HomeMy WebLinkAbout09/01/1992, C-3 - ENGINEERING SERVICES ON THE SEISMIC SAFETY CORRECTIONS PROJECT FOR THE 955 MORRO BUILDING ���illl�ll►►II�IIII,IIIII IIMEMUIII MEETING DATE:
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city or san Caps oBIspo
ITEM
COUNCIL AGENDA REPORT �f R:
FROM: Wayne Peterson, Acting Public Works Director-
PREPARED BY: David Elliott, Administrative Analyst
SUBJECT: Engineering Services on the Seismic Safety Correc-
tions Project for the 955 Morro Building
CAO RECOMMENDATION:
By motion,
1) Approve Amendment No. 1 to Agreement A-132-91-CC for Engi-
neering Services on the Seismic Safety Corrections Project
with Howard F. Stup and Associates to include work on the
955 Morro Building (net additional cost: $14 , 626)
2) Authorize the Mayor to execute the amendment
DISCUSSION:
Background. A study conducted by H.J. Degenkolb Associates in
fall 1990 found that structural elements in several City build-
ings might not withstand a major earthquake because of possible
deficiencies. In October 1991 the City entered into a contract
with Howard F. Stup & Associates to perform additional structural
engineering services for three City buildings with deficiencies
identified in the Degenkolb report: City Hall and Fire Stations 2
and 3 . This contract required Stup to further analyze possible
structural weaknesses, identify the need for structural correc-
tions, and prepare construction documents. To date Stup has
completed all contract work except construction documents for
corrections to the attic and roof areas at City Hall, which were
deferred until construction of the City Hall Expansion project.
Construction work in the basement at City Hall is completed.
Construction contracts for Fire Stations 2 and 3 are out to bid.
The Degenkolb report also found possible deficiencies in the 955
Morro Building (unreinforced masonry walls and large storefront
openings,. which might pose a "high" risk to life safety in a major _
earthquake. staff did not include the 955 Morro Building in
Stup's contract for three reasons. First, the City Hall Expan-
sion project (still active then) would have eliminated the need
to use the 955 Morro Building for offices. Second, structural
corrections envisioned in the Degenkolb report would have re-
quired vacating the 955 Morro Building and severely disrupting
Public Works and Utilities activities. Third, the Degenkolb
report estimated that structural corrections would cost $330, 000
-- a price deemed too high for the brief remaining occupancy
expected at that time.
Over the last year, circumstances have changed. With the City
����i��i'�lu►IIIIIIII��' ���IIU city of San Js OBISpo
COUNCIL AGENDA REPORT
Engineering Services on the Seismic Safety Corrections Project
for the 955 Morro Building
Page 2
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Hall Expansion project postponed indefinitely, the 955 Morro
Building will house the Public Works and Utilities - staffs for
several more years. Also, brainstorming sessions with Stup's
project engineer revealed that structural corrections to the 955
Morro Building would not require vacating the building and would
probably cost between $100, 000 and $150, 000. With this in mind,
staff asked Stup to submit a proposal for analyzing the 955 Morro
Building and preparing construction documents for any corrections
recommended. Working from this proposal, staff drafted an
amendment to the existing agreement for engineering services.
Content of the Amendment. The proposed amendment extends the
engineer's scope of work to include the 955 Morro Building. This
work includes five specific tasks:
1) Structural analysis to calculate the effect of assumed
earthquake forces and the suitability of various strengthen-
ing methods
2) Field investigation to verify structural conditions and
identify building materials for independent testing
3) Construction documents preparation
4) Bid assistance to prepare any addenda needed to clarify
construction contract documents
5) Construction administration to answer requests for informa-
tion and assist in preparing contract change orders if
necessary
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The proposed amendment also eliminates from the original scope of
work preparation of construction documents for corrections to the
attic and roof areas at City Hall, which have been postponed.
FISCAL IMPACT:
The Capital Improvement Plan of the 1991/93 Financial Plan (pages
E-10 and E-23) designated $424, 000 for the Seismic Safety Correc-
tions project. The following summary shows the status of the
project budget:
Beginning Budget $424, 000
Expenses:
Design (actual) 38,793
City Hall Basement, Construction (actual) 27 ,405
Fire Station 2 Construction (estimated) 90, 000
Fire Station 3 Construction (estimated) 20, 000
Budget Remaining $247 , 802
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II������hi�inil!IIiIIU� �llllh� city Of San JS OBISPO
Uno COUNCIL AGENDA REPORT
Engineering Services on the Seismic Safety Corrections Project
for the 955 Morro Building
Page 3
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The contract work under proposed Amendment No. 1 would cost
$24, 080. Eliminating the work on the attic and 'roof areas at
City Hall would save $9,454. Consequently, the net additional
contract cost would be $14, 626.
