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Home My WebLink About01/05/1993, AgendaCOUNCILAGENDA Tuesday January 5. 1993 - 7:00 PM'... Council Chamber, City Hall 990 Palm Street, San Luis Obispo CALL TO ORDER: Mayor Peg Pinard * *Lead Person - Item to come back to Council * Denotes action by Lead Person PLEDGE OF ALLEGIANCE No Asterisk - Information Only ROLL CALL: Council Members Penny Rappa, Dave Romero, Allen K Settle, Vice Mayor Bill Roalman, and Mayor Peg Pinard PUBLIC COMMENT PERIOD (Not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing ;a speakers stlo . ,. and :giving it to the City Clerk prior to the meeting. Time limit is three minutes: - Stateaaw does not allow Council to take action on issues not on the agenda. Staff maybe asked t6follow -up>on such items. s. P.C. 1. Marcelle Martin spoke about police harassment. CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pulkeonsent:fterits considered after Business items. P. C -1 COUNCIL MINUTES (GLADWELL) Consideration of the minutes of: Monday, November 30, 1992 at 12:00 Noon; Tuesday, December 1, 1992 at 7:00 p.m.; and Tuesday, December 8, 1992 at 7:00 p.m. ♦ RECOMMENDATION: By motion, approve minutes as amended. Gladwell* FINAL ACTION: Approved (5 -0). 1 Council Agenda ► C -2 . CONTRACT PAY ESTIMATES "(PETERSON) January, 5, 1993 Consideration of contract pay estimates and change orders. (Contract rpay estimates are available in -the Council Office -for- inspection.) ♦ RECOMMENDATION: By motion, approve and order paid. Peterson* FINAL ACTION: Approved (5 -0). ► C -3 TRAFFIC SIGNAL CHANGE ORDER (PETERSON /CP T -14C) Consideration of contract change order No.1 in the amount of $10,781.35 to Lee Wilson Electric, and a budget amendment request transferring $4,600 from the project account for the Madonna /Oceanaire signal upgrade. ♦ RECOMMENDATION: By motion, approve contract change order and transfer from Madonna /Oceanaire signal upgrade project account. Peterson* FINAL ACTION- Approved (5 -0). ► C-4 UNREINFORCED MASONRY MITIGATION PROGRAM (JONAS /707) Consideration of giving final passage to an ordinance amending the Municipal Code to clarify Seismic Zone to be used for required structural analysis of unreinforced masonry (URM) buildings. (Continued from 11/17/92 and 12/15/92.) ♦ RECOMMENDATION: Give final passage to-Ordinance No. 1230. . , -.. 1. v " Jonas* FINAL ACTION. Ordinance No. 1230 given final passage (5 -0). ► C -5 URBAN STREAM RESTORATION GRANT (JONAS /596) Consideration of supporting the grant application submitted by Central Coast Salmon Enhancement, Inc. naming the City of San Luis Obispo as grant cosponsor. ♦ RECOMMENDATION: Adopt resolution endorsing the application and indicating the City's agreement to be a cosponsor on the grant. Jonas* FINAL ACTION. Resolution No. 8103 adopted (5 -0). ► C -6 SLID LITTLE THEATRE LEASE AGREEMENT (PETERSON /857) Consideration of an agreement with the San Luis Obispo Little Theatre for the lease of City - owned property at 888 Morro Street (old Library building). ♦ RECOMMENDATION: By motion, approve and authorize Mayor to execute the agreement. Peterson* FINAL ACTION: Approved agreement (A-02- 93-CC) (5 -0). J Council Agenda January 5, 1993 ► C -7 RECORDS RETENTION POLICY (STATLER /155) Consideration of establishing a records .retention policy for the Finance and Personnel Departments. ♦ RECOMMENDATION: Adopt resolution establishing,a records retention policy for the Finance and Personnel Departments. Statler ** FINALACTION. Records retention schedule approved, staff directed to return with disposal and recycling alternatives (5 -0). P. C-8 RISK MANAGEMENT ANNUAL REPORT (SLATE /180) Consideration of the Annual Risk Management Report