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Home My WebLink About07/21/1992, C-9 - CERTIFY LIST OF QUALIFIED ARCHITECTS AND AUTHORIZE STAFF TO NEGOTIATE FOR ARCHITECTURAL SERVICES FOR NEW HEADQUARTERS FIRE STATION/RECREATION ADMINISTRATION BUILDING. Meeting te: July 21, 1992 ��►�ui�hlllll�P�"�►q��ll city Of San LUIS OBISPO - iWaZa COUNCIL AGENDA REPORT From: Robert Neumann, Fire Chief v Prepared By: Erwin Willis, Battalion Chief Subject: Certify list of qualified architects and authorize staff to negotiate for architectural services for new Headquarters Fire Station/Recreation Administration Building. CAO RECOMMENDATION: By motion: 1. Certify the enclosed list of qualified architects for the design of the new Headquarters Fire Station/Recreation Administration Building. 2 . Authorize staff to negotiate a contract with Ross Levin MacIntyre & Varner Architects for design services of a new Headquarters Fire Station/Recreation Administration Building and to return to City Council for contract approval and execution. DISCUSSION: During the FY 1989-91 budget hearings the City Council approved funding for the construction of a new Headquarters Fire Station with 6, 500 sq. ft. of expansion office space. This budget includes $2, 500, 000 for site acquisition and $400, 000 for design of this new station. On November 7, 1990, Council approved expending $2 , 640, 000 for the purchase of the Emerson School site and directed staff to begin design and planning activities for the relocation of Fire Station Number One. The design of the new building needs to begin as directed by Council at the November 7, 1990, meeting. At that meeting several council- members expressed a desire to look into the feasibility of co-locating a senior citizens or recreation center on the site. The Planning Department asked Jay Farbstein and Associates, Inc. , the City's consultant for locating possible sites for these facilities, to look into this possibility. They evaluated this possibility and the attached letter gives their opinion on this option. In summary, the letter states that the site is not large enough to accommodate a fire station and one of these other facilities, if the lawn area at the west half of the site is to remain as open space, as Council has directed. Staff is, therefore, recommending that design of the fire station move ahead without further consideration of including a senior or recreation center into its design. The current lawn area will remain as open space that could be used by one of these facilities in the future if Council so desired. The 6, 500 sq. ft. of expansion office space will be designed for use by the Recreation Department for use as their main offices. C-1 - / i►�IIIII��I�Nu►�ll city of San LUIS OBispo All MaGs COUNCIL AGENDA REPORT REQUEST FOR QUALIFICATIONS AND RfSUMt EVALUATION At their January 7, 1992, meeting, Council approved a three step Request for Qualifications (RFQ) process for the hiring of an architect for this project and directed the Fire Department to start this process. The Department mailed out 104 RFQ to every architect in San Luis Obispo County. The following 14 architectural firms responded to this RFQ. 1. Anthony & Langfore/Richard Mitsuoka Associates 2 . Architects West 3 . Barasch Architects 4. bfgc Architects Planners, Inc. 5. Courtney Architects/Patrick Sullivan Associates 6. Edwin S. Darden Associates, Inc. 7. Bruce Douglas Fraser, AIA 8 . Grant Pedersen Phillips/Architectural Production Services 9. Hall - Hurley - Deutsch Architects 10. James Maul & Associates 11. PULTS & Associates 12. Ross Levin MacIntyre & Varner 13 . RRM Design Group 14 . West + Doubledee Architects Based on the information submitted by each firm the group was narrowed to eight by a panel comprised of Chief Neumann; Dave Elliot; Mike Martin AIA, representing the SLO Chapter or the American Associates of Architects (AIA) ; and Joe Ananzio representing Cal Poly's Architecture Department. INTERVIEWS AND RANKING These top eight firms were invited to participate in an interview process on March 26, 1992 . The eight firms were ranked by an oral panel comprised of: Ed Nolan, Executive Director of the San Luis Obispo County Contractor's Association; Erwin Willis; Ren Hampian; C.M. Deasy, AIA, representing the SLO Chapter of AIA; Allen Cooper, AIA, representing Cal Poly's Architecture Department. The panel ranked firms in the following order: 1. Ross Levin MacIntyre & Varner 2 . Grant Pedersen Phillips/Architectural Production Services 2. RRM Design Group * 4 . bfgc Architects Planners Inc. 5. Courtney Architects/Patrick Sullivan Associates 6. Bruce Douglas Fraser, AIA 7 . Barasch Architects 8. James Maul & Associates * RRM and Grant Pedersen Phillips received the same number of points MY Of San tins OBISPO AWoMe COUNCIL AGENDA REPORT Background Review After the interviews, the top three firms were asked to submit a list of all clients which they had designed buildings for in the past three years. Captain Ed Marcom then contacted these clients. Based on the information he gathered, final ranking is recommended as follows: 1. Ross Levin MacIntyre & Varner 2. RRM Design Group * 3 . Grant Pedersen Phillips/Architectural Production Services In accordance with the City's Purchase Control Manual, if staff is unable to negotiate an acceptable contract with the No. 1 firm, the next firm, RRM Design Group, would be contacted based on local preference. FISCAL IMPACT While negotiation of this contract will not obligate the City to any cost, if the contract is approved by future Council action, a cost would be incurred. Staff believes this contract should not exceed the FY 1989-91 budget which contains $400, 000 for design of the new fire station, all of which remains available. The FY 1991-93 Financial Plan contains $3, 000, 000 for the construction of the new station and additional office space ($2, 350, 000 for the Fire Station and $650, 000 for the Recreation Department's office space) . The construction of the fire station will be debt financed. Continuation on this capital improvement project was approved by the City Council on June 30th for reasons related to the City's longstanding investment in, and commitment to, the replacement of this important public safety facility. CONCURRENCES The Recreation Director concurs and will be involved in the design stages of the facility. ALTERNATIVES TO NEGOTIATING CONTRACT 1) Do not approve negotiation of contract with Ross Levin MacIntyre & Varner and direct staff to re-interview the top eight architectural firms. 