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Home My WebLink About11/19/1991, Agenda �'ty citof sAn luisloBispo � Wc� O COUNCIL CHAMBERS • CITY HALL • 990 PALM STREET • SAN LUIS OBISPO • CALIFORNIA / v W "Lead Person - Item to come back to Council 111 y O ;Demotes action by Lead Person No Asterisk - Information Only AGENDA REGULAR MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 19, 1991 - 7:00 P.M. CALL TO ORDER: Mayor Ron Dunin C PLEDGE OF ALLEGIANCE ROLL CALL: Vice Mayor Bill Roalman, Councilmembers Peg Pinard, Penny Rappa, Jerry Reiss and Mayor Ron Dunin COUNCIL MEETING CAN BE HEARD ON KCPR FM 91.3 ####�#####t#######tti############tt#•ititttitCiti####ii##i########tit#####t### PUBLIC COMMENT PERIOD (Not to exceed 15 minutes) Immediately following roll call, members of the public may address the City Council on items that DO NOT appear on the printed agenda. Please observe the time limit of three minutes. A speaker slip (available in the Foyer) must be filed with the City Clerk prior to the beginning of the meeting. As a general rule,action will not be taken on issues not listed on the agenda. Staff will generally be asked to follow-up on such items. The Council is interested in hearing from the public regarding issues or concerns of the community and welcomes your input. Dunn* P.C.1. Dick Cleeves, 670 Higuera, expressed concern about noticing procedures regarding P Romero* construction projects. Referred to staff for response. Hettand* P.C2. Tom Friedman expressed concern about the 41% increase in cable television rates since 1988. CONSENT AGENDA The Consent Agenda is approved by roll call vote on one motion unless Council discussion is required. Items pulled by a Councilmember to be considered at the end of the meeting after Business Items. C-1 COUNCIL MINUTES (VOGES) E Consideration of the minutes of: Tuesday, September 17, 1991 at 7:00 p.m., and Monday, October 7, 1991 at 12:00 noon 1 g Council Agenda November 19, 1991 RECOMMENDATION: Approve minutes as amended. Voge-* FINAL ACTION.• Minutes approved as amended C-2 SURPLUS PROPERTY (STATLER/165) Consideration of declaring certain vehicles as surplus property. RECOMMENDATION: Adopt resolution declaring eleven vehicles (Exhibit A) as surplus property as recommended. Statee,%* FINAL ACTION. Resolution No. 7049 adopted declaring eleven vehicles (Exhibit A) as surplus properly as recommended C-3 OPEN SPACE FINANCIAL ANALYSIS (JONAS/462) Consideration of a Request for Consultant Qualifications and Proposals for the Open Space Financial Analysis. RECOMMENDATION: By motion, approve the Request for Qualifications and authorize staff to distribute as recommended. Jona-* FINALACTION. Request for Qualifications approved and staff authorized to distribute Voge,a* as recommended C-4 TIME EXTENSION - TRACT 1827 (JONAS/410) Consideration of a one-year time extension for filing of the final map for Vesting Tract Map No. 1827 located at 2175 Florence Avenue (Fairview Station) for an 18- unit residential condominium project; Petra Group, Inc., applicant. RECOMMENDATION: Adopt Resolution "A" approving the requested one-year time extension for filing the final map for Vesting Tract Map No. 1827, subject to the findings and conditions of tentative map approval as recommended. Jona-* FINAL ACTION• Resolution No. 7050 adopted approving the requested one-year time Voge,* extension for filing the final map for Vesting Tract Map No. 1827, subject to the findings and conditions of tentative map approval as recommended 2 1 J , d Council Agenda November 19, 1991 C-5 STREET ABANDONMENT (JONAS/535) Consideration of a Resolution of Intention to abandon a portion of Boysen Avenue near North Santa Rosa Street as recommended by the Planning Commission; CR- S zone; Steve Frank, applicant. RECOMMENDATION: Adopt a Resolution of Intention setting a public hearing for December 10, 1991 at 7:00 p.m. to abandon the requested street portion as recommended. Jonae** FINAL ACTION.