for Fiscal Year 1991 -92. ♦ RECOMMENDATION: By motion, receive and file. Slate FINAL ACTION. Received and filed (5 -0). ► C -9 PERS HEALTH CARE UPDATE (SLATE /641) Consideration of approving an agreement with PERS Health Care to provide health insurance for City employees. ♦ RECOMMENDATION: Adopt resolution electing to be subject to Public Employees' Medical and Hospital Care Act and eligible for PERS Health Benefit Plans. Slate* FINAL ACTION. Resolution No. 8104 adopted (5 -0). ► C -10 CAL POLY WATER AND SEWER RATE AGREEMENTS (STATLER /1161) Consideration of agreements with Cal Poly regarding Water and Sewer rates and Optional Equity Interest in Water and Sewer Systems, and a Memorandum of Understanding (MOU) regarding Water and Sewer Rates and Systems. ♦ RECOMMENDATION: By motion, approve and authorize Mayor to execute agreements, and authorize CAO to execute MOU. Statler* FINAL ACTION. Approved agreements (A -03 -93-CC and A- 04- 93-CC) and MOU (5 -0). ► C -11 TRANSIT COACH PURCHASES (HAMPIAN /541) Consideration of approving a contract with Bus Industries of America in the amount of $553,410 for the construction and acquisition of two CNG powered transit coaches, a Memorandum of Understanding (MOU) of an Expedited Payment Process, and appropriation of $38,410 from the Transit Fund to be applied toward this purchase. ♦ RECOMMENDATION: By motion, approve and authorize the Mayor to execute the agreement and the MOU, and approve appropriation from Transit Fund. 3 Council Agenda Hampian* FINALACTIOW,.Appr owed +agreement�(A-05`93-CC) and MOU (5 -0). C -12 WATER TREATMENT. PLANT MATERIALS,T-ESTING (MOSS /W-[R -02 -008) January 5, 1993 Consideration of a Request for Proposals (RFP) for "Material Testing Services" for the Water Treatment Plant Upgrade Project;'BPCN #WTR- 92,008, estimated ao cost $30,000.- {RFP. is available in the Council Office for inspection.) 4 RECOMMENDATION: By motion, approve RFP, authorize staff to-advertise for proposals and CAO to award contract for an amount not to exceed the engineer's estimate. Moss* FINALAC710N. Awoved RFP, authorized solicitation of proposals, and CAO to award contract (A -06- 93-CC) (5 -0). ► C -13 TRANSPORTATION PARTNERSHIP PROGRAM (PETERSON /531) Consideration of a State -Local Transportation Partnership Master Agreement to encourage the expenditure of local funds for street improvement projects. ♦ RECOMMENDATION: - Adopt resolution authorizing the execution of the Master Agreement. Peterson* FINAL ACTION. Resolution No. 8105 adopted approving Master- Agreement (A -07 -93-CC) (5 -0). ► C -14 COMMEMORATIVE BENCH (JONAS /477) Consideration of a Commemorative Bench Program cosponsored by the City and the Business Improvement Association. ♦ RECOMMENDATION: Adopt resolution approving the program. Jonas* FINAL ACTION. Resolution No. 8106 adopted (5 -0). COUNCIL LIAISON REPORTS (notto exceed 15 minutes) Council Members report on conferences or other City activities Time limit - :3:mii C.L.R. 1. Council Member Rappa reported on the following upcoming meetings: 1) Unmet Transit Needs Meeting tomorrow at the County, 2) Transportation Funding Workshop regarding COG program grants on January 20 (1:30 p.m. in the Library), and 3) Channel Counties Division League Meeting in Buellton on January 22 regarding working with State Legislatures. 