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HomeMy WebLinkAbout09/01/1992, 6 - CERTIFY LIST OF QUALIFIED CONSTRUCTION MANAGEMENT FIRMS, AUTHORIZE PREDESIGN MANAGEMENT CONTRACT AND AUTHORIZE STAFF TO NEGOTIATE FOR CONSTRUCTION MANAGEMENT SERVICES FOR NEW HEADQUARTERS FIRE STATION/RECREATION ADMINISTRATION BUILDING. Meeting DatE September 1, 1992 ���►�►�►�Hi�Illlllllll�°�°������Il city of san lues osispo � # 6 WMaZa COUNCIL AGENDA REPORT From: Robert Neumann, Fire Chief Prepared By: Erwin Willis, Battalion Chief Subject: Certify list of qualified construction management firms, authorize predesign management contract and authorize Staff to negotiate for construction management services for new Headquarters Fire Station/Recreation Administration Building. CAO RECOMMENDATION: By motion: 1. Certify the enclosed list of construction management firms for the construction management service of the new Headquarters Fire Station/Recreation Administration Building (VANIR Construction Management, Inc. finished #1) . 2 . Authorize the CAO to negotiate a contract with VANIR Construction Management, not to exceed $9550, for architectural services negotiations and programming phase services. 2 . Authorize staff to negotiate a contract with VANIR Construction. Management Inc. for design and construction management services of the new Headquarters Fire Station/Recreation Administration Building. This contract will be brought back to Council for approval along with the architects contract at a future meeting. DISCUSSION: During the FY 1989-91 budget hearings, the City Council approved funding the construction of a new Headquarters Fire Station\Recreation Administration Building. This budget includes $2 , 500, 000 for site acquisition and $460, 000 for design of this new station. On November 7, 1990, Council approved expending $2 , 640, 000 for the purchase of the Emerson School site which has been completed. At the July 21, 1992 , Council meeting, Council certified a list of architects for design of this building and directed Staff to begin negotiating a _ contract for architectural services with Ross Levin MacIntyre & Varner. Before these negotiations began, the Fire Department held a meeting with members of the City Engineering Department and the County General Services Department. During . this meeting it became clear to staff that the City Staff lacks the expertise and time to coordinate the construction of a 26, 500 sq. ft. State-designated essential services building (fire, & police station, hospitals, etc. ) and needs additional support. The County of San Luis Obispo has used a construction management firm on their last three major projects with excellent results. On all three projects the County has reaped savings which were greater than �����► ii�uIIIIIII�Pn ���111 MY of San Luis OBISPO MiGe COUNCIL AGENDA REPORT the construction management companies' fees. Additionally, these projects have come in under budget, with fewer change orders, and far fewer problems. Staff has talked with other Cities, Counties, and the State of California and found that many of these organizations are now using construction management services for their larger projects. All felt that they saved money and time by hiring a good construction management firm. The County's experience with construction management (C.M. ) firms is not unique. Most organizations do not have the available staff time or the expertise to complete large projects. The construction field is constantly changing with new products and construction methods becoming available. Construction management firms stay on top of these changes because they are constantly working with large projects. Construction management firms provide what is known as "Value Engineering" which is an independent comparison of available products and labor methods to build the structure and then evaluating the life cycle cost of the different products and procedures. This "Value Engineering" can actually reduce the cost of the building by up to 10%. Additionally, if a C.M. firm is involved with a project early-on, they can evaluate the needs of the organization, and help incorporate these into the design of the project. Thereby reducing the number and cost of future "change orders" . As the City witnessed with the Recreation Center remodel, these change orders can dramatically increase the cost of a project. By comparison an architect's fee is based on the total cost of the project, therefore, there is an incentive to increase the cost of the project, not decrease it as is the goal of the construction management firm's. Looking back on the problems and cost overruns the City has experienced during its latest major construction projects, the Fire, Engineering Department and Administrative Staffs concur that it is time for the City to consider using construction management firms to coordinate its larger projects. Based on this, the City's Capital Project Coordination Committee met on August 11, 1992 , and discussed the use of a construction management firm versus using existing City Staff, or hiring a contract person to run this project. Considering the complexities of this building and — State requirements for essential services buildings, the Committee concurred that the City could save money