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Home My WebLink About06/18/1991, 6 - ADOPTION OF THE 1991-93 FINANCIAL PLAN AND 1991-92 BUDGET ��N�I��INIIIII��I II city f MEETING Gr-:? TE ct o san Tuts oBtspo 6- l � -:91 COUNCIL AGENDA REPORT ITEM NUMBER: f FROM: John Dunn, City Administrative Officer L1�,i I Prepared by: William C. Statler, Director of Finance SUBJECT: ADOPTION OF THE 1991-93 FINANCIAL PLAN AND 1991-92 BUDGET CAO RECOMI4IENDATION Adopt a Resolution approving the 1991-93 Financial Plan and appropriating funds for the 1991-92 Fiscal Year. DISCUSSION In preparing for this public hearing to adopt the 1991-93 Financial Plan, the Council has held ten review sessions and public hearings covering a wide range of budgetary topics including major city goals, financial plan policies, financial condition, capital improvement plan projects and operating program highlights. Since the Preliminary 1991-93 Financial Plan was submitted to Council on May 13, 1991, there have been several proposed modifications to this document. These will be discussed by the Council in greater detail at the June 11, 1991 Public Hearing. As such, it would be premature to prepare the final budget amounts for Council adoption at this time. However, immediately following the June 11, 1991 Budget Hearing, staff will prepare a supplemental agenda report and accompanying resolution which reflects Council's direction from that meeting. I M NG DATE: ��lu►�► IIIII�Ii�� llp�ll city of San WIS OBISPO -I8- 9 COUNCIL AGENDA REPORT STEM NW: FROM: John Dunn, City Administrative Officer Prepared by: William C. Statler, Director of Finance tAv SUBJECT: SUPPLEMENTAL REPORT ON APPROVING THE 1991-93 FINANCIAL PLAN AND ADOPTING THE 1991-92 BUDGET CAO RECOMMENDATION Adopt a resolution approving the 1991-93 Financial Plan and appropriating funds for 1991-92 in the amount of $43,626,300 summarized as follows: 1991_92 1992-93 Operating Programs $29,505,700 $31,203,300 Capital Outlay 11,567,500 12,722,600 Debt Service 2,553,100 2,566,900 TOTAL $439626,300 $46,4927800 DISCUSSION On June 11, 1991, the Council held a public hearing on the Preliminary 1991-93 Financial Plan. At this hearing, the Council received input from the public on a variety of issues, and aper Council discussion, provided direction to staff to include the following in the final 1991-93 Financial Plan: Opffming Progrmw Bicycle Coordinator Funding is provided in the amount of $23,700 for 1991-92 and $25,200 for 1992-93 for a part-time Bikeway Coordinator. Funding for this position will come from the transfer to the Operating Budget of existing allocations in the Draft 1991-93 Capital Improvement Plan ($15,000 annually from the TDA Fund) with the balance transfered to the Operating Budget from the existing $400,000 bikeway improvement allocation already approved in the 1989-91 Capital Improvement Plan ($18,900 over the two year financial plan period). As such, there is no impact on projected ending financial position in the 1991-93 Financial Plan resulting from this change. At this time, funding for this program will be included in the Public Works Administration Program. However, staff is currently reviewing the best "organizational home" for this activity, and a discussion of this issue will be included as a part of the June 24th Council Study Session on the formation of a Bicycle Committee. Swim Center Improvements Seven thousand dollars ($7,000) is provided in 1991-92 in the Operating Budget to provide for the following improvements: applying anti-skid coatings on the hallways from the Swim center lobby to the pool area; repainting the mechanical building in addition to the bath house; and installing a shaded area for pool users. ��ii��i�l►IIIIIIII�II1°j�IIuIII C11y Of San L,.1IS OBISPO Emil MENEM COUNCIL AGENDA REPORT HRC Grant Reserve Four thousand dollars ($4,000) annually has been added to the Human Relations Program to provide the HRC with a grant reserve for both 1991-92 and 1992-93. Public Art Funding Funding is provided in the amount of $10,000 annually in the Cultural Activities Program to fund the matching program established in the City's adopted Public Art Policy. Pursuant to the Financial Plan's revenue distribution policies, this will be funded through the 20% T.O.T. allocation formula, resulting in an offsetting reduction in the Economic Stability Program. As such, there is no impact on projected ending financial position in the 1991- 93 Financial Plan resulting fom this change. Downtown Design Plan Twenty thousand dollars ($20,000) has been deleted from the Planning Program as the $12,000 already allocated by the Council at their May 21, 1991 meeting should be sufficient to complete this project. SB 2557 Fees Annual funding in the amount of $175,000 is provided in the Police Administration and Support Services Program for the implementation of SB 2557 booking fees. In addition to