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Home My WebLink About07/07/1992, 2 - 1992-93 PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID RECOMMENDATIONS '"I�hi��lillllll��' llllhl city of San t _ s OBISpo COUNCIL AGENDA REPORT Page 2 PCC Grants-In-Aid were adopted by public vote of the PCC following presentations by applicants at the public hearing in May. The PCC increased grant recommendations to applicants #9 and #12 (Please refer to Attachment 3) as a result of additional information presented. Most applicants acknowledged the financial constraints on the grants process and several applicants expressed their appreciation to the PCC and the Council for the favorable consideration. PCC Final Grant Recommendations Generally, the PCC's 1992-93 final grant recommendations: * total $75,755 with an unallocated reserve of $3 , 845 for unanticipated events. * provide City funding to 21 of the 22 applicants requesting grants ranging from a low of $1, 000 to a high of $6,400. * do not recommend City funding for Greenhills School because the application did not identify a public cultural benefit in the opinion of the PCC (Please refer to Attachment 3 Page 6) . * provide City funding for six new applicants identified in Attachment 3 with the designation "N/A" following the 1991- 92 grant amount. * attempt to provide "seed" money to newer applicants to foster further development and qualify for other matching funds. * promote self-sufficiency for more mature organizations by gradually reducing City funding dependence. Reduced Allocations and Reserve Amount In comparison to 1991-92 , the PCC is recommending reduced 1992-93 allocations for several organizations. These reductions are due to the following factors: * For 1991-92 , in addition to the budgeted amount of $77, 300, the Council authorized the PCC to "carry-over" $8, 940 of unspent 1990-91 Grants-In-Aid reserve funds. Thus, ra total of $86, 240 was available and ultimately allocated in 1991- 92 . The 1992-93 budgeted amount of $79 , 600 is thus 8% less than the total amount available in 1991-92 (although 3% above the 1991-92 "base" amount) . �ll1city of san I"''IS OBISpo U COUNCIL AGENDA REPORT Page 3 PCC Grants-In-Aid i ! i * New grantees and grantees offering new programs were given a higher priority for funding by the PCC. Start-up costs are greater for new programs and this is reflected in the grants- in-aid recommendations. The City grant serves as "seed money" and often attracts matching funds from other sources when an organization lacks an established "track record. " Conversely, organizations which have longevity and the ability to become self-sufficient are recommended for reduced amounts. * The reserve amount was reduced by the PCC $1, 155 below the target of $5, 000 to a reserve balance of $3 , 845. In order to accommodate the new grantees, minimize the overall reductions and respond to an increased number of applicants, it was decided by the PCC to recommend the smaller reserve amount. Specifically, final grant recommendations are described in summary detail in Attachment 3 . A member of the PCC will be available to the Council at the public hearing to respond to any inquiries. ! Contracts Upon Council adoption of grant amounts, staff will enter into contracts with each ofthe qualified organizations. Contracts will become effective on, or. soon following, July 1, 1992 . Contracts are monitored by the PCC and staff through the use of mid-year and annual reports required of contracting organizations. These reports are available to the Council and the public for review. i In addition, each PCC member is assigned to be a liaison with a contracting organization and maintain contact throughout the contract year. FISCAL IMPACT: The 1991-93 Financial Plan contains $79 , 600 for the PCC grants program. Should the Council adopt the PCC final recommendations, a balance of $3 , 845 would remain to be allocated to any j unanticipated events that may occur during fiscal 1992-93 . CONCURRENCES: I The City Administrative office concurs with the PCC final recommendations for 1992-93 grants. ATTACHMENTS: 1. Resolution with Exhibit "A" 2 . Grants Assessment Criteria 3 . Summary