HomeMy WebLinkAbout04/07/1992, C-18 - CLARIFICATION OF STATUS OF CITIZEN'S ADVISORY COMMITTEE (CAC) mii u
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990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100
March 20, 1992
MEMORANDUM
To: City Council
From: John Du
Subject: Clar on of status of Citizen's Advisory
Committee (CAC)
Recommendation: That the City Council reaffirm the status of
the Citizen's Advisory Committee as set forth
in Resolution 4891
I earlier presented the City Council with recommendations for
filling two vacancies on the Citizen's Advisory Committee; one a
reappointment and the other a new appointment.
The Council's action at that time was to continue the appointments
for an additional staff report. Councilmember Rappa expressed
concern as to whether the CAC should be an ad hoc committee or a
permanent standing committee. I was asked to review its makeup
and how it was established and report back to Council.
The present organization of the Citizen's Advisory Committee was
established by Resolution No. 4891 (1982 Series) entitled,
"Resolution of the San Luis Obispo City Council Establishing the
Citizen's Advisory Committee as a Continuing Special-Purpose
Committee" . Section 2. of the Resolution sets forth the "principal
functions" for the Citizens Advisory Committee (see attached
Resolution No. •4891) . In summary, the Committee is to create an
annual work program, conduct such surveys and studies as may be
assigned by the City Administrative Officer, meet and discuss
matters as assigned by the City Administrative officer, issue
reports or make recommendations or conclusions to effectively
advise the City Administrative Officer, and inform the City
Administrative Officer of any matters of community concern which
might be included in the Committee's work program.
The most recent work program of the Committee has been to work in
three areas:
1. Continue to advise the City Administrative Officer and
appropriate staff concerning the "City's long-term financial
health", particularly to help the staff develop guidelines on
revenue and expenditure matters, and review the staff
recommendations to the Council.
2. Assist the CAO and Fire Chief in the preparation and review
of a Fire Department Five Year Services Plan.
3. Assist the CAO and the Police Chief in the preparation and
review of a Police Department Five Year Services Plan.
After review, consistent with the City Council 's request, my
conclusions are:
1. The Citizen's Advisory Committee has and should continue to
advise the CAO on matters which will eventually go to the City
Council for review and approval. It is important to have
recommendations with significant long-term implications
reviewed by a group of representative citizens.
2. The present form of the Committee, as established by the City
Council, as a "continuing special-purpose committee" is
appropriate and serves both the needs of the CAO and the City.
There is an advantage to the Committee membership to serving
on (and to the CAO to having) a continuous and immediately
available committee for consultation, as opposed to the lack
of certainty and confusion which could stem from a number of
different ad hoc committees.
3 . The overall purpose of the Committee has been and continues
to be to provide citizen input on a range of issues to assist
in the City's decision-making process. This is an important
purpose which the Committee has served well.
4 . This Committee is in reality little different from Council
advisory committees in that the Committee's recommendations
are presented to the City Council directly and
straightforwardly as part of the staff report to the Council,
usually supplemented by the Chair's verbal presentation.
In brief, after this review, I recommend the continuation of the
Committee, subject to the same guidelines as are in effect for
Council advisory committees and, if this concept is sustained, will
present candidate's names for approval at a subsequent City Council
meeting.
JD:mc
Attachment
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C70
RESOLUTION NO. 4891 (1982 Series)
RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
ESTABLISHING THE CITIZENS' ADVISORY COMMITTEE AS A
CONTINUING SPECIAL—PURPOSE COMMITTEE
TEAS, the City Council recognizes the need for active citizen
participation in city government; and
WHEREAS, the City Administrative Officer has informed the City Council
that advice from a Citizens' Advisory Committee would be of assistance from
time to time in the conduct of city affairs.
NOW, THEREFORE, BE IT RESOLVED BY THE SAN LUIS OBISPO CITY COUNCIL That:
Section 1. A continuing special—purpose committee, to be known as the
"Citizens' Advisory Committee," is established. The members shall be appointed
by the. City Council in a manner, and for a term of office, determined by the
City Council at the time of appointment.
Section 2. The Citizens' Advisory Committee shall perfor-k the following
principal functions:
(a) To work with and assist the City Administrative Officer in the
creation of a Citizens' Advisory Committee Annual Work Program. Said work
program shall be presented to the City Council in written form within
sixty (60) days of the effective date of this resolution, and thereafter
by September 1 of each subsequent calendar year.
(b) To conduct, or cause to be conducted, such studies and surveys as
may be assigned from time to time by the City Administrative Officer.
(c) To meet at the direction of the City Administrative Officer to
discuss matters assigned by the City Administrative Officer and to
Page 1 of 2
R 4891 Ci Q
Resolution No. 4891 (1982- Series) July 6, 1982
issue reports, which may include recommendations or conclusions. as may be
appropriate to effectively advise the City Administrative Officer.
(d) To inform the City Administrative Officer of any matters of
community concern which might be included in the committee's work program.
Section 3. This resolution creating the Citizens' Advisory Committee
shall become effective on the effective date of Ordinance No. 930.
On motion of Councilman Robert Griffin, seconded by Councilwoman
GlennaDeane Dovey, and on the following roll-call vote:
AYES: Councilmembers Robert Griffin, GlennaDeane Dovey, and Mayor
Melanie C. Billig:
NOES: Councilman Allen Settle.
ABSENT: Councilman Ron Dunin.
1 ie Billig, yor
ATTEST:
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Pame Voges, City Cle
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Paul Lanspery, C y A strator
George Thacher, City Attorney
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