- Rerohition of Intention No. 7051 adopted setting a public hearing Voges** for December 10, 1991 at 7.•00 p.m. to abandon the requested street portion as recommended C-6 OFFICIAL TREE OF CITY OF SAN LUIS OBISPO (ROMERO/505) Consideration of designating an official tree of the City of San Luis Obispo. RECOMMENDATION: Adopt a resolution establishing the California Sycamore as the official tree of the City of San Luis Obispo as recommended. Rome, o* FINAL ACTION• Resolution No. 7052 adopted establishing the California Sycamore Voges* as the official tree of the City of San Luis Obispo as recommended. C-7 PERFORMING ARTS CENTER GRANT (HAMPIAN/1051) Consideration of the Promotional Coordinating Committee's recommendation to award the Foundation for the Performing Arts Center with a grant for $3,709. RECOMMENDATION: By motion, approve the PCC's recommendation to grant to the Foundation for the Performing Arts Center $3,709, and authorize the CAO to prepare and execute an appropriate contract for administration of the funds as recommended. Hampian* FINAL ACTION. Approved the PCC's recommendation to grant to the Foundation Voges* for the Performing Arts Center$3,709, and authorized the CAO to prepare and execute an appropriate contract (A-147-91-CCN) for administration of the funds as recommended 3 r Council Agenda November 19, 1991 s:ass:asssssassssssrsssssssssrsssssssssssssssssssrrrsssssssss:ssrsrssssssssasr COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) At this time,any Councilmember may report on meetings,conferences or other City-related activities attended since the last Regular meeting. Reports limited to three minutes per Councilmember. Vogee* C.L.I. Councilwoman Rappa stated that Betsy Lyon has been elected President of the BIA to fill the vacancy left by Tom Donat. rrssssssssrsrsssrrrscars:rsarrrrasrrrsrrrrrssrsssrsrsrrrsrsasrrrsssrstsssrsrsr PUBLIC HEARINGS If you wish to speak,please give your name and address for the record. Please limit your comments to three minutes; consultant and project presentations limited to ten minutes. If you challenge any of the following issues in court,you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City at, or prior to,the public hearing. 1. APPEAL - 3249 BROAD STREET - U 1475 (JONAS/407 - 30 min.) Public hearing to consider an appeal by Champ Massey of a Planning Commission action to deny a request to culvert the remainder of the open drainage channel across the rear of the project site located on the west side of Broad Street near Orcutt Road (3249 Broad Street). RECOMMENDATION: Adopt Resolution"A"upholding the Planning Commission's action denying the request to culvert the remainder of the open drainage channel across the site at 3249 Broad Street as recommended. Jonah* FINAL ACTION.• Resohrtion Na 7053 adopted upholding a Planning Commission vogez action denying a request to culvert the remainder of the open drainage channel across the site at 3249 Broad Street as recommended BUSINESS ITEMS 2. ORCUTT 11 (JONAS/463 - 30 min.) Conceptual review of development of property at 953 Orcutt Road (Orcutt II); Norman Becko, owner/subdivider. RECOMMENDATION: Discuss the issues identified in the staff report, and give direction to staff and/or the property owner regarding future consideration as recommended. General discussion held Consensus that the property remain