HomeMy WebLinkAbout06/04/1991, C-4 - HUMAN RELATIONS COMMISSION BY-LAWS l��llll��ll�lllll�lllllllllllMEETING DATE:
lul ul city of san LUIS oBIspo l
COUNCIL AGENDA REPORT 7i!�.mBT4
FROM: Ken Hampian, Assistant City Administrative fficer 7Y K7 _
Prepared by: Bob Bugalski, Administrative Intern'
SUBJECT: Human Relations Commission By-Laws
CAO RECOMMENDATION: Adopt a resolution amending the by-laws of the
Human Relations Commission by changing their meeting time from 7:00
p.m. to 5:30 p.m. on the first Wednesday of each month.
DISCUSSION:
Under the Human Relations Commission's (HRC) current by-laws,
meetings are held at 7:00 p.m. on the first Wednesday of each
month. During the HRC's May meeting, the Commission discussed the
possibility of changing their meetings from 7:00 p.m. to 5:30 p.m.
and concluded that a 5:30 p.m. meeting time would be more
advantageous. The Commission members feel that the earlier meeting
time will encourage greater public attendance. The 5: 30 p.m.
meeting time would also be more convenient for the Commission. The
HRC unanimously voted to forward this request to Council for
approval.
CONCURRENCES:
The City Clerk concurs with this recommendation.
FISCAL IMPACT:
Approval of this recommendation will not result in any fiscal
impact to the City.
ATTACHMENTS:
1 - Resolution
2 - Amended by-laws for the Human Relations Commission
\bylaw.hrc
RESOLUTION NO. (1991 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE BY-LAWS OF THE HUMAN RELATIONS COMMISSION BY CHANGING THE
MEETING TIME FROM 7:00 P.M. TO 5:30 P.M. ON
THE FIRST WEDNESDAY OF EVERY MONTH
WHEREAS, the advisory body handbook stipulates that each
advisory body shall have by-laws, and that each body shall submit
changes for Council approval; and
WHEREAS, the Human Relations Commission has reviewed its by-
laws and wishes to change the meeting time from 7:00 p.m. to 5:30
p.m. the first Wednesday of every month.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of
San Luis Obispo as follows:
1. That the amended by-laws of the Human Relations Commission are
hereby approved and adopted.
2. That the Human Relations Commission meetings will be held on
the first Wednesday of every month at 5: 30 p.m.
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing- resolution was passed and adopted this day of
1991.
Page Two - Resolution No. (1991 SERIES)
Mayor Ron Dunin
ATTEST:
City Clerk
APPROVED:
.0-eeaw �-
City gdmirffsteative i e!
F��
tt me
bylaw2.hrc
BY-LAW
HUMAN RELATIONS COMMISSION
CITY OF SAN LUIS OBISPO
ARTICLE 1. PURPOSE
It is the purpose of the Human Relations Commission to advise the Council in its
actions to create an environment within the city in which all persons can enjoy equal
rights and opportunities regardless of race, religion, sex, national origin, age, physical,
mental or economic status. The Human Relations Commission shall make
recommendations to the City Council or the City Administrative Officer on how these
social concerns and human needs can best be addressed.
ARTICLE 2. TERMS OF OFFICE
Commissioners shall be appointed by the City Council for terms of four (4) years,
commencing on April 1. Commissioners shall serve at the pleasure of the City Council.
Any Commissioner may be reappointed, provided that no appointee shall serve more
than two (2) consecutive terms (8 years).
ARTICLE 3. MEETINGS
A. The Commission shall hold a regular meeting each month but not less than ten
(10) times a year.
B. Meetings will be held at x-96-parr 5:30 p.m. the first Wednesday of each month.
C. The Commission meetings shall be open to the public and shall be held at City
Hall or other previously announced locations at specific times as required by
California law.
D. A quorum shall consist of a majority of the Commissioners currently serving.
E All actions of the Commission shall be decided by a majority vote or consensus
and shall be directed through the Commission Chair.
F. Minutes of each meeting shall be forwarded to the City Council and be available
as a public record.
G. The Chairperson or any three members of the Commission may call a special
meeting providing a week's prior notice is given in writing to each member.
H. All Commission meetings shall be conducted according to Robert's Rules of
Order.
I. All members present must vote, except when abstaining due to a declared
conflict of interest.
J. Any member with a declared conflict of interest shall not vote on or participate
in any discussion of any item or in any manner attempt to influence the decision
on that item.
ARTICLE 4. SUBCOMMITTEES
Subcommittees consisting of less than a quorum of the Commission shall be appointed,
as needed, by the Chairperson. Study committees may include non-commission
members who shall have no voting power.
ARTICLE 5. OFFICERS
A. The officers shall be a Chairperson and a Vice-Chairperson who shall be elected
at the Commission meeting in April for one-year terms.
B. The Chairperson shall preside over all meetings of the Commission, prepare all
meeting agendas and perform such duties as directed by the Commission.
C. The Vice-Chairperson shall serve in the absence or incapacity of the Chairperson.
ARTICLE S. WORKPLAN
The Commission shall develop a workplan on an annual basis. The workplan shall be
a description of the activities that will be undertaken in order to meet the goals and
objectives of the Commission.
ARTICLE 7. AMENDMENTS
By-law amendments shall be submitted for Council approval by an affirmative vote of
the members present at a regular meeting of the Commission, provided that such
amendments shall have been discussed by the Commission on the agenda of at least
two meetings prior to the vote. The members shall receive the proposed amendments
in writing at least ten (10) days prior to the first reading.
e:bylaw.hrc