HomeMy WebLinkAbout04/03/1991, C-1 - ADJOURNED MEETING OF THE CITY COUNCIL A AGM
DATE #_...L_
ADJOURNED MEETING OF THE CITY COUNCIL
CITY OF SAN LUIS OBISPO
TUESDAY,NOVEMBER 279 1990-7:00 P.M.
COUNCIL CHAMBERS -CITY HALL-990 PALM STREET Dref t Minutes
SAN LUIS OBISPO,CALIFORNIA ?a be approved
ROLL.CALL at Council Meeting
Councfimembers of- --3— -r
Present: Vice-Mayor Jerry Reiss, Councilmembers Peg Pinard, Penny Rappa, Bill Roalman
and Mayor Ron Ihmin
Absent: None
City Staff
Present: John Dunn, City Administrative Officer, Kwneth Hampian, Assistant City
Administrative Officer, Pam Voges, City Clerk;Wayne Peterson, City Engineer, Bill
Studer,Finance Director,Dave Romero,Public Works Director,Bill Hetland,Utilities
Director, Gary Henderson, Utilities Engineer
PUBLIC COMMENT
P.C.1. Georgie William Schroff IV.P.O.Box 61,San Luis Obispo,expressed concerns about the operation of
the EOC Homeless Shelter Program, felt that it was more of a burden to the community than an asset,and
would like Council's early review of the program. Referred to staff for response.
BUSINESS ITEMS
1. WATER SUPPLY STATUS AND DEVELOPMENT(File No.517)
Council considered the water supply status and development program.
A. Water Policies and Staffing
John Dunn.City Administrative Officer,reviewed the effects of the drought over the last four year period and
how it has impacted the citizens and City resources. He also reviewed the aggressive program staff has
implemented in bringing additional water on line.
B. Water Sunnly Projects
Bill Hetiand.Utilities Director,reviewed the agenda report and provided a slide presentation concerning water
supply status and development. He reviewed the various projects as listed below, including the Salinas
Reservoir Expansion,with two options; 1) raising the dam 10 feet,which would provide 750 acre feet of water,
with capital costs of 3.4 million,no operating cost,and 2) raising the dam 20 feet,which would provide 1,650
acre feet of water,costing 6.5 million operation costs.
4. Salinas Expansion Proiect - Authorize retention of the Salinas Reservoir Expansion consultant,
Woodward Clyde,to begin design permit processing,and EIR development for maximun yield of the project.
S. Desalination -Authorize retention of the Desalination consultant,James M. Montgomery Engineers,
to design, process permits, development of EIR for the project,and develop interagency agreement.
City Council Minutes Page 2
Tuesday,November 27,090-7:00 p.m.
6. Hansen and Gularte Creeksamrvoir Canyon-Authorize retention of the Hansen and Gularte Creek
consultant,Boyle Engineering, to design site facilities, purchase of treatment facilities, process permits,and
development of EIR for the project
The Hansen and Gularte Creeks-safe annual yield 560 acre feet of water,capital cost S million,operating cost,
$50,000.
State Water-3,000 acre feet of water,no capital cost,operating cost$1,110,000.
Desalination -3000 acre feet of water, 19S million capital cost,3.7 million operating cost
Nwdmiento Reservoir-3100 acre feet,59 million in capital,$420,000 operating cost.
Coastal Streams Diversion -230 acre feet,83 million capital cost,$459,000 operating cost
Tank Delivery-would yield 2,500 acre feet,no capital cost,$17,250,000 in operating cost.
There were no figures available for the Wastewater Reclamation or Cloud Seeding Program. He stated the staff
was looking for decisions to support; 1) a multisource water policy, 2) the Hansen and Gularte Creek, 3)
Salinas Expansion,4) Desalination Project,5) the Wastewater Reclamation and Water Project staffing needs.
He then introduced Christine Ferrar of Boyle Engineering, who reviewed the groundwater status, which
indicated additional groundwater sources available in the Edna Valley area, as well as South Higuera. She
stated that 40% of the City's groundwater supplies are now coming from groundwater since 1988. He also
introduced Charlie DeBorley, James Montgomery Engineering, Pete Talbot and Dale Rowe. Each of them
reviewed various desalination technologies and implementation objectives.