as 'M"zone; Sacramento Drive not to be extended to Orcutt Road 4 Council Agenda November 19, 1991 3. STATE BIKE LANE GRANT PROJECTS (JONAS/462 - 20 min.) Consideration of supporting two State Bicycle Lane Account Grant Projects and adoption of the Bicycle Element of the 1990 SLO Regional Transportation Plan (Bicycle Element available in the Council Office for inspection). RECOIVEM ENDATION: 1) Adopt a resolution authorizing the filing of grant applications with CalTrans for A) a design study for constructing a bike path along the railroad right-of-way between Orcutt Road and Cal Poly Campus, and B) a Class II bike lane along Santa Rosa Street between Murray and Walnut Streets; and 2) adopt.a resolution approving the Bicycle Element of the 1990 San Luis Obispo Regional Transportation Plan as recommended. Jonas* FINAL ACTION. 1) Resolution No. 7054 adopted authorizing the filing of grant Vogea* applications with CalTrans for A) a design study for constructing a bike path along the railroad right-of-way between Orcutt Road and Cal Poly Campus, and B) a Class H bike lane along Santa Rosa Street between Murray and Walnut Streets as amended; and 2) Resolivion No. 7055 adopted approving the Bicycle Element of the 1990 San Luis Obispo Regional Transportation Plan as recommended 4. FLOOD MANAGEMENT POLICY (ROMERO/597 - 60 min.) Consideration of adopting minor revisions to the Flood Management Policy. RECOMMENDATION: By resolution, 1) reaffirm Flood Management Policy; and, by motion, 2) direct staff to pursue flood control improvements considering: a) upstream detention, b) elimination of tight spots, c) widening of San Luis Creek below confluence, and d) incorporation of trails and retention of riparian habitat as recommended. Romeao** CONTINUED for additional report to a future Study Session. sasssasassaaasssasssssassssssrarsaar■araarrarrarrrrssarasssaaaaaaaassasassarr COMMUNICATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative Officer may informally update the City Council on written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist. Formal action or approval is not preferred and such items should be continued to the next Regular meeting. Nampian* COMM.1. Staff directed to write a letter to the County encouraging vehicle and transit access to be explored and incorporated into the Airport Area Plan. ' S Council Agenda November 19, 1991 Dunn* COMM.2. Council supported the Mayor's request to hold an informational program by the Vogea* State Department of Water Resources regarding the State Water Project. A ADJOURNED TO MONDAY, NOVEMBER 25, 1991 at 6:00 P.M. for Joint Meeting with the Business Improvement Area Board at Charlie's Grill, 998 Monterey Street. 6 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION No. STATE OF CALIFORNIA, SS. County of Sam Luis Obispo I am a citizen of the United States and a resident of the County aforesaid; I am over the age of�eiighteen and not interested in the above-entitled ( T.)_Q �'I�crtY of San lues OBISPO I am now, and at all times embraced pUgm COUNCIL GS Tuesday,November 19,1991 in the publication herein mention was, the principal clerk 1soi Tuesday,dsan NovemberLuis 19, po City Council will hold a public of the rinters and ublishers of the SAN LUIS OBISPO hearing nat 7:00p P p.m.in thea council Chamhers Of City Hall.990 Palm street, to consider an appeal of a COUNTY TELEGRAM-TRIBUNE, a newspaper of general planning Commission action to deny a request to culvert circulation, printed and published daily, Sundays ex- the remainder of the open drainage channel at 3249 Broad Street (U 1475). The ce ted, at the Ci of SLuis Obis in the Public is welcome to attend P