HomeMy WebLinkAbout06/18/1991, 5 - 1991-92 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID FUNDING RECOMMENDATIONS Illlyll����lllll��l�l�l f MEETING 0 TE:
�I cityo san lues oBispo
COUNCIL AGENDA REPORT REM NUMBER
FROM: Ken Hampian, Assistant City Administrative Office4e�e-
Prepared by: Alison Lloyd, Administrative Analyst
SUBJECT: 1991-92 Promotional Coordinating Committee Grants-In-
Aid Funding Recommendations
CAO RECOMMENDATION:
1. Consider recommendations from the Promotional Coordinating
Committee for Grants-In-Aid Funding which includes a request
to reappropriate $8,940 remaining in 1990-91, and determine
the appropriate level of City support for 1991-92.
2. Adopt a resolution authorizing staff to develop and execute
agreements with each Grants-In-Aid recipient, as outlined in
Exhibit "A" to the Resolution, and inclusive of any
modifications made by Council during the public hearing.
DISCUSSION:
In January of this year, the Promotional Coordinating Committee
(PCC) began its annual Grants-In-Aid process. Notices advertising
the availability of grant monies for local service organizations
that promote cultural, economic, and recreational services in the
City were placed in the Telegram-Tribune. In addition, prior year
grant recipients were sent notices advising them of the timeframe
for the 1991-92 Grants-In-Aid process.
A mandatory workshop was held for all prospective applicants on
February 12, 1991 to review changes to the grant application,
reiterate the PCC's expectations for application content and
format, and answer any questions of applicants. Councilmember
Roalman, who is one of the Council liaisons to the PCC, attended
this workshop and provided the applicants with the City Council's
perspective on the Grants-In-Aid process.
Completed Grants-In-Aid applications were due to the City on March
61 1991. The PCC received sixteen applications, with total
requests for funding exceeding $110,400. (Grant applications are
available for Council review in the City Clerk's Office. )
Review Process
The PCC established a subcommittee composed of Evelyn Delmartini
(who served as Chair) , Dan Pittaway and Patricia (Pati) Brown to
review the sixteen applications for grant funding. The subcommittee
used the Council approved PCC Grants-In-Aid assessment criteria to
review the applications and develop preliminary recommendations.
(Attachment No. 2)
m�► ��IIIII���i� U city of San L...Is OBISPO
COUNCIL AGENDA REPORT
The subcommittee felt it was important to provide funding to new
organizations in need of start up monies as well as maintaining an
adequate reserve to be used for mid-year funding requests. The
subcommittee also felt that groups with high volunteer
participation rates were more representative of the service
organization "spirit" as opposed to agencies that allocated large
portions of their budgets to administrative costs such as staffing.
Funds Potentially Available
During 1990-91 the City Council allocated $75,000 for PCC activity
grants. In accordance with the City Council's desire for the PCC
to establish a reserve to address mid-year funding requests, the
PCC allocated and the City Council approved $61,410 for 1990-91
Grants-In-Aid. This left a balance of $13,590 in reserve in the
PCC's budget to address any unanticipated funding needs that arose
during 1990-91. In the fall of 1990, the San Luis Obispo Arts
Council requested $4, 650 to fund a pilot program. The funding
request was supported by the PCC and approved by the City Council.
This left $8,940 in reserve for the remainder of 1990-91 which will
not be spent.
The PCC's preliminary budget for 1991-92 has allocated $77,300 for
activity grants which is a 3% increase over 1990-91. Due to the
agencies' funding needs and the PCC's desire to retain a reserve
for unanticipated funding needs for 1991-92, the PCC is requesting ►
reappropriation of the $8,940 for 1991-92. If the City Council
concurs, $86,240 would be available in the PCC's budget for 1991-
92 Grants-In-Aid funding. The PCC has recommended funding for
fifteen organizations at a total cost of $78,531 which would leave
a potential balance of $7,709 available in reserve to address any
unanticipated funding needs that might arise during 1991-92.
Staff believes that the PCC's request is reasonable and retains the
incentive for abiding by the City Council's desire for an
established reserve to address unanticipated funding needs. Staff
is recommending therefore, that the City Council approve the PCC's
request to reappropriate the remaining balance in their reserve for
1990-91 for the purpose of Grants-In-Aid funding and the
continuation of a reserve for 1991-92. It is important to note that
the Preliminary Budget recommends $79, 600 for 1992-93, the second
year of the two year plan. This reflects a 3% increase over the
$77,300 which is the amount targeted for 1991-92 exclusive of the
recommended reappropriation. Therefore, the reappropriation will
not create a new "base" for PCC activity grants.
Funding Recommendations
Of the $86,240 potentially available for activity grants, the PCC
subcommittee recommended allocating $80,600 to fifteen
organizations in amounts ranging from $3,000 to $8, 000. The
S10)
-
i��M�i ►I011la�llpj� l� city of san L"IS OBlspo
COUNCIL AGENDA REPORT
subcommittee recommended provisional funding to Mystick Krewe of
Karnival provided that the agency could demonstrate its non-profit
status by the May 8 meeting. As such, the subcommittee decided to
leave $5,640 of the activity grant funding unallocated to provide
the full PCC with additional flexibility to modify the
subcommittee's preliminary funding recommendations, if needed.
During the public hearing on May 8, 1991, all applicants were given
an opportunity to address the full PCC regarding the subcommittee's
preliminary funding recommendations. Once the public testimony was
concluded, the PCC acted'to accept a majority of the subcommittee's
recommendations. The only exceptions included: Mystick Krewe of
Karnival, ARTernatives, San Luis Obispo County Arts Council, and
the San Luis Obispo Little Theatre.
The PCC recommended against funding Mystick Krewe of Karnival for
1991-92 because the agency was unable to verify its non-profit
status which is an eligibility requirement. At the May 8 meeting,
the San Luis Obispo Arts Council withdrew its funding request for
a proposed Harvest of the Arts Program. As such, the PCC only
recommended funding for the agency's proposed Visual Arts Program.