9:05 p.m.,Mayor Dunin declared a recess;920 p.m.,City Council reconvened,all Councilmembers present
Mayor Dunin asked for public comment
Gary Kunkel.517 Cuesta,submitted a letter into the record urging support for the desalination project He
also felt that additional groundwater could be received from private property owners.
Christine Mulholland Perarta urged against support of the State Water ProjecL She preferred exploration of
the expansion of Nacimiento Reservoir water basin. She was opposed to allowing private ownership and
drilling by individual property owners of groundwater.
Mike Snan¢ler. H2O Organization,supported construction of a desalination project
Brett Cross. 1217 Mariner's Cove, favored long-term water projects and felt that the staff was not using
realistic figures,that after the drought lifts,people will not go back to the same level of usage of 1987,thereby
staff was overestimating the amount of revenue it will receive.
Glenn Wheeler.232 Cavalier,felt that the desalination project was too expensive and would take at least three
years to build. He supported State Water or Lake Nacimiento.
Terry Simons.891 Nipomo Street,urged pursuing the Hansen and Gularte option and suggested using recycling
of treated wastewater.
Amy Arsenio,2053 Hay Street,commended the Council on its efforts supporting visions to include long-term
water supply sources and urged them to maintain the quality of life in San Luis Obispo by obtaining additional
sources of water.
City Council Minutes Page 3
Tuesday,November 27,1990-7:00 pm.
Ren Schwartz.201 Buena Vista,spoke In support of the Council's water efforts,and proposed six questions:
1) What is the cheapest (to the rate payers) of bringing projects on line?
2) What are the most energy conscious projects?
3) What are the most drought resistant types of projects?
4) What is the least harmful to the environment?
5) What would be the order of bringing the project on-line to most closely match the City's adopted
growth rate?
6) How do you bring the projects on-line in order that the cost might be borne by a new group growth as
opposed to distributing over current habitats in the City?
Don Smith spoke in support of the staffs recommendation plus urged support of the Nacimiento Project and
Desalination. He would like to see a long-term desalination project using a 20-year plan.
George Gibson.2424 fa Cumbre Court,supported the six questions as proposed by Ren Schwartz He felt that
the conservation rates were inflated,that the four year period,which is the worst case scenario,is really a six-
year period drought. The City's policy to allocate 113 percent for safe annual yield,should be amended to a
90 percent.
Mayor Dunin closed the public portion of the meeting.
Councilwoman Rages urged that Council proceed with the conceptual approval of a Desalination Plant. She
was not prepared to proceed with either the long-term or short terms this evening,but would like additional
information. She could support the Hansen/Gularte Creek project,the rest she would like to see deferred to
December 11, 1990.
Councilman Roalman indicated support for the Hansen and Gularte project, the Desalination, the Salinas
expansion (Option No.2) and staffs recommendation.
Councilman Reiss supported the Hansen and Gularte project,and the Salinas Reservoir Expansion No.2,as
well as the Desalination Plant. He would like to see further exploration of the Naclmiento Project
Councilwoman Pinard could support a short-term Desalination Project,felt with regard to the long-term,she
would prefer to wait until the budget discussion and identify where the funding would come from. She could
support some of it coming from the General Fund.
Councilman Reiss indicated he could support using General Fund money during this exceptional drought
situation.
Mayor Dunin supported the Desalination Project,would like City officials to meet with Morro Bay and P.G.
&E.officials as soon as possible. He did not support the staffing request,he could support expansion of the
Salinas Reservoir. He also suggested recycling wastewater for landscaping purposes.
After brief discussion, moved by Pinard/Rapp (5-0) to support the Hansen and Gularte Project. Motion
carried.
Moved by Pinard/Reiss (5-0) to reinforce the Multi-Source Water Policy Issue.
Moved by Rapua/Reiss (4-1, Councilwoman Pinard voting no) to direct staff to proceed with the project
definition of a desalination plant,including
contacting Morro Bay and P.G.&E.Officials as to a cooperative effort for a desalination project This issue
to return to Council by December 11, 1990.