this appropriation change, property tax revenue projections have been reduced by $117,000 in 1990-91 (with resulting reductions in 1991-92 and 1992-93) to reflect the loss in revenues resulting from the implementation of property tax administration fees under SB 2557. ECOSLO Funding During the June 11 budget hearings, the Council directed staff to work with ELOSLO to develop a recommendation to fund an Environmental Information Center in San Luis Obispo. In developing this recommendation, the staffs analysis will need to address the terms and conditions of financial support to the Environmental Information Center as well as the appropriate funding level. Consistent with existing City policies, a formal contract will be developed that establishes the City's and ELOSLO's responsibilities in operating the Environmental Information Center,including the assurance that the service will substantially benefit City residents, that funding is proportionate to City benefit, and that an appropriate reporting and monitoring program be established and maintained. Based on the time required to work with ELOSLO in addressing these issues, the Council's consideration of the contract has been targeted for the July 16, 1991 meeting. Since funding levels will not be established until that time, no amounts are reflected in the attached budget resolution for this purpose. However, it is recommended that the budget be amended at the July 16th meeting to reflect the funding levels approved by Council at that time. Staff Support for SPRR Surplus Property Acquistions Currently, the Preliminary Financial Plan provides funding in the amount of $10,000 annually for back-fill temporary staffing that will enable the Zoning Investigator coordinate the purchase of surplus railroad rights-of-way. During budget discussions, it was suggested that the use of an outside consultant that specializes in acquisitions of this type might be a more efficient and cost-effective approach. Staff is currently reviewing this alternative, oril�pii� IIIIIIIII��' �IIIIIU City Of san LuIs OBISPO COUNCIL AGENDA REPORT and will return to Council in the near future with a report evaluating the costs and benefits of using consultant services for this program Pending completion of this analysis, no financial changes have been made to the Financial Plan. However, the Operating Program narative will be amended to reflect this further analysis. Capital Improvement Plm7 Railroad Water Tower Originally scheduled for 1991-92, this project (which is dependent upon public donations as a source of funding) has been deferred to 1993-94. In the interim, staff will monitor the availability of grant funding and will bring this project back to Council should any become available. Parking Site Acquisition Supplemental funding in the amount of $350,000 for the purchase of an additional parking site has been deferred from 1991-92 to 1993-94. Other Fvmcial Plan Changes In addition to the financial changes noted above, the following narrative changes will also be made to the 1991-93 Financial Plan: ■ The Parking Program description will be expanded to include its responsibility for implementation of the Parking Management Plan. ■ The Tree Program will include an objective to develop a city-wide tree planting program that can be implemented when the drought is over. Other goals of the Tree Program will also be outlined in the budget document. . ■ The responsibilities of the Promotional Coordinating Committee (PCC) as described in the Cultural Activities and Community Promotion Programs will be amended to include the PCC's responsibility for public art review. ■ The performance and workload indicators for the following programs will be amended to reflect regular staff support levels: City/County Library; Cultural Activities; Human Relations; and Community Promotion. ■ The narrative in the BIA Program describing the discontinuance of General Fund subsidiaries will be amended to recognize that this recommendation is based on projected revenue levels that depend upon Council adoption of a revised Business Tax Ordinance. In the event that this revision does not occur, or resulting revenue levels are subsequently projected to be less than initial estimates, then the level of General Fund support will be revisited by the Council. �Ihi��rui►illlllllllll��►jq��N city of san L,.Is OBISPO COUNCIL AGENDA REPORT ■ The listing of Major City Goals in the Peliminary Financial Plan only identifies the goal statement; the final document will include goal summaries which further describe objectives; background and workscope summary; action steps; responsible department; financial and staff resources required to achieve the goal; and the outcome/final product. ALTERNATIVES There are three alternatives available to the Council at this time. ■ Make further adjustments to the proposed 1991-93 Financial Plan. Any such amendments