Due to further information provided by ARTernatives and the San
Luis Obispo Little Theatre, the PCC recommended additional funding
to both agencies. A summary of the rationale behind the PCC's
decisions regarding grant allocations is provided as Attachment No.
3.
I
As a result of the actions taken during the May S. 1991 Grants-
In-Aid public hearing, the PCC has developed 1991-92 activity grant
funding recommendations totaling $78, 531, leaving $7,709 of
potentially available activity grant funding to serve as the 1991-
92 "reserve" .
The proposed grantees are as follows:
Aaencv 1990-91 1991-92 1991-92
Award Reauest Recommended
Award
Children's Creative Project ' $8,000 $5,000
Pacific Repertory Opera $2,400 $3,000 $3,000
Mystick Krewe Of Kamival $4,000 0
Cuesta College Art Gallery $2,400 $4,900 $4,100
Cuesta College Portraits in Music $ 850
San Luis Vocal Arts Ensemble $3,500 $4,000 $4,000
San Luis Obispo Mozart Festival $6,500 $7,000 $7,000
.�'�3
city of sam"Is OBISPO
ffiii% COUNCIL AGENDA REPORT
Gold Coast Chorus $3,000 ** **
Arts Council of SLO County $4,650 $11,731 $3,931
San Luis Obispo County Band $2,500 $ 4,000 $3,200
Music and the Arts for Youth (M.A.Y.) $3,500 $4,000 $3,800
ARTematives, A Visual Arts Forum $6,000 $16,800 $5,000
San Luis Obispo An Association $7,000 $7,500 $79500
SLO County Youth Symphony $3,000 $5,000 $3,500
Cal Poly on behalf of Cal Poly Arts $3,260 $3,500 $3,500
La Fiesta De San Luis Obispo $5,000 $5,000 $5,000
San Luis Obispo Little Theatre $6,000 $15,000 $10,000
San Luis Obispo County Symphony $6,500 $7,000 $7,000
Total $66,060 $110,431 $78.531
* Did not request funding for 1990-91.
**Did not request funding for 1991-92.
i
Contracts
Upon Council adoption of grant awards, it would be staff's
intention to enter into contracts with each of the agencies that
have been awarded funding. The contracts would become effective
July 1, 1991. It is important to note that contracts for each
agency awarded Grants-In-Aid funding are monitored by staff and the
PCC to ensure compliance with the guidelines set forth in the
agency's proposal. Monitoring is accomplished through semi-annual
reporting, in which program activities and expenditures are
detailed. In addition, each agency is assigned a liaison from the
PCC. The liaison attends the agency's board meetings, receives
reports and delivers periodic updates at regularly scheduled PCC
meetings.
FISCAL IMPACT:
A summary of the recommended funding proposed is as follows:
I
i
S'
►� ►�uII�I � � city Of san Ss ompo
NiiNCOUNCILAGENOA REPORT
1990-91 1991-92 1992-93
Current Recommended Financial Plan
(Year
Budgeted: $75,000 $86,240• $79,600
Grants: $66,060 $78,531
Balance: $ 8,940 $ 7,709
' Includes the $8,940 balance from 1990-91.
ALTERNATIVES:
1. If the City Council supports the PCC's Grants-In-Aid funding
recommendations but does not support reappropriating the 1990-
91 reserve amount, the PCC's budget for 1991-92 will need to be
amended to include an additional $1,231, if all of the
recommended grants are approved. This would increase the
preliminary budget amount from $77,300 to $78,531.
2. If the Council denies the PCC's request to reappropriate the
$8,940 balance remaining in the 1990-91 reserve and approves
Grants-In-Aid funding at an amount equal to or less than the
preliminary budget recommendation (77,300) , then $1,231 would
need to be reduced from the grant funding recommended. This
could either be done in an "across-the-board" fashion, or by
referring the issue back to the PCC for a recommendation. Since
the PCC has spent a great deal of time and effort evaluating
each agency's proposal, if this option is chosen, staff would
recommend that the Council direct the PCC to reevaluate each of
the proposals to revise their total funding recommendations.
CONCURRENCES:
The City Administrative office concurs with the PCC's funding
recommendations for 1991-92 Grants-In-Aid Activity grants.
ATTACHMENTS:
No. 1 - Resolution with Exhibit "A"
No. 2 - 1991 PCC Grants-In-Aid Assessment Criteria
No. 3 - Discussion of PCC Grants-In-Aid Recommendations for 1991-
92
I
e\1991-92g.wp
J��
RESOLUTION (1991 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN LUIS OBISPO AUTHORIZING FUNDING TO FIFTEEN AGENCIES
IN THE AMOUNT OF $78,531 FOR FISCAL YEAR 1991-92
THROUGH THE PROMOTIONAL COORDINATING COMMITTEE
WHEREAS, the City of San Luis Obispo supports non-profit
agencies which provide economic, cultural, and recreational
services to the residences of the City of San Luis Obispo; and
WHEREAS, in the past, the City has authorized and distributed
Grants-In-Aid funding to community organizations which provide
economic, cultural, and recreational services; and
WHEREAS, funding for the Grants-In-Aid program has been
included in the 1991-93 Financial Plan for the City of San Luis
Obispo.
NOW THEREFORE, BE IT RESOLVED by the Council of the City of
San Luis Obispo as follows:
SECTION 1. That certain agencies attached hereto and marked
Exhibit "A" shall be provided funding as is designated in the same
attachment.
SECTION 2. The staff is directed to prepare a contract for
each agency identified in Exhibit "A" and the CAO is authorized to
execute such contracts.
Upon motion of seconded
by and on the following roll call vote:
AYES:
NOES:
ABSENT:
ATTACHMENT 1
3-�
RESOLUTION NO. ( 1991 SERIES)
Page Two
the foregoing resolution was passed and adopted this day
of , 1991.
