HomeMy WebLinkAbout05/19/1992, C-4 - VEHICLE FUELS, LUBRICANTS AND SOLVENTS PURCHASE CONTRACT II1111%jqIIIII�IIllllulll "J f MEETING DATE: _
CioSan ��A5 OBISpO Na 19 1992
COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: Wayne Peterson, Acting Director of Public Works
PREPARED BY: Dennis E. Cox, Streets Manager4Cr/-'
SUBJECT: Vehicle Fuels, Lubricants and Solvents Purchase Contract
C.A.O. RECOMMENDATION:
By motion, approve specifications for Vehicle Fuels, Lubricants and
Solvents, Specification No. CY 92-003 and authorize soliciting of bids
and contract award by the CAO, if the lowest responsible bid is within
the Engineer's cost estimate.
DISCUSSION:
The contract that will result from this bid will provide all the vehicle
fuels, lubricants and solvents needed by all city departments. This
contract will comply with Purchase Control Procedure 401-3 . At present
the City does not have a contract with any fuel distributor. This
contract calls for all City Facilities that have fueling capabilities to
be serviced. By placing all of these locations under one contract this
should provide the City the lowest price possible and reordering and
process of billing should be simplified. This is a one (1) year contract
with an extension provision.
Fiscal Impact:
It is estimated that there should be no significant change in cost as
each of the different city facilities order their own fuels when they are
needed from the lowest price source available. Each of these facilities
have their own line items for fuels and billing would remain itemized for
each facility.
Operating Budget for FY 1992-93 provides funds in the following accounts
for the purchase of fuels:
Corporation Yard 001-5052-012-070 $ 72,500
Fire Station #1 001-8544-012-070 $ 12,800
Police Station 001-8035-012-070 $ 21712
001-8037-012-070 $ 44, 121
Busses 053-1075-012-070 $ 72 . 000
(contractor supplied location)
Annual Total Budgeted for Fuels $204, 133
Alternatives
If the Council decides not to execute this contract, then each of the
City's fueling locations would continue to acquire fuels individually as
in the past. However, staff believes that this is not in accordance with
the Purchasing Control Procedures.
ATTACHMENTS: Specification No. CY 92-003 (available in Council Office for
review) ,
vehicles/gb/cy92003.wp — — '