can be made to the budget resolution at the June 18, 1991 meeting. ■ Continue consideration of final budget adoption until June 25, 1991, which has been previously identified as a tentative date for Council approval of the Financial Plan if required. ■ Defer consideration of Financial Plan approval and budget adoption beyond June 30, 1991. In this event, a continuing budget resolution has been prepared for the Council and is attached. SUMMARY It is recommended that the Council adopt a resolution approving the 1991-93 Financial Plan and appropriating funds for 1991-92 in the amount of $43,626,300. ATTACHMENTS Resolution approving the 1991-93 Financial Plan and adopting appropriations for 1991-92 Resolution extending the 1990-91 Budget for operating expenditures until the 1991-93 Financial Plan is approved and adopted by the Council A:ABendadisk\BUDADOPT.WPF RESOLUTION NO. A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE 1991-93 FINANCIAL PLAN AND APPROPRIATING FUNDS FOR THE 1991-92 FISCAL YEAR WHEREAS, the City Administrative Officer has recommended a comprehensive Financial Plan for 1991-93 in accordance with budget policies and objectives established by the Council; and WHEREAS, the 1991-93 Financial Plan is based upon public comment and direction of the Council after scheduled budget study sessions and hearings held between November 7, 1990 and June 18, 1991. NOW, THEREFORE, be it resolved by the Council of the City of San Luis Obispo that: Section 1. The 1991-93 Financial Plan is hereby approved. Section 2. The Operating, Debt Service, and Capital Outlay Budget for the Fiscal Year beginning July 1, 1991 and ending June 30, 1992 is hereby appropriated in the amount of $43,626,300 as follows: Operating Program $299505,700 Capital Outlay 11,567,500 Debt Service 2,553,100 TOTAL $43,626,300 On motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 1991. - Mayor Ron Dunin ATTEST: City Clerk APPROVED: Z* ty Administrative Officer o ey 0 Director of Finance A:91-93FP4b\Resolutn.YPF RESOLUTION NO. A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO EXTENDING THE 1990-91 BUDGET FOR OPERATING EXPENDITURES UNTIL THE 1991-92 FINANCIAL PLAN AND THE 1991-92 BUDGET IS APPROVED AND ADOPTED BY THE CITY COUNCIL WHEREAS, adoption of the 1991-93 Financial Plan and the 1991-92 Budget is not expected prior to July 1, 1991 due to the need for additional review and discussion. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that it hereby extends the 1990-91 Budget for the current level of operations and maintenance to 1991-92 until the 1991-93 Financial Plan and 1991-92 Budget is approved and adopted. On motion of second by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted the day of . 1991. Mayor Ron Dunin ATTEST: City Clerk APPROVED. 'ty Adminikiative ^ fficei Director ofFinance -= - -- A:91'=93FP4b\91-92Bud:GPF { , i MEETING AGENDA DATE G'/=ITEM# The Mayor and City Council Members City of San Luis Obispo, CA, P.O. Box 5100, San Luis Obispo, CA 93403-8100 To The Mayor and City Council Members, My name is Mike Quinton and I am a student at California Polytechnic University San Luis Obispo. To get to school, I ride my bicycle three times a week and take the bus the other two days. I am very disappointed to hear of the proposed bicycle facility budget cuts. I would like you to reconsider, because I, as well as many of my friends, prefer the convenience of bicycle transportation to school. I believe the city should use its money to encourage alternative transportation, which would reduce the traffic congestion and the environmental problems of San Luis Obispo. COPIESM: ❑•Dawtesacdw 12 Sincerely, C 'AAc 0 0,ME�� j D2LERK/ORIC. ❑ POLICECH ❑ MGW WAM ❑ REC DUL ❑ C READ FILE ❑ U1IL DIR. Vim— Gr Michael J. Quinton 3260 Rockview Pl.*l SLO, CA 93401 (805) 542-9932 RECEfVED ivi121991 CITY CLERK S4N LU18 0615 _ DATE Q ITEM#= ►illlll IIII�illl I IIII��IIII plllll III II cityO sAn luis oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 June 18, 1991 TO: City Council FROM: City Administrative Offic� SUBJECT: Budget Consideration It is the staff recommendation that the City Council adopt the budget this evening. The budget before you incorporates the decisions which the Council has already made. If, however, the three members of the Council who are present tonight are unable to approve the recommended Budget and Financial Plan, I suggest the City Council: 1. Continue the hearing to a date certain of July 2, 1991 when there will be a full Council present. 2. Adopt the continuing budget resolution provided in the agenda packet, which will extend the 1990-91 budget for routine operating expenditures until the 1991-93 Financial Plan is approved and adopted by the City Council. JD:cros kh/budget C fro: ED Actlim C2 Fn Ci OO ❑ CDDDM 0 a MMD cAo CHW RECEIVE® FWDlR �cioxrc. ❑ REr-D as ,lUN 1 SP L1�.rDFlLC �❑. LMLDM CITY CLERK SAN LUIS OBISPO.CA