Moved by Dunin/Raoua to support the cloud seeding proposal. This motion was withdrawn atter comment by
staff that this project was coming back to the Council within the next week or two,as it was out to bid.
C - / -3
City Council Minutes Page 4
Tuesday,November 27,IM-7:00 pm.
After additional discussion and upon general consensus, Items recommended for deferral until December 11,
1990,included A2,A3 and A4(which was the Wastewater Reclamation Coordinator Position,the Water Projects
Manager,and secretarial support position,and the Salinas Expansion Project).
2. ELECTION CONCERNING STATE WATER PROJECT(File No.324)
Dae to the lateness of the hour,this item was continued to the December 11, 1990 meeting.
COMMUNICATIONS
1. COMMA Upon general consensus,the City Clerk was directed to contact Susan Traeger of the
Nacimiento Regional water Management Advisory Committee for setting up a joint meeting regarding Water
Resources Management Issues.
1135 pm., there being no further business to come before the City Council; Mayor Dunin adjourned the
meeting.
APPROVED BY COUNCIL:
PV.nlo Pam Voges,City Clerk
MESING,.3 ACM� _ I
DATE
MINUTES
ADJOURNED MEETING OF THE CITY COUNCH.
CITY OF SAN LUIS OBISPO
TUESDAY, DECEMBER 11,1990-7:00 P.M.
COUNCIL CHAMBERS -CITY HALL-990 PALM STREET Crmr
SAN LUIS OBISPO,CALIFORNIA .0 6 a o"f' ed
ROLL CALL at Council Meeting
Councilmembers
Present: Vice-Mayor Jerry Reiss,Councilmembers Peg Pinard, Penny Rappa, Bill Roalman
and Mayor Ron Dunin
Absent: None
City Staff
Present: John Dunn, City Administrative Officer; Kenneth Hampian, Assistant City
Administrative Officer,Jeffrey Jorgensen, City Attorney; Pam Voges, City Clerk;
Arnold Jonas,Community Development Director,Bill Statler,Director of Finance;Ann
McPike,Personnel Director,Bill Hetiand,Utilities Director,Gary Henderson,Utilities
Engineer
PUBLIC COMMENT
P.C1. Brett Cross. 1217 Mariner's Cove,again expressed concern as to the 90%of base year that staff used
in its assumption for establishing further rate increases,and wanted to know when the final EDZ for the State
Water Project would be available.
P.C2. Charles Lone.639 Al-Hil Drive,spoke in support of obtaining long term water sources.
BUSINESS ITEMS
1. DESALINATION (Tile No.517)
Council continued consideration of approving a short or long term desalination project (conceptual approval
given 11/27/90).
Bill Hetland_ Utilities Director, reviewed the Water Supply Status and Development report, identifying the
reduction in well yield,water rates,cost history and project scheduling. He also gave a slide presentation giving
examples of the status of each.
Charles Douaherty. President of James Montgomery Consulting Firm, reviewed the cost of a desalination
project, giving comparison between a five-year and a twenty-year project It would cost approximately
$43,200,000 over a five-year peiod, and $133,500,000 over a twenty-year period. User rates would need to be
increased approximately 6091x, or$2750 per month,based on 90%usage of the base year. A 609c usage of the
base year could increase rates approximately 148% or$4250 per month.
After extensive discussion, it was moved by Rappa/Roalman (5-0) to authorize staff to, 1) retain James
Montgomery Engineers to begin design of the project based on the reverse osmosis process, obtain required
permits,begin negotiations with the City of Morro Bay and P.G.&E.,and to develop the environmental initial
study.
Moved by Reiss/Roalman (5-0) that staff be authorized to waive normal purchasing control procedures due
to time constraints, with the City Administrative Officer authorized to hire consultants to prepare an
environmental impact report
GSI � S�
City Council Minutes Page 2
Tuesday,December 11,L990-7:00 p.m.
Moved by Ranna/Roalman (5-0) to direct staff to proceed with the project based on a short term duration of
five years,with an alternate bid for upgraded materials.
Moved by Rapp/Dunin (5-0) that staff be authorized to correspond with the Governor, and any other
appropriate legislators,to let them know the action taken this evening,addressing the fad that,because we are
being pro-active,the City is going to have to pay the entire cost,and solicit the State's support for grant funding
or funding from the Department of Water Resources,and,at minimum,to help with the permitting process.
