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Home My WebLink About02/05/1991, C-5 - 1991-93 BUDGET CALENDAR AND COUNCIL GOALS IIi��N►�RIIIIIIIIII�IIIIIII 't y r MEETING DATE: II►��u�l u I city ol"' san lugs oB�spo 2- 6 - '?/ COUNCIL AGENDA REPORT ITEM NUMBER�� FROM: William C. Statler, Director of Finance SUBJECT: 1991-93 BUDGET CALENDAR AND COUNCIL GOALS CAO RECOMMENDATION ■ Approve the Budget Calendar for the 1991-93 Financial Plan ■ Receive and file Council Goals for 1991-93 DISCUSSION Budget Calendar The proposed budget calendar for the 1991-93 Financial Plan process is provided in Attachment A. The recommended calendar is consistent with the draft schedule distributed to the Council on January 3, 1991 with the following exceptions: ■ There will not be a study session on February 11; the information scheduled for this date will be consolidated with the February 25 study session. ■ All budget study sessions and public hearings will be scheduled for 7:00 p.m. to 10:00 p.m. rather than in the afternoon. As reflected in the attached calendar, the next budget session is scheduled for February 25, 1991, at which time we will discuss the following Financial Plan topics: ■ Mid-year budget review ■ Financial Plan policies, format, and recommended changes ■ Overview of the City's operating programs All of the study session are planned to be held in the Library Community Room. Council Goals for 1991-93 As part of the commitment to ensure early Council involvement in the Financial Plan preparation process, the Council held a goal-setting session on December 10, 1991. The outcome of this goal-setting session, which prioritizes projects for 1991-93 on a scale of "A to D" and designates responsible departments, is provided in Attachment B. Department staff have been instructed to review these goals and ensure that they are reflected in their budget submittals using the following guidelines: ■ Programs and Projects Rated A+ and A These represent high priority goals for the Council, and.as such, they should be included in the Preliminary Financial Plan and adequate funding made available to accomplish them. Compelling reasons and justification must be provided if they are not included in the Preliminary Financial Plan. el- �,�n71��►►I�►Illill�p°1�u�q�dlN MY Of San tins OBISPO N-i;% COUNCIL AGENDA REPORT ■ Programs and Projects Rated B and C These are also Council priorities, but they will be considered in the context of higher priority goals and available resources. ■ Programs and Projects Rated D Consideration of these programs and projects is deferred beyond the 1991- 93 Financial Plan period. SUMMARY Development of the 1991-93 Financial Plan is proceeding in accordance with tentative i target schedules, with submittal of the Preliminary Financial Plan planned for April of 1991. To ensure that we stay on target, Council approval of the budget calendar and goals for the 1991-93 Financial Plan process is recommended at this time. ATTACHMENTS A. Budget Calendar for the 1991-93 Financial Plan B. Council Goals for 1991-93 91-93FP1/CALAGRPT.WPF 1991-93 Financial Pidn - Attachment A COUNCIL MEETING DATES A. Regular Council Meeting Tuesday, 2/5/91 7:00 pm 1. Citizens' Advisory Committee (CAC) long-term financial health recommendations 2. Receipt and file of goals from 12/10/90 Council meeting 3. Budget calendar for 1991-93 Financial Plan process B. Study Session - Financial Plan Review Library Community Room Monday, 2/25/91 1. Mid-Year Budget Review 7:00-10:00 pm a. 1989-91 goals and objectives update b. Financial status and revenue trends c. Appropriaton changes as needed 2. Financial Plan policies, format, and recommended changes 3. Overview of the City's Operating Programs C. Study Sessions Preliminary Financial Plan & Budget Library Community Room 1. Overview Monday, 4/22/91 a. Revenue projections and financial condition 7:00-10:00 pm b. Council work program and key budget objectives c. Budget highlights - key changes 2. Operating Programs Monday, 4/29/91 CAO Recommended Changes 7:00-10:00 pm 3. Capital Improvement Plan Monday, 5/13/91 CAO Recommended Projects 7:00-10:00 pm D. Special Council Meeting Tuesday, 6/11/91 Public Hearing 7:00-10:00 pm E. Regular Council Meeting Tuesday, 6/18/91 Financial Plan and Budget Adoption 7:00 pm F. Special Council Meeting Tuesday, 6/25/91 Public Hearing 7:00-10:00 pm (only if required) 91-93FP1/CALAGRPT.YPF �-s-3 Attachment 3 1991-93 Council Goal Setting HIGHEST PRIORITIES (A+) The following goals were rated as A's (highest priority) by all Council Members, resulting in an overall priority ranking of "A+". Carry-overs from 1989-91 Financial Plan ■ Secure a long-term water supply (Utilities) ■ Complete the General Plan update including the following elements: land use, circulation, noise, open space, and housing. Also includes addressing the following issues as integral components of the General Plan update: neighborhood traffic management, residential density calculations, and low and