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Home My WebLink About06/18/1991, C-4 - PRIORITIES FOR USE OF FACILITIES AT SINSHEIMER PARK -- SAN LUIS OBISPO BASEBALL STADIUM, SLO SWIM CENTER, SINSHEIMER PARK SOFTBALL FIELD, SINSHEIMER PARK TENNIS COURTS 1��lyllllllllll� III MffTING TE: luV�u►► cityor san �aIs oBispo (0.1 .a COUNCIL AGENDA REPORT ITEM NUMBER: - FROM: Recreation - J. Stock o � % Prepared by: L. Fitzgerald, ec. Supervisor. SUBJECT: Priorities for Use of Facilities at Sinsheimer Park -- San Luis Obispo Baseball Stadium, SLO Swim Center, Sinsheimer Park Softball Field, Sinsheimer Park Tennis Courts CAO RECOMMENDATION: By motion, approve Priorities for Use of Facilities at Sinsheimer Park to remain effective through June 30, 1992 and to continue on an annual basis if no revisions are recommended by the Joint Use Commmittee. DISCUSSION: Annually, the Advisory Committee on Joint Recreational Use of School District Property (JUC) reviews the usage of the athletic facilities at Sinsheimer Park and establishes priorities for use of San Luis Obispo Baseball Stadium, San Luis Obispo Swim Center, Sinsheimer Softball Field and Sinsheimer Tennis Courts. A comprehensive evaluation of the user priorities was accomplished by the JUC in March 1989 and approved by Council in April 1989. On February 26, 1991, the JUC began the annual review of the existing priorities. At their April 23, 1991 meeting, the committee members agreed to continue working from the priorities as currently written. The Joint Use Committee also recommended extending the Priorities for Use of Sinsheimer Park Athletic Facilities beyond 1992 if no changes are made by the JUC. In accordance with existing Joint Use Agreements, acceptance by the Council regarding the Sinsheimer Park Use Priorities must be forwarded on to the SLCUSD Board of Trustees for concurrence. FISCAL IMPACT: none RECOMMENDATION: Approve Priorities for Use of Facilities at Sinsheimer Park to remain effective through June 30, 1992 and to continue on an annual basis if no revisions are recommended by the Joint Use Committee. ATTACffi MiTS: Priorities for Use of Sinsheimer Softball Field, Sinsheimer Tennis Courts, San Luis Obispo Baseball Stadium and San Luis Obispo Swim Center. PRIORITIES FOR USE OF THE SAN LUIS BASEBALL STADIUM LOCATED IN SINSHEEWER PARK RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE: I. Special Games, Tournaments and Play-offs (priorities as listed): a. Major special league Tournaments (Babe Ruth, Sr.; Babe Ruth, e&) b. Minor special league Tournaments (Same as above, but below district levels) c. SLCUSD High School and Community College Tournaments d. C.I.F. Championship Games e. Recreation Department f. University level Tournaments g. Exhibition Games (Highest class ball possible) h. Semi-professional Tournaments or Play-offs i. Other 2. TEAM PLAY PRIORITY: a. Babe Ruth/Senior Babe Ruth b. SLCUSD high school teams c. Recreation Department b. Cal Poly d. Other PRIORITIES FOR USE OF SAN LUIS BASEBALL STADIUM Page 2 LOCATED AT SINSE UdER PARK 3. PRACTICE SESSIONS NOTES - * Practices will be limited to game situation sessions. Workouts should be scheduled at other facilities. * Night 'Practice games' will be charged for lights as though they were regular games- * All practices must be cleared through the Park and Recreation Department and scheduled as in regular games. * User organizations will be responsible for field maintenance and/or charged in accordance with fee schedule as in regular games. FEES 20% of the gm revenue on gate receipts (10% of the gross revenue on all other collections, charges, or other fees) or current fee schedule, whichever is greater, shall be paid to the 'Sinsheimer Park Fund" within 30 days of said activity. In addition to the above mentioned fee, maintenance and light expenses must be paid in advance to the Department of Parks and Recreation. Currant fees for maintenance & lights available at the Recreation Department office. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. ALL use fees for facility are due and payable within 30 days of use. PRIORITIES FOR USE OF THE SAN LUIS BASEBALL STADIUM Page 3 LOCATED AT SINSHEDdER PARK REVIEW OF PRIORITIES This list of priorities shall be in effect until June 30, 1992. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval. rev 4/91 ===#2la:dnbbp&wp PRIORITIES -)R USE OF SINSHEIlvIER PARKS _ _ IBALL FIELD RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF THE SOFTBALL FIELD 1. City Recreation Department operations. Including, but not limited to: a. Department sponsored & co-sponsored league Play b. Department scheduled practices c. Department sponsored or co-sponsored tournaments 2. Special Events and Tournaments. (These events must derive revenue of which a percentage is paid to the city for future development.) 