and staff time by hiring a construction management firm to manage part or all of this project. One of the most beneficial services that many construction management firms provide is contract negotiations with the architect. The County has used a construction management firm several times in this capacity and again, has had excellent results. Because of construction management firms' broad knowledge in this area they were able to negotiate lower architectural fees and tighter contracts which were more beneficial to the County. Again, the County believes that the fees they paid for this service were saved by the lower architectural fees negotiated. Based on this the Fire Department has not started contract negotiations with Ross Levin Mac2ntyre & Varner. / ����►�►�ui(uIIIIIp�p������I�U City Of San WI S OBI SPO NENGs COUNCIL AGENDA REPORT Due to the current economic climate, the City should be able to receive the lowest construction cost and finance rates that have been available in years. But the City needs to move rapidly on this project before this climate changes. Based on all the above the Fire Department, with the concurrence of the Finance Department, Capital Project Coordinating Committee, and the CAO released a RFP for the construction management of this project. VANIR Construction Management Inc. was the top rated firm in this process. Again, in an effort to keep the project moving, after the RFP process was completed the Fire Department ask VANIR to develop the attached proposal to provide just the architectural negotiating and programming phase service. Staff would like to contract for these services to allow these two phases to move forward while staff negotiates a contract for the design and construction phases with VANIR. Staff will then bring this contract and the contract VANIR will negotiated with the number one firm from the architectural RFP process, Ross Levin MacIntyre & Varner, back to Council at a later meeting. By using this two-staged approach; the architectural negotiations and programming phase and a design and construction phase, Staff and Council will be able to verify that all contracts will not exceed the amount budgeted. The project will be allowed to move forward quickly while taking advantage of the above noted benefits of utilizing a construction management firm. REQUEST FOR PROPOSALS.AND RESUME EVALUATION A RFP for this project was mailed to 23 construction management firms. Five replies were received and evaluated. A panel comprised of Erwin Willis; Dave Elliott; Wayne Peterson, and George Rosenberger from San Luis Obispo County General Services Department did the evaluations and narrowed the firms down to three. All four raters rated VANIR Construction Management as the best firm by a substantial margin. This number one rating was based on several items: 1) VANIR has the size and available resources to manage a project of this size; currently they are managing over $2 billion in projects in California; 2) VANIR is local with an office in San Luis Obispo for over five years, therefore, their staff is readily available; 3) VANIR only does structure construction management and specializes in government projects. Background Review After the review panel's ranking of the firms, Staff contacted clients of VANIR Construction Management. These contacts confirmed the ratings of the review panel with all past clients speaking very highly of VANIR. Most organizations contacted felt that VANIR had saved them more than the fee they charged, providing a net savings to the organization. Based on the panel's ranking and the background reviews the final ranking of the top three firms is: to �uH�i�►iVVIIIIIIfIIP��°�qll city of San Luis OBISpo WOZe COUNCIL AGENDA REPORT 1. VANIR Construction Management 2 . Boyle Engineering 3 . Gustafson Poulsen & Assn. FISCAL RYIPACT The projected construction management fees for the entire project are estimated to be between $80, 000 to $150, 000. Staff believes this contract and the architectural services contract should not exceed the FY 1989-91 budget which contains $460, 000 for design of the new fire station, all of which remains available. The FY 1991-93 Financial Plan contains $3 , 000, 000 for the construction of the new station and additional office space ($2, 350, 000 for the Fire Station and $650, 000 for the Recreation Department's office space) . The construction of this project will be debt financed. Continuation on this capital improvement project was approved by the City Council on June 30th for reasons related to the City's longstanding investment in, and commitment to, the replacement of this important public-safety facility. CONCURRENCES The Fire Department has met with the Capital Project Coordinating Committee who agrees with the use of a construction management firm for this project. The Recreation Director concurs and will be involved in all stages of the facility. ALTERNATIVES TO NEGOTIATING CONTRACT 1) Do not approve negotiation of contract with VANIR and direct staff to re-interview the top three construction management firms. 