of Final Grant Recommendations PCCRPT -3 RESOLUTION NO. (1992 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO TWENTY-ONE AGENCIES IN THE AMOUNT OF $75,755 FOR FISCAL YEAR 1992-93 THROUGH THE PROMOTIONAL COORDINATING COMMITTEE WHEREAS, in the past, the City of San Luis Obispo has authorized and distributed Grants-In-Aid funding to community organizations which provide economic, cultural, and recreational services to residents and visitors; and WHEREAS, funding for the Grants-In-Aid program has been included in the 1991- 93 Financial Plan for the City of San Luis Obispo under Community Promotion Programs in the amount of $79,600. NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1. That certain organizations attached hereto and marked Exhibit "A" shall be provided funding as is designated in the same attachment. SECTION 2. The staff is directed to prepare a contract for each agency identified in Exhibit "A' and the City Administrative Officer is authorized to execute such contracts. Upon motion of seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was passed and adopted this day of , 1992. Page Two Resolution No. (1992 Series) RON DUNIN, MAYOR ATTEST: Pam Voges, City Clerk aD nn, City Administrative Officer rge sen, ity A rney dg\pccrpt EXHIBIT "A" ORGANIZATION GRANT AMOUNT 1 . Cuesta College Public Events $ 2,000 2. Artemis, A Theatre Company 3,500 3. Pacific Repertory Opera 2,400 4. San Luis Vocal Arts Ensemble 3,200 5. Mystick Krewe of Karnival 3,200 6. MAY (Music and the Arts for Youth) 3,040 7. Coastal Access Musicians Alliance 1,000 8. San Luis Obispo Mozart Festival 5,600 9. San Luis Obispo Art Association 6,000 10. SLO County Youth Symphony and Junior Strings 2,800 11 . San Luis Obispo Community Concert Association 2,500 12. ARTernatives 4,000 13. Children's Creative Project 6,400 14. San Luis Obispo County Symphony 5,600 15. San Luis Obispo County Band 2,560 16. Central Coast Repertory Theatre 3,675 17. Cuesta College Art Gallery 3,280 18. Cal Poly Arts 3,000 19. Arts Council of San Luis Obispo County 2,000 20. La Fiesta de San Luis Obispo 4,000 21 . SLO Little Theatre , 6,000 TOTAL $75,755 PCCEXA a/_ PROMOTIONAL COORDINATING COMMITTEE GRANTS-IN-AID ASSESSMENT CRITERIA The City of San Luis Obispo's Promotional Coordinating Committee, under direction of the City Council, recognizes that social, cultural, recreational, and performing arts "organizations have made, and continue to make, significant contributions to the overall quality of lice in San Luis Obispo. In order for these and other newly created organizations to effectively carry out their respective responsibilities, financial support is necessary. The City of San Luis Obispo's Grants-In-Aid program is*one funding source helping'these organizations to meet their operating costs. ~' Given the limited amount of funds available for service organizations, it is imperative that these funds be made available to the organizations that need them most, and which demonstrate their effectiveness in meeting existing community needs. There is a'needs',. ='a "financial resources% and a 'service level" element in setting priorities. The Promotional Coordinating Committee will make every effort to bring these items into balance in their decision malting process. With this objective in mind, and in order to maintain a non- : dscriminatory approach in the recommended allocation of funds, the following assessment criteria will be used. Applicants should be aware that there is no guarantee that funding will be available to them in.future fiscal years. Dependence on future City funding is discouraged. 1. Applicant proposals must be compatible with the current goals and objectives of the PCC and of the Grants-In-Aid program as stated on page 7,. Item C. 2 Applicant organization must have a clearly stated purpose and function in the fields related to City polity and must be responsible for the planning and provision of these services. 3. Applicants must demonstrate that they have the managerial and fiscal competence to complete the proposed project 4. Preference will be given to those organizations which intend to use GIA funding to provide direct services, and which provide a clear description of how they intend to use City funding. 