3. Educational (School) Program. Does not include Physical Education classes. Priority use as listed. a. Local intermediate and secondary schools b. California State Polytechnic University c. Cuesta Community College 4. Special Populations 5. Traveling Leagues (Semi-Pro) 6. Private Agencies/Groups. (No priority within this category) FEES Priority 1 through 6 are subject to current field maintenance, lighting, and tournament administration charges. Priority 2-6 are also subject to a fee of 10% of the gross (20% of the gross on gate receipts) on all fees collected. (The Parks and Recreation Department can assist you with the specific fees and charges applicable.) Priority #6 will be charged $5.00/hour use fee plus any applicable field maintenance and lighting charges. ��J PRIORITIES FOR USE l._ SINSHEMER PARK SOFTBALL r.n PAGE 2 USER RESPONSIBII.PTIES All use shall be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible repair. Disregard for rules concerning use of facility will constitute grounds for banning future use of facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL fees and charges for use of the facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until June 30, 1992. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval. rev 4/91 cm=nAVwdwbFLwp L'-y-6 PRIORITIES FOR USE OF MUNICIPAL SWBBdING POOL LOCATED IN SINSE E MIER PARK RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE 1. Public use as scheduled by Recreation Department, including: a. Recreational swimming b. Lap swimming C. Instruction (Red Cross series) d. Special Classes e. Other 2. School use (priority as listed) a. SLCUSD intermediate and secondary schools competitive swim and water polo programs. b. California Polytechnic State University C. Cuesta Community College 3. Swim Clubs (Specified hours and with city/club agreements for practice and meet space) 4. Swimming for Special Populations and high school physical education classes 5. Private agencies, groups and parties NOTE: Meets or other aquatic special events that may produce revenue for the city's pool will take preference over practices or non-revenue producing activities. The Park and e-y- 7 PRIORITIES FOR USE OF MUNI SWINDAIITG POOL IN SINSEEIlffiR PARK Page 2 Recreation Department will determine when scheduling such activities, the best interest of the City. FEES Priorities 2 through 5 should contact Director of Recreation for current fee structure for use of pool. All pool related fees & charges will be deposited with the city of San Luis Obispo. USER RESPONSIBII.TTEES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until June 30, 1992. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval. rev 4/91 &: -WP � 7 O PRIORITIES FOR USE OF SINSH HMER PARK TENNIS COURTS RESPONSIBI LXrY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF THE COURTS I. Tennis lessons and Department tournaments - sponsored or co-sponsored by the SLO Recreation Department. 2. Recreational Tennis Play 3. Local School District league play, tournaments or league championships. 4. Other tournaments, special events or special fund-raising activities. CONDITIONS CONCERNING PRIORITIES Priority #1: Department Sponsored Lessons - No more than three (3) courts will be scheduled on any given day or any given hour of a day. Department Sponsored & Co-Sponsored Tournaments - Courts as necessary. Frio 22: Recreational Tennis Play. On any given day or at any given hour, other than Department's Tournament days, there shall be a minimum of two (2) courts available for recreational play. Recreational play will comprise the prime use of all courts when not scheduled by the Recreation Department for lessons or tournaments. Priority #3: Local School District Tournament or Championship Matches - Requests for use of Sinsheimer Courts for this priority must be forwarded to Recreation Department for consideration as soon as local team is notified that they will be a part of such competition. A local school district team must take part in such a tournament or championship in order to qualify for this priority. Local School District League Play - No more than four (4) courts will be scheduled on any given day or hour for this priority. School schedules must be C_�_ I PRIORITIES FOR USE OF SINSBEIDIER PARK TENNIS COURTS Page 2 submitted to the Recreation Department one month prior to first league game. Pdorily #4: Other tournaments or events: Requests must be made directly to the Advisory Committee on Joint Recreational Use of School District Property at least 30 days prior to said activity. All uses of four or more courts, regardless of priority must be made directly to the Advisory Committee on Joint Recreational Use of School District Property at least 30 days prior to the start of the event. FEES Activities scheduled under priority 3 or 4 will be charged a use fee of 55.00/court/day for the further development of Sinsheimer Park (including 20% or all gate revenue). USER RESPONSIBILTTIFS All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until June 30, 1992. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval. rev 4/91 WMM6 ls9Pr.WP 17-,d-10