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Home My WebLink About06/18/1991, C-5 - SPECIFICATIONS FOR THE PURCHASE OF HEAVY DUTY TROLLEY Oulu MEETING DATE: 111mgjjjjjjq I►til cityof san LUIS oBIspo 6/18/91 COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Ken Hampian, Assistant City Administra ive Officeri`-�-�� Prepared by: Harry Watson, Transit Manager SUBJECT: Specifications for the Purchase of Heavy Duty Trolley CAO RECOMMENDATION: By motion, approve specifications of (1) heavy duty trolley vehicle and authorize the soliciting of Request for Proposals and contract award by the CAO, if the lowest responsible proposal is within the estimate of $170,000. DISCUSSION: Backaround At the April 16, 1991 City Council meeting staff was directed to prepare specifications for the acquisition of a heavy duty trolley vehicle to be used as the City's primary vehicle for the shuttle program. This heavy duty trolley will be San Luis Obispo's primary trolley vehicle. It will be constructed to withstand the demands put upon it for continual maximum capacity ridership throughout the tourist season. The trolley will be wheelchair lift equipped so as to conform to the requirements of the recently legislated Americans with Disabilities Act. Due to the uniqueness of the vehicle, specifications have been developed to produce a vehicle that will give the City long-term service with a minimum of maintenance and still present an appearance that will be conducive to the atmosphere that exists in the downtown area. The undercarriage and running gear in the specifications are akin to those that one would find in a smaller transit heavy duty bus. Key features are as follows: Style Vintage turn of the century streetcar. Engine In line turbo diesel. Transmission Four speed automatic Seats Hardwood slats with cast aluminum frames stained and sealed with epoxy. Interior Panels Solid hardwoods (no veneers or plywoods) , sanded and stained with marine spar varnish (4 coats) . All fasteners to be capped with brass plated caps. Modesty Panels Heavy gauge aluminum finished in automotive paint and pin striped in period decor. Grab Rails, All stantions and grab rails to be of solid Stantions brass tubing, to run the full length of the trolley. Heavy leather grab straps will be mounted at each seat position. All mounting hardware will be brass screws. r 11111111I1II1121 1 city of San 6AIS OBISpo meallaCOUNCIL AGENDA REPORT Page 2 Wood Trim Solid hardwoods, no veneers sanded and stained with four coats of marine spar varnish. Interior Lighting Minimum five dome lights in period trolley decor, trimmed in brass to accentuate the vintage look. Exterior Lighting A single headlight assembly mounted in the center front with a stand-off design polished brass housing. Additional standard high/low beam headlights will be provided. Side Windows Horizontal sliding or drop-down pocket vintage design, tinted to reduce solar heat transference, safety laminated glass. Exterior Rub Rails Three separate solid hardwood rub rails to run the full length of the trolley, minimum four inches wide. Cow Catcher Vintage style heavy gauge woven wire finished in gloss black automotive paint. Noise Level With all components operating, noise level Interior cannot exceed 82DBA with the windows closed. Wheelchair Lift An exit door mounted, self-contained, stainless steel electric or hydraulic wheelchair lift to be provided. Purchasing Procedure The provisions of Municipal Code 3 .24.060(G) applies to this contract, which provides for the use of the Request for Proposal process (instead of a formal bid) when an RFP "will result in a more favorable and efficient comparison of supplies, equipment and/or services. " Due to its highly technical nature and the variety of features available, staff recommends a Request for Proposal (RFP) process for this purchase in accordance with the City's adopted purchasing policies. Under an RFP approach, factors other than cost are appropriately considered in the award of the contract, and not all of the numerous specification preferences need to be completely met. C.. ' _at I��M� ►�hfll��p � city o f San L"IS OBISpo %� COUNCIL AGENDA REPORT Page 3 In the case of a heavy duty trolley, durability, passenger amenities, and locally performed maintenance directly translate into operational costs, a key factor to be considered in determining value for cost. These can be somewhat subjective factors, but are important features in evaluating which trolley will lead to the greatest overall productivity for our transit system. FISCAL IMPACT: City Estimate The City estimate for the construction of a heavy duty transit trolley that is lift equipped is $170,000. This is consistent with information provided in the November staff report, when the City decided to make the shuttle service a permanent part of our transit system. It is also consistent with the March 19, 1991 staff report in which the Council received the Short Range Transit Plan Trolley Evaluation document. Funds Available Revenues are available to cover this expenditure from an approved Federal Mass Transportation Administration UMTA Grant in the amount of $33,060. The balance is from the fund balance carryover TDA for fiscal year 1990-91. ATTACHMENTS: Specifications: On file in- the City Clerk's Office HW:bw spec.rpt I MILLIU� .w.+.vn If DI - rra�r ��III�IIIIIIIIII��IIIIIII �Illlllllilll�� City Of SAn luis OBISPO 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 June 18, 1991 TO: City Council VIA: John Dunn, City Administrative Office9:D--- FROM: Ken Hampian, Assistant City Administrative Officer SUBJECT: Revised Recommendation for Item C5 The current recommendation for the solicitation of proposals to purchase a trolley allows for contract award by the CAO, if the lowest responsible proposal is within the purchase estimate. Upon further consideration, staff does not believe that delegation of award to the CAO is appropriate in this case, given that the recommended purchase can be based on several considerations other than only cost. Award should instead be made by the City Council. Therefore, the following revision to the staff recommendation is suggested: "By motion, approve specifications of one heavy duty trolley vehicle and authorize the soliciting of Request for Proposals". and e�xtl=�ae�-award-�-#ire-F�.4r-3�-tha-dew®st-x�,sp6►nsihle.-Px'�sosal_is With e-�sti�ttame-o-f--S�a�r980-as-��cem�ded. KH:cros kh/itemc5 coFtesTo: ❑'Denotes Aedon Q FYI ��7 SACS 9?'f V.DIR CC " o ❑ r�� ❑ FW DUL !a.�x/oxlC. ❑ POUasai ❑ MCMT.TEAM ❑ REC.DIEL ❑ D ❑ TIRLDIR., r: ED JUN 1 00 1991 cI rY COUNCIL SAN LUIS OBISPO, CA