At its meeting on June 30, 1992, the Council. decided that the
Seismic Safety Corrections project should go forward despite
impending financial difficulties. This decision was based on the
following criteria:
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• . The project improves public safety.
• There is a policy commitment to correcting seismic safety
problems, particularly with essential services facilities.
• This project involves maintenance of existing facilities.
attachments: Amendment No. 1
Proposal from Howard F. Stup & Associates
Agreement A-132-91-CC
General Fund Capital Projects that Should go
Forward
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C'3-3
AMENDMENT NO. 1
TO
AGREEMENT
1-132-91-CC
FOR ENGINEERING SERVICES
ON THE SEISMIC SAFETY CORRECTIONS PROJECT
Agreement 1-132-91-CC, made on the 1st day of October, 1991 by and between the City of San Luis Obispo
("the City") and Howard F. Stup & Associates ("the Engineer"), is amended to include the following
paragraphs under Section III. Scope of the Engineer's Work:
"H. 955 MORRO BUILDING WORK
1. Affected Building Elements
a. Unreinforced masonry walls
b. Large storefront openings on the Morro Street side of the building
2. Additional Subtask Descriptions
a. Under structural analysis, compare strengthening methods for improving the 955
Morro Building to both seismic zone 3 and seismic zone 4 standards
b. Under field investigation, complete 10 push shear tests on the unreinforced masonry
walls of the 955 Morro Building
C. Under construction documents preparation, prepare an opinion of probable
construction cost for the 955 Morro Building
3. Authorized Subcontractors
a. Pacific Geoscience, Inc.
4378 Santa Fe Road
San Luis Obispo, CA 93401
b. Conrad & Okuma Architects
167 Lambert Street
Oxnard, CA 93030
C. Marr Construction Management
649 W. Imperial Highway, #B
Brea, CA 92621
4. Compensation
a. Structural Analysis: $4,400
b. Field Investigation: $4,400
C. Construction Documents Preparation: $15,280
d. Bid Assistance: For bid assistance work the City shall pay the Engineer at the _
hourly rates and charges listed in the fee schedule of Appendix A to this agreement,
which is subject to adjustment in January of each year.
e. Construction Administration: The compensation for construction administration
work shall be negotiated at a later date.
I. ELIMINATION OF CITY HALL WORK
Because of decisions made by the City about construction timing and disruption, the Engineer shall not
complete the construction documents preparation task for City Hall work on the following building elements:
1. Horilontal bracing at the lower chord of the roof trusses
2. Cementitious roof panel connections
3. Unbraced non-bearing masonry interior partitions"
C'-3 y
Amendment No. 1 to Agreement A-132-91-CC
for Engineering Services on the Seismic Safety Corrections Project
Page 2
This amendment is executed by the following representatives:
FOR E GIN ER:
$ / 2
d e
FOR THE CITY:
Mayor
date
Attested:
City Clerk
Approved:
QAAAM gel GrU LdAAX�
C' Affmey
HOWARD F. STUP & ASSOCIATES
CONSULTING STRUCTURAL ENGINEERS
August 7, 1992
City of San Luis Obispo
Department of Public Works
970 Palm Street
P.O. Box 5100
San Luis Obispo CA 93401
Attn: David Elliott, Administrative Analyst
Re: Mitigation of Structural Seismic Hazards to
The City of San Luis Obispo Public Works Building
955 Morro Street
San Luis Obispo CA
HFS&A #910040
Gentlemen
The Agency has requested that our current agreement be amended to include the
City's Public Works Building as a part of the project. The Agency has also requested that
document preparation work for Phase II, City Hall strengthening work be eliminated and the
remaining contract monies be applied to the amended agreement.
To complete design work for the City's Public Works Building we have determined
appropriate fees for the structural analysis, field investigation and contract document
preparation phases as identified by Section III of our current agreement:
Public Works Buildin_
Structural Analysis . . . . . . . . . . . . . . . . . . . . . . $ 4,400
Field Investigation . . . . . . . . . . . . . . . . . . . . . . -4;988. 4J foo
Document Preparation 15.250
Subtotal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $-2-4;358 z 4 080
Total Lump Sum Fee $ egg 24 096
601 DAILY DRIVE • SUITE 205 • CAMARILLO, CA 93010 • 805.987.7887 FAX 805.388.2041
City of San Luis Obispo 910040
Mitigation of Structural Seismic Hazards August 7, 1992
Public Works Building Page 2 of 3
955 Morro Street, San Luis Obispo
The fee includes monies for our consultants to perform specific services, such as:
material testing, architectural consultation, and cost estimating as discussed herein. .