2) Do not approve negotiation of contract with VANIR and direct staff to start negotiations with another construction management firm. 3) Do not approve negotiation of a contract with VANIR and direct staff to begin negotiations of architectural services contract without the aid of this service. ATTACHMENTS: VANIR Construction Management's Predesign Management Services proposal. Note: The RFP proposals from all firms are available for review and may be found in the Council Reading File. Proposol Predesign Management Services City of San Luis Obispo Fire Station July 31 , 1992 VANIR VANIR Construction Management, Inc. 1303 Gardem Street Suite 2C San Luis Obispo,CA 93401 (805)541-1425 (805)541-1940 FAX July 31, 1992 Mr. Erwin Willis Battalion Chief San Luis Obispo Fire Department 748 Pismo Street San Luis Obispo CA 93401 Dear Chief Willis: On behalf of Vanir Construction Management, Inc., I'm very pleased to present to you the attached proposal for predesign/design management services for the City of San Luis Obispo's New Fire Station. As we perceive it, time is of the essence in this project. We are fully prepared to begin work on the project as soon as we are verbally notified. Please contact me if you require additional information. We look forward to a good working relationship. incerel V ` Mohamed Habbal Project Director /glb _ Enclosure 6-� Sacramento Los Angeles San Diego San Bernardino San Luis Obispo Contents 0 Company Background 1 El Organization 3 © Proposed Scope 4 Fee Proposal 8 6- r City of San Luis Obispo Fire Station Company Background Introduction Vanir Construction Management, Inc. (Vanir) is one of the nation's leading program/project/construction management firms. Headquartered in Sacramento, California, and with offices in Los Angeles, San Diego, San Luis Obispo and San Bernardino, Vanir provides services to a wide variety of public and private sector clients. Since 1980, we have provided Project/Construction management Services for nearly $2 billion in construction, including public works, criminal justice, education, healthcare, utilities, office and residential projects. Our capabilities carry a project or program from inception to completion. Through planning, design, construction and move-in, we focus on achieving the Owner's goals for cost, schedule and quality. Combining seasoned personnel, specialized expertise and state-of-the- art management information systems, we have established a track record for successful project delivery. Vanir finishes on schedule and within budget, whether it's a $1 million project or a $200 million program. Our staff of professionals and support personnel includes project directors, project managers, construction managers, cost engineers, schedule engineers, inspectors, claims specialists, and other experienced design and construction professionals,many of whom are registered and licensed architects, engineers, and contractors. Since 1982, Vanir has managed multiple projects for the California Department of Corrections. To date, we have successfully brought on- line more than 7,600 beds with another 2,200 under construction. _ In the mid-1980s, we secured a five-year contract to manage planning, design and construction of $150 million in additions and improvements to five State Hospitals for the California Department of Mental Health. This was followed with the award of a multi-year contract to manage over $60 million in energy-efficiency improvements at state-owned facilities throughout California for the Office of Energy Assessments (OEA). i The latter half of the 1980s saw Vanir extend its services to numerous counties and cities. Major projects we are managing for these clients VANIR Page tom+ l0 O City of San Luis Obispo Fire Station include a $150 million program of courts, detention and infrastructure improvements, an $85 million new detention facility and a new $90 million medical center. We have assisted five California counties in delivering county jail facilities ranging in size from 60 to 1,000 beds. Services provided to these clients include Needs Assessment, Master Planning, Project Management, Construction Management, Financial Services, and Contract Negotiations. Working closely with the Office of Local Assistance (OLA) and local school districts, Vanir has played an active role in developing K-12 building programs under the provisions of AB 303, which provides for private funding of public schools. As Program/Construction Management Consultant to the Los Angeles Unified School District, we are managing more than 38 new construction and renovation projects included in the District's $250 million Accelerated Building Program. Vanir's greatest strength is its staff—people who enjoy what they are doing and care about doing it right. As your Construction/Project Manager, Vanir offers a team of professionals, working with you to deliver a high-quality facility, built on schedule at the lowest competitive price. i VANIR Page 6—f City of 5an Luis Obispo Fire Station ® Project Organization Chart City of San Luis Obispo Erwin Willis Fire Department I I II Architect/ Project/Construction Engineer — Manager VANIR Contractural Agreement ' — Lines of Communication V" IR Page 3 City of San Luis Obispo fire Station ® Proposed Scope 1. Predesign Management Services A. Negotiating the architectural agreement. Vanir Construction Management, Inc. (Vanir) will assist the City of San Luis Obispo in developing, negotiating and finalizing the architectural agreement. The