4 Council Agenda January 5, 1993 : s .PUBLIC HEARINGS If you a'Speake�Slip, the`Mayorkwill call�you,to4he' podium: `Please'speak into`the : . microphone and give your name and address for the record. Please limit your comments to three, minutes; consultant and :project.presentations limited to 10 minutes. if you challenge any:;of the f- following issues in court; you array be lirhited %to:raising only those ::issues�you°or someone else" raised at this'public "hearing as described below, or in written correspondence delivered to the`City .::::before or during.the public:hearing. ► 1. APPEAL - MASSAGE THERAPY HOME OCCUPATION PERMIT (JONAS /407 - 30 min.) Public hearing to consider an appeal by Mary Hunt of a Planning Commission action to deny a home occupation permit for a massage therapist at 3057 S. Higuera Street (Chumash Village MobQa.Home :Park); Mary Hunt, applicant... ♦ RECOMMENDATION: Adopt resolution.(No. 1).upholding the appeal and allowing a home occupation permit for a massage therapist subject to the conditions in the resolution. Jonas* FINAL ACTION. Resolution No. 8107 ( #2) adopted denying the appeal (3 -2, PR -no, DR -no). ► 2. SONIC CABLE FRANCHISE OBJECTIVES (HAMPIAN /143 - 30 min.) Public hearing to consider cable television franchise objectives. ♦ RECOMMENDATION: Adopt resolution establishing franchise objectives for the cable television franchise renewal negotiations with Sonic Cable. Hampian* FINALACT/ON. Resolution No. 8108 adopted establishing franchise objectives for the upcoming cable franchise (5 -0). ..... ........ . : .... ......:::..,,..........:.: BUSINESS ITEMS ► 3. WATER TREATMENT PLANT MODIFICATIONS (MOSS /CP S -39M - 20 min.) Consideration of accepting the withdrawal of the low bid from Mingus Constructors and awarding a contract for "Water Treatment Plant Modifications," City Plan No. S -39M to R.P. Richards in,the amount of $8,510,000, and approving project construction budget totalling $9,855,700 including construction management and contingencies. ♦ RECOMMENDATION: By motion, accept bid withdrawal, approve award to R.P. Richards and authorize the Mayor to execute contract, and approve project construction budget. Moss* FINAL ACTION. Accepted withdrawal, approved contract (A -08- 93-CC) and budget (3 -2, AS -no, PP -no). 5 Council Agenda January 5, 1993 ► 4: WATER-RECLAMATION FACILITYWELL"(MO-SS%T-13St-- TO-min Consideration of plans and specifications for "Non- Potable Well.at Water - Reclamation Facility," City Plan No. T -35L, estimated to cost $25,000 including contingencies. ♦ RECOMMENDATION: By motion, approve plans and specifications; authorize staff to advertise for bids and award of contract by CAO to lowest responsible bid,wiithin engineer's estimate. Moss FINAL ACTION. Project postponed indefinitely (5 -0). ► 5. FIRE STATION IRECREATION ADMINISTRATION. BUILDING (NEUMANN /92 -04 - 20 min.) Consideration of .a contract with .,Ross Levin: Maclntyre.& Varner. Architects in the amount of $295,000 for architectural services-,-and a contract with Vanir Construction Management, Inc. in the amount of $49,041 for construction management services for the new Fire Station /Recreation Administration Building. ♦ RECOMMENDATION: By motion, approve and authorize the Mayor to execute contracts. Neumann *FINAL ACTION: Approved contracts (A-09 -93-CC and A- 10- 93-CC) (5 -0). ► 6. MANAGEMENT POSITION VACANCIES (DUNN /663 - 20 min.) Consideration of management position vacancies. ♦ RECOMMENDATION: By motion, authorize -the CAO to complete the appointment of Public Works Director and Advanced Planning Division Manager. Dunn* . FINAL ACTION. Authorized appointments (3 -2, AS -no, PP -no). .COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Administrative Officer may iriforrhdlly:;update'thO?( Coundi "on cotrimuhicatioris and ask for comment and /or`discussion: Due-to State law, fore action or approval may not be' taken. Action on items may be scheduled lat `the;riextr:Reg meeting. COMMA. DEVELOPMENT REVIEW PROCESS (402) Consideration of a request by Council Member Romero that staff be directed to conduct a detailed in -house analysis of development review operations and submit a report with recommendations within 90 days. After discussion, general consensus to continue this issue to the Council Goals Study Session scheduled later in January (1125 or 1126). 