Consultants that will be utilized are:
1. Specialized Testing & Inspections
5440 Alhambra Avenue
Los Angeles CA 90032
Phone: (213) 221-1126
Contact: Kent Carlson, P.E.
2. Conrad & Okuma Architects
167 Lambert Street
Oxnard CA 93030
Phone: (805) 983-0053
Contact: John Serrato, AIA
3. Marr Construction Management
649 W. Imperial Hwy, #B
Brea CA 92621
Phone: (714) 529-8650
Contact: Ken Marr
During our field investigation work Specialized Testing & Inspections will complete a
total of ten push shear tests of the unreinforced masonry walls. Except for the westerly wall,
all tests will be performed at the exterior of the building. Testing of the westerly
unreinforced masonry wall will be performed from the building interior, most likely within
the custodial and lunch rooms. All testing will be performed during normal working hours.
Dust screens will be provided for interior work, and all bricks will be reset with mortar.
It is anticipated that, because of adjacent building walls, we will be utilizing
chemically grouted wall anchors. Nearly all proprietary URM anchors are pre-approved for
use in 13-inch-thick URM walls. The walls and parapets of the Public Works Building are 9
inches thick. We have not budgeted for any tension testing of chemically grouted anchors to
pre-qualify their use. Instead, during design we will reduce the I.C.B.O.-approved, allowable
tension load and spacing by 33%. During construction we will tension test select anchors for
holding capacity. I have discussed this approach with your Building Official, Tom Bansch,
and he has indicated that this is acceptable to the Department of Building & Safety.
HOWARD F. STUP $ ASSOCIATES • CONSULTING STRUCTURAL ENGINEERS
601 DAILY DRIVE - SUITE 205 • CAMAPILLO, CA 93010 - 805-987-7887 - FAX 805-388-2041
City of San Luis Obispo 910040
Mitigation of Structural Seismic Hazards August 7, 1992
Public Works Building Page 3 of 3
955 Morro Street, San Luis Obispo
The City of San Luis Obispo URM ordinance, which is due to go into effect August
14, 1992, requires that buildings be upgraded to seismic zone 3 standards. Tom Baasch has
indicated, during our conversation, that the City would rather have the Public Works Building
upgraded to seismic zone 4. 1 have budget money in the structural analysis phase to do a
comparative analysis for both zones, so that, design issues that will affect construction costs
can be discussed prior to preparation of the design documents.
In addition to preparing the structural contract documents, we will also prepare a
single architectural drawing sheet to address the patch and repair of the existing roofing
membrane. We will utilize the services of Conrad & Okuma Architects to assist our office
during this work. Additionally, as a conclusion to our document preparation work we will
have an opinion of probable construction cost prepared by Marr Construction Management.
The attached Financial Summary Sheet indicates that $9,453.72 currently remains of
our original $43,616.00 Authorized Budget defined by Section III of our current agreement.
Applying this money to the work discussed, herein, is acceptable to Howard F. Stup &
Associates as long as the amended agreement includes the elimination of Phase 11, City Hall
strengthening work from our Scope of Work.
Scheduling of our work is at the option of the City; however, we would like to have
the Contract Documents ready for Council approval prior to mid-December. This will require
that we start our field investigation work by mid to late September.
Sincerely
HOVrXW F. STUP & ASSOCIATES
ohn P. elson, S.E.
Attach: Financial Summary Sheet
HOWARD F. STUP &ASSOCIATES CONSULTING STRUCTURAL ENGINEERS
601 DAILY DRIVE • SUITE 205 • CAMARILLO, CA 93010 • 805.987-7867 • FAX 805-388-2041
FINANCIAL SUMMARY SHEET
MITIGATION OF SEISMIC STRENGTH HAZARDS TO
SAN LUIS OBISPO CITY HALL, FIRE STATION #2 AND FIRE STATION #3
August 7, 1992
Total Budget Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 43,616.00
HFS&A Services Invoice
Invoice to Date Amount
#4092 (11-05-91) $ 5,288.80
#4118 (12-03-91) 7,296.00
#4240 (01-98-92) 2,811.20
#4258 (01-30-92) 16,420.28
#4285 (03-06-92) 2.346.00
Total Invoiced and Paid to Date $ 34,162.28
Remaining Funds in Budget . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 9,453.72
HOWARD F. STUP 8 ASSOCIATES • CONSULTING STRUCTURAL ENGINEERS ev-y
601 DAILY DRIVE • SUITE 205 • CAMARILLO, CA 93010 • 805-987.7887 • FAX 805.388-2041
AGREEMENT
A-132-91-CC
FOR ENGINEERING SERVICES
ON THE SEISMIC SAFETY CORRECTIONS PROJECT
This agreement is made this 1st day of October 1991 by and between the City of San Luis
Obispo ("the City") and Howard F. Stup &Associates ("the Engineer").