Mayor Ron Dunin
ATTEST:
Pamela Voges, City Clerk
APPROVED:
John Dunn, City Administrative Officer
y o ns , City Attorney
e\resogia.wp
s"7
EXHIBIT W
AaencY
Children's Creative Project $8,000
Pacific Repertory Opera $3,000
Cuesta College Art Gallery $43100
San Luis Vocal Arts Ensemble $4,000
San Luis Obispo Mozart Festival $7,000
Arts Council of SLO County $3,931
San Luis Obispo County Band $3,200
Music and the Arts for Youth (M.A.Y.) $3,800
ARTematives, A Visual Arts Forum $5,000
San Luis Obispo Art Association $7,500
SLO County Youth Symphony $3,500
Cal Poly on behalf of Cal Poly Arts $3,500
La Fiesta De San Luis Obispo $5,000
San Luis Obispo Little Theatre $10,000
San Luis Obispo County Symphony $7,000
Total $78,531
PROMOTIONAL COORDINATING COMMITTEE
GRANTS-IN-AID ASSESSMENT CRITERIA
The City of San Luis Obispo's Promotional Coordinating Committee, under direction of
the City Council, recognizes that social, cultural, recreational, and performing arts
organizations have made, and continue to make, significant contributions to the overall
quality of life in San Luis Obispo. In order for these and other newly created organizations
to effectively carry out their respective responsibilities,financial support is necessary. The
City of San Luis Obispo's Grants-In-Aid program is one funding source helping these
organizations to meet their operating costs.
Given the limited amount of funds available for service organizations, it is imperative that
these funds be made available to the organizations that need them most, and which
demonstrate their effectiveness in meeting existing community needs. There is a"needs",.
a "financial resources°, and a "service level"element in setting priorities. The Promotional
Coordinating Committee will make every effort to bring these items into balance in their
decision making process. With this objective in mind, and in order to maintain a non-
discriminatory approach in the recommended allocation of funds, the following
assessment criteria will be used.
Applicants should be aware that there is no guarantee that funding will be available to
them in future fiscal years. Dependence on future City funding is discouraged.
1. Applicant proposals must be compatible with the current goals and objectives of
the PCC and of the Grants-In-Aid program as stated on page 7, Item C.
2. Applicant organization must have a clearly stated purpose and function in the fields
related to City policy and must be responsible for the planning and provision of
these services.
3. Applicants must demonstrate that they have the managerial and fiscal competence
to complete the proposed project
4. Preference will be given to those organizations which intend to use GIA funding
to provide direct services, and which provide a clear description of how they intend
to use City funding.
5. The organization shall give evidence that they have explored other sources of
financial support, and that it has examined and weighed the financial ability of the
target population to support its program, service, or event.
ATTACHMENT 2
6. The organization shall extend its program to the general public and shall not
exclude anyone by reason of race, religion, ethnic background, or any other
population covered by state or federal law.
7. An organization must be willing to evaluate itself according to an established
criteria, to ensure that standards of service, goals, and objectives are being met.
The applicant organization must be willing to participate in an evaluation process
as requested by the Promotional Coordinating Committee.
8. Applicants should be able to demonstrate coordination with related agencies and
existing community resources.
9. Other types of City support, such as facility use or in-kind service, may be
considered in the award process.
10. Demonstrated financial-need of the organization may be considered in evaluating
and awarding funds.
11. Past service of the organization, regardless of financial need, may be considered
in awarding funds.
S-10
SUMMARY OF PROMOTIONAL COORDINATING COMMITTEE
GRANTS-IN-AID FUNDING RECOMMENDATIONS
1. CHILDREN'S CREATIVE PROJECT
1990-91 Grant Amount: N/A
1991-92 Request: $8,000
1991-92 Subcommittee Recommendation: $8,000
1991-92 PCC Recommendation: $8,000
Summary of Request
The Children's Creative Project requested $8,000 to produce a San Luis Obispo
Street Painting Festival in April 1992. Proceeds from the event will support
Children's Creative Project art education programs in the San Luis Obispo area
elementary schools.
Subcommittee Recommendation
The subcommittee recommended a grant of $8,000 for the following reasons:
The proposal was well-written and the project demonstrates a new need.
Although the proposed project is new, the organization has a track record.
Based upon the success of its Santa Barbara experience, the subcommittee
determined that the organization has demonstrated its ability to become self-
supporting.
PCC Recommendation
The PCC is recommending a grant of $8,000. This first time grant will allow the
Children's Creative Project to fund the printing, musical entertainment and
painters costs associated with producing the event.
2. PACIFIC REPERTORY OPERA
1990-91 Grant Amount: $2,400
1991-92 Request: $3,000
1991-92 Subcommittee Recommendation: $3,000
1991-92 PCC Recommendation: $3,000
Summary of Request
The Pacific Repertory Opera requested $3,000 to fund costs associated with
their fall production of"Don Pasquale"which will feature two local principals, three
out-of-town principals and an out-of-town stage director.
ATTACHMENT NO. 3
Subcommittee Recommendation
The subcommittee recommended a grant of $3,000. The Subcommittee thought
that this organization has done a good job of targeting its audience; 50% of
which is new. More than 25% of its audience is composed of people over 60
years old. In addition, the Subcommittee thought the organization clearly
identified its objectives and how it will achieve them.
PCC Recommendation
The PCC is recommending a grant of $3,000. This will allow the Pacific
Repertory Opera to fund the expenses of the artistic personnel needed for the
production.
3. MYSTICK KREWE OF KARNIVAL
1990-91 Grant Amount: N/A
1991-92 Request: $4,000
1991-92 Subcommittee Recommendation: $4,000
PCC Recommendation: 0
Summary of Request
The Mystick Krewe of Kamival requested $4,000 to fund costs associated with
putting on the Mardi Gras parade.
Subcommittee Recommendation
The subcommittee recommended a grant of $4,000 provided that Mystick Krewe
of Kamival could verify its non-profit status by the May 8 meeting. The grant
would help the agency to offset the increased insurance and safety costs
associated with holding the event.
