HomeMy WebLinkAbout04/03/1991, C-8 - E.A. FRENCH PARK: PLAY COURTS AND GROUP PICNIC AREA, CITY PLAN NO. R-26Y. �IIIN�INIi�p�����1 III '�/ r MEETWG OATS:
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COUNCIL AGENDA REPORT SQA NUMBER:
FROM:
Dave Romero, Director of Public Worx� 1
Jim Stockton, Director of Recreatio -e�
Prepared by: Barbara Lynch, Enginoring AssistantO
SUBJECT:
E.A. French Park: Play Courts and Group Picnic Area, City Plan No.
R-26Y.
CAO Recommendation:
By motion, approve plans and specifications for E.A. French Park:
Play Courts and Group Picnic Area, City Plan No. R-26Y, and
Authorize soliciting of bids and contract award by CAO if the lowest
respondsible bid is within the Engineer's estimate.
BACKGROUND:
The Edna/Islay Specific Plan calls for the formation of a park for the
area. Part of the development of this area has included the construction
of E.A. French Park to be paid for in part by the City and in part by the
developer. This project was divided into several phases to be completed
over the next few years. Some of the phasing included landscape work.
This work has been postponed indefinitely. As a trade off, the
Recreation Department felt it would be appropriate to do several of the
concrete elements now rather than the originally programed landscaping
to keep progress going on the completion of the park. Some of these
elements were planned for this phase, some were not.
This project includes the construction of a Tennis Court, a Basketball
Court, a Volleyball Court, Horseshoe Pits and a Group Picnic Area.
Currently only the Playground Area, Parking Lot, some irrigation, some
sidewalks, benches and miscellaneous retaining walls have been installed.
This project would make the park much more useable to a greater number
of people.
Alternatives:
1) Proceed with the Park improvements, completing concrete improvements
in place of some landscaping work.
2) Complete only those concrete improvements originally planned for this
phase of the park project.
Staff Concurrance:
Recreation Department Staff feels this is a good approach to using the
money budgeted for this period then later using the monies budgeted for
concrete improvements to complete landscaping. Planning Department Staff
has confirmed that the work is in accordance with the Specific Plan.
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Page two
Public Art:
The Recreation Director has notified the office of the CAO of his intent
to delay the installation of Public Art until the final phases of the
project are completed. This will allow a larger, all encompassing art
work for the park.
FISCAL IMPACT:
The Engineer's estimate for the construction of the park project is
$178, 000.
The original concept for the development of the park was to share the
costs among the developer, the residents and the City. To satisfy his
responsibilities, the developer has installed various improvements
required by the City, such as walkways, irrigation, and parking
facilities. The residents of tracts 1235, 1264, 1360 and 1359
(approximately 325 homes) are contributing $750 per home at close of
escrow. Since July 21, 1987, 190 homes have contributed resident fees
totaling $142,500.
The 1987-89 Financial Plan Supplement (page E-3) budgeted $78, 300 for
the park. The 1989-91 Financial Plan (page E-11) budgeted $120, 000 for
189-190 and $65, 000 for 190-191 for E. A. French Park improvements. Of
the $263, 300 budgeted, $120, 042 has been spent leaving $143,258. Because
the Engineer's estimate for this project is $178, 000, the City will need
and additional $35,000. These additional funds will be advanced to the
project from the Capital Outlay Control Account.
As discussed above, the proposed improvements reflect a different phasing
than originally anticipated. However, since it is the City's intent to
ultimately develop the park in its entirety, there are no long term
fiscal impacts to a slightly accelerated development schedule.
Accordingly, it is recommended that the remaining balance of $35, 000
required to complete this phase be appropriated from the capital control
account.
Funding for the balance of the park project will be submitted as part of
the City's 1991-93 Financial Plan.
RECOMMENDATION:
By motion, approve plans and specifications for E.A. French Park: Play
Courts and Group Picnic Area, City Plan No. R-26Y, and Authorize
soliciting of bids and contract award by CAO if the lowest respondsible
bid is within the Engineer's estimate.
I
Plans and Specifications are available in the Council Office for inspection i
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