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Home My WebLink About12/01/1992, C-7 - LANDSCAPE MAINTENANCE MISCELLANEOUS AREAS, SPECIFICATION NO. LS 93-001 MEETING DATE: I��i�i��►�IIIIIIIIIP� �IIUIII city Of San tins OBISPO Dec. 1, 9992 COUNCIL AGENDA REPORT ITEM NUMBER: n P FROM: Wayne Peterson, Interim Public Works Direct PREPARED BY: Lane Wilson, Parks and Building Manager Larry Tolson, Parks Supervisor SUBJECT: Landscape Maintenance Miscellaneous Areas, Specification No. LS 93-001 CAO RECOMMENDATION: By motion, approve specifications for "Landscape Maintenance Miscellaneous Areas" and authorize soliciting of bids and contract award to the lowest responsible bid by the CAO, if the bid is within the cost estimate. DISCUSSION: Since March 1989, the Parks and Buildings Division has contracted for landscape maintenance of small park areas, median islands, soundwalls, and parking lots. The most recent contract had an extension clause which was exercised. This practice has proven to be cost effective. The current contract will expire this December 31, 1992 . These specifications are to obtain bids for landscape maintenance for those locations served by the current contract plus the following five additional areas: 1. Bishop Drive - Bishop Drive southwest from Augusta to water tank driveway, starting 1/1/93. 2. Los Cerros Walkway - At the end of Los Cerros Drive to footbridge at Highland Drive, starting 1/1/93. The areas listed below have been developed and are presently being maintained by the developer and will be released to the city at the dates indicated: 3. Edna/Islay Creek and Walk _ Tank Farm Road behind Wavertree Street to beyond Ashmore Street, 4/1/93 . 4. Poinsettia Creek Walk - East fork San Luis Obispo Creek. Walkway south of Rosemary Court, south to creek both east and west sides of Poinsettia, starting date unknown. 5. San Luis Drive - San Luis Drive at the end, landscape between the road and top of creek bank, starting date unknown. All areas are indicated on the attached map. The new contract period is through December 31, 1993 with a provision: for extension through December 31, 1994 . The monthly cost of the current contracts total $3 , 526. 00 per month with annual costs of $42, 312. 00. Current budgeted annual funds are $57, 000. 00. However, current fiscal crisis has caused budget reductions C-74 ��u�I�IIIIIIIIIP► ►��III CIt' Of San tins OBI SPO COUNCIL AGENDA REPORT Landscape Maintenance Specifications Page 2 that hold the funding to $44, 300. 00 per year. To have bids come in at this cost will require very aggressive bidding. We have built into the bidding process deductive alternates that will allow us some flexibility to stay within our budget by giving us the ability to reduce and adjust the work (Alternate bid options, Page 31) or p by rejecting specific areas (From a section, Pages 27 through 30) . As new areas are developed and become the city's responsibility, there is a need for a mechanism to assume this responsibility and pay for the maintenance of the areas. In the past, we have done this during the year as projects became our responsibility by getting bids and doing a budget amendment request. This last year, as noted above, we have added five areas to our responsibility. Two of these areas are ready for city maintenance at this time and three will be ready for city care in the near future. If this approach is not acceptable, then perhaps one of the following alternates may be: Alternate 1 - Investigate the development of assessment districts; City to provide funds to perform this work. Alternate 2 - Reduce the task and frequencies on all areas maintained to allow coverage of the new areas. This alternate is not desired and would detract from San Luis Obispo. Alternate 3 - Eliminate or discontinue work on some of the areas worked on. This would detract from San Luis Obispo and is not desired. These alternates are offered as ways to come to grips with our increasing maintenance responsiblities in light of the budget situation. FISCAL IMPACT: Estimate $44, 300. 00. 00/year The Parks & Landscape Operating Budget (D-71) currently includes $57,300 for this work, but with the current fiscal crisis reductions of $13 , 000 were made thereby leaving $44, 300. ATTACHMENTS: Map Specifications are available for review in the City Council Office. 93001cer.wp C_7-a- 1 b•W4 ,\• LANDSCAPE MAINTENANCE 2 AMISCELLANOUS AREAS 13 Spec. No. LS 93-001 I ; I 1 C;AL POLY I iY �• 1 1 Q I 1 1 e• 1 ` - 1 • d , • I .•, r I t MAPOF i i 14 , 14 9 1 SAN LUIS OBISPO LAGUNA LANE' 4 1 oa . 1 a -- O S `: I 1 t 1 12 ) ■t I . I 7 I CC 3... 13 1 r 16 I 19 -- - - ---- r" - 1 1 Bid item® SMALL LANDSCAPE AREAS Bid Item B Al. Vista Logo Park TRAFFIC ISLANDS&SOUAMWALLS A2- Vista Ugo Park Overlook A3. Vista Lago/Collados Lake Access Bl Los Osos Valley Rd.Islands B14. Payless Triangle A4. Vista Collados Overlook B2, Anacapa Circle BIS. Santa Rosa St.Median Islands A5. Mission Playlot B3.. Auto Park Circle B16. Tank Farm Road A6. Buena Vista Circle B4, Fottola Fountain B16a. Tank Farm Road Extension A7. Margarita Islands B5. Madonna Road B17. Los Osos Valley Road Ag. Elsford Park B6. Madonna Road Islands BI& Prado Road Aga. Elsrord Park Extension S7• Upper Buena Vista B19. The Meadows A10. Demonstration Garden Bg, Monterey Triangle B20. Monterey Street R_R.Underpass All. Osos Triangles B9. Johnson Triangle B21. Johnson Avenue R.R.Underpass Alt Brooks Lot 1310. Grand Avenue Islands B22. San Luis Drive A13. Ferrini Openspace Bll. Madonna-Higuera Islands B23. Bishop Drive A14. Mill Street Extension B12. Broad Street Islands B24. Los Cerros Walkway A15. Stoneridge B13. Cypress Islands B25. Edna/Islay Creek&Walk A16. Pointsettia Creek Walk - JL MURRAY u �J5 ST WILSON ST. F- ST. S� 4$ 4ANIIILDik 4°xr ST. z ST. � 0P 4 J (1 4 4 rdLT�Ll.M .rLl1.S 94 it y U � _ ♦o J hP S� CSQ, L o Q� 9 J 1 ` ry 9 S OBid Item C O ~ s ( ? \ PARKING LOT LANDSCAPE AREAS r Lot# C 1. Railroad 20 JEaYlIlFER ST Sr C 2. Museum 9 _- y C3. 630 Monterey 14 -' C 4. Art Center 15 C S. Faye's 2 C 6 I\7pomo 10 C 7. Bello's 311, &11 f MGMC 8. Theater 6 I C 9. Public Work's Oliice Is ST. • C10. Parking Structure#1 LANDSCAPE MAINTEA'ANCE NF N Cll. Parking Structure#2 :' MISCELLANOVS AREAS N I F r f-7-, j -I [ II �I ± Spec. No. LS 93-001