SECTION I. RECITALS
The City and the Engineer recognize and acknowledge the following circumstances:
A. Through a study conducted by H.J. Deeenkolb Associates in Fall 1990, the City identified possible
structural weaknesses in three city buildings (City Hall, Fre Station No. 2, and Fire Station No. 3)
which might lead to serious damage in a major earthquake.
B. The City needs professional structural engineering services to 1) further anal}ze these possible
weaknesses 2) identify the need for structural corrections and 3) design identified structural
corrections.
C. The Engineer has demonstrated its ability to perform the required services by performing related
work for the City to comply with SB537, commonly known as the Unreinforced Masonry Building
Law.
D. The Engineer has offered to perform the required services according to the terms of this agreement.
SECTION II. GENERAL STIPULATIONS
A. PROJECT STAFF.
1. The City's Project Manager. The City's project manager shall be David Elliott, who shall
represent the City for all purposes under this agreement, supervise the progress and
execution of this agreement, and approve all work products submitted by the Engineer.
2. The Engineer's Project Engineer. The Engineer's project engineer shall be John I'.
Nelson, who shall represent the Engineer for all purposes under this agreement and shall
supervise the day-to-day project work, work closely with and report to the City's project —
manager, make necessary presentations, and stay with the project from start to finish The
Engineer's project engineer shall not change without the City's prior written approval.
3. Subcontractors. The Engineer shall not subcontract any of the work under this agreement
without the City's prior written approval. If the City approves subcontract work, the
Engineer shall not change subcontractors or retain additional subcontractors without the
City's prior written approval:
B. THE ENGINEER'S DUTIES AND RESPONSIBILITIES
1. Work to be performed. The Engineer shall perform all the work particularly described in
Section III of this agreement.
A-132-91-CC
Agreement for Engineering Services on the Seismic Safety Corrections Project
Page 2
2. Laws to be Observed.
a. The Engineer shall:
(1) procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary to lawfullv perform the work required
under this agreement
(2) keep itself fully informed of all existing and proposed federal, state and
local laws and regulations which may affect its performance under this
agreement
(S) at all times comply with and cause all of its employees and subcontractors
to comply with all applicable laws and regulations
(4) immediately report to the City's project manager in writing any change,
discrepancy or inconsistency it discovers in applicable laws and regulations
which may affect its performance under this ag cement, particularly its
preparation of construction documents.
b. The City and the Engineer recognize that seismic safety evaluation and.
strengthening techniques are continually evoking and that construction codes and
regulations may change abruptly to incorporate new technology. The City and the
Engineer also recognize the remote possibility that sudden code or regulation
changes might render project designs obsolete or unacceptable before construction
is started. In this extraordinary circumstance if the Engineer can demonstrate that
it could not reasonably anticipate such code or regulation changes, the City will not
hold the Engineer Iiable for necessary corrections without additional compensation.
3. Quality of Work The Engineer shall be responsible for the professional quality, technical
accuracy, timely completion, and coordination of all work performed by the Engineer and its
subcontractors under this agreement. The quality and accuracy of all work products shall
reflect the care and skill ordinarily exercised by structural engineers practicing under similar
circum in ces in San Luis Obispo, Santa Barbara and Ventura Counties. 'Miithout additional
compensation the Engineer shall ensure correction of any errors, omissions or other
deficiencies in its work or its subcontractors' work. The City's approval of work or payment
for work shall not relieve the Engineer of its responsibility for the quality of all work
_ performed under this agreement. The City's approval of work or payment for work shall
not be construed as a waiver of the City's rights or the Engineer's responsibilities under this
agreement.