am Obispo e above and comment. If you chal- lenge the proposed action in r,(r^,I�,,/� court, you may be limited to named county and state; that �(�� raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at,or prior to, the public hearing. The report, including rec. at which the annexed clipping >s a true printed cod was ommendations by staff, will pP g p copy, be available for review in the published in the above-named newspaper and not in any City Clerk's Department on the Wednesday before the supplement thereof — on the following dates, to-wit: meeting. For more informa- tion, Please contact the City Clerk's Department at 781- , 7103 or visit us in Room#1 of LL "� City Hall.The meeting will be broadcast on Cal Poly radio station KCPR FM 91.3. /s/PAM VOGES City Clerk Nov.9,1991 dv78202 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of Sam Luis Obispo County, State of California, on lune 9, 1952, Case #19139 under the provisions of Chapter 1, Division 7, Title of the Government Code of the State of California. I certify (or declare) under penalty of perjury that the foregoing is true and correct. r (Signature)of Prin i 1 Clerk) Date 11 /9 19 9L rt. CD 'ter. O 0. C7 A R Iz b � W 8 c� H _ ti . oa S�►l'11uis Oas O COUNCIL CHAMBERS • CITY HALL • 990 PALM STREET • SAN LUIS OBISPO • CALIFORNIA so AGENDA REGULAR MEETING OF THE CITY COU."pyo r s Agenda TUESDAY, NOVEMBER 19, 1991 - 7:00 P Distribution List i I. Unpaid Subscriptions: (All mtgs.unless o/w noted) CALL TO ORDER: Mayor Ron Dunin AIA President ASI President PLEDGE OF ALLEGIANCE _ D.Blakely, Co.Spvrs.Chair Paul Hood, Co. Administration ROLL CALL: Vice Mayor Bill Ronlmnn,Councilme KCOY Rappa, Jerry Reiss and Mayor Ron ] KCPR / B;I.A.., Lynn smock KDDB / Chamber of Commerce KEYT COUNCIL MEETING CAN BE HEARD ON KCP KKuS KSBY sasssassssssssassssssrssssssassassssssrsssssssssssrsssss KVEC PUBLIC COMMENT PERIOD League of Women voters (Not to exceed 15 minutes) Library(reg.mtgs:front desk) Mustang Daily Immediately following roll call,members of the public may address the City C Pacific Gas & Elec. Co'. appear on the printed agenda Please observe the time limit of three minutes SLO Area Coordinating Council the Foyer) must be Piled with the City Clerk prior to the beginning of the meed Telegram-Tribune For 6 mos. to 12/31/91: As a general rule,action will not be taken on issues not listed on the agenda. i---— -— Citsfollow-up on such items. The Council is interested in hearing from the public r Earth PDay Coalition/Jim Sanders the community and comes your input Earth Day Coalition/Jim Merkel STATE OF CALIFORNIA T Earth News/Terry Dunnivent rgGSTY OF SDI LUIS OBISPO ) SS ECOSLO/Kurt Kupper C1T'! CIF SAIL kuIS OBISPO ) Res.forQual.Neighbor./D.Connor I dwaro under penalty of perjury that I am employed Sierra Club/Dominic Perello bj ttie City of San Luis Obispo in the City Clerk's cepartment; and that I posted ts Ag nda near the f' =,�L door of City Nall on l / 9/ _ 72 II.Subscriptions Paid/ ////02A?/ Envelopes Provided (All mtgs.) : -Da e ignature Pac.Bell Right of Way Office (reg.mtgs.only) : srrsrrssrsrrrsssrsrsassasrsssssrssrssrsrssrssssassasrsssa - - B1dg.Industry Assoc. CONSENT AGENDA ECOSLO The Consent Agenda is approved by roll call vote on one motion unless Council Land Use Review pulled by a Councilinember to be considered at the end of the meeting atter Bu Pacific Subdiv.Consultants Penfield & Smith Security Union Title Ins. C-1 COUNCIL MINUTES (VOGES) Wallace, John L. & Assocs. Walter Bros.Construction Co. Consideration of the minutes of: Woodward-Clyde Consultants Tuesday, September 17, 1991 at 7:00 p.m., and Monday, October 7, 1991 at 12:00 noon RECOMMENDATION: Approve minutes as amended. 