agreement will ensure: • The overall scope of work is clearly defined and accurate. The submittal requirements of each phase of the design will be incorporated into the A/E contract including the programming phase. • The time frame for each phase of the work will be defined. • The architect responsibility for designing the project within the established budget will be clearly stated. The architect will have the responsibility to make the appropriate modifications to the design in case of budget overruns, at no cost to the City of San Luis Obispo. • The number of design meetings and staffing assigned to the project will be clearly stated. • The procedures for A/E payments will be defined. • The "boiler plate" contract document that the Owner proposes to use will be reviewed thoroughly to ensure that the roles of the A/E, CM and Owner are clearly defined. B. Programming Phase At the completion of the program, Vanir will provide the following services: Establish Total Project Budget In conjunction with the architect and the City, Vanir will develop a total project budget. It is important that all project related costs are identified and quantified in developing the project budget. A typical project budget cost sample is attached. VANIR Page 4 City of San Luis Obispo Fire Station Develop a Project Management Plan A Project Management Plan is a very important document. It defines the goals and objectives of the project and gives direction, which is essential for a successful project. The Plan defines the roles and responsibilities of all team players. Develop Project Master Schedule The project master schedule will be developed at the outset of the project. It defines the overall schedule goals of the project in a summary form and details the activities related to the predesign phase of the project. The master schedule becomes the overall road map for the completion timeframes of the project and the standard for measuring project progress. Develop Project Cash Flow Report On a regular basis, Vanir will update the status of the project budget. Prepare Programming Completion Status Report Vanir will develop a program completion status report at the completion of the program, to document all discussions, decisions and cost related issues that were made during this phase of the project. The following key items are generally addressed in this report: • Discussion of major problems and the probable solutions • Schedule status • Payment status • Activities for the next 60 days • Budget status • Funding status 2. Design Management Services A. Schematic Phase Develop Design Procedure Manual The Design Procedure Manual will be prepared by Vanir at the outset of the design phase of the project. The primary purpose of this manual is to provide the project delivery team members with a set of procedural guidelines to be used in the preparation of the project design and construction documents. The Design Procedure Manual will function as a road map for major activities in the design phase. VANIR / Page 5 l0�02 City of 5an Luis Obispo Fire Station Conduct a Design Kick-off Meeting The basic purpose of the Design Kick-off Meeting is to gain a common understanding of the project requirements, team players and basic procedures for the design process. This meeting should typically be attended by the architect's key staff, owner's representative(s) and Vanir. Review of the Schematic Design Documents This review will ensure that the schematic design documents are in compliance with the Owner's needs, defined program requirements and design criteria. This review will also ensure that the documents are consistent with the established budget. The following are some of the major items to consider in the review: • Check the plan for proper adjacency to property lines, adjacent buildings, contours, traffic flow, parking and landscaping. • Verify if basic finish requirements are clearly identified. • Verify if the proposed structural system is appropriate for the building application, considering the schedule, market place and constructibility. • Verify that the lighting schemes, power distribution, communication and other systems are in compliance with the Owner's needs and project requirements. • Verify that the outline specifications provide enough information to define the project. Cost Estimate At the completion of the schematic design, Vanir will verify that the design documents are compatible with the budget. This could be accomplished by: a) reviewing the architect estimate; or b) by _ developing an independent estimate. VANIR Page 6 6-I'S City of San Luis Obispo Fire Station Sample Project Budget Bud et Site I 1. Purchase price of property 2. Appraisal fees 3. Toxic waste investigation 4. Escrow and title fees S. Topographic survey 6. Geotechnical report 7. Financing costs including debt service Total Site: 0 Plans 1. A/E fees 2. Plan check fees 3. Specialty consultants 4. CM preconstruction fees S. Printing, mailing, advertising Total Plans: $0 Construction 1. Sitework: Earthwork Site utilities Curbs and paving Offsite improvements 2. Buildings New construction Renovation/modernization 3. Site concrete, signs, fences, play equipment 4. Landscape& irrigation S. Utility connection fees 6. CM construction phase fees -7. General