4. The Engineer's Liability. The Engineer shall be liable under applicable law for all
damages to the City caused by the negligence, errors, omissions or deficiencies of the
Engineer or its agents, officers, employees or subcontractors. The Engineer shall not be
liable for damages caused by negligence, errors, omissions or deficiencies attributable to the —
City. The Engineer shall not be liable for a) the City's use of incomplete work products b)
the City's modifications to work products or e) the City's use of work products for a project
other than the projects contemplated in this agreement. The Engineer shall not be liable
.for the performance of either the original building design or the existing building
construction. The Engineer shall not be responsible for delays in the project's progress
caused by circumstances beyond the Engineer's control-
5.
ontrol5. Errors, Omissions and Deficiencies. "Errors, omissions, and deficiencies' shall be
defined as instances of failure to meet standards of practice normally observed in
performing similar professional services. Nothing contained in this agreement shall expand
or increase the responsibilities of the Engineer beyond the responsibility imposed by law.
Agreement for Engineering Services on the Seismic Saley Corrections Project
Page 3
S. Release of Work Products. Any original structural calculations, contract drawin_as,
contract specifications or other.work products received or prepared by the Engineer under
this agreement shall be the property of the City and shall not be released by the Engineer to
any individual or organization without prior written approval of the City's project manager.
7. Copies of Work Products. If the City requests additional copies of structural calculations,
contract drawings, contract specifications or other work products beyond what the Engineer
must furnish in specified quantities as part of its work under this agreement, the Engineer
shall provide the additional copies requested, and the City shall reimburse the Engineer for
its direct costs to prepare the copies.
C. THE CITY'S DUTIES AND RESPONSIBILITIES
1. General Duties and Cooperation. The City shall cooperate with the Engineer to a
reasonable extent in order to help the Engineer complete all the work described in this
agreement.
2. Work to be Performed. The City shall contract for materials testing, apply for all required
re%iews and permits, compile and distribute invitations to bid, inspect building construction,
and retain other consultants which might become necessary to complete project work.
D. AUTHORIZATION TO PROCEED
The Engineer may proceed with its work only after execution of this agreement and after receiving
authorization to proceed as described in Section III of this agreement.
E. TIME FOR COMPLETION OF WORK
1. Time Specified. The Engineer shall complete each assigned task within the time specified
in Section III of this agreement.
2. Time Extensions. The Engineer may apply to the City for time extensions needed because
of delays caused by circumstances beyond the Engineer's control. The Ciry's project
manager must approve any time extensions in %%Tfung.
F. TERMINATION
1. Right to Terminate. The City and the Engineer shall each retain the right to unilateraLy
terminate this agreement for any reason by notification in writing 14 days before
termination.
2. Compensation atter Termination. If this agreement is terminated by the City, the City
shall pay the Engineer an amount equal to the total compensation due for all work
completed less any progress payments. if this agreement is terminated by the Engineer or
because of the Engineer's default, the City shall pay the Engineer only for the portion of the
Engineer's work which benefits the City. If the City and the Engineer cannot agree on the
amount of final compensation after termination, they shall mutually appoint an arbiter, who
shall make a final decision, binding upon both the City and the Engineer.
Agreement for Engineering Services on the Seismic Safety Corrections Project
Page 4
3. Surrender of Work Products upon Termination. Upon termination the Engineer shall .
immediately surrender to the City any original structural calculations, contract drawings,
contract specifications or other work products, completed or not, which have been received
or prepared by the Engineer under this agreement. In order to receive these work
products, the City shall have paid the Engineer reasonable compensation for them. Such
work products shall become the City's permanent property. The Engineer shall not be
liable for a) the City's use of incomplete work products b) the City's modifications to work
products or c) the City's use of work products for a project other than the project
contemplated in this agreement.
G. INSPECTION OF WORK AND MATERIALS
The Engineer shall furnish the Cirywith every reasonable opportunity for the City to determine that
the Engineer is performing its services according to the requirement and intentions of this
agreement. All work performed and all materials furnished shall be subject to inspection and
approval of the Citys project manager. inspection and approval of work performed and materials
furnished shall not relieve the Engineer of any obligations under this agreement.
H. OWNERSHIP OF MATERIALS
All original contract drawings, contract specifications or other work product received or prepared by
the Engineer under this agreement shall become the City's permanent property and shall be
'delivered to the City on demand, proAded the City has paid the stipulated fee for completion of the
work products.
I. INDEPENDENT JUDGMENT
Failure of the City to agree in judgment with the Engineer's independent findings, conclusions, or
recommendations as required under this agreement shall not be construed as a failure of the
Engineer to perform the work required.
J. ASSIGNMENT
The Engineer shall not assign this agreement to another parry without the City's prior written
consent. The Engineer shall not assign work under this agreement to subcontractors other than
those listed in paragraph A of this section without the City's prior written consent.
