HomeMy WebLinkAbout01/15/1991, C-5 - CONSIDERATION OF APPROVING THE 1990-91 ANNUAL CLAIM FOR TRANSPORTATION DEVELOPMENT ACT FUNDS TOTALING $819,537.00MEETING DATE:
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Ken Hampian, Assistant Administrative Of i er �'
Prepared by: Harry Watson, Transit Manager rOlq
SUBJECT: Consideration of approving the 1990 -91 annual claim for
Transportation Development Act funds totaling
$819,537.00.
CAO RECOMMENDATION: Adopt the resolution approving the annual TDA
claim in the amount of $819,537.00 allocated as follows:
• City Transit System $383,200
• Regional Transit System $135,080
• Street Maintenance $301,257
DISCUSSION:
Transportation Development Act (TDA)
The Transportation Development Act (TDA) provides the major source
of funding for public transportation through the regional
transportation planning agencies (for the County of San Luis
Obispo, this agency is the San Luis Obispo Area Coordinating
Council). This public transportation funding source is called the
county Local Transportation Fund (LTF). LTF has been in existence
since 1972.
Local Transportation Fund (LTF)
In each county, TDA creates a LTF for the transportation purposes
specified in the Act. Revenues to the LTF are derived from 1/4
cent of the 6 1/4 cents retail sales tax collected statewide. The
LTF is returned by the State Board of Equalization to each county
according to the amount of tax collected in that county.
Payments from the LTF are made by the county auditor, but only in
accordance with written allocation instructions issued by the San
Luis Obispo Area Coordinating Council.
City of San Luis Obispo TDA Claim
In accordance with TDA, transit services are the first spending
priority (such as SLO Transit and the regional transit systems).
Once all of the "transit needs that are reasonable to meet" are met
(this determination is made annually by the SLO Area Coordinating
Council, after a public hearing and review process), then any
remaining money can be spent on the second priority -- street work.
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ON111 1111 city of san luis osispo
COUNCIL AGENDA REPORT
Page Two
Council Agenda Report
For fiscal year 1990 -91, the City's total entitlement amounts to
819,537. In order to receive the TDA money apportioned to the
City, an annual claim must be filed which describes how the City
will spend the money. For the Council's review, this claim is
available in the City Clerk's office.
FISCAL IMPACT:
For Current Programs and projects:
The TDA claim requests that the entitlement be spent "in the
following manner:
TDA Allocation
SLO Transit $383,200.00
(See attached budget spreadsheet.)
SLO Regional Transit Authority 135,080.00
Street Work 301.257.00
TOTAL $819,537.00
This breakdown is consistent with the November 20, 1990 fiscal
impact description on the option chosen by Council for the
continuation of the trolley program.
The TDA claim further states that if an additional TDA
apportionment becomes available this fiscal year, the money will
be programmed for street work unless there are unanticipated
transit expenditures.
The claim is based on the approved FY 90 -91 budget, the cost of
the Short Range Transit Plan grant matching funds ($4,000), and the
recently approved trolley extension and acquisition program of
$237,000. The claim also includes the match required for our two
bus grant. Please note that there is no contribution to a vehicle
replacement fund and that the fund will be depleted with the match
required by the upcoming transit bus purchase. An amended TDA
claim can be filed at a later date if we need to do so depending
on the outcome of future grant applications.
A statement of revenues, expenditures, and changes in fund balance
for the Transit System which supports the TDA claim is provided in
Attachment A.
The following is a summary of the proposed TDA claim compared with
original 1990 -91 budget projections.
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COUNCIL AGENDA REPORT
Page Three
Council Agenda Report
1990 -91
Budget
Regional Transit 135,080
City Transit 324,600
Street Maintenance 357.200
Total $816,880
Proposed
Claim
135,080
383,200
301.257
$819,537
variance
0
58,600
(55.943)
$ 2,657
The $55,943 shortfall for street maintenance in the General Fund
(which is less than the $83,000 projected in the November 20 Agenda
Report) can be offset by Public Works 1989 -90 budget carryover.