PCC Recommendation
The PCC did not recommend a funding allocation for this organization for 1991-
92 as it was unable to verify its non-profit status which is an eligibility requirement
for receiving Grants-In-Aid funding.
4. CUESTA COLLEGE ART GALLERY
1990-91 Grant Amount: $2,400
1991-92 Request: $4,900
1991-92 Subcommittee Recommendation: $4,100
PCC Recommendation: $4,100
2
Summary of Request
The Cuesta College Art Gallery requested $4,900 to hold two exhibitions with a
lecture, performance or other expanding component pairing local and well-known
artists.
Subcommittee Recommendation
The subcommittee recommended a grant of $4,100. The Subcommittee found
that the Gallery has been able to get well-known artists at a good price. The
subcommittee also supported the programming. The subcommittee
recommended however, that the Gallery should attempt to get more in-kind
services to reduce the costs associated with lodging and meals.
PCC Recommendation
The Committee is recommending a grant of $4,100. This will allow the Cuesta
College Art Gallery to fund the artist honorariums, and a portion of materials and
printing costs required for the exhibitions.
5. SAN LUIS VOCAL ARTS ENSEMBLE
1990-91 Grant Amount: $3,500
1991-92 Request: $4,000
1991-92 Subcommittee Recommendation $4,000
PCC Recommendation: $4,000
Summary of Request
The San Luis Vocal Arts Ensemble requested $4,000 for continued operating
expenses associated with performing eight concerts and a "Sing-Along-Messiah";
four of which will be held in San Luis Obispo.
Subcommittee Recommendation
The subcommittee recommended a grant of$4,000. The Subcommittee supports
the programming and believes the costs associated with performing are realistic.
In addition, the Subcommittee noted that the organization emphasizes a high
commitment to volunteer participation with each volunteer contributing over 500
hours. The organization has also demonstrated a willingness to pursue
fundraising from sources outside of the City, and a percentage of their profits are
donated to the Performing Arts Center.
3
PCC Recommendation
The Committee is recommending a grant of $4,000. This will allow the San Luis
Vocal Arts Ensemble to pay the direct programming and space costs associated
with the performances.
6. SAN LUIS OBISPO MOZART FESTIVAL
1990-91 Grant Amount: $6,500
1991-92 Request: $7,000
1991-92 Subcommittee Recommendation: $7,000
PCC Recommendation: $7,000
Summary of Request
The San Luis Obispo Mozart Festival requested $7,000 to produce and publish
a brochure for the 1991 Mozart Festival which will be mailed to approximately
17,200 homes within and outside of California.
Subcommittee Recommendation
The subcommittee recommended a grant of $7,000. The Subcommittee
determined that the requested funding was in line with the benefits received. It
was noted that the Festival attracts many visitors to San Luis Obispo who will
benefit the local economy, a portion of the proceeds from the performances are
donated to the Performing Arts Center, and the organization has formed an
Outreach Committee.
PCC Recommendation
The Committee is recommending a grant of $7,000. This will allow the San Luis
Obispo Mozart Festival to pay the printing costs associated with producing the
brochure.
7. ARTS COUNCIL OF SAN LUIS OBISPO COUNTY
1990-91 Grant Amount: $4,650
1991-92 Request: $11,731 ($3,931 Public Art
Promotion, $7,800 Harvest of the
Arts Festival)
1991-92 Subcommittee Recommendation: $7,000 ($2,000 Public Art
Promotion, $5,000 Harvest of the
Arts Festival)
PCC Recommendation: $3,931
4
Summary of Request
The Arts Council of San Luis Obispo County requested $3,931 for public art
promotion and $7,000 for a Harvest of the Arts Festival for a total of $11,731.
The public art promotion program will include the creation of an archive and the
use of documented material to publicize public art via puzzles, games, maps
and guides. The program will also include presentations to inform the citizenry
of existing art within the community.
The Harvest of the Arts Festival will celebrate San Luis Obispo's cultural diversity
in a family-oriented event encompassing folk arts, fine arts, crafts, history, dance,
and music.
Subcommittee Recommendation
The subcommittee recommended a grant of $2,000 for public art promotion and
$5,000 for the Harvest of the Arts Festival for a total of $7,000 which would allow
the Arts Council of San Luis Obispo County to fund a portion of the advertising,
printing, artist fees, and programming costs associated with both of the
programs.
PCC Recommendation
At the Public Hearing on May 8, the Arts Council withdrew their proposal for a
Harvest of the Arts Festival because it had concerns about its ability to complete
the project. Since the Arts Council assured the PCC that it would now be able
to complete the Public Arts Promotion Program during 1991-92, the PCC
recommended.increasing the funding allocation for the Public Arts Program from
$2,000 to the requested amount of $3,931.
8. SAN LUIS OBISPO COUNTY BAND
1990-91 Grant Amount: $2,500
1991-92 Request: $4,000
1991-92 Subcommittee Recommendation: $3,200
PCC Recommendation: $3,200
Summary of Request
The San Luis Obispo County Band requested $4,000 to purchase new uniforms,
equipment and music; to increase the level of performance in the city and
county; and to increase band membership.
5
Subcommittee Recommendation
The subcommittee recommended a grant of $3,200 for new music and uniforms
but did not feel that funding was appropriate for equipment and new instruments.
PCC Recommendations
The Committee is recommending a grant of $3,200. This will allow the San Luis
Obispo County Band to fund the costs associated with purchasing new uniforms
and music.
9. MUSIC AND THE ARTS FOR YOUTH (MA.Y.)
1990-91 Grant Amount: $3,500
1991-92 Request: $4,000
1991-92 Subcommittee Recommendation: $3,800
PCC Recommendation: $3,800
Summary of Request
Music and the Arts for Youth (M.A.Y.) requested $4,000 to hold public concerts
and in-school presentations by highly renowned artists to broaden the spiritual
and cultural fife of the children in the community.