Upon general consensus(5-0),staff was directed to report back on the ability of the City to obtain an additional
1,000 acre feet of water from the State Water Project,increasing the City's request from 3,000 to 4,000 acre feet,
and return for Council consideration and reaffirmation as to its policy as to how much State Water it proposes
to contract for.
830 p.m.,Mayor Danin declared a recess;&45 p.m.,City Council reconvened,all Councilmembers present.
2. SALINAS EXPANSION PROJECT (File No.517)
Council continued its consideration of expanding the Salinas Reservoir (continued from 11/27/90).
Bill Hetiand.Utilities Director,reviewed the agenda report with the recommendation that Council,by motion,
conceptually approve the Salinas Reservoir Expansion Project, and direct staff to begin discussions with the
affected parties and development of project description and environmental strategies.
Vice-Mayor Reiss and Mayor Dunin questioned if removing silt from the Salinas Expansion area as outlined
by Emmons Blake in his letter to the Council was viable.
Atter discussion,moved by Ranna/Reiss(5-0)to conceptually approve the Salinas Reservoir Expansion Project,
direct staff to begin discussions with affected parties,develop funding based upon recreational improvements.
3. WATER AND WASTEWATER RELATED STAFF ISSUES (File No.517)
Council continued its consideration to review two Water and Wastewater positions and related secretarial
support.
Ann McPike, Personnel Director,stated that late this afternoon a letter had been received from the San Luis
Obispo Employees General Unit,urging the Council to be cautious in its approval of what they considered to
be temporary positions. She did not have an opportunity to speak to them on this,but wed to the Council
that this was not in violation of the City's adopted Human Resource Policies.
Bill Hetland.Utilities Director,then reviewed the various staffing needs and job descriptions for the requested
positions. One would be a 3-year contract for the Wastewater Reclamation Coordinator. That position would
be responsible for, 1) identifying potential uses and users of reclaimed water,2) evaluate each potential use
based on cost and benefit to the City,3) identify capital improvments necessary for installation of the required
infrastructure,4) explore available grants and loans for funding options,5) develop a pricing structure and
accounts for the sale of water,and 6) insure maximum use of wastewater for productive uses to reduce use of
potable water. The Water Projects Manager would be a 4-year contract to, 1) develop and coordinate newly
approved water supply projects,2) explore available grants and loans for funding options for water projects,
3) develop and monitor design contracts for new projects such as Hansen and Gularte Creel, Desalination,
Salinas Reservoir Expansion and ongoing projects such as Groundwater Development and Water Treatment
Plant improvements, 4) coordinate construction and implementation of water projects such as Hansen and
Gularte Creek, Salinas Reservoir Expansion, and Desalination, 5) direct environmeutal review of projects,
such as State Water Project, Desalination, and Salinas Reservoir Expansion, and 6) represent the City in
project review and permit acquisition.
City Council Minutes Page 3
Tuesday, December 11,1M-7:00 p.m.
After discussion, it was moved by Roalman/Reiss (4-1, Councilwoman Pinard voting no) to authorize the
contract position of Water Projects Manager and secretarial support for the implementation of the adopted
water supply project and direct staff to proceed with the recruitment. Motion carried.
Moved by Roalman/Rama(3-1,Councilmembers Pinard and Mayor Dunin voting no)to authorize the contract
position of Wastewater Reclamation Coordinator to develop and Implement a detailed wastewater reclamation
program and direct staff to proceed with the recruitment. Motion carried.
4. STATE WATER PROJECT (File No.324)
Council continued its consideration to hold an election for determination of whether or not to support the State
Water Project on the ballot.
Ken Hamman. Assistant City Administrative Officer, urged that this item be continued to date certain,
Wednesday,January 2,1991,when review of all pending election related issues come before the Council,rather
than to take this one separately.
After brief discussion,moved by Roalman/Rana (5-0) Item 4 was continued to date certain as recommended.
5. STATUS OF WATER MANAGEMENT ISSUES
Presentation by a representative from the Nacimiento Regional Water Management Advisory Committee
regarding Water Resources Management Issues.
