HomeMy WebLinkAbout02/16/1993, C-11 - GENERAL MUNICIPAL ELECTION EXPENSES OF 11/3/92 MEETING BATE:
City of SM L.z OBISPO _ 2/1093 :
REM NUMBER:
l COUNCIL AGENOA REPORT
FROM: Diane Gladwell, City Clerk
SUBJECT: General Municipal Election uExp_ lenses of 11/3/92
CAO
RECOMMENDATION: Receive and file.
BACKGROUND:
Chapter 2.40 of the Municipal Code requires the City Clerk to submit a report of all
election expenses to the City Council for its review. Therefore, attached is the cost
breakdown of the city's election-related expenses for the November 3, 1992 election.
Several factors contributed to a higher level of cost:
♦ A larger slate of City candidates (12 in 1992 compared to 9 in 1989)
♦ A higher number of registered voters (28,430 in 1992 compared to
26,894 in 1989)
♦ The retention of Pam Voges on a half-time consultant basis
The first two factors drove the cost for printing of the sample ballots from $8,225 in 1989
to $14,905 this election.
In anticipation of these increased expenses, we significantly reduced expenditures in other
areas including temporary employees,office supplies,microfilming, miscellaneous expenses,
professional organizations, conferences, trips and meetings.
Total election expenditures for the November 7, 1989 election were $30,138. The statistics
reflect a steady rise in election costs as the City's voter population grows and costs for labor
and supplies inflate.
FISCAL IMPACT:
The budget for 1992-93 Elections was $31,970; the actual cost of the election was $32,973.
The City Clerk has submitted a budget amendment request to the Finance Director to cover
the additional cost of the election.
RECOMMENDATION:
By motion, accept and order filed.
Attachments:
Election Cost Statement
Statement of Cost from CauM Clerk--Recorder
ELECTION COST STATEMENT
GENERAL MUNICIPAL ELECTION - NOVEMBER 3, 1992
LABOR
Temporary Employees $3,996.20
County Election Officers and Labor 5.401.98
SUBTOTAL: $99398.18
SUPPLIES
Postage $ 19359.26
Printing & Reproduction Supplies 14,91355 ($353.65 per candidate statement)
Office Supplies 311.03
SUBTOTAL: $16,583.84
CONTRACT SERVICES
Printing & Reproduction Contracts $ 320.00
Contract Services 5.584.59
SUBTOTAL: $ 5,904.59
TRAINING & MEETINGS
Professional Organizations $ 125.00
Professional Conferences 785.00
Trips & Meetings 176.30
SUBTOTAL: $ 1908630
TOTAL COST OF ELECTION: ,`
of f Ice, °%hs county c1ERk-REcoOeR 11110
COUNTY OF SAN LUIS OBISPO ROOM 10$COUNTY GOVERNMENT CENTER SAN LUIS OBISPO,CALIFORNIA 93408 ACM5 549.5080
FRANCIS M. COONEY VICTORIA WALLS
COUNTY CLERK-RECORDER DEPUTY RECORDER
December 18, 1992
City of San Luis Obispo
Attn: City Clerk
P.O. Box 8100
San Luis Obispo, California 93403
Statement of Cost for your November 1992 Flection
Thirty (30) Consolidated Precincts
28,427 Registered Voters — Ballot Types 2,3,9,10,33,40
Postage
Sample Ballots $ 1,116.65
Absentee Ballots 206.96
Election Workers/Polling Places 35.65
$ 1,359.26
Election Officers
Salaries $ 1,136.20
Mileage 1.73
1,137.93
Polling Place Rental 20.67
Equipment Delivery/Pick-up -0-
Printing ($353.65 per candidate statement) 14,905.87
Supplies 189.51
Data Processing 568.54
Labor 4,264.05
TOTAL $®
Please remit the above total to:
Office of the County Clerk-Recorder
IR C E I V IRD Attention: Accounting
Room 385, County Government Center
JAN . 7 1993 San Luis Obispo, California 93408
CITY CLERK THANK YOU
SAN LUIS OBISPO.CA