HomeMy WebLinkAbout11/05/1991, C-3 - BIDDING FOR THE CONSTRUCTION OF A STORAGE STRUCTURE AT FIRE STATION NO. 2. Meeti Date: 11/5/91
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Nums COUNCIL AGENDA REPORT
FROM: Robert F. Neumann, Fire Chief Prepared By: Bob Wilkinson,
Fire Captain
SUBJECT: Bidding for the construction of a storage structure at
Fire Station No. 2 .
CAO RECOMMENDATION:
By motion, approve plans and specifications for a storage building
at Fire Station No. 2. Authorize soliciting of bids and contract
award by the CAO, if the lowest responsible bid is within the
Architect's cost estimates.
DISCUSSION:
In the 1987-89 (Page E-6) and 1989-91 (Page E-4) Financial Plans, the
City Council approved the construction of storage buildings at Fire
Stations No. 2 and 4 . This project was proposed to increase
departmental storage capacity to meet current and future equipment
needs. Fire Station No. 2 's storage building was . to house the antique
Chemical Hose Wagon and general equipment as well as provide for a
small shop. Fire Station No. 4 's building was designed to house
Hazardous Materials and Heavy Rescue Trailers.
Currently, the department has a monthly storage cost for records and
files that must be stored at outside facilities. Additionally, a
cargo container unit and a garden shed were purchased and temporarily
placed in service at Stations No. 1 and 2.
Since 1987, a number of changes has occurred which reduces long-term
storage needs.
With the purchase of the Emerson School site for the construction of a
new Fire Station No. 1, staff will be able to address future storage
requirements. The department's antique chemical wagon might well go
on display in the foyer of the new building freeing up space for the
storage of the hazardous materials trailer at Fire Station No. 2.
Additionally, staff hopes to more effectively combine the use of
different types of equipment and vehicles further reducing storage
requirements.
Significant cost increases discussed, under the Fiscal Impact Section,
coupled with reduced storage needs find Staff recommending that the
construction at Fire Station No. 4 be cancelled. Monies saved would
be transferred to build the storage facility at Fire Station No. 2 .
The location of the improvement project at Fire Station No. 2 is
supported over Fire Station No. 4 for the following reasons:
• The storage facility as approved by the Planning Department for
Fire Station No. 2 is larger than the Fire Station No. 4 design and
will . more effectively meet Fire Department storage needs. This
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SMS COUNCIL AGENDA REPORT
will allow the removal of the temporary cargo container now in
service at the Fire Station No. 2 location which houses the heavy
rescue equipment.
• It would facilitate the removal of an older existing combination
drill tower and storage structure. Built pre-1950 with salvaged
materials, it is no longer safe for use as a drill tower and has
become quite an eyesore.
• A potential savings will result in utilizing the same contractor to
provide the necessary demolition of the drill tower and the
construction of the new storage building on the same site.
CONCURRENCES:
The Community Development Department staff has reviewed the project
plans and has approved the design.
FISCAL IMPACT:
The current cost estimates for these two facilities are significantly
greater than the funds originally requested. A number of factors
contribute to this shortfall including design considerations
($15, 000) , seismic safety requirements ($8,000) , and adoption of the
Fire-Sprinkler Ordinance ($15,000) .
During the design and plan-submittal process, it was determined by the
Community Development Department that the original proposed metal
storage buildings should be changed to a wood frame/stucco finish.
This change in finish provides a more suitable style that fits in with
other structures in the neighborhood. While it is notably more
expensive than the building originally proposed, this building is
visible from both Chorro St. and Boysen Ave. , and Fire Department
staff concurs that a stucco finish is more appropriate. Further, a
requirement for additional landscaping was also indicated.
In June of 1990, the Fire Sprinkler Ordinance went into effect
requiring this structure to be equipped with a fire sprinkler system
at an approximately cost of $13, 000. Staff has recommended that as
the underground piping for the required sprinkler system is being
installed, it should be sized to allow for the future retro-fitting of
the existing fire station at this location ($2, 000) . It should be
noted that fire stations do have a significant history of major fire
loss and we feel that the City should set the example by retrofitting
this building at a future date.
As each requirement was incorporated, the original estimated costs
made in 1987 and 1989 have had to be increased significantly. It
should be noted that $6,700 for design and engineering has been spent
on the projects at this point.
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i COUNCIL AGENDA REPORT
The following is a financial summary of these two projects based on
Capital Improvement Plan approvals, the most recent cost estimates
made by the Architect, and expenditures to-date for design services:
Capital Improvement Plan Budget
Fire Station No. 2 (1987-89, Page E-6) $20, 000
Fire Station No. 4 (1989-91, Page E-4) 45. 000
Total CIP Funding 65, 000
Use Design Ezpenditures To-Date (6.700)
Available Funding for Construction 58,300
Architect's Construction Estimate
Fire Station No. 2 58, 000
Fire Station No. 4 56 . 000
Total Architect's Construction Estimate 114, 000
TOTAL INCREASE NEEDED TO FUND BOTH PROJECTS 55 000
As reflected above, an additional $55, 700 would be required to
construct both facilities. However, there is sufficient funding
available by combining the balance remaining from both projects
($58,300) to meet the construction requirements of the storage
building at Fire Station No. 2 ($58, 000) .
ALTERNATIVES:
Cancel Construction.
Advantages - This would save approximately $58, 300, as
$6,700 has already been spent on design and
engineering.
Disadvantages - While costs have risen, the need has net
diminished. The purchase of approved Hazardous
Materials and Heavy Rescue Trailers will be
stored outside. Cargo container and garden
sheds currently in use would be placed in
permanent service creating somewhat of an
eyesore in the community. Storage at off-site
locations for general equipment would be an
on-going expense.
ATTACHMENTS
Plans and specifications are on file in the City Comcil Office.
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