1 Council Agenda November 19, 1991 C-2 SURPLUS PROPERTY (STATLER/165) Consideration of declaring certain vehicles as surplus property. RECOMMENDATION: Adopt resolution declaring eleven vehicles (Exhibit A) as surplus property as recommended. C-3 OPEN SPACE FINAN aL ANALYSIS (JONAS/462) Consideration of a Request for Consultant Qualifications and Proposals for the Open Space Financial Analysis. RECOMMENDATION: By motion, approve the Request for Qualifications and authorize staff to distribute as recommended. C4 TIME EXTENSION - TRACT 1827 (JONAS/410) Consideration of a one-year time extension for filing of the final map for Vesting Tract Map No. 1827 located at 2175 Florence-AvenueStation) for an 18- unit residential condominn,m reject; Petra Grou c., applican RECOMMENDATION: Adop g the one-yearre uested q time extension for filing the final map for Vesting act Map No. 1827, subject to the findings and conditions of tentative map approval recommended. 2 Council Agenda November 19, 1991 C-5 STREET ABANDONMENT (JONAS/535) Conside ' n o a lution of Intention to abandon a portion of Boysen Avenue near-North Santa Rosa eet as recommended by the Planning Commission; C-R- S,` e; Steve Frank, a t. ns— -- �Kc�oMMENDA ON: Adopt a Resolution of Intention setting a public hearing for December 10 1991 at 7:00 p.m. to abandon the requested street portion as recommended. 3+everL. ,/6,/ SL-07C 9340/ r a y C-6 OFFICIAL TREE OF CITY OF SAN LUIS OBISPO (ROMERO/505) Consideration of designating an official tree of the City of San Luis Obispo. RECOMMENDATION: Adopt a resolution establishing the California Sycamore as the official tree of the City of San Luis Obispo as recommended. C-7 PERFORMING ARTS CENTER GRANT (HAMPIAN/1051) Consideratio ' e a romotional Coordinating e's recommendation to award oundation for the Performing Arts Center with grant for $3,709. RECO NDATION: By motion, app ve the PCCs recommendation to grant to the Foundation for-the Performing Center $3,709, and authorize the CAO to prepare and execute an appropriate contra for administration of the funds as recommended. �ree5 C-K- KOW* . s0 3 Council Agenda November 19, 1991 efsssssffssssst:istsxYssterYxxxxxtfflffffffsxxYfsfsxYxlfYffffffffffffsfYxxtstf COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) At this time,any Councilmember may report on meetings,conferences or other City-related activities attended since the last Regular meeting. Reports limited to three minutes per Councilmember. Yf fffiffxi YYiitYtsflftfiftflt YttY YY Yt YlfflffffflYYx!!fflfflf Yf YYYffff Yfffff fft PUBLIC HEARINGS If you wish to speak,please give your name and address for the record. Please limit your comments to three minutes; consultant and project presentations limited to ten minutes. If you challenge any of the following issues in court,you may be limited to raising only those issues you or someone else raised at this public hearing as described below, or in written correspondence delivered to the City at, or prior to,the public hearing. 1. APPEAL - 3249 BROAD STREET - U 1475 (JONAS/407 - 30 min.) Public hearing to consider an eal by Champ Massey of a lanning Commission action to deny a request to vert the remainder of t pen drainage channel across the rear-of--the proje� - ocated o est side of Broad Street near Orcutt Roa (3249 Broad Street). � . RECOMMENDATION: Adopt Resolution"A"upholdin the Planning Commission's action denying the request to culvert the remainder the open drainage channel across the site at 3249 Broad Street as recommen d. BUSINESS ITEMS 2. ORCUTT II (JONAS/463 - 30 min.) c of development of property at 953 