6 Council Agenda January 5, 1993 'Moss" "COMM.2 ViceiMayor Roalmanlasked that since the Board of Supervisors has allocated State Gladwell" Water for the development of the Airport Area, staff be directed to clarify, for Council consideration; the process necessary for County to proceed. General consensus for staff to investigate this issue and report back at the Council Meeting of January 19, 1993. A. RECESSED TO CLOSED SESSION REGARDING LABOR RELATIONS. B. RECONVENED IN OPEN SESSION TO REPORT ON ACTION TAKEN. C. ADJOURNED TO TUESDAY, JANUARY 12, 1993. at 7:00 -P.M.: 7 • City Of Sd11 WIS oBISp0 6:15 PM - CLOSED SESSION RE: PERSONNEL COUNCIL AGENDA Tuesday. January 5 1993 - 7:00 PM Council Chamber, City Hall 990 Palm Street, San Luis Obispo CALL TO ORDER: Mayor Peg Pinard PLEDGE OF ALLEGIANCE CALL• Co ncil Members Penny Rappa Dave Rc REGULAR MEETING i Agenda Distribution List I. Unpaid Subscriptions: (All mtgs.unless o/w noted) AIA President ASI President B.I.A., Lynn Block Chamber of Commerce L.Laurent, Co.Spvrs.Chair Paul Hood, Co.Administration Housing Authority ROLL u 1 - Vice Mayor Bill Roalman, and Mayor Peg i KCBX KCOY KCPR:(2)Gen.Mgr.& News Dir. PERIOD (Not to exceed 15 ' rriinutes'to KDDB KEYT PUBLICZOMMENT The Council welcomes your input.. You may address the Cour KGLW sli :and. giving it to.the City Clerk:priorto the: meeting'.:... TiMq IWG KSBY law does: not allow Council to take action on issues °not °.on the KVEC to follow =up on such items: I Library(front desk) 1 Mustang Daily Pacific Gas & Elec.Co. Planning Commission RRM Design Grp. /DeAnn Smith j So.Calif.Gas Co./Vic Sterling CONSENT AGENDA SLO Area Coordinating Council The Consent Agenda is approved on one motion. Council Mel, Telegram- Tribune :to be considered after Business items. ► C -1 COUNCIL MINUTES (GLADWELL) Consideration of the minutes of: Cits.Ping.Alliance /C.Sanders Earth News /Terry Dunnivent ECOSLO /Kurt Kupper Res.forQual.Neighbor. /D.Connor Sierra Club /Tom Knepher SLO Prop.OwnersAssoc.( &St.Rpt) Monday, November 30, 1992 at 12:00 Noon; II Subscriptions Paid or Tuesday, December 1, 1992 at 7:00 p.m.; and Envelopes Provided(all mtp-s.) Tuesday, December 8, 1992 at 7:00 p.m. (reg.mtgs.only): Fugro_McClelland ♦ RECOMMENDATION: By motion, approve minutes as amen Hall /Hurley /Deutsch(exp8 /4/93) Hawkins /Mark -Tell FATE OF IA yne City of San Luis Obispo is committed to include the disabled in all of Image Design Graphics /S . Sudbury win Ty OF MS OB?SPO )Tc" mmunications Device for the Deaf (805) 781 -7410. Please ask the CI Pacific Subdiv. Consultants %TY SA OBISPO pearingamplifcationdevim. Penfield &Smith d ^ =Fsrc under per.:lty of p ?rjtrr that I aal aalpl0yed Ticor Title Insurance t%c City of San Luis Obispo i�the City Clews Vis *_a Information Services epartraent; and that I postedrt i Attellds Mal' thA Wallace,.. John L. & Assocs. rCnt door of City Hall on Walter Bros. Construction Co. Signature Council Agenda January 5, 1993 ► C -2 CONTRACT PAY ESTIMATES (PETERSON) Consideration of contract pay estimates and change orders. (Contract pay estimates are available in the Council Office for inspection.) ♦ RECOMMENDATION: By motion, approve and order paid. D. C -3 TRAFFIC SIGNAL CHANGE ORDER (PETERSON /CP T -14C) Consideration of contract change order No. 1 in the amount of $10,781.35 to Lee Wilson Electric, and a budget amendment request transferring $4,600 from the project account for the Madonna /Oceanaire signal