Subcommittee Recommendation
The subcommittee recommended a grant of $3,800 to promote the public
concerts. However, the subcommittee recommended against funding for
operating expenses such as telephone and office supplies.
PCC Recommendation
The Committee is recommending a grant of $3,800. This will allow Music and
the Arts for Youth (M.A.Y.) to fund the advertising and promotion and printing
costs associated with holding these events.
10. ARTERNATNES, A VISUAL ARTS FORUM
1990-91 Grant Amount: $6,000
1991-92 Request $16,800
1991-92 Subcommittee Recommendation: $4,000
PCC Recommendation: $5,000
6
Summary of Request
ARTematives, a Visual Arts Forum requested $16,800 for continuation of
contemporary art exhibition programming.
Subcommittee Recommendations
The subcommittee recommended a grant of $4,000. This would allow
ARTernatives to fund a portion of the programming costs associated with the
exhibitions. The subcommittee expressed concerns that the organization has
not been able to obtain a permanent location. Nor does it appear to have
demonstrated an aggressive fundraising effort.
PCC Recommendation
Due to information provided by the representative for the agency at the Public
Hearing on May 8 regarding fundraising efforts and attempts to secure a
permanent location site, the PCC recommended a funding allocation of $5,000.
The PCC specifically requested, however, that the funds be earmarked as follows:
$3,000 for artist honorariums and $2,000 for installation of exhibits.
11. SAN LUIS OBISPO ART ASSOCIATION
1990-91 Grant Amount: $7,000
1991-92 Request: $7,500
1991-92 Subcommittee Recommendation: $7,500 ($4,000 docent program,
$3,000 guest artist series, $500
festival)
PCC Recommendation: $7,500
Summary of Request
The San Luis Obispo Art Association requested a total of $7,500 for three
programs that are intended to maintain and increase program offerings at the Art
Center in Mission Plaza. The funding request includes the continuation of the
docent salary and guest artist series programs and a weekend festival featuring
the arts of Japan which will be held in January of 1992.
Subcommittee Recommendation
The subcommittee recommended funding at $7,500 for 1991-92; $4,000 for the
docent salary program, $3,000 for the guest artist series, and $500 for the festival
featuring the arts of Japan. The subcommittee found that the organization has
continued to improve its building and programs and has demonstrated fiscal
responsibility throughout this process. It was noted that the organization
provides 5% of its proceeds from the sale of art to the City.
7
PCC Recommendation
The PCC is recommending a grant of $7,500. This will allow the San Luis
Obispo Art Association to fund the costs associated with continuing the docent
and guest artist series programs and the weekend festival featuring the arts of
Japan.
12. SLO COUNTY YOUTH SYMPHONY
1990-91 Grant Amount: $3,000
1991-92 Request. $5,000
1991-92 Subcommittee Recommendation: $3,500
PCC Recommendation: $3,500
Summary of Rgguest
The SLO County Youth Symphony requested $5,000 to provide conducting and
coaching for young musicians and to supplement administrative expenses.
Subcommittee Recommendation
The subcommittee recommended a grant of $3,500. The subcommittee was
supportive of the programming which provides an opportunity for young people
to play orchestral music and perform public concerts. The subcommittee noted
that the schools do not have music programs as part of their curriculums and
the grant funds are primarily used for the training of young musicians. Although
the organization does not have a large audience, in addition to scheduled events,
the County Youth Symphony has performed at the San Luis Obispo's Children's
Museum on several occasions which the subcommittee thought demonstrated
a valuable outreach effort. The subcommittee recommended against funding for
administrative costs such as utilities and office supplies.
PCC_Recommendation
The PCC is recommending a grant of $3,500. This will allow the SLO County
Youth Symphony to fund the programming costs associated with conducting and
coaching young musicians.
13. CAL POLY FOUNDATION ON BEHALF OF CAL POLY ARTS
1990-91 Grant Amount: $3,260
1991-92 Request: $3,500
1991-92 Subcommittee Recommendation: $3,500
PCC Recommendation: $3,500
8
Summary of Request
Cal Poly Foundation on behalf of Cal Poly Arts requested $3,500 to support the
Poly Arts for Youth program which provides high quality arts programming to
school-age youth.
Subcommittee Recommendation
The subcommittee recommended a grant of $3,500. The subcommittee
determined that the financial request was realistic in relation to programming
costs. It was noted that the program serves 1,800 residents at no cost. The
letters of reference-which were included with the grant application added further
credibility.
PCC Recommendation
The PCC is recommending a grant of$3,500. This will allow Cal Poly Foundation
on behalf of Cal Poly Arts to fund the artist fees associated with this program
which serves at least 1800 city residents.
14. LA FIESTA DE SAN LUIS OBISPO
1990-91 Grant Amount: $5,000
1991-92 Request: $5,000
1991-92 Subcommittee Recommendation: $5,000
PCC Recommendation: $5,000
Summary of Request
La Festa de San Luis Obispo requested $5,000 to assist them with the operating
costs associated with holding the annual parade.
Subcommittee Recommendations
The subcommittee recommended a grant of $5,000. The Subcommittee
determined that the financial request was realistic in relation to the programming
costs. The subcommittee's recommendation stipulated that the grant money only
be used for the costs associated with the parade.
PCC Recommendation
The PCC is recommending a grant of $5,000. This will allow La Festa de San
Luis Obispo to fund the advertising and promotion costs associated with holding
the parade.
9
15. SAN LUIS OBISPO LITTLE THEATRE
1990-91 Grant Amount: $6,000
1991-92 Request: $15,000
1991-92 Subcommittee Recommendation: $6,000
PCC Recommendation: $10,000
Summary of Request
The San Luis Obispo Little Theatre requested $15,000 to assist them with a 50%
rent increase and the development of a children's program.
Subcommittee Recommendation
The subcommittee recommended a grant of $6,000. The subcommittee
recommended funding for the development of a children's program and
operational need but recommended against funding.to assist with the increased
costs of rent.
