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Home My WebLink About11/25/1991, 1 - a 1EEnNG AGENDA JATE11 ' 3LITEM#� ►,►►►��H�ii�►�Illllllll►p1°��►�� III city of san hues oaspoy 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 COPIO!U: November 25, 1991 ❑T°g'°'�' O1 ❑ IMr c�,m cvDtxx BIA Board of Directors c/o Lynn Block, BIA Administrator NOV 2 5 1991 p Mc�`a�i:M7FAM p POLICI CK 1108 Garden Street �(O at°� ❑ C San Luis Obispo, CA 93401 SAN LUIS omspo, CA AlisonU M• er _ II Dear Lynn: Several concerns were raised in the BIA Board of Director's letter to the City Council of November 19, 1991. 1 would like to briefly respond to those concerns, recognizing that a follow-up meeting has been scheduled for Monday, November 25th, to discuss these and other issues more fully. Ken Hampian, Dave Romero, Mike Bertaccini, and Alison Lloyd will represent the City at that meeting. With regard to the BIA's project related complaints, attached is a memorandum from the Utilities Director which discusses last week's work on Nipomo Street in connection with the ongoing sewer trunk project. While we feel that both aspects of this work were handled in a responsible and sensitive manner, (we have received compliments from some businesses regarding both our timeliness and communication), the failure in communication with the Cleaves should not have happened. Steps have been taken to avoid a similar communication gap in the future. With regard to the "No Parking" signs on Nipomo Street, while there were safety and work-related reasons for installing the signs, the BIA'S concern has illustrated the need for improvements to our specifications, including the amount of information which should be included on such signs. The current contract has no such requirements. We will follow-up in developing improved contract specifications. In terms of the signs installed on Higuera Street, these were posted because of planned sidewalk steamcleaning. You are correct that advanced notification should have been provided, consistent with our commitment for improved advanced communication. You have my assurance that we will make every effort to abide by this commitment. Regarding a 30 day "moratorium" on City projects, there are no new City projects scheduled for initiation through the remainder of this calendar year. In fact, no City projects are anticipated to start construction until May 1992. City staff provided you with a downtown project schedule in September 1991 which supports this general timeframe. Attached is an updated schedule. A map will be provided at the November 25 meeting. I have also attached correspondence from Southern California Gas and Pacific Bell which show that they have no projects planned through the remainder of 1991. In addition, it is my understanding that a meeting has been set with you in December, to include the utility companies, to further discuss project timing and coordination. In your November 19th letter, you indicated that the staff showed "disregard for the points expressly stated by the BIA"in your October 15 correspondence. Let me assure you that our November 6 response was drafted after a substantial amount of discussion and consideration, and that City staff is committed to much improved communication and coordination with the BIA. While we would like to "bat 1000 from day one", realistically, there may be some glitches from time to time. In these cases, I would ask that the BIA provide City staff with the opportunity to investigate and respond to concerns prior to elevating them to the City Council level. In closing, despite the recent problem I would like to point out that we have also experienced some success as a result of our recent efforts. For example, Jim Neil of Sandy's Liquor called me last week to commend the City for our speed in installing the sewer trunk in front of his business and for the extra level of communication provided with the project. He described it as the "finest effort' he's experienced in his 15 years in the City. He felt that we "got the job done in half the time" and that his contacts with the Contractor's employees have been excellent. So, I believe our joint efforts have had a positive impact; such perspective is needed as we work together to make further needed improvements. We look forward to continued work with the BIA to improve communication and the coordination of downtown projects. Sincerely, John unn Administrative Officer C. City Council Ken Hampian Dave Romero Bill Hetland JD:bw bia4.ltr 0 MEUIORANDUM To: John Dunn, City Administrative Officer From : William T. Hetland, Utilities Director Subject: Construction Work in the Downtown The following information is in response to the letter from the Business Improvement Association and the opinions expressed during public comments at the City Council meeting on November 19, 1991 concerning the construction work in the downtown area. 1. Nipomo Street between Marsh and Higuera was posted "Closed to Through Traffic" on Tuesday (8:00 a.m. to 4:00 p.m.) and Wednesday (7:30 a.m. to 9:30 a.m.). The work was required to correct a defect in the construction which could have resulted in a blockage of the sewerline and subsequent damages. Businesses immediately fronting the affected area were notified by the inspector. The inspector should have notified the Cleeve's but failed to do so. The parking lot serving their business was never closed. 