5. The organization shall give evidence that they have explored other sources of financial support, and that it has examined and weighed the financial ability of the target population to support its program, service, or event ATTACHMENT 2 y 6. The organization shall extend Its program to the general public and shall not exclude anyone by reason of race, religion, ethnic background, or any other population covered by_state or federal law.: : ., . 7. An organization must be willing_to, evaluate itself according to an established criteria, to ensure that standards of service, goals, and objectives are being met. The applicant organization must be willing to participate in an evaluationprocess i s requested by the PromotionalCoordinatingCommittee. _ - 8: Applicants should be able to demonstrate coordination with-re ated agencies.and existing odminunrly resources. _ g Other types of Cry 'support;_ such as facility use or in-kind- e*' may be considered in the 'award process. - ��. Demonstrated financial need of the or and awarding funds:. .. . ganization may be considered.in evaluating _ a -.1f. : Past service of the organization, regardless of financial need, may be considered -• - in awarding_funds. - A d PROMOTIONAL COORDINATING COMMITTEE SUMMARY OF FINAL GRANT RECOMMENDATIONS AS OF 5/20/92 PUBLIC HEARING 1. CUESTA COLLEGE PUBLIC EVENTS (PORTRAITS IN MUSIC SERIES) 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST , 6,700 RECOMMENDATION 21000 Request Summary: Events showcase local classical musicians at prices accessible to the general public, students and senior adults. It has also created the county's first venue for youth ensemble competition. Subcommittee Comment: Good program, but a small target audience. Warrants smaller "seed money" allocation. 2. ARTEMIS, A THEATRE COMPANY 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST 3,500 RECOMMENDATION 35500 Request Summary: Grant will provide one fourth of the cost of summer 1993 Shakespeare Festival production. Balance will be matched. Subcommittee Comment: Only Shakespeare program applicant. Relatively new organization. Excellent credentials. 3. PACIFIC REPERTORY OPERA 1991-92 GRANT AMOUNT 3,000 1992-93 REQUEST 6,370 RECOMMENDATION 21400 Request Summary: Seeking to fund orchestra for spring production of Mozart's "Don Giovanni." Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. ATTACHMENT 3 _ a Page 2 Summary of GIA Recommendations 4. SAN LUIS VOCAL ARTS ENSEMBLE 1991-92 GRANT AMOUNT 4,000 1992-93 REQUEST 5,000 RECOMMENDATION 39200 Request Summary: Seeking support for four performances in the city which could include a "Sing-Along Messiah".and "popular" music. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 5. MYSTICK KREWE OF KARNIVAL (MARDI GRAS) 1991-92 GRANT AMOUNT 4,000 1992-93 REQUEST 4,000 RECOMMENDATION 31200 Request Summary: Assistance with parade expenses to ensure continued public safety. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 6. MAY (MUSIC AND THE ARTS FOR YOUTH) 1991-92 GRANT AMOUNT 3,800 1992-93 REQUEST 4,250 RECOMMENDATION 35040 Request Summary: Assist with disseminating public information and promotional materials, including mailings and advertising. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 7. COASTAL ACCESS MUSICIANS' ALLIANCE 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST 4,000 RECOMMENDATION 12000 Request Summary: Support for two Chamber Music concerts in the city for the public and for students. Subcommittee Comment: Good program although small resident population served. Warrants smaller grant for fund match. Page 3 Summary of GIA Recommendations 8. SAN LUIS OBISPO MOZART FESTIVAL 1991-92 GRANT AMOUNT 7,000 1992-93 REQUEST 9,000 RECOMMENDATION 53600 Request Summary: City grant is used to gain matching funds. Subcommittee Comment: Highest possible grant with available funds. Healthy reserves. 80% of last year's amount. 9. SAN LUIS OBISPO ART ASSOCIATION 1991-92 GRANT AMOUNT 7,500 1992-93 REQUEST (5,000 ARTISTS/8,000 DOCENTS) 13,000 RECOMMENDATION 6,000 Request Summary: Funding for docents, guest artist series and a special exhibit. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 10. SLO COUNTY YOUTH SYMPHONY & JUNIOR STRINGS 1991-92 GRANT AMOUNT 3,500 1992-93 REQUEST 9,500 RECOMMENDATION 21800 Request Summary: Provide a quality orchestral classical music program for school-aged musicians through three concert performances. Subcommittee.Comment: Highest possible grant with available funds. 80% of last year's amount. Only one concert in SLO. 11. SAN LUIS OBISPO COMMUNITY CONCERT ASSOCIATION 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST 5,000 t RECOMMENDATION 29500 Request Summary: Presentation of Vienna Strauss Ensemble and Jose Greco Dance Company to local schools. Subcommittee Comment: Not a new organization, although first PCC request. .141 Page 4 Summary of GIA Recommendations 12. ARTERNATIVES 1991-92 GRANT AMOUNT 5,000 1992-93 REQUEST 6,000 RECOMMENDATION 42000 Request Summary: Continuation of contemporary art exhibitions and education programming. Subcommittee Comment: 80% of last year's amount. 13. CHILDREN'S CREATIVE PROJECT (ITALIAN STREET PAINTING) 1991-92 GRANT AMOUNT 8,000 1992-93 REQUEST 8,000 RECOMMENDATION 61400 Request Summary: Produce the 1993 Festival for the benefit of arts education in area elementary schools. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 14. SAN LUIS OBISPO COUNTY SYMPHONY 1991-92 GRANT AMOUNT 7,000 1992-93 REQUEST 8,000 RECOMMENDATION 59600 Request Summary: Grant is an important source but represents only 2% of their budget. One-third of their audience is from this city. Subcommittee Comment: 80% of last year's amount. Healthy reserves. 15. SAN LUIS OBISPO COUNTY BAND 1991-92 GRANT AMOUNT 3,200 1992-93 REQUEST 4,000 RECOMMENDATION 21560 Request Summary: Support for purchasing instruments, music, uniforms and equipment for many local free performances. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. Volunteer driven. Page 5 Summary of GIA Recommendations 16. CENTRAL COAST REPERTORY THEATRE (CUESTA COLLEGE) 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST 7,350 RECOMMENDATION 31675 Request Summary: Support for productions of topical, non-traditional, new and unique professional theatre in San Luis Obispo. Subcommittee Comment: Half of request to provide seed money for gradual development. 17. CUESTA COLLEGE ART GALLERY 1991-92 GRANT AMOUNT 4,100 1992-93 REQUEST 5,400 RECOMMENDATION 32280 Request Summary: Grant for two exhibits with a lecture, performance or other component pairing local and known artists. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount. 18. CAL POLY ARTS/CAL POLY FOUNDATION 1991-92 GRANT AMOUNT 3,500 1992-93 REQUEST 5,000 RECOMMENDATION 35000 Request Summary: Support for a multi-cultural festival of the arts. Subcommittee Comment: Well-planned new program for summer visitors and residents. 19. ARTS COUNCIL OF SAN LUIS OBISPO COUNTY 1991-92 GRANT AMOUNT 3,900 1992-93 REQUEST 7,000 RECOMMENDATION 22000 Request Summary: Presentation of a "fringe" festival during the Mozart Festival for underserved population groups in the city. Subcommittee Comment: General assistance as an "umbrella" organization. Page 6 Summary of GIA Recommendations 20. LA FIESTA DE SAN LUIS OBISPO 1991-92 GRANT AMOUNT 5,000 1992-93 REQUEST 17,214 RECOMMENDATION 47000 Request Summary: Assistance with costs of parade, Zozobra and increased promotion expense. Subcommittee Comment: Highest possible grant with available funds. 80% of last year's amount to offset parade costs. 21. SLO LITTLE THEATRE 1991-92 GRANT AMOUNT 10,000 1992-93 REQUEST 15,000 RECOMMENDATION 6,000 Request Summary: Funds for promotion and implementation of theatrical workshops and outreach programs for adults and youth. Subcommittee Comment: Partial support of Holiday Show & Summer Workshop. 22. GREENHILLS SCHOOL 1991-92 GRANT AMOUNT N/A 1992-93 REQUEST 5,881 RECOMMENDATION 0 Request Summary: To hire a "musician-in-residence"/music teacher and to purchase musical instruments. Subcommittee Comment: Application does not identify a public cultural benefit. TOTAL GRANT AMOUNT REQUESTED BY APPLICANTS $159,165 TOTAL GRANT AMOUNT BUDGETED 92-93 BY COUNCIL 79,600 SUBTOTAL OF GRANT AMOUNTS RECOMMENDED 755755 UNALLOCATED RESERVE FOR UNANTICIPATED EVENTS 39845 dg\pccgia.92