conditions _ 8. Onsite testing & inspection 9. Survey controls & record survey 10. Offsite testing & inspection 11. Builder's risk insurance Total Construction $0 Furnishings & Equipment 1. Bid with building Total Furnishings & Equipment: 0 Total Project Costs: $0 VANIR Page 7 City of San Luis Obispo Fire Station Fee Summary Development and Negotiations of the Architectural Agreement: Project Manager 40 hrs x $92/hr = $3,680 Secretary 20 hrs x $30/hr = $600 Subtotal $4,280 Programming Phase Project Manager 40 hrs x $92/hr = $3,680 Scheduler 8 hrs x $82/hr= $656 Secretary 30 hrs x $30/hr = $900 Subtotal $5,236 Schematic Design Phase Project Manager 60 hrs x $92/hr = $5,520 Secretary 30 hrs x $30/hr= 900 Subtotal $6,420 Total $15,336 Cost Estimating (Lump Sum) Review A/E's estimate $2,100 or Develop an independent estimate $4,000 _ The above fee excludes expenses, i.e., travel, express mailings and long distance calls. Addition!Services Additional services will be performed at an hourly rate, plus reimbursable expenses. The following hourly rates will apply: Category Billing Rate/Hour Project Manager $92 Estimator $82 Scheduler $82 Clerical Staff $30 VANIR / Page 8 to-lS MEETING AGENDA DATE - -9z rrEM # Proposal R E C E VI E D AUG 2 b 1992 CITY CLERK SAN LUIS 08;SPO,CA Predesign Management Services TTN This rna�tri'a� replaces Mes 6-5 *-04, 6- 15 0� City of San Luis Obispo Fire Station COPIBTO: ❑ Adion ❑ Pn o' er ❑ CDD Daz tiC CAO ❑ FIN.DIR ACO FIRE CI IIEF OW ATrORNEY hq RN DUL August 21, 1992 O'a.Euuow. ❑ PoLiaa-L ❑ MGMT.TEAM ❑ REC.DIR ❑�CREADFllE ❑�U17L DIR. VANIR 'i M' 'NG AGENDA iJ VANIR DAIS 2-1-9Z ITEM I Construction Management, Inc. I 1303 Cardem Street Suite 2C San Luis Obispo,CA 93401 (805)541-1425 (805)541-1940 FAX L; August 21, 1992 DMr. Erwin Willis Battalion Chief San Luis Obispo Fire Department I 748 Pismo Street San Luis Obispo CA 93401 I Dear Chief Willis: On behalf of Vanir Construction Management, Inc., I'm very pleased to present to you the attached proposal for predesign/design management services for the City of San Luis Obispo's New Fire Station. As we perceive it, time is of the essence in this project. We are fully prepared to begin work on the project as soon as we are verbally notified. Please contact me if you require additional information. We look forward to a good working relationship. Sincerely, Vim'"` Q�4 K Mohamed Habbal Project Director /glb Enclosure RECEIVED AUG 2 6 1992 CITY CLERK SAN LUIS OBISPO.CA Sacramento Los Angeles San Diego San Bernardino San Luis Obispo i i -' Contents Company Background 1 ElQrganiiatiori 3 EPtoposed:Sc6ft 4 a Eee P�oposal - 7 r i . I f -- I y . I I � I I� I City of San Luis Obispo Fire Station Company Background Introduction Vanir Construction Management, Inc. (Vanir) is one of the nation's leading program/project/construction management firms. Headquartered in Sacramento, California, and with offices in Los Angeles, San Diego, San Luis Obispo and San Bernardino, Vanir provides services to a wide variety of public and private sector clients. Since 1980, we have provided Project/Construction Management Services for nearly $2 billion in construction, including public works, ` criminal justice, education, healthcare, utilities, office and residential projects. Our capabilities carry a project or program from inception to completion. Through planning, design, construction and move-in, we focus on achieving the Owner's goals for cost, schedule and quality. Combining seasoned personnel, specialized expertise and state-of-the- art management information systems, we have established a track record for successful project delivery. Vanir finishes on schedule and within budget, whether it's a $1 million project or a $200 million program. I Our staff of professionals and support personnel includes project directors, project managers, construction managers, cost engineers, schedule engineers, inspectors, claims specialists, and other experienced design and construction professionals, many of whom I are registered and licensed architects, engineers, and contractors. Since 1982, Vanir has managed multiple projects for the California Department of Corrections. To date, we have successfully brought on- line more than 7,600 beds with another 2,200 under construction. In the mid-1980s, we secured a five-year contract to manage ` planning, design and construction of$150 million in additions and improvements to five State Hospitals for the California Department of Mental Health. This was followed with the award of a multi-year contract to manage over $60 million in energy-efficiency improvements at state-owned facilities throughout California for the Office of Energy Assessments (OEA). The latter half of the 1980s saw Vanir extend its services to numerous counties and cities. Major projects we are managing for these clients VANIR Page 1 City of San Luis Obispo Fire Station include a $150 million program of courts, detention and infrastructure improvements, an $85 million new detention facility and a new $90 million medical center. We have assisted five California counties in I delivering county jail facilities ranging in size from 60 to 1,000 beds. Services provided to these clients include Needs Assessment, Master Planning, Project Management, Construction Management, Financial