HomeMy WebLinkAbout02/05/1991, 10 - CONSIDERATION OF APPROVING THE 1990-91 ANNUAL CLAIM FOR TRANSPORTATION DEVELOPMENT ACT FUNDS TOTALING $819,537.00 Original Agenda Report im 1/15/91 meeting. MEETING DAT - -
���i�►i�hllil!Ilfll��' �IIIIIII city of San Luis OBlspo -
COUNCIL AGENDA REPORT REM NUMBER/
FROM: Ken Hampian, Assistant AdministrativeOf i. eerr— �
Prepared by: Harry Watson, Transit Manager
SUBJECT: Consideration of approving the 1990-91 annual claim for
Transportation Development Act funds totaling
$819, 537. 00.
CAO RECOMMENDATION: Adopt the resolution approving the annual TDA
claim in the amount of $819,537.00 allocated as follows:
• City Transit System $383 , 200
• Regional Transit System $135, 080
• Street Maintenance $301,257
DISCUSSION:
Transportation Development Act (TDA)
The Transportation Development Act (TDA) provides the major source
of funding for public transportation through the regional
transportation planning agencies (for the County of San Luis
Obispo, this agency is the San Luis Obispo Area Coordinating
Council) . This public transportation funding source is called the
county Local Transportation Fund (LTF) . LTF has been in existence
since 1972.
Local Transportation Fund (LTF)
In each county, TDA creates a LTF for the transportation purposes
specified in the Act. Revenues to the LTF are derived from 1/4
cent of the 6 1/4 cents retail sales tax collected statewide. The
LTF is returned by the State Board of Equalization to each county
according to the amount of tax collected in that county. i
Payments from the LTF are made by the county auditor, but only in
accordance with written allocation instructions issued by the San
Luis Obispo Area Coordinating Council.
City of San Luis Obispo TDA Claim
In accordance with TDA, transit services are the first spending
priority (such as SLO Transit and the regional transit systems) .
Once all of the "transit needs that are reasonable to meet" are met
(this determination is made annually by the SLO Area Coordinating
Council, after a public hearing and review process) , then any
remaining money can be spent on the second priority--street work.
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Nii% COUNCIL AGENDA REPORT
Page Two
Council Agenda Report
For fiscal year 1990-91, the City's total entitlement amounts to
819, 537. In order to receive the TDA money apportioned to the
City, an annual claim must be filed which describes how the City
will spend the money. For the Council's review, this claim is
available in the City Clerk's office.
FISCAL IMPACT:
For Current Programs and proiects:
The TDA claim requests that the entitlement be spent in the
following manner:
TDA Allocation
SLO Transit $383,200.00
(See attached budget spreadsheet. )
SLO Regional Transit Authority 135, 080. 00
Street Work 301, 257 . 00
TOTAL $819, 537 . 00
This breakdown is consistent with the November 20, 1990 fiscal
impact description on the option chosen by Council for the
continuation of the trolley program.
The TDA claim further states that if an additional TDA
apportionment becomes available this fiscal year, the money will
be programmed for street work unless there are unanticipated
transit expenditures.
The claim is based on the approved FY 90-91 budget, the cost of
the Short Range Transit Plan grant matching funds ($4, 000) , and the
recently approved trolley extension and acquisition program of
$237, 000. The claim also includes the match required for our two
bus grant. Please note that there is no contribution to a vehicle
replacement fund and that the fund will be depleted with the match
required by the upcoming transit bus purchase. An amended TDA
claim can be filed at a later date if we need to do so depending
on the outcome of future grant applications.
A statement of revenues, expenditures, and changes in fund balance
for the Transit System which supports the TDA claim is provided in
Attachment A.
The following is a summary of the proposed TDA claim compared with
original 1990-91 budget projections.
11111►%IIIII1II1mlli1 City of sa►n Luis OBlspo
COUNCIL AGENDA REPORT
Page Three
Council Agenda Report
1990-91 Proposed
Budget Claim variance
Regional Transit 135, 080 135, 080 0
City Transit 324, 600 383,200 58,600
Street Maintenance 357 . 200 301,257 (55.943)
Total $816,880 $819, 537 $ 21657
The $55,943 shortfall for street maintenance in the General Fund
(which is less than the $83, 000 projected in the November 20 Agenda
Report) can be offset by Public Works 1989-90 budget carryover.
