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HomeMy WebLinkAbout11/05/1991, C-3 - BIDDING FOR THE CONSTRUCTION OF A STORAGE STRUCTURE AT FIRE STATION NO. 2. Meeti Date: 11/5/91 �►I�I!1NII������.I�0l1 City of san LUIS OB1 Sp0 Item Naber: C _3 III mm Nums COUNCIL AGENDA REPORT FROM: Robert F. Neumann, Fire Chief Prepared By: Bob Wilkinson, Fire Captain SUBJECT: Bidding for the construction of a storage structure at Fire Station No. 2 . CAO RECOMMENDATION: By motion, approve plans and specifications for a storage building at Fire Station No. 2. Authorize soliciting of bids and contract award by the CAO, if the lowest responsible bid is within the Architect's cost estimates. DISCUSSION: In the 1987-89 (Page E-6) and 1989-91 (Page E-4) Financial Plans, the City Council approved the construction of storage buildings at Fire Stations No. 2 and 4 . This project was proposed to increase departmental storage capacity to meet current and future equipment needs. Fire Station No. 2 's storage building was . to house the antique Chemical Hose Wagon and general equipment as well as provide for a small shop. Fire Station No. 4 's building was designed to house Hazardous Materials and Heavy Rescue Trailers. Currently, the department has a monthly storage cost for records and files that must be stored at outside facilities. Additionally, a cargo container unit and a garden shed were purchased and temporarily placed in service at Stations No. 1 and 2. Since 1987, a number of changes has occurred which reduces long-term storage needs. With the purchase of the Emerson School site for the construction of a new Fire Station No. 1, staff will be able to address future storage requirements. The department's antique chemical wagon might well go on display in the foyer of the new building freeing up space for the storage of the hazardous materials trailer at Fire Station No. 2. Additionally, staff hopes to more effectively combine the use of different types of equipment and vehicles further reducing storage requirements. Significant cost increases discussed, under the Fiscal Impact Section, coupled with reduced storage needs find Staff recommending that the construction at Fire Station No. 4 be cancelled. Monies saved would be transferred to build the storage facility at Fire Station No. 2 . The location of the improvement project at Fire Station No. 2 is supported over Fire Station No. 4 for the following reasons: • The storage facility as approved by the Planning Department for Fire Station No. 2 is larger than the Fire Station No. 4 design and will . more effectively meet Fire Department storage needs. This C3 1H°► ��i�ll���l1°�u'�1�1111 city of San Luis OBlspo SMS COUNCIL AGENDA REPORT will allow the removal of the temporary cargo container now in service at the Fire Station No. 2 location which houses the heavy rescue equipment. • It would facilitate the removal of an older existing combination drill tower and storage structure. Built pre-1950 with salvaged materials, it is no longer safe for use as a drill tower and has become quite an eyesore. • A potential savings will result in utilizing the same contractor to provide the necessary demolition of the drill tower and the construction of the new storage building on the same site. CONCURRENCES: The Community Development Department staff has reviewed the project plans and has approved the design. FISCAL IMPACT: The current cost estimates for these two facilities are significantly greater than the funds originally requested. A number of factors contribute to this shortfall including design considerations ($15, 000) , seismic safety requirements ($8,000) , and adoption of the Fire-Sprinkler Ordinance ($15,000) . During the design and plan-submittal process, it was determined by the Community Development Department that the original proposed metal storage buildings should be changed to a wood frame/stucco finish. This change in finish provides a more suitable style that fits in with other structures in the neighborhood. While it is notably more expensive than the building originally proposed, this building is visible from both Chorro St. and Boysen Ave. , and Fire Department staff concurs that a stucco finish is more appropriate. Further, a requirement for additional landscaping was also indicated. In June of 1990, the Fire Sprinkler Ordinance went into effect requiring this structure to be equipped with a fire sprinkler system at an approximately cost of $13, 000. Staff has recommended that as the underground piping for the required sprinkler system is being installed, it should be sized to allow for the future retro-fitting of the existing fire station at this location ($2, 000) . It should be noted that fire stations do have a significant history of major fire loss and we feel that the City should set the example by retrofitting this building at a future date. As each requirement was incorporated, the original estimated costs made in 1987 and 1989 have had to be increased significantly. It should be noted that $6,700 for design and engineering has been spent on the projects at this point. ����i�►�►►►iuIlillpllPn �q�IIU city San tuts OBISpo i COUNCIL AGENDA REPORT The following is a financial summary of these two projects based on Capital Improvement Plan approvals, the most recent cost estimates made by the Architect, and expenditures to-date for design services: Capital Improvement Plan Budget Fire Station No. 2 (1987-89, Page E-6) $20, 000 Fire Station No. 4 (1989-91, Page E-4) 45. 000 Total CIP Funding 65, 000 Use Design Ezpenditures To-Date (6.700) Available Funding for Construction 58,300 Architect's Construction Estimate Fire Station No. 2 58, 000 Fire Station No. 4 56 . 000 Total Architect's Construction Estimate 114, 000 TOTAL INCREASE NEEDED TO FUND BOTH PROJECTS 55 000 As reflected above, an additional $55, 700 would be required to construct both facilities. However, there is sufficient funding available by combining the balance remaining from both projects ($58,300) to meet the construction requirements of the storage building at Fire Station No. 2 ($58, 000) . ALTERNATIVES: Cancel Construction. Advantages - This would save approximately $58, 300, as $6,700 has already been spent on design and engineering. Disadvantages - While costs have risen, the need has net diminished. The purchase of approved Hazardous Materials and Heavy Rescue Trailers will be stored outside. Cargo container and garden sheds currently in use would be placed in permanent service creating somewhat of an eyesore in the community. Storage at off-site locations for general equipment would be an on-going expense. ATTACHMENTS Plans and specifications are on file in the City Comcil Office. c 3-