K. NOTICES
All official notices required under this agreement shall be given in writing and submitted by certified
mail, postage prepaid and addressed as follows:
To the City. David Elliott
City of San Luis Obispo
955 Morro Street
San Luis Obispo, CA 93401
To the Engineer. John P. Nelson
Howard F. Srup & Associates
601 Daily Drive, Suite 205
Camarillo, CA 931010
Agreement for Engineering Services cn the Seismic Safety Corrections Project
Page 5
L INDEMNITY
The Engineer shall defend;indemnify, protect and hold harmless the City and its agents, officers and
employees from and against any and all claims asserted or liability established for damages or
injuries to any person or property, including injury to the Engineer's employees, agents, or offices
which arise from or are connected with or are caused or claimed to be caused by the negligent acts
or omissions of the Engineer and its agents, officer, or employees in performing the work under this
agreement, and all expenses of investigating and defending against such claims or liability. The
Engineer's duty to indemnify and hold harmless shall not include any claims or liability arising from
the established sole negligence or willful misconduct of the City and its agents, officers and
employees.
M. INSURANCE
The Engineer shall.procure and maintain for the duration of this agreement insurance which meets
the requirements of Attachment B to this agreement. As evidence of this insurance, the Engineer
shall provide the City with a certificate of insurance and an endorsement naming the City as
"additional insured'.
N. ENFORCEMENT COSTS AND ATTORNEY'S FEES
The prevailing party in any action between the parties to this agreement brought to enforce the
terms of this agreement may recover from the other party its reasonable costs and attorney's fees
spent in connection with such an action.
O. ENTIRETY AND INTEGRITY OF AGREEMENT
This document represents the entire and integrated agreement between the City and the Engineer
and supersedes all prior negotiations, representations, or agreements, either written or oral,
regarding work under this agreement. This document may be amended only by written instrument,
executed by both the City and the Engineer. All protiisions of this agreement are expressly made
conditions. This agreement shall be governed by the laws of the State of California.
SECTION III. SCOPE OF THE ENGINEER'S WORK
A. GENERAL SCOPE OF WORK
The Engineer shall perform structural engineering work to correct possible structural weaknesses at
City Hall, Fire Station No. 2, and Fire Station No. 3. This work shall focus on specific building
elements and shall include specific tasks which are described elsewhere is this section. The ultimate
objectives of the seismic safety corrections project shall be 1) to protect the lives of building
occupants during a major earthquake and 2) to allow dispatch of emergency response workers and
equipment after a major earthquake.
B. TASK DESCRIPTIONS
1. Structural Analysis
a. Work from record documents to complete a quantitative structural analysis for
lateral seismic loading
b. Analyze and design strenethening methods
C. Prepare structural calculations
d. Submit a report to summarize findings and recommendations
Agreement for Engineering Services on the Seismic Safety Corrections Project
Page 6
2 Field Investigation
a. Examine the existing connections of the horizontal trusses and cemendtious roof
panels at City Hall
b. Determine the need for out-of-plane bracing at the top of non-bearing masonry
walls at City Hall
C. Perform destructive tests on the cementitious roof panel material at City Hall•
d. Complete constructabiliry reviews for proposed strengthening work at Fire Station
No. 2 and Fire Station No. 3
e. Submit a report to summarize findings and recommendations
3. Construction Documents Preparation
a. Prepare construction drawings on 24" X 36" mylar sheets furnished by the City
b. Prepare construction specifications in the long-form CSI three-part format
C. Submit original drawings and specifications
4. Bid Assistance
a. Attend the pre-bid walls-through and meeting
b. Prepare addenda necessary to clarify contract documents
5. Construction Administration
a. Attend the pre-construction meeting
b. Attend weekly job-site meetings
C. Conduct weekly job-site observations
d. Submit weekly job-site observation reports
e. Provide written responses to requests for information
f. Assist in contract change order preparation
g. Review submittals required from the construction contractor
It. Complete record documents by transferring as-built information to the original
construction drawines
C. CITY HALL WORK
1. Affected Building Elements
a. Eight basement-level columns supporting a fust floor masonry wall
b. Horizontal bracing at the lower chord of the roof trusses
C. Cementitious roof panel connections
d. Unbraced non-bearing masonry interior partitions
2. Compensation
a. Structural Analysis: $4,160
b. Feld Investigation: 52,664
C. Construction Documents Preparation: $20,116
d. Bid Assistance: For bid assistance work the City shall pay the Enginecr at the
hourly rates and charges listed in the fee schedule of Attachment A to this
agreement.
e. Construction Administration The compensation for construction administration
work shall be negotiated at a later date.