2) Do not approve negotiation of contract with Ross Levin MacIntyre & Varner and direct staff to start negotiation with another architectural firm. ATTACHMENTS Attachment 1 - Fabrstein & Associates, Inc. Correspondence Note: The proposals from the top three firms are available for review and may be found in the Council Reading File. C-4-.3 Jay Farbstein & Associates, Inc. Needs Assessment Studies Facility Programming Design Evaluation May 31, 1991 RECEIvr,. JUN 04 199) f:.nY of:an Luis Otaor. Jeanette DILeo, Long Rang Planner .. Community Development Department City of San Luis Obispo P. O. Box 8100 San Luis Obispo, CA 93403 Re: Use of Emerson School Site for Community/Senior Center Facilities - (Our Ref.:9006.1) Dear Ms. DILeo: At your request, Mike Multari and I attended a meeting yesterday with city staff to review the potential of the Emerson School site to accommodate senior center or community recreation center facilities along with the planned fire station. With certain qualifications,which I will spell out below, I do not believe that there is a significant potential to accommodate such facilities on the site. The reasons (and the limitations on our opinions) are as follow: 1. Our conclusions are tempered by the fact that we are at a middle point of our study, have not yet completed our surveys, and have not yet determined needs or siting options. 2, There is apparently a commitment to leave more than half of the site as open space, providing a park for the surrounding neighborhood. The balance of the site will be developed for Headquarters Fre Station 1, including a two story building of about 26,000 square feet,circulation, parking and landscaping. About 6,500 square feet of the building could be available for other uses. 3. The existing Senior Center in Mitchell Park is about 5,000 square feet and has recently been renovated. There would not appear to be a reason to replace it with a similar sized facility in generally the same part of town. Therefore,we do not see the potential to use the space for senior facilities. 4. The Recreation Center on Santa Rosa Street is about.13,000 square feet and is in the process of being renovated. Although our needs study is not yet complete, among the facilities which have been identified as being needed—which it will lack when it reopens—is a high school size gym for basketball leagues and other activities. Such a gym requires at least 8,000 square feet and is the equivalent of about two stories tall. There would not be space on the site for such a gym. If a replacement recreation center including a gym were to be placed on the site, it would probably be about the sae of the entire building that is now planned. Therefore,this site would not provide for the most likely needed centralized recreation facilities. 1411 Marsh Street,Suite 204,San Luis Obispo,California 93401 •Telephone:805 541 4940 9 Fax:805 541 0612 Jay Farbstein & Associates, Inc. Jan DiLeo May 31, 1991 Page 2 5. Our study will address the pros and cons of centralized versus decentralized recreation/senior facilities (and may recommend some combination of the two). It will also address site selection for these facilities. However, even at this early stage of our study,the available portion of this site does not appear to offer either the right amount of space for a larger centralized facility or a high priority location for decentralized facilities (since this downtown neighborhood is, and would always be, relatively close to the central facilities). I hope that this tentative analysis is useful to the city in its decision making process. I you have any questions, please call me. e - Sincerely, Jay Farbstein &Associates, Inc. e--Na-:k Jay Farbstein, PhD, AIA President pc: Mike Muftari; Lynn Jamieson 1411 Marsh Street,Suite 204,San Luis Obispo,California 93401 •Telephone:805 541 4940 • Fax:805 541 0612 MEMORANDUM MEETING AGENDA �_9 D ' ❑�, ❑ FnTO.: City Council TA�M ❑ CDD DIR ❑ FIN.DR VIA: Ken Hampian, Assistant CAO N Ao DM�� CIMMIORIG. ❑ POLICECH FROM: Bob Neumann, Fire Chief ❑ MGMT.raLM ❑ RBC.Dix ❑ cxEADM.c ❑ ung[E DATE: July 21, 1992 ❑'T. SUBJECT: Clarification of Item #C-9 - Architectural Services for Fire Station 1 At this morning's agenda review meeting, a request was made for information regarding the top ranked firm in the selection process for architectural services on the Fire Station 1 project. The oral panel ranked Ross, Levin, MacIntyre and Varner (RLM & V) number one based on a number of points: • Established San Luis Obispo, full service, design firm with 13 member staff, over 46 years of quality architecture service in this community. • In-depth background with civic projects and processing through the various planning/building agencies. • In association with the architectural firm of Gillis/Iler and Clark, a highly specialized team with specialized knowledge and recent expertise with over 15 firefighting, training and administration facilities, has been developed. • Skilled and qualified team of local professional consultants, all with experience in civic and fire facilities. • Unique approach to schematic design involving the client/user community as team members in the design process. • An extensive list of satisfied clients in public, civic, firefighting facilities. • History of projects coming in on time and within budget constraints. If.you have any additional concerns or questions, please refer them to me. JUL 2 : 1992 J•446P