upgrade. ♦ RECOMMENDATION: By motion, approve contract change order and transfer from Madonna /Oceanaire signal upgrade project account. ► C-4 UNREINFORCRED MASONRY MITIGATION PROGRAM (JONAS /707) Consideration of giving final passage to an ordinance amending the Municipal Code to clarify Seismic Zone to be used for required structural analysis of unreinforced masonry (URM) buildings. (Continued from 11/17/92 and 12/15/92.) ♦ RECOMMENDATION: Give final passage to Ordinance No. 1230. " 77 ► C -5 URBAN STREAM RESTORATION GRANT (JONAS /59(63) 93ya � sideera supporting the grant application submitted b Central Coast Salmon Enhancement, I naming the City of Sa ws bisp, as grant cosponsor. ♦ RECOMMENDATION: Adopt re ssolrrr '77TYYendorsing the application and indicating the City's agreement to be a cosponsor on the t. ► C-6 SLID LITTLE THEATRE LEASE AGREEMENT (PETERSON /857) ------------------------ Consideration of an agreement with a San Luis Obispo Little Theatrel the le �5p of City - owned property at 888 Morro Street rary , ui ♦ RECOMMENDATION: By motion, approve and authorize Mayor to execute the agreement. ► C -7 RECORDS RETENTION POLICY (STATLER /155) Consideration of establishing a records retention policy for the Finance and Personnel Departments. ♦ RECOMMENDATION: Adopt resolution establishing a records retention policy for the Finance and Personnel Departments. 2 Council Agenda January 5, 1993 ► C -8 RISK MANAGEMENT ANNUAL REPORT (SLATE /180) Consideration of the Annual Risk Management Report for Fiscal Year 1991 -92. ♦ RECOMMENDATION: By motion, receive and file. ► C -9 PERS HEALTH CARE UPDATE (SLATE /641) Consideration of approving an agreement with PERS Health Care to provide health insurance for City employees. ♦ RECOMMENDATION: Adopt resolution electing to be subject to Public Employees' Medical and Hospital Care Act and eligible for PERS Health Benefit Plans. ► C -10 CAL POLY WATER AND SEWER RATE AGREEMENTS (STATLER /1161) Consideration of agreements with Cal Poly regarding Water and Sewer rates and Optional Equity Interest in Water and Sewer Systems, and a Memorandum of Understanding (MOU) regarding Water and Sewer Rates and Systems. ♦ RECOMMENDATION: By motion, approve and authorize M yor to exe a agreements, and authorize CAO to execute MOU. ,J� ► C -11 TRANSIT COACH PURCHASES (HAMPIAN /541) Consideration of approving a contract with Bus Industries of America in the amount of $553,410 for the construction and acquisition of two CNG powered transit coaches, a Memorandum of Understanding (MOU) of an Expedited Payment Process, and appropriation of $38,410 from the Transit Fund to be applied toward this purchase. ♦ RECOMMENDATION: By motion, approve and authorize the Mayor to execute the agreement and the MOU, and approve appropriation from Transit Fund. ► C -12 WATER TREATMENT PLANT MATERIALS TESTING (MOSS /WTR- 92 -008) g Consideration of a Request for Proposals (RFP) for "Material Testing Services" for the Water Treatment Plant Upgrade Project, SPCN #WTR- 92 -008, estimated to cost $30,000. (RFP is available in the Council Office for inspection.) ♦ RECOMMENDATION: By motion, approve RFP, authorize staff to advertise for proposals and CAO to award contract for an amount not to exceed the engineer's estimate. 