PCC Recommendation
Due to additional information provided by the Little Theatre during the May 8
Public Hearing, the PCC is recommending a grant of $10,000 for 1991-92. The
PCC noted that the Little Theatre provides consistent programming. In addition
to their regular programming, the Little Theatre provides acting and technical
workshops, has produced original work written by a local person and holds
benefits for other non-profit groups like Rape Crisis, Hotline, and Pacific
Repertory Opera. The organization is composed entirely of volunteers. The PCC
recommended that the funding allocation for 1991-92 be used as seed money
to develop a children's summer theatrical workshop and two children's
productions, and to provide for ongoing programs.
16. SAN LUIS OBISPO COUNTY SYMPHONY
1990-91 Grant Amount: $6,500
1991-92 Request: $7,000
1991-92 Subcommittee Recommendation: $7,000
PCC Recommendation: $7,000
Summary of Request
The San Luis Obispo County Symphony requested $7,000 to support Symphony
programming in which approximately one-third of the audience is San Luis
Obispo residents.
10
S-4zo
Subcommittee Recommendation
The subcommittee recommended a grant of $7,000. The Subcommittee noted
that the musicians give a substantial amount of themselves and their time. Of
the ticket price, $.50 per ticket is donated to the Performing Arts Center. The
organization also demonstrates a high commitment to volunteer participation.
The performances run from October through May. Approximately one-half of
the audience is composed of non-residents. The Subcommittee determined that
grant funding is needed to maintain a quality program.
PCC Recommendation
The PCC is recommending a grant of $7,000 which will fund the programming
costs associated with orchestral performances.
e:summary.wp
11
dt 5an LU15 iso
rost Office box 1733 San Luis Obispo, California 9340b o 605-543-1710
—J
June 17, 1991
Counci 1 Members
City of San Luis Obispo
990 Palm Street .
San Luis Obispo, CA 93401
Dear Council Members:
Please accept my regrets for not being able to attend the June 18 meeting
where consideration is given to Grants-in-Aid funding recommendations of
the Promotional Coordinating Committee. My husband and I will be on
vacation, and on our way to attend my youngest stepson's graduation in
Southern California.
I would like to take this time to thank you for your consideration and
ongoing support of this historic community event. Without the support of
the City and the Promotional Coordinating Committee the La Fiesta Parade
could not continue. Although the grant monies received do not pay for the
entire parade, it.ensures a parade that is fun to participate in., fun to
attend, is colorful, entertaining, and community oriented.
Once again I am sorry I am unable to attend, but hope to have a Committee
member attend in my place. Thank you for your support.
erely,
OjD�nm= Q ren
® ❑ CDDDR
Julia Ka si atis-Foster ❑ F'DR
AO
pf
❑ MM�
Executive irector �my ���
MOff WANT ❑ UC DR
❑ READ� DIEL
cc: Promotional Coordinating Committee CJ /tEr/
Alison Lloyd, Adrninistration
Celebrated annually on the third weerend in flla�
MEETINGAG r
DAT( -�) NDd1
ITEM#_. .
MUSIC At & the ARTS for YOUTH
P.O. Box 13752 • San Luis Obispo, CA 93406 • (805) 541-4456
June 14 1991
TO: San Luis Obispo City Council
Promotional Coordinating Committee
FFCM: Board, Music and the Arts for Youth
Dear Friends,
In response to the invitation for a comment on the FCC's recommendation
of the grant to be awarded to our organization, is but a very warm thank-
you! Your continuing support-and congeniality with our goals and program
is inspiring and encouraging.
I take the liberty to enclose some recent material you will be interested
in: the by-passing the nixing verdict ("no 6 for bussu, nearly 600 child-
ren walked to hear two of our world-class artists. It has made widely com-
mented on local news and.it is making national news! Two concerts were also
given this month for residents and public at the Cabrillo Rest Center.
The time, energy, and knowledge you steadily devote on behalf of our cul-
turally oriented organizations is well recognized and is wara]y appreciated.
Very @rely,
Frede c alazs
President, M.A.Y. ? 1991
CITv COUNCIL
SAN LUIS OBISPO.CA
COPE25TO:
D;*A5moW Aalon Q FYI
❑ CDD DUX
o ❑ FIN.DCX
or CA ❑ FCREClIIEF
f FCLER'K'10Pj1G.
7 PORUEY ❑ FVV DIX
r ❑ POUCECH
❑ MGMT.TE'M ❑ RDC DR
❑ READFlLE ❑ DIIj-
/LG
m rimmm ? FS,C: ny t
ECT.I�Cy.w ff? 6Se0 cc � O O r A
c.=o.i n}'Ln�9� �i.o W= t�q O �■ c j
f° omm°°° QXc X. I Nyo3 � l .N.
w 7.^g^. A c
5g 0=m c c?o in o /�� 3 m
C.MN7ON� EC C S�H NV OHa VIS � � (9 •C
5'� '`d•�= c �
�j^OeQ� H eS
am
F_ �- 3 T.
cta36+_. o rf m
E�; �n ,S o,o
066 p7.?'art m'6 �' ^ m 3 u o o
' o3 o7 `n° 6�5.aw Syyc" nNmoS�� �• m I
c
'-p v �o �. mn � an3 O ��
p 7 V' N•QI.y 1 M C
.-I m• nA cc cm.v••f°eA vma n'x O o 7 � �• r
m•c,,fD�.,.0n
3v , ' 5
Ino 6:1 mw S m m A P wMmm rt�uNi G e /��\
V L7o m R Nm c N n n N m 7 �f/
a� 3F4 0 nm > m °� �o55.d N \
mg� O Iq •y m W a - rE#L
m 6 ' 70� 6w �•m e+c � S�,
_ v
,n.
