HomeMy WebLinkAbout02/02/1993, C-6 - GRANT APPLICATION FOR TREE PLANTING PROGRAM FOR 1993 CITY PLAN NUMBER CY 93-004 N�IIII�II����IIIIIIIpI IIIIIII "J (�r MEETING DATE:
IlljuU C� osan suis os�spo February 2, 1993
COUNCIL AGENDA REPORT Imo"'NUMBER:
FROM: Wayne Peterson, Interim Public Works Directo
PREPARED BY: Lane Wilson, Parks and Buildings Manager
Todd Martin, Arborist
SUBJECT: Grant Application for Tree Planting Program for 1993
City Plan Number CY 93-004
CAO RECOMMENDATION:
Adopt a resolution authorizing participation with The National Small
Business Administration Tree Planting Program for 1993 .
DISCUSSION:
The National Small Business Administration Tree Planting Program For 1993
provides a grant of Federal money that is dispersed by The California
Department of Forestry and Fire . Protection (CDF) as a percentage of
local funds that are spent on planting street trees, freeway screening,
erosion control and tree replacement.
Our proposal for this grant is to plant 413 trees at 15 separate
locations as per the attached map (Exhibit 1) . Individual site plot
plans and photos can be seen in the grant proposal.
The reimbursement made by CDF is based on the application estimate or the
construction cost, whichever is lower.
Applicants are expected to make at least a 37% match of the total project
amount. The match, or in-kind contribution, includes the costs
associated with planning and administering the planting project as well
as maintaining and caring for the trees during the three year maintenance
period.
The in-kind services will come from our operating budget over the next
three years, as well as city equipment such as the water truck. No
additional staff or operating budget is being requested. The City will
also spend an estimated $18,424 on a pending contract to landscape the
Corp Yard and Water Reclamation property frontage along Hwy. 101 from
Prado Road to Los Osos Valley Road for an irrigation system. An
estimated five percent replacement cost ($1,744 in operating budget) is
also anticipated. We can count all of this as in-kind contributions.
The following expenses are reimbursable upon successful completion of the
proposed project:
- the cost of purchasing trees from small business nurseries,
- the cost of using small businesses to plant trees,
- planting material (needed at the time of planting) purchased from
small businesses, including stakes, ties, soil amendments,
fertilizer, root barriers, tree guards, etc.
6
i��1�i1�6►►►�IIIIIIIII��'j���llll city of San tins OBISPO
COUNCIL AGENDA REPORT
CY 93-004
Page Two
These expenses ($56, 000) are paid by the City to the contractors and then
billed under the grant provision to CDF for reimbursement to the City.
The following expenses are not reimbursable, but are considered IN-KIND
CONTRIBUTIONS. In-kind contributions shall include the cost or value of:
1) providing care and maintenance for a period of three years after the
planting of the trees, 2) planning, administering, and supervising the
project, 3) other work associated with the completion of the project
including, site preparation, irrigation systems, purchase and planting of
vegetation other than trees, 4) trees grown by the applicant for use in
the project, 5) the 20% administrative fee paid to CDF. In kind
contributions shall not include any value attributable to the land,
payment for land or land charges of any kind.
FISCAL IMPACT
Execution of this agreement will provide the City with $56, 600.00 as the
National Small Business Administration Tree Planting Program for 1993
share of work to be accomplished. However, this $56, 000 must first be
paid by the City to the contractor, and then billed to CDF for
reimbursement.
Grant (reimbursable) $ 56, 000
In-Kind Cost (non-reimbursable) $ 70.700
Total Project Cost $126,700
FUNDS AVAILABLE:
The Financial Plan FY 1992-93 budget does not provide funds for this
project. $11, 200 is needed for the 20% administration fee to CDF. The
funds should come from a parks project for , installing sand and edging,
leaving that project $21,800. When that project actually goes forward,
if additional money is needed it will come from the park-in-lieu fee
account.
