HomeMy WebLinkAbout04/28/1992, C-1 - AMENDMENT TO THE CULTURAL HERITAGE COMMITTEE BYLAWS !A,�III City of san LL_ D ompo MEVNG�a _92.
ITEM NUMBER•
1111274 COUNCIL AGENDA REPORT
FROM: Councilmembers Roalman and Reiss
Council Liaison Subcommittee to the CHC
PREPARED BY: Pam Voges, City Clerk
SUBJECT: AMENDMENT TO THE CULTURAL HERITAGE COMMITTEE
BYLAWS
RECOMMENDATION:
Adopt resolution amending the bylaws of the Cultural Heritage Committee concerning
appointment of members from the three Historical Preservation Districts.
BACKGROUND:
At the March 17, 1992 Council meeting, the CHC Council Liaison Subcommittee
(Roalman/Reiss) requested that Council consider amending the Cultural Heritage
Committee bylaws to allow more flexibility when appointing members representing the three
Historical Preservation Districts, particularly the Downtown district. The current CHC
bylaws state, 'The membership shall include one city resident from each of the three
Historical Preservation Districts....." Finding residents of these specific areas to fill
vacancies has become extremely difficult and, therefore, relaxing appointment criteria for
these three seats is a viable solution to facilitating the appointment process.
During the discussion, the Council also reaffirmed the City residency requirement for all
members of the Cultural Heritage Committee.
Subsequent to this meeting, there was also a suggestion to provide a person knowledgeable
about local archaeology, if possible. We believe this would be desirable and have added
such a provision to the resolution.
Attachments:
Resolution
CHC Bylaws
I
RESOLUTION NO. (1992 SERIES)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
AMENDING THE BYLAWS OF THE CULTURAL HERITAGE COMMITTEE
WHEREAS, the City Council requires more flexibility when selecting members to
represent the three historical preservation district positions on the Cultural Heritage
Committee;
NOW,THEREFORE, BE IT RESOLVED, that the Council fo the City of San Luis
Obispo as follows:
SECTION 1. The Bylaws of the Cultural Heritage Committee shall be amended
as shown on the attached Exhibit "A" incorporated herein by reference.
Onmotion of ,seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was passed and adapted this day of , 1992.
Ron Dunin, Mayor
ATTEST:
Pam Voges, City Clerk
APPROVED:
City A trative Officer
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CULTURAL HERITAGE COMMITTEE BYLAWS
ARTICLE 1. PURPOSE
The Cultural Heritage Committee promotes the preservation of architectural,
archaeological, historical and cultural resources in San Luis Obispo by:
A. Helping the public pursue cultural resource preservation projects.
B. Sponsoring educational programs and research which improves our
understanding of the community's history and archaeology.
C. On request, commenting on the effects of public and private actions on
community cultural resources.
D. Helping with the administration of city-sponsored benefit programs.
ARTICLE 2. COMPLIANCE WITH OTHER REQUIREMENTS
The functioning of the Cultural Heritage Committee and all of its actions and decisions
shall be in compliance with the provisions of the Advisory Body Handbook and with
provisions of City Resolution 6593 (1989 Series).
ARTICLE 3. MEMBERSHIP
A. The CHC will have seven member appointed by the City Council. >; tiz1+e
membership of the committee n include a person lmowledgeable in local history, a
erson with training or experience in structural rehabilitation, ;'
tt and a person with knowledge of architecture.
B. The committee shafl include one City Lesident fiom each of the. ftee ifistozi,_�
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ARTICLE 4. TERMS OF APPOINTMENT
A Members shall be appointed by the City Council for four-year terms and may be
reappointed for not more than two consecutive full terms totaling eight years.
ARTICLE 5. OFFICERS
A. A Chairperson and Vice-Chairperson shall be elected by the committee at its first
meeting in April for one-year terms. No person may serve in the office of Chairperson or
Vice-Chairperson for more than two consecutive terms.
B. The Chairperson shallpreside overall all committee meetings, vote on all matters,
appoint all subcommittees, call special meetings, and submit an annual report and budget
to the committee for approval.and.presentation to the City Council.
C.. The Vice-Chairperson.shall serve in the absence or incapacity of the Chairperson and
perform such other duties as requested by the. Chair.
ARTICLE 6. MEETINGS
A. The committee shall hold a regular meeting each month. All meetings. shall be open to
the public and shall be held at specified time and place with public notice provided as
required by California law.
B. A quorum shall consist of a majority of the seated members.
C. All action of the committee shall be decided by a majority vote or consensus of the
quorum directed through the Chairperson.
D. Minutes of each meeting shall be forwarded to the City Council and be available as a
public record.
e. The Chairperson or any three members. of the committee may call a special meeting
provided that all public notice requirements are met.
F. All committee meetings shall be conducted according to city practices, customs, policies
and Robert's Rules of Order, Newly Revised.
F. All members present must vote, except when a member declares a conflict of interest.
Any member declaring a conflict of interest shall not vote or participate .in any .related
deliberations or actions. of the committee.
ARTICLE 7. ABSENCES AND RESIGNATIONS
A. If a member fails to attend three consecutive regular meetings or a total of six regular
meetings within any twelve months, the member shall automatically be considered for
replacement. The Chairperson of the committee shall inform the Council of such a
situation and explain any special circumstances.
B. Committee members are responsible for notifying the Chairperson or the Secretary in
advance when an absence is anticipated.
C. If a member needs to resign from the committee, the member shall immediately direct
a letter to the City Council with copies forwarded to the committee chairperson and City
Clerk.
ARTICLE & SUBCOMMITTEES
A. Subcommittees shall be appointed, as needed, by the Chairperson. Subcommittees may
include non-committee members who shall have no voting.power.
ARTICLE 9. AMENDMENTS
Bylaw amendments shall be submitted for Council approval by an affirmative vote of the
members present at a regular meeting of the committee, provided that such amendments
shall have been discussed by the Commission on the agenda of at least two meetings prior
to the vote. The members shall receive the proposed amendments at least ten days prior
to the first meeting.
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