011 Pi 1d Oy
we city to P.E.R.S. on benalf of uru err1)1vye,:. IL is turuier understood
and agr'eud that the plytrlenL of the usiployve's l'.E.il.S. contrlbUL1011 1s
emcee subject to T R.S. .ippi -vml ;id r,-Iar tryi nrrr,•lures.