Attachments: Resolution
Engineer's Cost Estimate
Grant Application (,Qqq 074SI L)
cy93004.car
RESOLUTION NO. (1993 Series)
RESOLUTION NO. (1993 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING A GRANT APPLICATION
TO THE NATIONAL SMALL BUSINESS ADMINISTRATION
TREE PLANTING PROGRAM FOR 1993
FOR THE CITY OF SAN LUIS OBISPO TREE PLANTING PROJECT
CITY PLAN NUMBER CY 93-004
WHEREAS, the National . Small Business Administration Tree
Planting Program for 1993 , which provides money to the State of
California and political subdivisions for urban forestry programs;
and
WHEREAS, the California Department of Forestry and Fire
Protection has been delegated the responsibility for administering
the grant program within the State and for setting up necessary
procedures governing application by local agencies and non-profit
organizations under the grant program; and
WHEREAS, the procedures established by the State Department of
Forestry and Fire Protection require applicants to certify by
resolution approval of applications before submittal to the State;
and
WHEREAS, the City of San Luis Obispo will enter into an
agreement with the State of California to carry out its tree
planting project;
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City
of San Luis Obispo:
1. Approves filing an application to the National Small Business
Administration Tree Planting Program for 1993 for state assistance
on the City of San Luis Obispo Tree Planting Project;
i
2 . Certifies that the City of San Luis Obispo has or will have
sufficient money to operate and maintain the project; and
Resolution No. (1993 Series)
3 . Certifies that money under the jurisdiction of the City of San
Luis Obispo is available to begin the project; and
4 . Certifies that the City of San Luis Obispo will spend grant
money before August 31, 1994; and
5. Appoints John Dunn, City Administrative Officer, as agent for
the City of San Luis Obispo to conduct all negotiations and execute
and submit all documents, including, but not limited to,
applications, agreements, amendments, payment requests, and so on,
which may be necessary to complete the project.
Upon motion of , seconded by
and on the following role call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this 19th day of January,
1993 .
Mayor Peg Pinard
ATTEST:
Diane Gladwell, City Clerk
APPROVED:
it `$dministrativ Officer
t tt me
NATIONAL SMALL BUSINESS TREE PLANTING PROGRAM
1993 LOCAL APPLICATION
Name of State: California
Local Government (or Legal Non-Profit Entity')
City of San Luis Obispo Contact Person
Name: John Dunn Todd Martin
Title: City Administrative Officer City Arborist
Address: City of San Luis Obispo City of San Luis 01ispo
990 Palm Street 25 Prado Road
San Luis Obispo, CA 93401 San Luis Obispo, CA 93401
Phone: (805) .
Trees will be planted on non-federal land owned or controlled by:
The City of San Luis Obispo Population: 43,000
A. Amount of Grant requested - $ 56,000
B. Local Match: In-kind (personnel) $ 52,267
C. Local Match: Cash (payments to contractors) $ 18.424
D. Total Local Match for this project: $ 70,691
E. Total project cost: $ 126.691
[B & C must equal D. A & D must equal E.]
Anticipated number of small businesses to be contracted with for this proposal:
2 Planting
2 Tree Purchases (if different from those planting)
Other (Maintenance, etc. If different from planting or purchasing)
4 Total --�
Number of trees to be planted for this project:
413 Street/Park Trees Rural Seedlings (12" tall)
(1-3 yrs old)
Number of trees that would be planted on this project if no SBA money is received: 81
Project Objective:
Location of Project various locations within the city limits of SanLuis Obispo
County: San Luis Obispo Congressional District: 16th
Congressional Representative:
Trees to be planted:
Species Size Number of Trees
Quercus agrifolia 15 gallon
Platanus racemosa "
Quercus lobata "
Maytenus boaria "
Pyrus kawakamii "
Pyrus calleryana "
Acer macronhvllum "
Pistacia chinensis "
Total Trees: 413
Selection of street trees is conditional upon further review of each site's particular
conditions, i.e. hardscape, overhead lines, etc. A master street tree list is attached.
Note: Each application must accommodate the three year care and maintenance
requirement of the regulations. Care and maintenance includes but is not
limited to: watering, pruning, mulching, fertilizing, weed and grass control,
and insect and disease control.
As designated representative of said applicant, I hereby agree to implement this project
according to the attached cost and technical proposals and to abide by the provisions of
the Small Business Administration regulations 13 CFR Parts 121 and 125 for this
program.
= i lLsl
SignatUr - John Dun Da'
Other legal entities must obtain approval from the appropriate.State or local
government for this project.
APPLICP`+T CERTIFICATION
In consideration of the united States, the Small Business
Administrations Is approval of a grant under Program Announcement
No. PA-91-001-01 to the State of California for the purpose of
contracting with small business to plant trees on state or local
government lands, I John Dunn, City Administrative Officer I as
designated representative of said applicant, hereby certify to the
following:
1. The applicant's contribution, as detailed in
the proposal (including the amount, type and
sources) ;:ill be provided.