2. On Tuesday, "No Parking" signs were placed along Nipomo Street by the prime contractor's crew. A subcontractor was scheduled to coat the manholes on either side of San Luis Obispo Creek Bridge with an epoxy coating. The work required parking their truck at the manhole and spraying the inside. The prime contractor's crew felt that posting of the parking was necessary for safety reasons. The signs were posted on Tuesday morning. There is no requirement for 24 hour posting unless the contractor wants the police department to have vehicles towed. The signs were not removed after the subcontractor left in the morning because they have to spray a number of coats inside the manhole to build-up the coating to the required thickness. They returned to the site an additional two times on Tuesday. The Engineering Division will revise the specifications for City projects to require 24 hour advance posting and dates and times on all "no parking" signs. p:\pry\n51rdwtn.wp r � 7 , . �� JL PROJECT DESCRIPTION PROPOSED PROPOSED START DATE COMPLETION DATE Traffic Signal Improvements S. Santa Rosa, Monterey, Palm, Mill 05/92 08/92 Sewer Main Replacement Marsh (Osos to Santa Rosa) 07/92 09/92 Water Main Replacement Higuera (Broad to Osos) 07/92 09/92 V 1 PROJECT DESCRIPTION PROPOSED PROPOSED START DATE COMPLETION. DATE Traffic Signal Improvements S. Santa Rosa, Monterey, Palm, Mill 05/92 08/92 Sewer Mairi Replacement Marsh (Osos to Santa Rosa) 07/92 09/92 Water Main Replacement Higuera (Broad to Osos) 07/92 09/92 Water Main Replacement Palm (Broad to Morro) 05/93 08/93 Bridge Replacement Nipomo at San Luis Creek 05/93 10/93 Water Main Replacement Pacific (Nipomo/Santa Rosa/Marsh) 06/93 09/93 Water Main Replacement Santa Rosa, Marsh, Palm, Morro 07/93 10/93 November 1, 1991 TO WHOM IT MAY CONCERN: SUBJECT: Excavation Permits in the Downtown Area In order to maintain the downtown in a presentable fashion between the Thanksgiving and Christmas holidays, the City will not issue excavation or sidewalk permits nor allow any new work in City streets or on City sidewalks in the downtown area between November 28 and December 26, 1991. The downtown is defined as the area within, and including, Palm Street on the north, Santa Rosa Street on the east, Pacific Street on the south, and Nipomo Street on the west. If you have an emergency situation we will handle it on an individual basis. Sincerely, WAYNE A. PETERSON CITY ENGINEER Ge a d W. Kenny Supervising Civil Engineer c: Contractors with excavation permits Utility companies Plumbing firms water Division Sewer Division Community Development Department erector of Public Works" John Hawley Tom Gingg City Clerk Mike Bertaccini Howard Birlew Dv 1 , SOUTHERN CALIFORNIA gas COMPANY NORTH COASTAL DIVISION RICK HAENEL 130 SOUTH PATTERSON AVENUE • P. 0. BOX 6A66 Division Superimendern SANTA BARBARA, CALIFORNIA 9316P6a66 October 17 , 1991 RECEIVED OCT 18 1991 Mr. Mike Bertacchini ENGINEERING DIVISION City of San Luis Obispo CITY OF SAN LUIS OBISPO Public Works Department Post Office Box 8100 San Luis Obispo, CA 93403-8100 Dear Mike: Subject: Southern California Gas Company' s Project Activity - 1991 As agreed in our meeting of October 15, 1991 , here are our plans for projects in the City of San Luis Obispo for the balance of 1991 . The schedule is as close as we can project, and may vary by a few days. Approx. Approx. Location Start Complete Carpenter, Longview, Slack In progress 12-13-91 Islay btwn. High & Broad In progress 10-23-91 Monterey btwn. Johnson & California In progress 10-25-91 Monterey, north of Grove 10-28-91 12-4-91 Foothill , east of Patricia 11-4-91 12-13-91 Thank you, Mike , for your assistance in coordinating these projects between the merchants, utilities, and your own Public Works ' projects. If I canbe of further assistance, please call . Cordially, R. P. Stewart Distribution Districe Supervisor RS: nr f/miscSLO -RECEIVED OCT 2 9 7991 October 22 , 1991 CITY OF ENGINEERINGDIVISIONVIS1Sp CRY OF SAN LUIS OBiSPO Memo to: Mike Bertaccini Re: Utility Project Planning, city of San Luis Obispo Mike : This memo is to inform your office , that as of this " date, Pacific Bell has no identified major jobs scheduled for the remainder of 1991 , or projected for the 1992 calendar year. In the event of a service request we might need to do such work. Also, if another utility had some major trench work proposed, we may advance a project to utilize that same trench. By advancing our work to coincide with the other utility, additional disruption to the citizens would be avoided. If you have any questions , please give me a call on 805- 596-7451 . Sincerely, Terrie Mumford cc: D.L•. McEvoy Jess Lee W. R . Murray