Possible future needs and resources:
Council could be asked to file an amended claim, as allowed under
TDA law, to fund grant matches on grant applications that have yet
to be applied for. Staff would exhaust all new sources for the
match before a request for an amended claim would be made. New
sources include recently authorized State Transit Assistance (STA)
funds and Proposition 116 monies. The STA fund distribution has
not been arrived at as yet and is a current topic for the San Luis
Obispo Area Coordinating Council (SLOACC). The availability of
Proposition 116 funds are unclear as they are tied to rail
projects. The California Transportation Commission is currently
working on distribution guidelines.
SUMMARY:
The claim for and distribution of the TDA funds as presented will
fund transit for FY 1990 -91 (less any future grant matches) as it
exists currently with no expansion of service beyond that already
approved by Council. As provided for in the TDA statute, the
recently held SLOACC unmet needs hearings could mandate changes in
both the type and level of our service.
The future of Transit's operation as it relates to TDA will be
discussed during the 1991 -93 Financial Plan process.
ATTACEMENTS:
Resolution
Changes in Financial Condition
HW \tda.rpt \bw
cooA-3
RESOLUTION NO.
(1990 SERIES)
A RESOLUTION APPROVING THE ANNUAL CLAIM
FOR MONEY FROM THE LOCAL TRANSPORTATION FUND
BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
1. To approve the 1990 -91 annual claim for local
transportation funds.
2. To authorize the Transit Manager to execute the
appropriate claim forms.
3. To direct the City Clerk to forward one executed copy of
the claim and a certified copy of this resolution to:
San Luis Obispo Area Coordinating Council
County Government Center
San Luis Obispo, CA 93408
On motion of
AYES:
NOES:
ABSENT:
, seconded by
and on the following roll call vote:
the foregoing resolution was passed and adopted this day of
1990.
Mayor Ron Dunin
ATTEST:
City Clerk
APPROVED:
J
City Ad inistrative Officer
iW AttIo f�eye
HW\tda.rpt '
�,S.c
CHANGES IN FINAN( '.L CONDITION
TRANSIT FUND, FISCAL YEARS 1989 -901 AND 1990 -91
Revenues
Investment and Property Revenues
Subventions and Grants
TDA Revenues
UMTA Grants
Service Charges
General Fund Contribution
Other Contributions
Total Revenues
Expenditures
Operating Programs
Per Budget/Financial Statements
Carryover
1989 -90 Trolley Program
Bus Stop Improvements
Short-Range Transit Plan
Extended Trolley Program - Six Months
Total Operating Programs
Capital Projects
Two Replacement Buses
Trolley Purchase
Total Capital Projects
Total Expenditures
Revenues and Other Sources Over (Under)
Expenditures and Other Uses
Fund Balance, Beginning of Year
Fund Balance, End of Year
2,500
604,500 472,500 856,300
518,600 529,600 529,600
90,000
22,500
12,000
22,000
518,600 529,600 676,100
339,400
220,000
559,400
518,600 529,600 1,235,500
85,900 (57,100) (379,200)
293,300 259,000 379,200
$379,200 $201,900 $0
G-5'S
1990 -91
1989 -90
ORIGINAL PROPOSED
ACTUAL
BUDGET
BUDGET
21,100
8,000
8,000
324,600
324,600
383,200
292,600
168,800
139,900
170,000
90,000
2,500
604,500 472,500 856,300
518,600 529,600 529,600
90,000
22,500
12,000
22,000
518,600 529,600 676,100
339,400
220,000
559,400
518,600 529,600 1,235,500
85,900 (57,100) (379,200)
293,300 259,000 379,200
$379,200 $201,900 $0
G-5'S
1I cky hu , oBispo
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990 Pal m Street /Post Office Box 8100 • San Luis Obispo, CA 93403 -8100
January 10, 1991 RECEIVED
MEMORANDUM JAN 1 0 1991
CITY CLERK
TO: Councilmember Peg Pinar LUIS OBISPO, CA
VIA: John Dunn, City Administrative Office
FROM: Harry Watson, Transit Manager
SUBJECT: TDA Funding
AlfflltJG AGENDA
DAR '� ITEM # ��
131M
In response to your note of January 7, 1991 asking for background information. on
Transportation Development Act (TDA) funds (Item C -5 on the January 15, 1991 Agenda),
the City's share, and staff's analysis of the demand for service as it exists today, the
following applies:
Paraphrasing from a statute that in its latest publication is 211 pages long, the crux of this
1972 statute is to provide a reliable source of funding for public transit to be administered
through a local planning agency that will meet the needs and demands of communities
throughout the State. Prior to spending monies on public transit, the operating costs of
the planning agency, or administrative arm of the TDA law will be funded, then 2% of the
remaining balance will be made available to pedestrian and bicycle projects with the
balance available for public transit.