moderate income housing (Community Development) ■ Complete the Airport Area Specific Plan (Community Development) New Programs or Projects ■ Develop and implement a focussed economic stability plan (CAO) ■ Impldment state-mandated recycling improvements (Public Works) ■ Identify a permanent source of funding for open space acquisition in order to establish a green belt around the City (Community Development/Finance) ■ Develop and implement a comprehensive short-range plan for the City's transit system (CAO) ■ Improve and expand playgrounds (Recreation) ■ Approve plan for increased use of reclaimed wastewater (Utilities) ■ Initiate proceedings for the Southern California Gas Company annexation (CAO) 1991-93 Council Goal Setting HIGH PRIORITIES (A) Carry-overs from 1989-91 Financial Plan ■ Complete the Laguna Lake Park Master Plan (Community Development/Recreation) ■ Complete the five year police services plan (Police Department) ■ Continue efforts to transfer responsibility for hazardous waste management to the City from the County (Fire Department) ■ Complete the Fire Master Plan (Fire Department) ■ Adopt and implement policies or ordinances which will better manage sound amplification in public areas, especially Mission Plaza (Community Development) ■ Complete the downtown physical concept plan (CAO) ■ Implement a program for the systematic, ongoing review of City operations to increase productivity and improve the delivery of City services (CAO/Personnel) ■ Construct neighborhood traffic management improvements in the Murray/Broad Street area (A-) (Public Works) ■ Develop and implement an effect' pubic informattion rogram that will increase community involvement and awareness ' ecision-making processes (A-) (CAO) ■ Develop an employee suggestion program in order to make it more productive (A-) (Personnel) New Programs or Projects ■ Staff residential use regulations on an ongoing basis (Community Development) ■ Construct the Performing Arts Center (CAO) ■ Approve and implement changes to the City's Business License Tax ordinance (Finance) ■ Expand Mission Plaza (A-) (Public Works) ■ Develop program to identify and help our most needy customers in affording City utility services (A-) (Finance/Utilities) 1991-93 Council Goal Setting "B" PRIORITIES Carry-overs from 1989-91 Financial Plan ■ Complete design for the replacement of Fire Station No. 1 (Fire Department) ■ Complete design for civic center improvements (B+) (CAO/Public Works) ■ Adopt policies regarding the conversion of housing in the downtown to office uses (B+) (Community Development) ■ Complete policies, plans, and goals regarding the City's use of automated management information systems (CAO/Finance) ■ Construct bikeway improvements that encourage bicycle use as an alternative to automobile use (Public .Works) ■ Complete senior center/community facility plan (Community Development/Recreation) New Programs or Projects ■ Acquire Southern Pacific-Railroad (SPRR) surplus right-of-ways for bikeways (B+)' (CAO) ■ Develop and approve plan for the earthquake retro-fit of City buildings (Public Works) ■ Develop plan for Laguna Lake dredging (Public Works) ■ Construct Fire Station No. 1 (B-) (Fire Department) J 1991-93 Council Goal Setting "C" PRIORITIES Carry-overs from 1989-91 Financial Plan ■ Acquire downtown parking lot in the Nipomo/Higuera area (Public Works) ■ Implement public art funding program (Community Development) ■ Continue efforts for state legislation for a commercial signing program in the 101 Highway right-of-way (Community Development) ■ Develop and implement a program to better locate student housing (Greek Row) (Community Development) ■ Develop and implement private property maintenance regulations and enforcement strategies (Community Development) New Programs or Projects ■ Develop and implement a Neighborhood Improvements Program (C+) (CAO) ■ Perform an independent study by a third-party consultant of departmental efficiency (CAO) ■ Approve and implement revised flood control plan (Public Works) ■ Develop and implement day-care program for City employees (Personnel) �-s-1 1991-93 Council Goal Setting DEFERRED. BEYOND TWO-YEAR FINANCIAL PLANNING PERIOD Carry-overs from 1989-91 Financial Plan ■ Evaluate the safety and effectiveness of using aquatic dye (rather than mechanical harvesting) to control weeds in Laguna Lake (Public Works) ■ Construct downtown sidewalk and bulb-out improvements (Public Works/Community Development) ■ Enhance the Historical Preservation Program (Community Development) ■ Design and erect a firefighter monument honoring the participants in the 1985 Las Politas Fire (Fire Department) ■ Identify greater opportunities for Council involvement in community fund-raising and volunteer efforts (CAO/Council) ■ Acquire the Fremont Theater (CAO) New Programs or Projects ■ Review the use of the utility users tax on water services (Finance) ■ Construct updated circulation element improvements (Public Works) 91-93FP1/PR10R1TS.YPF