3 Council Agenda January 5, 1993 P. C -13 TRANSPORTATION PARTNERSHIP PROGRAM (PETERSON /531) Consideration of a State -Local Transportation Partnership Master Agreement to encourage the expenditure of local funds for street improvement projects. ♦ RECOMMENDATION: Adopt resolution authorizing the execution of the Master Agreement. P. C -14 COMMEMORATIVE BENCH (JONAS /477) Consideration of a Commemorative Bench Program cosponsored by the City and the Business Improvement Association. ♦ RECOMMENDATION: Adopt resolution approving the program. COUNCIL LIAISON REPORTS (not to exceed 15 minutes). Council: :Members report on conferences or other City activities ..Tine limit 3 minutes P_.UBLIC HEARINGS :If you have'.filled out a Speaker Slip, the Mayor will call you to the podium .Please speak into the microphone and give .your name and address. for: the record.:' :Please ;limit`your comments to three minutes; consultant and project presentations limited to 10 minutes... If :. you challenge any of the following issues in court, you may be limited to raising only those.: issues you or someone else raised at this public hearing as described below, or'in written; correspondence delivered to the City before or during the public hearing: ► 1. APPEAL - MASSAGE THERAPY HOME OCCUPATION PERMIT (JONAS /407 - 30 min.) Public hearing to consider an ap eal b Mary Hunt of a Planning Commission action to deny a home occupation a mas �e rapist at 3057 S. Hiq�era Street (Chumash Village Mobile Park); Mary Hunt scant. �• r ♦ RECOMMENDATION: Adopt resolution (No. 1) uph ding the appeal and allowing a home occupation permit for a massage therapist subject to a conditions in the resoI ion. �o..eA ► 2. SONIC CABLE FRANCHISE OBJECTIVES (HAMPIAN /143 x`30 mi .) Public hearing to consider cable television franchise objectives. ♦ RECOMMENDATION: Adopt resolution establishing franchise objectives for the cable television franchise renewal negotiations with Sonic Cable. n op P. Council Agenda January 5, 1993 3. WATER TREATMENT PLANT MODIFICATIONS (MOSS /CP S -39M - 20 min.) Consideration of accepting the withdrawal of the low bid from Mingus Constructors and awarding a contract for "Water Treatment Plant Modifications," City Plan No. S -39M to R. P. Richards in the amount of $8,510,000, and approving project construction budget totalling $9,855,700 including construction management and contingencies. ♦ RECOMMENDATION: By motion, accept bid withdrawal, approve award to R.P. Richards and authorize the Mayor to execute contract, and approve project construction budget. O,t z 4. WATER RECLAMATION FACILITY WELL (MOSS /T -35L - 20 min.) Consideration of plans and specifications for "Non- Potable Well at Water Reclamation Facility," City Plan No. T -35L, estimated to cost $25,000 including contingencies. ♦ RECOMMENDATION: By motion, approve plans and specifications, authorize staff to advertise for bids and award of contract by CAO to lowest responsible bid within engineer's estimate. 5. FIRE STATION /RECREATION ADMINISTRATION BUILDING (NEUMANN /92 -04 - 20 min.) Consideration of a contract with Ross Levin Maclntyre & Varner Architects in the amount of $295,000 for architectural services, and a contract with Vanir Construction Management, Inc. in the amount of $49,041 for construction management services for the new Fire Station /Recreation Administration Building. ♦ RECOMMENDATION: By motion, approve and authorize the Mayor to execute contracts. 6. MANAGEMENT POSITION VACANCIES (DUNN /663 - 20 min.) Consideration of management position vacancies. ♦ RECOMMENDATION: By motion, authorize the CAO to complete the appointment of Public Workstt Director and Advanced Planning Division Manager. elf , 5 Council Agenda - January 5, 1993 COMM. 1 DEVELOPMENT REVIEW PROCESS (402) Consideration of a request by Council Member Romero that staff be directed to conduct a detailed in -house analysis of development review operations and submit a report with recommendations within 90 days. A. RECESS TO CLOSED SESSION REGARDING LABOR RELATIONS. B. RECONVENE IN OPEN SESSION TO REPORT ON ACTION TAKEN. C. ADJOURN TO TUESDAY, JANUARY 12, 1993 at 7:00 P.M. N