Orcutt Road (Orcutt II); Norman Becko, er/subdivider. ATION: Discuss the issues identified in the staff report, and give direction to st and/or the property owner regarding future consideration as recommended. Council Agenda November 19, 1991 3. STATE BIKE LANE GRANT PROTECTS (JONAS/462 - 20 min.) Consideration of supporting two State Bicycle Lane Account Grant Projects and adoption of the Bicycle Element of the 1990 SLO Regional Transportation Plan (Bicycle Element available in the Council Office for inspection). RECOM3 ENDATION: 1) Adopt a resolution authorizing the filing of grant applications with CalTrans for A) a design study for constructing a bike path along the railroad right-of-way between Orcutt Road and Cal Poly Campus, and B) a Class II bike lane along Santa Rosa Street between Murray and Walnut Streets; and 2) adopt a resolution approving the Bicycle Element of the 1990 San Luis Obispo Regional Transportation Plan as recommended. a,7 e 4. FLOOD MANAGEMENT POLICY (ROMERO/597 - 60 min.) Consideration of adopting minor revisions to the Flood Management Policy. RECOMMENDATION: By resolution, 1) reaffirm Flood Management Policy; and, by motion, 2) direct staff to pursue flood control improvements considering: a) upstream detention, b) elimination of tight spots, c) widening of San Luis Creek below confluence, and d) incorporation of trails and retention of riparian habitat as recommended. I 5 Council Agenda November 19, 1991 sss:tr:tssss*trssesarrsrsesrrsetrtrrrssrtrssssrsssrss:ttssettste::teeeseertse COMbRMCATIONS (Not to exceed 15 minutes) During the balance of this meeting, any Councilmember or the City Administrative OMcer may informally update the City Council on written or oral communications and ask for comment and/or discussion. State law provides that Council take action only on such matters which have been noticed at least three days in advance of the meeting unless special circumstances are found to exist Formal action or approval is not preferred and such items should be continued to the next Regular meeting. A. ADJOURN TO MONDAY, NOVEMBER 25, 1991 at 6:00 P.M. for Joint Meeting with the Business Improvement Area Board at Charlie's Bar& Grill Restaurant, 998 Monterey Street. 6 Ing, jus"Lmmkinim 4/88 Creek Related / / d Creek Related/ 1 1119KEWAY8 & Flood Mgmt. 5 Flood Mgmt• 0 0 E. DOUGLAS GERARD SHEILA BAKER EXECUTIVE DEAN 249 LONGVIEW LANE 93401 CAL POLY UNIVERSITY SAN LUIS OBISPO, CA 93405 SAN LUIS OBISPO, CA 93407 LAN NS VANCY CARMEN J. SALVATO JAMES S. MERKELL R. N BUSINESS SERVICES DIVISION 392 PISMO STREET CALIFORNIA MEN'S COLONY . SAN LUIS OBISPO, CA 93401 PO BOX 8101 SAN LUIS OBISPO, CA 93409 AR. RICHARD SCHMIDT BENJAMIN ROXTON 112 BROAD STREET 2161 BROAD STREET NAOMA WRIGHT 'AN LUIS OBISPO, CA 93401 SAN LUIS OBISPO, CA 93401 400 FOOTHILL BLVD. SAN LUIS OBISPO. CA 93405 AR. KEN SCHWARTZ CARLOS MADRID 01 BUENA VISTA DEPARTMENT OF WATER RESOURCES BRIAN CONNORS IAN LUIS OBISPO, CA 93401 849 SOUTH BROADWAY 1520 PALM STREET, #2 LOS-ANGELES, CA 90014 SAN LUIS OBISPO, CA 93401 4ELANIE C. BILLIG CUNT MILNE 4060 MILL STREET COUNTY GOVERNMENT CENTER AN LUIS OBISPO, CA 93401 SAN LUIS OBISPO, CA 93408 MYLES OI(=LLY 8615 LOS OSOS VALLEY ROAD SAN LUIS OBISPO, CA 93405 kP. #ROO JOHN MERRIAM 235 CHAPLIN LANE SAN LUIS OBISPO, CA 93401 HAROLD MIOSSI TATER QUALITY CONTROL BOARD 102 A LAUREL LANE SAN LUIS OBISPO, CA 93401 AN LUIS OBISPO, CA 93401 EPARTMENT OF FISH &GAME RT. BOX 105E ZUIDERWEG BOX 47` ' RESERVOIR CANYON ROAD SAN LUIS OBISPO, CA 93401 ITN�PAUUL CHAPPELE, CA ELLL LAND CONSERVANCY RUNTY ENGINEERING DEPT. C/o MR. BOB JONES AUNTY GOVERNMENT CENTER PO BOX 12206 W LUIS OBISPO, CA 93408 SAN LUIS