Possible future needs and resources:
Council could be asked to file an amended claim, as allowed under
TDA law, to fund grant matches on grant applications that have yet
to be applied for. Staff would exhaust all new sources for the
match before a request for an amended claim would be made. New
sources include recently authorized State Transit Assistance (STA)
funds and Proposition 116 monies. The STA fund distribution has
not been arrived at as yet and is a current topic for the San Luis
Obispo Area Coordinating Council (SLOACC) . The availability of
Proposition 116 funds are unclear as they are tied to rail
projects. The California Transportation Commission is currently
working on distribution guidelines.
SUMMARY:
The claim for and distribution of the TDA funds as presented will
fund transit for FY 1990-91 (less any future grant matches) as it
exists currently with no expansion of service beyond that already
approved by Council. As provided for in the TDA statute, the
recently held SLOACC unmet needs hearings could mandate changes in
both the type and level of our service.
The future of Transit's operation as it relates to TDA will be
discussed during the 1991-93 Financial Plan process.
ATTACHMENTS:
Resolution
Changes in Financial Condition
HW\tda.rpt\bw
RESOLUTION NO. (1990 SERIES)
A RESOLUTION APPROVING THE ANNUAL CLAIM
FOR MONEY FROM THE LOCAL TRANSPORTATION FUND .
BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
1. To approve the 1990-91 annual claim for local
transportation funds.
2. To authorize the Transit Manager to execute the
appropriate claim forms.
3 . To direct the City Clerk to forward one executed copy of
the claim and a certified copy of this resolution to:
San Luis Obispo Area Coordinating Council
County Government Center
San Luis Obispo, CA 93408
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adopted this day of
1990.
Mayor Ron Dunin
ATTEST:
City Clerk
APPROVED: _
�City Ad inistrative Officer
i At o "ey
HW\tda.rpt ��-
CHANGES IN FINANC L CONDITION
TRANSIT FUND, FISCAL YEARS 1989-901 AND 1990-91
1990-91
1989-90 ORIGINAL PROPOSED
ACTUAL BUDGET BUDGET
Revenues
Investment and Property Revenues 21,100 8,000 8,000
Subventions and Grants
TDA Revenues 324,600 324,600 383,200
UMTA Grants 292,600
Service Charges 168,800 139,900 170,000
General Fund Contribution 90,000
Other Contributions 2,500
Total Revenues 604,500 472,500 856,300
Expenditures
Operating Programs
Per Budget/Financial Statements 518,600 529,600 529,600
Carryover
1989-90 Trolley Program 90,000
Bus Stop Improvements 22,500
Short-Range Transit Plan 12,000
Extended Trolley Program - Six Months 22,000
Total Operating Programs 518,600 529,600 676,100
Capital Projects
Two Replacement Buses 339,400
Trolley Purchase 220,000
Total Capital Projects 559,400
Total Expenditures 518,600 529,600 1,235,500
Revenues and Other Sources Over(Under)
Expenditures and Other Uses 85,900 (57,100) (379,200)
Fund Balance, Beginning of Year 293,300 259,000 379,200
Fund Balance, End of Year $379,200 $201,900 $0-
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- MrMN�G �� � AGENDA
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990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
February 4, 1991
LIAISON REPORT
TO: Council Colleagues
FROM: Councilperson Penny Rappa
SUBJECT: JOINT CITIES-COUNTY SCHOOL DISTRICT
ADVISORY COMMITTEE
This committee has been meeting since November. After covering the state budget
activities we now have an understanding of how each group functions. At our next meeting,
scheduled for February 21st, we will cover future plans and areas of cooperative effort.
For your information I have provided you with minutes from the January meeting. Please
let me know if you have any questions.
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Attachment
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MINUTES
MEETING OF THE JOINT CITIES - COUNTY SCHOOL DISTRICT ADVISORY COMMITTEE
THURSDAY, NOVEMBER 15, 1990
SAN LUIS OBISPO, CALIFORNIA
Attendees
David Blakely, Supervisor, San Luis Obispo County Board of Supervisors; Penny
Rappa, Councilmember, San Luis Obispo City Council;John Dunn, San Luis Obispo
City Administrative Officer, Bill Statler, Finance Director, City of San Luis Obispo;
Bert Forbes, San Luis Coastal School Board; Ed Denton, Superintendent, San Luis
Coastal Unified School District;Rory Livingston,Assistant Superintendent,Business,
San Luis Coastal Unified School District; Louise Burt, Finance Director, City of
Morro Bay; Gary Napper, Administrator, City of Morro Bay; John C. Baker, City
of Morro Bay, Duane Leib, General Services Director, San Luis Obispo County;
Bob Hendrix, San Luis Obispo County; Jim Grant, San Luis Obispo County; Lee
Williams, San Luis Obispo County
County of San Luis Obispo, Capital Improvement Program: Duane Leib distributed written
information. He said that the CIP was relatively large compared to the cities in the county
but smaller than Santa Clara County for example. County is currently working on 223
projects for this year; there has been a significant growth factor in the last five years. There
are currently 126 Maintenance projects and 97 Improvement projects. CEP is heavily
dependent on grants. Most of the money for CEP is General Fund money at 65% of
budget. Current year appropriation is $32 million which includes a substantial amount of
grant money.
ail - The jail is expected to be full when it opens. The growth factor was 1995 projections.