Services, and Contract Negotiations. Working closely with the Office of Local Assistance (OLA) and local school districts, Vanir has played an active role in developing K-12 building programs under the provisions of AB 303, which provides for private funding of public schools. As Program/Construction Management Consultant to the Los Angeles Unified School District, 1 we are managing more than 38 new construction and renovation 1 projects included in the District's $250 million Accelerated Building Program. Vanir's greatest strength is its staff—people who enjoy what they are doing and care about doing it right. As your Construction/Project Manager, Vanir offers a team of professionals, working with you to deliver a high-quality facility, built on schedule at the lowest competitive price. I l ! 1 VANIR Page 2 f ._ �.. _ , .. -. .T_ I . . _ .. C ' ' I 1 - - _ ® - _ I _. .i .• . _ �_ _ . . .: 9 , • .. � _. i City of San Luis Obispo Fire Station © Project Organization Chart l l l l l City of San Luis Obispo Erwin Willis Fire Department I I Architect/ _ Project/Construction Engineer Manager f VANIR e Contractural Agreement — Lines of Communication VAN'R Page 3 0 I 1 I I I • I I I I I I I I I 1 City of San Luis Obispo fire Station ' © Proposed Scope 1. Predesign Management Services ' A. Negotiating the architectural agreement. Vanir Construction Management, Inc. (Vanir) will assist the City of San Luis Obispo in developing, negotiating and finalizing the architectural agreement. The agreement will ensure: • The overall scope of work is clearly defined and accurate. ' The submittal requirements of each phase of the design will be incorporated into the A/E contract including the programming phase. • The time frame for each phase of the work will be defined. • The architect responsibility for designing the project within the established budget will be clearly stated. The architect will have the responsibility to make the appropriate modifications to the design in case of budget overruns, at no cost to the City of San Luis Obispo. • The number of design meetings and staffing assigned to the project will be clearly stated. t • The procedures for A/E payments will be defined. • The "boiler plate" contract document that the Owner proposes to use will be reviewed thoroughly to ensure that the roles of the A/E, CM and Owner are clearly defined. tB. Programming Phase At the completion of the program, Vanir will provide the following ' services: Establish Total Project Budget In conjunction with the architect and the City, Vanir will develop a total project budget. It is important that all project related costs are identified and quantified in developing the project budget. A typical project budget cost sample is attached. VANIR Page 4 City o/San Luis Obispo Fire Station Develop a Project Management Plan WA Project Management Plan is a very important document. It defines the goals and objectives of the project and gives direction, which is essential for a successful project. The Plan defines the roles and responsibilities of all team players. Develop Project Master Schedule The project master schedule will be developed at the outset of the project. It defines the overall schedule goals of the project in a summary form and details the activities related to the predesign phase of the project. The master schedule becomes the overall road map for the completion timeframes of the project and the standard for measuring project progress. Develop Project Cash Flow Report On a regular basis, Vanir will update the status of the project budget. Prepare Programming Completion Status Report Vanir will develop a program completion status report at the completion of the program, to document all discussions, decisions and cost related issues that were made during this phase of the project. The following key items are generally addressed-,in this report: • Discussion of major problems and the probable solutions • Schedule status • Payment status • Activities for the next 60 days • Budget status • Funding status VANIR Page 5 1 ' City of San Luis Obispo Fire Station ' Sample Project Budget ' Budget Site 1. Purchase price of property 2. Appraisal fees 3. Toxic waste investigation 4. Escrow and title fees ' 5. Topographic survey 6. Geotechnical report 7. Financing costs including debt service Total Site: 0 Plans 1. A/Efees 2. Plan check fees 3. Specialty consultants 4. CM preconstruction fees S. Printing, mailing, advertising Total Plans: $0 Construction 1. Sitework: Earthwork Site utilities Curbs and paving Offsite improvements 2. Buildings New construction Renovation/modernization 3. Site concrete, signs, fences, play equipment 4. Landscape& irrigation 5. Utility connection fees 6. CM construction phase fees 7. General conditions 8. Onsite testing & inspection 9. Survey controls & record survey 10. Offsite testing& inspection 11. Builder's risk insurance Total Construction $0 Furnishings & Equipment 1. Bid with building Total Furnishings & E ui menta so Total Project Costs: $0 VANIR Page 6. City of San Luis Obispo Fire Station Fee Summary Development and Negotiations of the Architectural Agreement: Project Manager 40 hrs x $92/hr = $3,680 Secretary 20 hrs x $30/hr = $600 Subtotal $4,280 Programming Phase Project Manager 40 hrs x $92/hr = $3,680 Scheduler 8 hrs x $82/hr = $656 Secretary 30 hrs x $30/hr = $900 Subtotal $5,236 I Grand Total $9,516. Additional Services Additional services will be performed at an hourly rate, plus reimbursable expenses. The following hourly rates will apply: Category Billing Rate/Hour Project Manager $92 I Estimator $82 Scheduler $82 Clerical Staff $30 I I I I IV N,R Page 7 N AGENDA DATE �' M311=d'• / AUC11tst- 24; 1Qy2 -- --- I-JENIORADMU1,41 TO: Cit7- Council FROM: Bill Roa.lman MJECT: CFC'S In April 11�1�2, Debbi Hossli ;.ompleted a revie-w•of local, state, and pati-Onal legislation affecting chloroflouocarbons (CFC's;t. In her memo (see attaches:, she identified seVeral steps thatthe cit;f could take to reduce CFC emissions. i request. that the Cita Council direct staff to evaluate the cost and feasibilit;v of implementing the suggested "Cita" actions identified in NIs. Hossii's memo. . ���►►o�!►►�liilll�hllllllll pI111►►►► I IIlIIIIIIAlaty of san lues 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 April 16, 1992 MEMORANDUM TO: City Council FROM: John Dunn, City Administrative Offic SUBJECT: Chlorofluorocarbons At the request of a Councilmember, I asked Deb Hossli to provide a summary of issues related to chlorofluorocarbons. I thought the entire Council might be interested in the information prepared, which is attached. JD:bw CHLOR.mm Z. ����������►►►►►►�►����ii ►�►IIIIIIIIIh1°�°°°° 111 aII city of sAn tuis oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403.8100 April 16, 1992 MEMORANDUM TO: John Dunn, City Administrative Officer FROM: Deb Hossli, Administrative Analyst; SUBJECT: CFC'S John, you recently requested information on chlorofluorocarbons (CFC's). As you know, CFC's are primarily found in refrigerants (e.g., air conditioners, refrigerators, fire extinguishers, etc.), solvents, aerosols, and foam products blown with CFC's (e.g., styrofoam, foam in furniture, etc). When released into the atmosphere, CFC's contribute to the destruction of the ozone layer which shields the earth from damaging ultraviolet radiation. With respect to current efforts to reduce ozone emissions, both the State and Federal Government have adopted legislation to work toward accomplishing this. Under the Federal Clean Act, the EPA plans to phase out the production and use of CFC's over the next ten to twelve years. Examples of how this will be accomplished includes: * requiring recycling of automotive air conditioner refrigerants starting January 1992 for all businesses that serviced more than 100 air conditioners in the prior year. This will extend to all businesses by January 1993. * banning the sale of small CFC containers (fire extinguishers, air conditioning refills, etc.) after November of 1992. * banning the production and sale of aerosol and foam products blown with CFC's after January of 1994. * requiring warning labels to be placed on all products that contain CFC's (this will take place sometime between July 1992 and January 2015). Our local Air Pollution Control District (APCD) staff feel these are excellent measures to reduce CFC emissions. They have concerns, however, with the EPA's ability to enforce any of them. As an example, over 1,000,000 air conditioner recycling units have been sold in the United States in recognition of the EPA's recent mandate to recycle automotive air conditioner refrigerants. The Agency has no way of knowing, however, whether this is an appropriate figure or whether proper training has been provided for operating the equipment. Page 2 DUNN - April 16, 1992 The State has also adopted legislation to reduce CFC emissions. Assembly Bill 859 requires phasing out the use of CFC refrigerants in new motor vehicles. Specifically, by January 1993, not more than 90% of vehicles sold in California equipped with air conditioners will use CFC based refrigerants. This figure will decrease to 75% by January 1994, 10% by January 1995, and 0% after January 1995. Manufacturers found in non- compliance will be fined $500 per incident, not to exceed $5,000 per day. The State is currently in the process of holding workshops to review a proposed implementation program for this legislation. With respect to local efforts, the Board of Supervisors directed APCD staff to prepare an analysis of the options available to the County to reduce CFC emissions. The report is due to the Board by the end of this year. Given the work load of APCD, however, it is likely that this schedule will slip. According to APCD staff, measures the County might consider include: * actively enforcing the EPA's mandates contained in the Clean Air Plan (e.g., making sure that all air conditioner repair people are using recycling equipment). * providing training to local air conditioner repair people to make sure they are using recycling equipment properly. * speeding up the EPA's timetable for requiring warning labels on all products containing CFCs. * prohibiting the sale of small CFC canisters (e.g., air conditioner recharge units, fire extinguishers) * establishing a program to recapture CFC's when CFC based products are sent to the landfill (e.g., old refrigerators, cars). APCD staff also provided me with the following suggestions for actions the City could take to reduce CFC emissions: Fleet Management * Depending on