OBISPO, CA 93406 LAND CONSERVANCY C/o JOHN ASBAUGH E I PO BOX 12208 ' SAN LUIS OBISPO, CA 93406 BIKEWAYS 091 SHEILA BAKER 249 LONGVIEW LANE SAN LUIS OBISPO, CA.93405 JAMES S. MERKEL 392 PISMO STREET SAN LUIS OBISPO, CA 93401 ' s NAOMA WRIGHT 400 FOOTHILL BLVD. SAN LUIS OBISPO. CA 93405 BRIAN.CONNORS 1520 PALM'STREET, #2 SAN LUIS OBISPO, CA 93401 WLES O'KELLY 3615 LQS OSOS VALLEY ROAD_ M WIS'0618P0; CA 93405 5%91 CUNT MILNE COUNTY GOVERNMENT CENTER SAN LUIS OBISPO, CA 93408 JOHN MERRIAM 235 CHAPLIN LANE SAN LUIS OBISPO, CA 93401 HAROL; 002CSHPO., MIO CUESTS CA 93401 MR. & MRS. PETE ZUIDERWEG RT. 2 BOX 105 RESERVOIR CANYON ROAD SAN LUIS OBISPO, CA 93401 LAND CONSERVANCY c/o MR. BOB JONES PO BOX 12206 SAN LUIS OBISPO, CA 93406 LAND CONSERVANCY c/o JOHN ASBAUGH PO BOX 12206 SAN LUIS OBISPO, CA 93406 M/88 0 0 E. DOUGLAS G D EXECUTIVE MN 93401 CAL PO NIVERSITY IS OBISPO, CA 93407 LAN NS VANCY CARMEN J. ATO R. B N BUSINES RACES DIVISION BOX CALIF IA MEN'S COLONY . 6 P OX 6101 AN LUIS OBISPO, CA 93409 MR. RICHARD SCHMIDT BENJAMIN ROXTON 112 BROAD STREET 2161 BROAD STREET SAN LUIS OBISPO, CA 93401 SAN LUIS OBISPO, CA 93401 MR. KEN SCHWARTZ CARLOS MAD 201 BUENA VISTA DEPARTMfiff OF WATER RESOURCES SAN LUIS OBISPO, CA 93401 849 SPUTH BROADWAY LO NGELES, CA 90014 MELANIE C. BILLIG 14060 MILL STREET SAN LUIS OBISPO, CA 93401 M DE B 5 RO SP , WATER QUALITY CONTROL BOARD 1102 A LAUREL LANE SAN LUIS OBISPO, CA 93401 DEPARTMENT OF FISH & GAME PO BOX 47• YOUNTVIKLLE, CA 94599 ATTN: PAUL CHAPPELL COUNTY ENGINEERING DEPT. COUNTY GOVERNMENT CENTER SAN LUIS OBISPO, CA 93408 - ..:, _ - � _ _ � � :. . r, - tl . i -'ls`'�" '�'— • q� � • . �� r�+, (q ?� :`'"-sem �. :�2�e 4 Li MEETING AGENDADATE 11 ITEM # �� BUSINESS IMPROVEMENT ASSOCIATION COFILN To: ❑°!7t_atc3 A&Gon h k2`coundi ❑ CDD DIR. I � 70 ❑ �+I.GiR. R_ AO ❑ r^Ec=-F TO: Mayor Ron Dunin 0 ❑ A:;cR,,r/ 120r- DIr. Peg Pinard, Council Member CI rDLICEOa. Penny Rappa, Council Member ❑ N"L'GMT-TE".:'I C! HEC-DM Jerry Reiss, Council Member cert__ Bill Roalman, Council Member ° FROM: BIA Board Of Directors DATE: November 19, 1991 RE: Street Project Guidelines The BIA Board of Directors would like to express concern over the handling of the street construction project guidelines and the scheduling of construction projects in the downtown core. While Penny Rappa was instrumental in bringing together city staff and 3IA member to discuss this problem, the BIA Board is still concerned that street project continue to occur without any advance notification or regard for the businesses downtown. The BIA Board sent a proposal of fourteen suggestions for making street projects run more effective. While a reply was received last week, the city staff continues to disregard the points expressly stated by the BIA. In light of the situation, namely the closure of Nipomo in October and on November 19, 1991; and the closure of the Morro street sidewalk, the BIA would like to ask for all scheduled projects to be stopped for 30 days until this problem can be resolved. cc: John Dunn Dave Romero Mike Bertaccini AECEIVED NO 1 9J991 \CIT r CLERK SAN LUIS OBISPO,CA /L DOWNTOWN SAN LUIS OBISPO BUSINESS IMPROVEMENT ASSOCIATION TO: City Council John Dunn, City Administrative Officer Dave Romero, Public Works Bill Hetland, Utility Director FROM: BIA Board of Directors DATE: October 15, 1991 RE: Street Construction The BIA Board appointed a committee to research strategies for handling construction in the downtown core including means to facilitate cooperation between city agencies in scheduling projects. City Council member Penny Rappa was present at these meeting and extremely helpful in providing information. The following is a list of suggested strategies for enhancing the public relations aspects of street projects: 1. The BIA should receive copies of all Public Works, utilities, and private construction projects scheduled for the downtown core 30 days in advance of projected start date. The BIA will publish project description, scheduled dates, and small maps in the monthly newsletter. 