We have between 3040 acres out at Camp San Luis Obispo that can be built on but the
limiting factor is water.
Libraries - There is a continuous push for new libraries. Currently, we are working on
Nipomo. They have turned in their grant application and depending on the size, it could
run between $500,000 and $1,000,000. You can expect more activities in the libraries.
Parks - We are working on development fees and also pushing for enactment of the
Quimby. Most of the cities in the county have the Quimby but the county does not. A
draft Quimby has been made and it is going through reviews. There has also been some
discussion about going to the voters for a local Park Lands Bond Act to provide funding
for build out and meet the goals of the County's Park Master Plan. We are working on
plans for El Chorro Park to build a golf course and this, of course, is dependent upon
water. We have an application in to the state to appropriate CMC affluent water to build
the golf course. We are 12-18 months away from hearing about that.
Minutes - November 15, 1990
Page 2
Rehabilitation of the old County Courthouse - It is made of unreinforced masonry. We
have had a seismic report done on the building and it has many deficiencies and as yet we
do not know how much it will cost--but it will be expensive.
Tim Grant - Principal Analyst - San Luis Obispo County
He will provide an overview of the budget. The total budget is approximately $183 million.
The general fund portion is $145 million. There was a discussion of organizational chart
and its functional areas. There are five analysts that are responsible for these various
functional areas. There are a total of 2,491 positions; and 50 of these are contract
positions. The largest area is public protection and there are 800 positions in these
jurisdictions. A discussion of expenditures by function. It was pointed out that SIA County
is pretty close to what other counties are spending throughout the state. Our dept service
is only 1%. State aid is the largest contributor (30%) for how the county pays for
everything. However, we lost 2.7 million in state aide this year and had to make major
adjustments in our social programs and it may be worse next year. About 28% of the
budget comes from property taxes. The County has an annual budget and it takes about
six months to compile it. According to state mandates, counties are not allowed to develop
2-year budgets. It was stated that there is a forecast that property taxes will be leveling out
for next year. Most issues of the budget are"settled-out"before it is presented to the Board
of Supervisors for their consideration. We negotiate to agreements if possible with the
various departments prior to going in to budget hearings. The budget is growing at the rate
of about 6% annually.
San Luis Coastal Unified School District - Bert Forbes and Rory Livingston stated that the
operating budget is $65 million. It is divided up in to six areas: General Fund; Adult
School; Food Service; Capital Facilities Fund (25% for new construction only); Special
Reserve Fund; and Local Revenues (18% less in local revenues then last year because of
the reopening of Del Mar School). The district is a "Basic Aid" school district (receives
the principle source of monies from property taxes and it is greater than the revenue limit
entitlement). Eighty-five percent of the district's monies comes from property taxes. It was
stated that the district does not get anything from the supplemental tax roles. Basic Aid
funding is $120 per student. It was stated that employee salaries is the largest expenditure.
They are very interested in the State assessed roles and in particular how the State Board
of Equalization assesses PG & E (Diablo Canyon). It was suggested that a meeting be set
up to discuss this issue with the State local representative. There are only 35 "Basic Aid"
districts in the State. Therefore, you want to keep a low profile. We are in a budget
reduction mode in order to meet revenue projections even though it appears that our "cup
is running over". Our revenue is dropping and we do not have the revenue to meet the
system that is in place.
Minutes - November 15, 1990
Page 3
We are looking at a reconfiguration of new construction and existing facilities. They sold
Emerson School to the City for a Fire Department and administrative offices for the
Recreation Department for $2.6 million. A discussion followed regarding the need for
relocation of Fire Station #1. Penny Rappa stated that the City is aware that there is a
school impact problem and that there is a need to work cooperatively.
The meeting was adjourned at 11:05 a.m. The next meeting is scheduled for Thursday,
January 17, 1991 at 9:30 a.m. in the Hearing Room at San Luis Obispo City Hall.
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