Frank McGee.representing the Nacimiento Regional Water Management Advisory Committee,reviewed several
issues currently being discussed by the Committee,including 1) issuance of the Boyle Engineering Corporation
report,2)pending issuance of the environmental impact report on the Castroville/Marina Seawater Intrusion
Project,3) the 1991 Salinas River Workshop and other related matters.
After discussion and upon general consensus,staff was directed to write a resolution for Council consideration
addressed to the Board of Supervisors, urging them to work with Monterey County water officials on using
Nacimiento Water Project as a long-term water supply.
10:00 p.m., there being no further business to come before the City Council, Mayor Dunin adjourned the
meeting.
APPROVED BY COUNCIL.:
PV:nlo Pam Voges, City Clerk
MEMNG AGENDA
DATE ITEM B _
MINUTES
ADJOURNED REGULAR MEETING OF THE CITY COUNCLL
MONDAY,MARCH 18,1991 -12:00 P.M.
COUNCIL.HEARING ROOM -CTIY HALL-990 PALM STREET
SAN LUIS OBISPO,CALIFORNIA Drc!•ir Minutes
io be approved
ROLL CALL at Councii Meeting
Councilmembers of 4-3 - 71
Present: Vice-Mayor BID Roalman,Councilmembers Peg Pinard(arrived at 12AS p.m.),Penny
Rappa,Jerry Reiss and Mayor Ron Dunin (arrived at 12:10 p.m.)
Absent: None
City Staff
Present: John Dann,City Administrative Officer,Ken Hampian,Assistant City Administrative
Officer,Jim Gardiner, Police Chief;Jett Jorgensen, City Attorney; Pam Voges, City
Clerk;Bob Neumann,Acting Fire Chie4 Bill Statler,Finance Director,Harry Watson,
Transit Manager, Carol Hoon, Recording Secretary
PUBLIC COMMENT
There was no public comment.
BUSINESS ITEM
1. FINANCIAL PLAN FORMAT AND POLICIES
Council considered the organization and form of the 1991-93 Financial Plan and Financial Plan policies
regarding the use of Transportation Development Act funds;allocation of the Transient Occupancy Tax,sales
tax, and business tax revenues; Human Resource Management Policy as it affects the use of temporary
employees; user fee recovery goals,and development impact fees.
John Dunn.City Administrative Officer,gave a brief review of the budget process. This year the Budget Review
Team will have a significant role in evaluating individual department budget submissions.
Bill Statler.Finance Director,briefly reviewed the Financial Plan organization. It will be composed of the nine
major sections which are currently in use (See Exhibit A-1). Two changes will be made to the Operating
Program section:the addition of the Solid Waste Management Program and the Risk Management Program,
to reflect their emerging importance.
The Community Promotion Program is being reclassified to "Economic Development" under the Community
Development function in order to better reflect the goals of the activities. By supporting cultural programs,
the City is better promoting the community and,therefore,reaping the benefits of the activity.
Councilwoman RaDua expressed concern over placing cultural promotion together with economic development.
In the past, these activities were promoted for the betterment of the citizens of the community. She felt that
this would be lost in the reclassification. She did not feel the purpose of the PCC grants-in-aid was
economically driven.
Mayor Dunin also disagreed with the reclassification. He felt the separation between the programs also
provided for the separation of funds.
G f � �
Councilman Roalman stated the purpose of the grants was for cultural events and may have trickle-down effects
of attracting outside visitors,but would like it to remain the focus of cultural promotion.
Councilman Reiss supported the division of cultural events and economic development.
Councilwoman Pinard also agreed.
Upon genal consensus, Council directed staff to rework the functional reclassification of the Community
Promotion Program.
Councilwoman Ranna expressed concern for a procurement and recycling policy. She would like to see it as
part of the Financial Plan so that Its use is more visible.
Councilwoman Pinard stated she would like to see how implementation of this policy is carried out.
Upon general consensus, staff directed to give an update on the current implementation of the recycling
procurement policy.
Bill Statler.Finance Director,reviewed the current TDA revenue policy with the recommendation that all TDA
revenues should be allocated to alternative transportation programs,including regional and municipal transit
systems, bikeway improvements, and other programs or projects designed to reduce automobile usage.