! SII
Cs /L
y
1 I•�
wL—
Tf
0 47
ty '
�..
tt" pa �.
e ` rJ• 1Fj ` �` �f r
m
IMUM
cli
_ i•
A
S. u -�oa- 1. c.,j r.;•• ..y.
1
n
m
ao
Move, Times [17] Winery .,nide W] Fui
rho
�Z
1
s ,
► L 0 S C E N E
When the Going Gets Tough, .
the Kids Start Walkin'
BY KATHY JOHNSTON bring alive the soul and the spirit,and my whole thorny is dot's
A San Lts Obispo pied piper is getting ready to lead. an emicbmg part of the etmricuhma You can really we am as a
hundreds of school children to a place they can bear a world- vehicle for teaching,murweaving the ams with langtuge,math,
class violinist perform Busing thr.Atdmts n the emmeeit history,cte."_
would be too expensive for the budgetcunched schools to Mas y's free eaneert is being organirrd by a grrap called
afford,bur that's no problem,as any pied piper knows;all you Music and the Arts for Youth(M.A.Y.).Its spok=nA
have to do is wait.
John Pisolaprincipal ofTeach nammtaySchoo'Wwm Composer Fred Balazs says he
Childtm abortd be exposed to the acs,and oa Marday,May
13.beTlead 250Teach pop rlsdoogthe sidewaBa,yramthe finds it difficult to believe
school m Feaiai Ave off Foothill Blv4 to the Methodist
church ml3ederiekstmm,where theyll boa wodd.aernwmd there's not enough money in
`;aamiumaria s.oh—give aspecial free omca'' school budgets for musical
'Bus transportation is very expensive these days,and the
budget aiotadon for local schools is the worst I've ever seeq" events: "Don't tell me the rich"
Pisula'Bult6re est nation in the world can't
'Brit there are ways m do things you wort m do for the
:b7drenYou just have tobecradve." afford bus[transportation]for
Teach School amdmts will be joined on the sidewallts by
,upr13 fican Pacheco school as well as same yarn it special some music. If it was basrlball
A,rxt;CC Schad
Music isone am ofed—ionthuisfacing elimimdomin bats,they'd buy thousands."
he Sera Leis Coasl- Sebool District bcause cf severe cathedra
a stere fundic .A school board uteedng lag week head a Hungarian-born Frederic Balau,is a violinist ad composer
troy of oomph»nts yam tt»>mams educator sad am>d� who lives is Sm Ltis Obispo and of=visits school with bis
eh®mtly opposed to reductions in masme programs violin
"An ad juncic WE you about ymusdV says Yiw1a."Ibey Please w KIDS swat pays
C18tiiCel music's Gnetl temp elars,
bongs tw Weans an do viadn b
1 the Luis Obispo(W a i Musa
,andel pwlorrnerre to Neusser ane
L fw Arn fm Yom.Tho scram` t
PMshotl vicarial Piart aelxdons QtGI
tram Moue.&amu.Berson and
Ixalesmpaser Redw Batas in
an 8 Pm pmlumras on SaaatlaY. f
"11,at 8r Old W�sslm.8ee I
twumvvesh ea.vaJ. t
Com sadws go M IeWod, U
malagmid dtPae Of bao+0.and
mous lovers eta In kr a batt.Co-
ardel br the k¢d awPn M Plain 11 .
' Jon ltman8,aro has no kg rd dl
rri h some of as anent chamber
I as aer•vrbin In On scud The
dtd
taeed toreaw altospocaconcad under On AuPN=Of
iholrsau i
MAY.ar Music and to Aro for A'
Youv%on MAr> I UW 13.d co S
C*#jChkftSL0. at.
iklus kc to 1 IasYul
Panwmuere we S17M weartaA
51260 gawai,and VM
students:Phone 641-4466Im Ma
1pat Is
J. b 11
Count.YeuM fYm• hof
�etwny fesesasyau'psnd 47
6 a d "Ar SCE N
w
s
l
e
' M
Twah SModprNelpat.7aha iiauY onaeregfn0 muate ronu�bwewuNm Wrrssrnearyaafsoab:'Yw/ore na•e to as aaarNe."
people look down on lads,d a kcsg dsayk U invesamcnt in our cWldmrh it's not going to get any buts,
smaller so they must be stupid,"Balm says."Bot they have especially when you consider that rhe people who rum this
mane feelings d mt us.We get afraid.but tbey don't.Arts and ca+mry,Fut brie kids i private schools."
music are very important for kids m open their beazts." Pisula says he s looking forward m Monday's violin
tho t ibis.t,
Balm says he's visited school district officials around the as wen m the exercise it will take m pct thee:"Without this,
Ceural Conn to peopme meats ar caber Musical pmgram kids ate only exposed to what they see m 7Y."
v. for the dull en without much reamlLh' ey always give me n!
{ o sffvn bad coEexremd mm shake their beads and say the MurialmdRB odnon may ofcwant d maks ones aur violinist
one magic wad tbey always say:Saaariata So for Monday's Maria B do awk ores ojelassir muric'tfbecst axing stns',
Mtria Baer OlmOerL the kids we going m walk.and wM ais be pojormu+8 a!da Ofd Mission on Saturday,May
Saaamtato do='%know about iL" 11,at 8 pm.Tideu will amilable a the door.or-*can make
the omryaac says he fonds ii tvfreu t m bcEcm dwe's not p=g vadans by ealfiag 3414456. A
4 :naugban
mangy in whorl judges for mussel events. tell n
ton the rinhmt maucat in the world can't afford a bus for same _
mmso.If it was baseball bazz,they'd buy tbensmds."
` pisulk too.is somewhat dlalleama0d by ma lade of$duan- 1 .
mat mancy for school pqgra>m.but le empLesira tseative y h
. mlutiac He out tbu in msmy local srhooh.it's the PTA
gm's taken points out
raising hinds for Gold rile aid t
waetdang so*trips.
Ibis country scally doesn't value O&mu=o "Par Piotla,
H(who's been an edlnatof fir I8 yam"CaBforma is 37th in ft.
m okso in the a t we spend per child in WOOL Bm>mtih we
realize stat-+%estion is our in=and mala arealy meaning- .