D. FIRE STATION NO. 2 WORK
1. Affected Building Elements
a. Apparatus room door opening
b. Out-of-plane anchorage for masonry walls at the roof and mezzanine floor
L�3 l5
Agreement for Engineering Services'on the Seismic Safety Corrections Project
Page 7
2. Compensation
a. Structural Analysis: 52,476
b. Feld Investigation: 51,170
C. Construction Documents Preparation: 54,692
d. Bid Assistance: For bid assistance work the City shall pay the Engineer at the
hourly rates and charges listed in the fee schedule of Appendix A to this agreement.
C. Construction Administration: The compensation for construction administration
work shall be negotiated at a later date.
E. FIRE STATION NO. 3 WORK
1. Affected Building Elements
a. Open bays of the apparatus room
b. Out-of-plane anchorage for masonry walls at the wood-framed floor
2. Compensation
a. Structural Analysis: 52,476
b. Feld Investigation: 51,170
C. Construction Documents Preparation: 54,692
d. Bid Assistance: For bid assistance work the City shall pay the Engineer at the
hourly rates and charges listed in the fee schedule of Appendix A to this agreemenL
e. Construction Administration: The compensation for construction administration
work shall be negotiated at a later date.
F. PROGRESS PAYMENTS
Once each month the Engineer may submit a progress payment request for work completed. Before
a progress payment request for fixed fee work may be submitted, the City's project manager and the
Engineer's project engineer shall agree on the percentage of work completed and the fee earned.
)N shin 14 days of receiving a progress payment request the City shall issue payment for the fee
earned.
G. TIME FOR COMPLETION
1. Structural Analysis: 45 calendar days after the Engineer receives written authorization to
proceed from the Ciry's project manager
2. Field Investigation: 14 calendar days after the structural analysis is completed and the
Engineer receives oral authorization to proceed from the City's project manager _
3. Construction Documents Preparation: 60 calendar days after the field investigation is
completed and the Engineer receives oral authorization to proceed from the City's project
manager
4. Bid Assistance: to run concurrent with advertising and awarding the construction contract
S. Construction Administration: to run concurrent with the construction contract term
Agreement for Engineering Services on the Seismic Safety Corrections Project
Page a
This agreement is executed by the follouing authorized representatives:
FOR THE INGINE
date
FOR THE CITY:
r• -
Mayor
10/2/91
date
Attested, I
V
City Cic
Approved:
rney/ —
ATTACHMENT A
FEE SCHEDULE
A. HFS&A EMPLOYEES
STRUC"•URAL ENGINEER SERYIC�'S HOURLY RATE
Principal /Structural Engineer . . • . • . 0 $
193
Registered Structural Engineer . . . . . . . . . . . . .
Project Professional . . . . . . . . . . . . . . . . . . 75
Structural Designer . . . . . . . . . . . . . . . . 68
Structural Draftsperson . . . . . . . . . . . . . . . . 58
Structural Technician . . . . . . . . . . . . . . . . 55
Nord Processor/Technical Assistant . . . . . . . . . . . 38
Fees for expert witness testimony Will be billed at the rate
of $1 , 200 . per day (5600 . per half-day) . Preparation for
testimony will be billed at the raltes given above.
All hourly rates are subject to a seven percent (79) rate
increase effective January 1 of each year.
All hourly rates shall be multiplied by a 1.S factor for all
hours other than the standard work day of 7 :00 a.m. to
6:00 p.m. , Monday through Friday, and for time in excess of
eight hours per day.
B. OTHER CHARGES
Subcontracted Services incl . Professionals Cost plus 159
Outside Reproduction . . . . . . . . . . . . . Cost plus 159
Outside Laboratory . . . . . . . . . . . . . . . Cost plus 159
out-of-Pocket Expenses . . . . . . . . . . . . Cost plus 159
Travel and Subsistence . . . . . . . . . . . . Cost plus 15%
Extraordinary Shipping 6 Hailing Cost plus 159
Additional Insurance Coverage
(above the existing coverage) CcMt plus 159
Special Travel
(overnight, plane, auto rental , etc. ) .. Cost plus 15% _
Automobile Mileage (outside 50-mile radius ) 50. 351mile
Hylar for In-House Originals . . . . . . . . $2.75/sg. ft .
