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Home My WebLink About07/21/1992, C-3 - PLANS AND SPECIFICATIONS AND SOLICITATION OF BIDS FOR MISSION STREET PLAY LOT RENOVATION, CITY PLAN NO. S19Y. ll�ry�lylll�lllllll� �ull I� MEETING DATE: lu �lllUl city of Shc'1 Lt,IIS OBISPO 7—.Z/— y '— MaZe COUNCIL AGENDA REPORT ITEM E"C-311 _ FROM: Wayne Peterson, Acting Public Works Director Lane Wilson, Parks & Buildings Manager PREPARED BY: Casey J. Patterson, Parks Project Assistant SUBJECT: Plans and specifications and solicitation of bids for Mission Street Play Lot Renovation, City Plan No. S19Y. CAO RECOMMENDATION: By motion, approve plans and specifications for "Mission Street Play Lot Renovation, City Plan No. S19Y11 , authorize solicitation of bids, and authorize contract award by the CAO if the lowest responsible bid is within the engineer's cost estimate. DISCUSSION: The existing play equipment was installed in Mission Street Play Lot more than fifty years ago and remains there today. In 1988, the Utilities Department drilled wells for water and removed much of the play equipment in the play lot. This has left the lot with only a few pieces of play equipment for the local children to play on. The passage of time and lack of equipment has rendered the park useless in the eyes of the local neighborhood. The only play equipment in the lot is a swing, two empty sand boxes, and a merry-go-around. The drinking fountain does not work properly. The landscaping needs renovation. Fencing in the park is old, rusted and unsightly. The picnic table and bench in the lot are also deteriorated to the point where they need replacement. Of special concern to the City is that the existing play equipment and play lot does not meet current requirements for accessibility and safety. In 1990, the area' s neighborhood members and a Cal Poly City and Regional Planning class under the direction of instructor Joe Kourakis, prepared a proposal for the play lot renovation. The City's Parks and Building Division reviewed and revised these plans, and then prepared a preliminary budget for Capital Im- provement Plan (CIP) approval. The City Council approved renova- tion of the play lot in the FY 1991/92 CIP. Since then, Parks and Buildings staff member Casey Patterson, a landscape archi- tect, has worked closely with the neighborhood in redesigning this play lot. Twice the project was presented to the Architec- tural Review Committee for review before gaining approval. After approval, the project was then appealed to the Council and on January 7, 1992, Council approved the project as designed. As part of the play lot renovation, the neighborhood will take C-3- l ��iii1��►i►lulllllllll�j��ll city of san L.,Ais osIspo COUNCIL AGENDA REPORT Mission Street Play Lot Renovation - City Plan No. S-19Y Page 2 part in the actual restoration. Under staff direction, the residents are planning to install all plants and then mulch the planting beds. Children from the neighborhood will be involved in creating the decorative tile art work for the proposed set wall (this decorative tile is the required "Art in Public Places" component for this project) . Staff has redesigned the play lot to correct the current problems of accessibility and safety. The local neighbors are very pleased with the current design and anxiously await its comple- tion. CONCURRENCES: The neighbors of this play lot have been very helpful in its renovation and are fully committed to this plan. The Parks and Recreation Commission and the Recreation Department support this project. The Community Development Department, the Architectural Review Commission, and the City Council have approved the design. This project has been given an environmental clearance by the Community Development Department (status: categorical exemption) . FISCAL IMPACT: The engineer's cost estimate is: Site improvement: $ 33 , 000 Contingencies: 3 , 000 $36, 000 Play structures: $ 22 , 500 Contingencies: 2 . 500 25 , 000 Total: $61, 000 The Park Renovations budget in the 1991/92 CIP (page E-9 of the 1991/93 Financial Plan) has $36, 000 allocated for the site improvement portion of this project. The Parks Renovation projects are financed by the capital outlay fund. The Playground Improvements budget in the 1991/92 CIP (page E-9 of the 1991/93 Financial Plan) has $25, 000 allocated for play structures portion of this project. The Playground Improvement projects are financed by park in-lieu fees ($19, 000 for this project) and a state grant ($6, 000 for this project) . Note: This project is very important to residents in the sur- rounding neighborhood. They have spearheaded this project and followed it through the various phases of budget approval, C 3-a- i�INi11�IIIIVIIIIIIIIIIIf �� MY Of San L,.41s OBISPO COUNCIL AGENDA REPORT Mission Street Play Lot Renovation - City Plan No. S-19Y Page 3 preliminary design development, planning and ARC review, protest and appeal, and final approval of design and specifications. If the City were to postpone renovation of this play lot until a later date, because of impending financial conditions, the neighborhood would feel that the City had abrogated a longstand- ing agreement. For this reason primarily (and also because design is completed and outside funding is available) , the Council decided at its meeting on June 30, 1992 that the Mission Play Lot project and the Playground Improvements project should go forward (see the attached project listing) . By bidding the project at this time, the City should received excellent bids, as the bidding climate is very competitive. ART IN PUBLIC PLACES: The project will include public art in the form of tiles created by neighborhood children under direction of an artist. The tile will be installed in the low seat wall as shown on the plans. $3, 000 is budgeted for this portion of the project. This artwork will be installed after completion of the project, under a separate contract. Attachment: General Fund Capital Projects that Should Go Forward Plans and Specifications are available in the Council Office for review. C'3 3 General Fund Capital Projects that Should Go Forward Criteria;'for::Retatnin lhe'Pro'ect Longstanding Outside Design Contractural Significant Maint Public Funding Substantially or Policy Operating of Existing Safety Available Underway Committment Savings Facilities Public Safety Police station HVAC impry a ;a z z;; Fire station# 1 replacement a a Underground tank monitoring &removal a Transportation _. Orcutt road widening z . ...._._.. = z .: Traffic signal upgrades Monterey @ Santa Rosa z z a x Palm @ Santa Rosa x . . z x x. Mill @ Santa Rosa x x x x Elk's lane bridge X. x- a: Nipomo street bridge a z a Balance of Bikeway projects Street reconstruction — 91/92 x x x z a Leisure, Cultural&Social Sery Recreation admin facility r: z Playground improvementsx a a a x French park— final phase a x .:; Mission phtylot z x x + x v� Park sand&edging replcmnt z x z x;i Parks irrigation telemetry sys a a Sinsheimer park energy impry Stadium lights z x z x Tennis court lights x x z a . Swim center filter replacement x:_ '. x z zi Golf course irrigation project x ...z. _z a._........ Balance of open space funding a c': Perforating arts center x x Mission plaza improvements x X. General Government Energy imprvments—City bldgs X:. z Seismic safety corrections a z x x City Hall fire alarm replacement r a z Information system impry x x z x Notes 1. It is recommended that CIPprojects funded through the enterprise and agency funds(water,sewer,parking, transit,and whale rock)also go forward based on their independent funding from the General Fund. 2. Detail project descriptions as prepared during the budget reviewprocess are available upon request from The Department offinance. &34