If after meeting all the transit needs that are reasonable to meet resulting from an unmet
needs hearing to be held annually, funds still remaining may be used for streets and roads
purposes.
Your note asks what the City's share is of TDA funds. For fiscal year 1990 -91, the City's
share of the TDA fund is $819,537. This has been collected by the State of California
through the sales tax revenue and TDA accounts for one quarter of one cent. of the sales
tax. Of the $819,537, $135,080 has been mandated by the San Luis Obispo Area
Coordinating Council (SLOACC) to go towards the operation of the Regional Transit
System as SLO City's share of that cost. After that contribution has been made, a
balance of $684,457 is left for the Council's determination as to how it should be spent.
The agenda item for your January 15, 1991 meeting recommends that the balance left
after our Regional contribution be Transit $383,200 and Street Maintenance $301,257.
This is a somewhat different allocation than that approved by Council in the 1990 -91
Budget due to adjustments required to fund the recently approved trolley program. More
details are provided in the agenda report (Item C -5).
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Pinard
Your note asks for staff s analysis of the demand for public transit as it exists today. At
the Regional Unmet Needs Hearing which was conducted on December 5, 1990 a large
turnout offered testimony requesting an increased level of service that would make public
transit more user friendly. In addition to the public testimony, some 500 pieces of written
testimony were offered with the predominance of those written requests being for
increased headway or frequency of service. The common thread that seemed to run
through the testimony was that for transit - dependent riders, the currently offered half hour
and one hour headways on the City system and the hourly and three to four times daily
service offered by the Regional System is not frequent enough.
Add to the list the requests made by those who wish to have a choice as to other
transportation, many stating that they would leave their cars at home if they had a more
frequent service, and that common thread turns out to be a minimum 15- minute headway
as the least acceptable level that would allow choice riders to access the system. It may
be interesting to you to know that on our current tandem service serving Cal Poly on
routes one and four, we are consistently leaving 25 to 50 people standing at the curb after
our buses have reached maximum capacity. This happens each quarter for the first two
or three weeks until either enough of those riders make other connections or change their
schedules to accommodate our bus schedule.
What would the cost be to provide 15 minute headways? Our current fixed route
operating budget is $357,200. With the arrival of additional buses, a fifth route may be in
order with which to improve our on time performance. This would cost approximately
$90,000 per year to operate. Add those two together and you have $447,200. This
amount gives you your current level of headway service. To get to 15 minute headways
on all routes would cost twice as much, or $894,400. Subtract from that our existing
farebox income of $170,000 and the cost of 15 minute operation would be $724,400.
Please note that this cost does not include the trolley service or general government
overhead. This analysis also does not consider that a closer system analysis may result
in a finding that not every route needs to be expanded in its level of service.
More detailed analysis of our near term needs is currently underway through the Short
Range Transit Plan Study (SRTP). This study will be reviewed by Council's Mass
Transportation Committee (MTC). The MTC is composed of a cross - section of the
community, and will play a key role in helping to determine transit needs for our own
community. Ultimately, the SRTP will be presented to the City Council for review and
adoption. Subsequent City budgets and TDA claims will reflect the goals established by
Council through the plan. If any additional information is needed, please do not hesitate
to call me on extension 121.
c: Councilmembers
John Dunn
Ken Hampian
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