C. COMPUTER EQUIPMENT/SOFTWARE CHARGES
Finite Element/SAP 90 . . . . . . . . . . . $25/hour
Stress . . . . . . . . 2 . . . . . . . . . . . . . $30/hour
CAD . . . . . . . . S20/hour
ATTACHMENT B
INSURANCE REQUIREMENTS
The Engineer shall procure and maintain for the duration of the agreement insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of the work by the Engineer,its agents,
representatives,and employees.
Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office commercial general liability coverage (occurrence form CG 0001)
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering automobile liability,code 1 (any auto).
3. Workers'compensation insurance as required by the State of California and employer's liability insurance.
4. (Errors and omissions liability insurance as appropriate to the Engineer's profession.
Minimum Limits of Insurance
The Engineer shall maintain limits no less than:
1. General liability. $1,000,000 per occurrence for bodily injury, personal injury and property damage. It Commercial
general liability or other form with a general aggregate limit is used,either the general aggregate limit shall apply
separately to this project or the general aggregate limit shall be twice the required occurrence limit
2. Automobile liability. $1,000,000 per accident for bodily injury and property damage.
3. Employer's liability. $1,000,000 per accident for bodily injury or disease.
4. Errors and omissions liability. $250,000 per occurrence.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City,either a)the
Insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City,its officers,officials,employees
and volunteers,or b)the Engineer shall procure a bond guaranteeing payment of losses and related irrvestigations,claim
administration and defense expenses.
Other Insurance Provisions
The general liability and automobile liability policies are to contain,or be endorsed to contain,the following provisions:
1. The City,its officers,officials,employees, agents and volunteers are to be covered as insureds as respects a) liability
arising out of activities performed by or on behalf of the Engineer b) products and completed operations of the
Engineer c) premises owned,occupied or used by the Engineer or d) automobiles owned,leased,hired or borrowed
by the Engineer. The coverage shall contain no special limitations on the scope of protection afforded to the City,its
officers,officials,employees,agents and volunteers.
2. For any daims related to this project,the Engineer's insurance coverage shall be primary Insurance as respects the
Cry,its officers,officials, employees,agents and volunteers. Any insurance or self-insurance maintained by the City,
its officers,officials,employees,agents or volunteers shall be excess of the Engineer's insurance and shall not
contribute with it
3. Any failure to Comply with reporting or other provisions of the policies Including breaches of warranties shall not
affect coverage provided to the City,its officers,officials,employees,agents and volunteers.
4. The Engineer's insurance shall apply separately to each insured against whom claim is made or suit is brought,
except with respect to the limits of the insurer's liability. —
5. Each insurance policy required by this attachment shall be endorsed to state that coverage shall not be suspended,
voided,cancelled by either party,or reduced in coverage or in limits except after 30 days'prior written notice by
certified mail,return receipt requested, has been given to the City.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII.
Verification of Coverage
The Engineer shall furnish the City with original endorsements effecting Coverage required by this attachment The
endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to
be received and approved by the City before work starts.
�3�9
ExhibiLE_Z
General Fund Capital Projects that Should Go Forward
" Criteria for Ret2ininz the Proiecf:
Longstanding
Outside Design Contractural Significant Maint
Public Funding Substantially or Policy Operating of Existing
Safety Available Underuav Commitment Savings Facilities
Public Safety
sPolice station HVAC impry .. z z
Fire station W1 1 replacement x z
Underground tank monitoring
&removal z
Transportation
Orcutt road widening
Xx
Traffic signal upgrades
?Monterey @ Santa Rosa z x x x
Palm @ Santa Rosa z . x a: X.
Mill @ Santa Rosa x x x x
Elk's lane bridge z x x
Nipomo street bridge x z x
Balance of Bikeway projects x z x
Street reconstruction — 91192 x x x x x
Leisure, Cultural& Social Sery
Recreation admin facility X. z_
Playground improvements x x x z x
French park — final phase z z
Mission playlot z z z z
Park sand&edging replcntntz z x z:.
Parks irrigation telemetry sys• k x
Sinsheimer park energy impry
Stadium lights x z. z x
Tennis court lights x x x x
Suint center filter replacement z z z zi
Golf course irrigation project x x x x
Balance of open space funding z
Performing arts center x z
Mission plaza improvements i r-
General Government
Energyimprvments—City bldgs z. z.. .. :
Seismic safety corrections x z x x
City Hall fire alarm replacement z x X..
Information system impry x x x x
Notes
1. It is recommended that C1Pprojects funded through the enterprise and agencyfunds(water,sewer,parking,
transit,and whale rock)also go forward based on their independent funding from the General Fund.
2. Detail project descriptionsasprepared during the budget rei4ewprocessare available upon request from
Me Department of Finance.
C�3-ozo