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HomeMy WebLinkAbout06/04/1991, C-4 - HUMAN RELATIONS COMMISSION BY-LAWS l��llll��ll�lllll�lllllllllllMEETING DATE: lul ul city of san LUIS oBIspo l COUNCIL AGENDA REPORT 7i!�.mBT4 FROM: Ken Hampian, Assistant City Administrative fficer 7Y K7 _ Prepared by: Bob Bugalski, Administrative Intern' SUBJECT: Human Relations Commission By-Laws CAO RECOMMENDATION: Adopt a resolution amending the by-laws of the Human Relations Commission by changing their meeting time from 7:00 p.m. to 5:30 p.m. on the first Wednesday of each month. DISCUSSION: Under the Human Relations Commission's (HRC) current by-laws, meetings are held at 7:00 p.m. on the first Wednesday of each month. During the HRC's May meeting, the Commission discussed the possibility of changing their meetings from 7:00 p.m. to 5:30 p.m. and concluded that a 5:30 p.m. meeting time would be more advantageous. The Commission members feel that the earlier meeting time will encourage greater public attendance. The 5: 30 p.m. meeting time would also be more convenient for the Commission. The HRC unanimously voted to forward this request to Council for approval. CONCURRENCES: The City Clerk concurs with this recommendation. FISCAL IMPACT: Approval of this recommendation will not result in any fiscal impact to the City. ATTACHMENTS: 1 - Resolution 2 - Amended by-laws for the Human Relations Commission \bylaw.hrc RESOLUTION NO. (1991 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AMENDING THE BY-LAWS OF THE HUMAN RELATIONS COMMISSION BY CHANGING THE MEETING TIME FROM 7:00 P.M. TO 5:30 P.M. ON THE FIRST WEDNESDAY OF EVERY MONTH WHEREAS, the advisory body handbook stipulates that each advisory body shall have by-laws, and that each body shall submit changes for Council approval; and WHEREAS, the Human Relations Commission has reviewed its by- laws and wishes to change the meeting time from 7:00 p.m. to 5:30 p.m. the first Wednesday of every month. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: 1. That the amended by-laws of the Human Relations Commission are hereby approved and adopted. 2. That the Human Relations Commission meetings will be held on the first Wednesday of every month at 5: 30 p.m. On motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing- resolution was passed and adopted this day of 1991. Page Two - Resolution No. (1991 SERIES) Mayor Ron Dunin ATTEST: City Clerk APPROVED: .0-eeaw �- City gdmirffsteative i e! F�� tt me bylaw2.hrc BY-LAW HUMAN RELATIONS COMMISSION CITY OF SAN LUIS OBISPO ARTICLE 1. PURPOSE It is the purpose of the Human Relations Commission to advise the Council in its actions to create an environment within the city in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, age, physical, mental or economic status. The Human Relations Commission shall make recommendations to the City Council or the City Administrative Officer on how these social concerns and human needs can best be addressed. ARTICLE 2. TERMS OF OFFICE Commissioners shall be appointed by the City Council for terms of four (4) years, commencing on April 1. Commissioners shall serve at the pleasure of the City Council. Any Commissioner may be reappointed, provided that no appointee shall serve more than two (2) consecutive terms (8 years). ARTICLE 3. MEETINGS A. The Commission shall hold a regular meeting each month but not less than ten (10) times a year. B. Meetings will be held at x-96-parr 5:30 p.m. the first Wednesday of each month. C. The Commission meetings shall be open to the public and shall be held at City Hall or other previously announced locations at specific times as required by California law. D. A quorum shall consist of a majority of the Commissioners currently serving. E All actions of the Commission shall be decided by a majority vote or consensus and shall be directed through the Commission Chair. F. Minutes of each meeting shall be forwarded to the City Council and be available as a public record. G. The Chairperson or any three members of the Commission may call a special meeting providing a week's prior notice is given in writing to each member. H. All Commission meetings shall be conducted according to Robert's Rules of Order. I. All members present must vote, except when abstaining due to a declared conflict of interest. J. Any member with a declared conflict of interest shall not vote on or participate in any discussion of any item or in any manner attempt to influence the decision on that item. ARTICLE 4. SUBCOMMITTEES Subcommittees consisting of less than a quorum of the Commission shall be appointed, as needed, by the Chairperson. Study committees may include non-commission members who shall have no voting power. ARTICLE 5. OFFICERS A. The officers shall be a Chairperson and a Vice-Chairperson who shall be elected at the Commission meeting in April for one-year terms. B. The Chairperson shall preside over all meetings of the Commission, prepare all meeting agendas and perform such duties as directed by the Commission. C. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson. ARTICLE S. WORKPLAN The Commission shall develop a workplan on an annual basis. The workplan shall be a description of the activities that will be undertaken in order to meet the goals and objectives of the Commission. ARTICLE 7. AMENDMENTS By-law amendments shall be submitted for Council approval by an affirmative vote of the members present at a regular meeting of the Commission, provided that such amendments shall have been discussed by the Commission on the agenda of at least two meetings prior to the vote. The members shall receive the proposed amendments in writing at least ten (10) days prior to the first reading. e:bylaw.hrc