the number of City vehicles with air conditioners, the City could purchase a recycling unit and train its mechanics on its proper use. * The City could opt to discontinue purchase of vehicles with air conditioners or only purchase non-CFC based air conditioner units. City Operations * The City could adopt a resolution banning the purchase of products that contain CFCs (I am currently trying to locate a list). Page 3 DUNN - April 16, 1992 * The City could recapture and recycle all City owned equipment with CFC-bgised products before sending to the landfill (e.g., the City could recapture any CFC's in an old refrigerator before it is sent to the landfill for scrap metal). As is currently the case in the City of Irvine, the City is also legally able to get involved with regulating CFC's on a citywide basis. However, the implications of this are far greater than any actions we may consider for internal City operations. Specifically, if the City chose to ban the sale of small CFC canisters or to require an accelerated product warning label schedule, we would be getting into an area that has traditionally been handled by other levels of government (County, State, and Federal) and would have serious cost implications (e.g., staffing). \9:cfc MFF AGENDA cityo sAn tuis oBispo 990 Palm Street/Post Office Box 8100 • San Luis Obispo, CA 93403-8100 September 1, 1992 CDMrDa ❑•Danoks Action ❑ FYI COMMUNICATION ITEM �o ❑ MECH F ATTORNEY ❑ FW DUL TO: Council Collect ®®®O0a.�c�om ❑ eoLiam ,MCMT.TEAM ❑ RM DR FROM: Penny Rappa m c TDA ®'f L� SUBJECT: PROPOSED RESOLUT The attached Resolution Concerning Population and the Nation's and Its Cities' Economic, Social and Environmental Health was adopted by the U.S. Conference of Mayors at its annual meeting June 24, 1992. It will be introduced at the League's Annual meeting in October. I request Council direct staff to return the resolution with a recommendation to Council as soon as possible. Thank you. /ss Attachment RECEIVED SEP 1 1992 CITY COUNCIL SAN LUIS OBISPO,CA AUG-31-92 MON 13 :49 HAL CONKLINiSNTA BARBARA 8055645475 P. 01 US Conference of Mayors Adopted June 24, 1992, at the Annual Meeting Resolution No. 16 Submitted by Mayor Sbeila Lodge, Santa Barbara; Mayor Tom Bradley, Los Angeles; Mayor John Norquist, Milwaukee; Mayor Nao Takasugl, Oxnard; Mayor W. R. Holcomb, Sao Rnrnartinn Pos -!t'brand fax transmittal rr ' 1emo 7671 Mol pages 0 From rFax A Resolution Concerning Population 5 Co. and the Nation's and Its Cities' S t Economic, Social and Environmental Health Phone# n.� , R /` Fax M oQ rr,1u Z r,,.,.,... umanfamily of 5.5 billion people cannot live as they now do on the planet and leave sufficient resources for future generations; and Whereas the United States cannot maintain its own population, growing faster than any other industrialized nation, without rapidly depleting nonrenewable resources and degrading the environment; and Whereas each baby born in the United States represents about twice the negative impact on-Earth's— ecosystems as one born in Sweden, 20 times one born in India, and 30 times one born in Haiti; and Whereas groundwater supplies in the United States are being rapidly depleted, are often contaminated and supplies are more and more frequently inadequate; and Whereas fisheries' productivity is threatened through human activities by pollution of estuaries and damage or destruction of coastal wetlands,which serve as important nursery areas and sources of food for numerous oceanic fish stocks,and Whereas humanity adds carbon dioxide to the atmosphere by burning fossil fuels and cutting down and burning forests, and industrialized countries, with less than a quarter of the world's population, are responsible for roughly three quarters of the CO2 released, resulting in the "greenhouse effect" and increasing temperatures; and Whereas every year farmers world-wide have to grow food for 93 million additional people, while they have some 24 billion tons less of topsoil (3 billion tons less in the United States alone) in which to grow it, and the addition of fertilizers to the remaining'soil grows less and less effective; and Whereas all of Earth's land which can reasonably be cultivated is now in production while much agricultural land is declining in quality from overgrazing, water and wind erosion from poor land management; salinization, and soil compaction; and Whereas new water sources, air pollution control devices and solid waste disposal technologies and other improvements cannot keep up with the impacts and needs created by an increasing population, Now therefore be it resolved that since decisions made today will affect the future of all of humanity, that the United States Conference of Mayors urges the President and the Congress to: 1) Develop population policies which recognize the vital link between numbers of people,the preservation of the physical and social environment and a healthy economy; 2) Develop a goal that assures that family planning services are available to every man a and woman who wishes to use them; 3) Adopt a method for measuring the nation's economic performance that includes accounting for the depletion of natural resources such.as wildlife, forests. fisheries, groundwater, and soils, as well as minerals, to make real costs clear.