Concerb:The Marshall
?fucker Bund 1181 Bob Hope121]Maria Bachniamn 12
l
San Luis Obispo Coua Cath
t9(Cox) ramawae•sIt>evlvit .we&mmdRr.Mxj 20,lees.
m the
lofthe Young strollers
Merent
are asheard great music ,. t0.y i3,
d in the,
I"adobe To the editor. 161m
ave and Yana great euppmt of the cUthv 's
megrim to hear M"M" Bach-
mm
the ._'. mens anddJon llM)ono$ the worid• J
deabed, clave violinist and Owdst, in Bash
secuent' Mozart, Bartok, and others, eogen.
mhed. dere the warmest of thanks km our fl �"`n�L V,45 Ot�r�
lepo-San.`• organization and th i commanity.
. amthe iavde pich
- nd reportingfurthertbI0 to.eannanan
Coastalounourdty.
aseiva- Bypassing the na•baera verft-thea a
drm parents,teachers,and prim. 1
W P* eipals deemed the event*often%- jr '
✓
ketlm, :dazme Af,.k#mf.by.;0a d �chod. f _SL y no UAL co
mg the:' ddhbvi 9.:aia.their s
'°zq�,��the eonoeK the >
of our ehtldrem, r I ade*,�aCeative;ea- i
bether y wa>r
IU wwk-,
evrent% dd=
.TraSrbool'e -- Anire
ch _is and kbit below two miles each way,not onC vn _ r C
1120112 ;. 0 Unfcd` Church so- ah ` ✓�y -�0(� Mia_
years OommOde��thele was a;, ea Or
1 in the aw house, z.mesas that there so S 0.� (/�
k =were not MO children but dose to'.: Q(j ,apo_-45 I.
91 _
•... ba
. Unbrhoewmtto'.*aripoiter.In etc
I 'ad�tlm
to.the achook 194.them*. tan — - -- - ---
was also. aim ftom Cam :>m
I I .brtaquaeeas w%.. tie
ia aewellss fam�iav ..- .:
•we would alsomm the pahtie to: ey.
&6o ,thst.me:evin.t was ender the. 'am
ae}}gi��sof�ouJr��.�.1y�p-'��1.._• ra
preoldent oaf' of
'Mvele sad the;Itr�for Youth
Wit
a . .. . : _ ..a,._._ r. D�( r
`l MID
Pa :>
J54lS__t. tyra�p p
Cao LU-
(161- 93 dor,
,e� �»��.d°� Ti"`�Ii n� •e:�`!?l`�`'��i{E{�1Er3fii2��1lE�te�:��y`7�!L.
" I�w ��,—r' y„Y•rt� :y"��. :17KW115JLL17 1��i1L1AiL1JL!-1LLi •C� D•- , .•
oo
��ar1
13 i'1 I� lar i a
Po,c. mn ,� mol � �-
i
LOI 1
Z 14
Al-�- �S
ins OW PAfffi
4e,
!cIve .
`-)A
�c'S dll of
p
J
��r. .A%� I' t. yrv..:� �:' Y."v. 1'.I) 'v c.1:. l"'•'^ '� 4. k
��• /(/eL/ 4y .�,�•-_•r�4�h 1A 'l• ^•,' > .l) ..��j��-/wJ//�i�`§A'i�-�',�'
;O -�. :�%. .JL �t^.'O':>"^-��i_ti .LC':..�5.?t S.YidSFi C' .,.+`�:'.y.�1:; -..w.3ui•:..F���fr-.�..
.'� .:':� ,�:-". v i,I��, 4��r�r• �1 Zvi'` -:"_+
U�
q. ''a�� �� .aT-.�. 3.'FicC^-' ANS.r•�Yi!_s'F' '�,_W.Y
� -'-1. .` ;"�_...^iY.?`1� _ � l SY P'rfy ��l �•'`•lig ,�i}�
-35ie !q� �Jl �//'//LJ �1 P•RLT'- II/ ��t/(w•'y 1
�.•0..A..ear����a�iTy�.L.��i" V✓i�`i •J� �_-�� ^�h 07`JC/`��+ — •h.
670-,Awe-
j
i
I
/Z), jggl
edei
Aan
a.C, rrrAnn,�on Wil;bcn o;,p con cep" 1:
--------a ---
-
to
is � - •, a, .� r
- --- --- ----- ;�:.�_��et.•1 =-� �� .. _ -- .���onR.�off:==��"]� �i5�o '., ;� .�__ ��__�_ ----- --
. 0
i
1�
'1 •
t
i
i
May 13 , 1991
Dear Fritzi Balaze,
I loved the concert Maria and John put on ! I never
knew how good the violin and the piano sounded together .
My favorite piece was It Ain 't Necessarily So . I liked it
when Maria stroled around . They play so well together! I 'd
never be able to play as well as them. How many violins and
pianos have they had? Have they ever played in a concert
outl ide of the country? Ifa�choice enit y.
. Y -.
wee • em=aga3nom' Taiank:; you`, so.. muc_Fi,! '. !-"
_: ti: FJLy;y' 'y' r NxN:1V:Y1 "„" • i6'._i.j`.y._ ��- {+y, _�
� N
Sincerely ,
Alison Schiebelhut
(teach school )
x,(.[.�( _ �2�:t:�i�-fig- - --- j --------- ------------------------------------
------��',----
-
p' au^• .-•;T.a lr�� 'Tc�j3�y_ '•� n
s'
S
�a
7
--------- ----
V e C4 rn uc//
r
A V.1
bh
oLIano ���'c�
t5 w,n nq tc-\) Lha P (-f,=!e C� tl/-�Q t q cu Lk-j C c bCf )
i
once a c) -Poc eh
17
m n ter.
tn
1 •{+ ,/;'�1 k�(�j/�a.'.'.s Y' .f" W 3 5 •.. 9 '4 �,,.r• �"
'Cx- «9,�•. .nyy�q r c y�"uN'�!^ c; ..,,�,u�, +' \'