Consequently,the use of TDA revenues for street purposes would be discontinued.
Mayor Dunin disagreed with the recommendation. He felt the TDA revenues were important in maintaininv
the streets.
Councilman Reiss concurred with Mayor Dunin and could not support funds being taken out of the General
Fund and felt now was not the time to place any extra burden on the General Fund.
Councilwoman Pinard expressed concern for providing a good alternative transportation system so that future
roadway problems may be alleviated. She felt the City Council needed a commitment to the future in order to
accomodate growth and provide service to the community.
Councilwoman Ran na stated that if the City does not spend its TDA monies, It is dispersed to the regional
system.
Mayor Dunin expressed concern for the misuse of TDA monies and cited the trolley as an example.
Councilman Roalman supported the policy and echoed the need for a long term commitment to alternative
transportation.
Harry Watson.Transit Manager,stated that federal funding would be lost if the City was not at 100%spending
on its TDA program. Federal funding pays for 75%of new bus purchases and the City's fleet would be up for
replacement over the next two to four years.
John Dunn. City Administrative Officer, stated that the effect on the General Fund over the next four year
period would be minimal.
After further discussion regarding the bikeway program,Mayor Dunin stepped down from the discussion and
left the meeting at 1:15 p.m.
Councilwoman Rapp@ supported the staff recommendation for TDA funding and also felt bikeways were an
appropriate inclusion in TDA funding.
Councilwoman Pinard supported the staff recommendation with the exception of the bikeway funding which she
felt would be negatively impacted if included in TDA funding.
Councilman Roalman supported the policy recommendation.
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Councilman Reiss did not support allocating all of TDA revenues to transit, but did agree with including
bikeways.
Council consensus was reached for this policy as stated with TDA funds to be allocated for alternative
transportation.
Councilwoman Pinard left the meeting at 1:30 p.m.
Bill Statlea Finance Director, discussed the current revenue distribution policy which was developed by the
Council in 1970. He recommended the following changes: 1) Specific allocations of sales tax and general
business tax revenues should be discontinued; revenues should be placed in the General Fund and remain
unrestricted;2) 20%of TOT revenue should be allocated within the General Fund for community promotion
and economic development activities;3) The 80%remaining TOT revenues should be unrestricted within the
General Fund; and 4) Any General Fund balances currently designated for cultural facilities should be
transferred to the Capital Outlay Fund.
After discussion, Council (3-2, Councilwoman Pinard and Mayor Dunin absent) concurred with the
recommendation of staff.
1:55 p.m.Councilwoman Pinard returned to the dies.
Bill Stader. Finance Director, briefly discussed the Human Resource Management Policy with the
recommendation that the revised policy retain its emphasis on managing the growth of the City's regular work
force and ensuring that the hiring of temporary employees is not used as an incremental method for expanding
the City's work force.
After brief discussion, general consensus was reached to support the staff recommendation for the Human
Resource Management Policy.
Bill Stader.Finance Director,reviewed the user fee policy with the recommendation that the Citizen's Advisory
Committee user fee policy be adopted (See Exhibit C), with the change that the current overall Recreation
Program cost recovery goal from 40%to 509o' be deferred until the Winter of 1991. He also recommended that
development impact fees should be implemented in order to ensure that new development pay its fair share of
the cost of constructing necessary community facilities. A schedule for revenue actions by the Council was
presented with the majority of those actions to be taken prior to the end of fiscal year 1990.
Councilwoman Ranpg expressed concern with taking separate action on the items presented in Exhibit D and
questioned if revenues were dependent on the increases in fees.
Bill Stader. Finance Director, stated that projections for 1990-91 reflect the assumptions that development
review fees will increase and that the City will keep recreational cost recovery at 40%.
After brief discussion,Council concurred to retain the schedule for revenue actions as recommended.
Councilwoman Pinard requested staff to keep a cumulative summary on prior actions available for Council
review.
2:05 pm. There being no further business to come before the City Council,Vice-Mavor Roalman adjourned
the meeting.
APPROVED:
ch Pam Voges,City Clerk