2. Projects that have a lengthy completion schedule should include a BIA representative in the scheduling process to avoid any complications. The BIA will assist in the coordination of projects in the downtown core to avoid adverse impact from undertaking several projects simultaneously. 3 . The BIA should be notified before bids are accepted for projects with specific time frames. The annual budget process would serve as a perfect time to provide advance notification of scheduled projects. 4. The BIA should be provided with a fact sheet detailing rationale and benefit of all projects downtown. This information should be shared with all city agencies including the Chamber of Commerce and community representatives. P.O. Box 1402, San Luis Obispo, CA 93406 (805) 541 -0286 The City should participate in the promotion of the specific project area during projects to protect the vitality of businesses during these potentially threatening projects. The BIA and City should develop a uniform program for carrying out this promotion. 6 . The City should analyze the lost revenue from projects to determine the benefit the promotional and communication plans will have to the city. 7. The City should send written or hand delivered notices to all businesses. On long term projects, an informational update should be sent on the status of the project. 8 . Community meetings or public forums should be called on large complex projects. These should be held near the proposed site. All parties involved in the project should be notified in writing 10 days before the meeting date. 9. The contractor should be asked to make positive impacts on construction area. For instance, utility companies may be required to slurry seal the entire street to give the whole street a brand new appearance. ,While this does add to the cost, it certainly improves the public relations aspect of the project. 10. City agencies with authority to impose street closures should be linked to one central clearing authority to avoid multiple closing in one area causing intensified traffic impact and congestion. 11. The contractor should be held responsible for the control of street parking, construction staging, signage, traffic control, and weekend and evening street openings to ease the effect of projects on merchants. 12. City staff should be informed about the progress and scheduled completion dates of projects to maintain continuity between responses to merchants. 13. The City paper is useful, not only as a legal notification, but as a way to contact large segments of the population. Arranging face-to-face interviews with local reports to discuss the project is vital to facilitating communication. 14. Press releases with maps to all local papers are critical and keep the press up-to-date. This should include a follow-up phone call by City staff. The Business Improvement Association would like to work in cooperation with the City staff to assist in making construction projects downtown a positive experience for everyone. The procedures outlined above are guidelines that the merchants would like to see incorporated into a comprehensive program for managing public works and utility projects. We would appreciate your immediate attention to these items. cc: Wayne Peterson Alison Lloyd