2 . ?:on-federal contribution does not include any
value attributable to the land on which the
trees are to be planted.
3 . No part of the grant will be used to pay for
land or land charges.
4 . All contracts for planting services will be
awarded only to contractors who qualify as
small businesses.
5. All purchased planting stock and supplies will
be purchased from firms that qualify as small
businesses.
January 15, 1993 ,.a„.11
DATE %7 RE John Dun
City of San Luis Obispo
AGENCY
990 Palm Street.
ADDRESS
San Luis Obispo, CA 93401
BIID= INFORMATION
SDGET CATEGORIES '
Grant Program, Function cr Activity
object Class (1) Federal* (2) Kon-Federal** (3) In-rind (5) Total
Categories
II�4
a. Personnel r� .
b. FrinSe
3enefits
e. Travel ` . J$`' M-
d.
d. EcruiFrr-nt f ps ...` I 13,296
e. SulliesMMM 1,744
f. Contractual I 56,000
9. Construction I ,.,. I 18,424
h. other(iteni:e
below) ";�e � 11,200 I 26,027
i. Total Direct
CharSes I!
(sun of a-h) 56,000 11,2000 59,491
j. Indirect
Charges
k. Totals
. (sum of i-j) 56,000 I 11,200 59,491 I 126.,691 11
1. 'ibis colum reflects the 're—,_ested Brant a—.aunt and entries should be in the Contractural Catecory (f).
2. "The CLF administrative charse (20Z) is shown in other (h).
THE NATIONAL SMALL BUSINESS ADMINISTRATION
TREE PLANTING PROGRAM FOR 1993
CITY PLAN NUMBER CY 93-004'
ENGINEER'S COST ESTIMATE
GRANT REQUEST: $563000.00
COST:
Costs for street trees.
332 - 15 gallon trees ($40.00 ea.) 13,280.00
332 - to be planted by contract ($95.00 ea.) 31.540.00
TOTAL COST 44,820.00
Costs for freeway screening
81 - 15 gallon trees ($40.00ea.) 3,240.00
81 - planted by contract ($95.00 ea.) 7.695.00
TOTAL COST 10,935.00
Planted by contract includes all cost associated
with planting tree other than the tree,
ie. root barriers, stakes, fertilzer, digging
the hole etc.
ADMINISTRATIVE FEE
20% of total grant paid to CDF $112200.00
IN KIND COST (greater than 37% of total project)
cost borne entirely by applicant.
1. 277 trees will require water by truck, this 39,322.92
cost over the three year period will be
2. other cost (5% replacement) 1,744.00
2 - irrigation systems 18,424.00
3. the 20% administrative fee paid to CDF 11.200.00
TOTAL COST $70,690.92
IN KIND COST $70,690.92
GRANT $56,000.00
TOTAL PROJECT COST OVER THREE YEARS $126,690.92
EXHIBIT 1
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illllllllll�lllllll IIIIIII III I City Or TREE LOCATION AREAS
II III II�III (Planting Areas 1 thru 15
sAn tuts OBI s o
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MASTER STREET TREE LIST
COMMON NAME BOTANICAL NAME
Bradford Pear Pyrus calleryana
Brazilian Pepper Schinus terebinthifolius
Brisbane Box Tristania conferta
Bronze Loguat Eriobotrya deflexa
California Sycamore Platanus racemosa
Camphor Cinnamomum camphora
Canary island Pine Pinus canariensis
Cape Chestnut Calodendrum capense
Carrotwood Cupaniopsis anacardioides
Cork Oak Quercus suber
Evergreen Pear Pyrus kawakamii
Fern Pine Tree Podocarpus gracilior
Golden Rain Tree Koelreuteria paniculata
Holly Oak Quercus ilex
Honey Locust Gleditsia triancanthos inermis
Red Maple Acer rubrum
Incense Cedar Calocedrus decurrens
Indian Laurel Fig Ficus retusa nitida
London Plane Tree Platanus acerifolia-
Jacaranda Jacaranda mimosifolia
Southern Magnolia Magnolia grandiflora
Sweet Gum Liquidamber styraciflua
Washington Hawthron Crataegus phaenopyrum
Itaian Alder Alnus cordata
Zelkova Zelkova serrata
Chinese Pistache Pistacia chinensis
Coast Live Oak Quercus agrifolia
Mayten Tree Maytenus boaria
River Birch Betula nigra
Evergreen Elm Ulmus parvifolia