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HomeMy WebLinkAbout02/16/1993, C-6 - ANHOLM PARK IMPROVEMENTS (MISSION PLAYLOT) PLAY EQUIPMENT PURCHASE, SPEC. NO. CY 93-005 (S19Y) MEEnNG DATE CTC)/ O� San 1S OBISPOebz ary 1: , 1993 COUNCIL AGENDA RE RT - FROM: Wayne Peterson, Acting Public Works Direct 1 PREPARED BY: Lane Wilson, Parks and Buildings Manager 1 SUBJECT: Anholm Park Improvements (Mission Playlot) Play Equipment Purchase, Spec. No. CY 93-005 (S19Y) RECON MMMATION: Approve modifications to this project as described in this report and proceed as follows: A. Approve specifications for play equipment, (Exhibit A, attached, Spec. No. CY 93-005) ; B. Direct staff to advertise for bids for the play equipment, as specified, and authorize CAO to award contract. DISCUSSIONt On August -2.5. 1992, bids were received for the original project and rejected because the low bid exceeded the budget. Staff still wishes to see the project built but, due to budget constraints and the high cost of the various parts of the design, recognizes that the project cannot be completed as originally envisioned without a significant change in the way the project is carried out. Staff recommends we .segment the project into parts. In the first part, we request bids from the suppliers of the play equipment and purchase and install them using City forces. This would please the neighborhood and improve the area for the children. The City would also purchase and install bark, sand, a decorative trash can, a picnic table and benches. These items would be purchased by the department under Purchasing Procedures 207-A and B. The balance of the project could be completed over a period of time using City forces and volunteer groups, as funds become available. The project would be stretched out. The final product would be as planned and approved by the City in the original Plan S19Y. SIGNIFICANT IMPACTS: The most significant impact will be that this project will be able to move ahead and the most significant part of it, the playground equipment, will be available to the children. Of the originally designed plan the following items will not be done at this time. Fencing around the perimeter of the project and across the front, old concrete and fencing would not be removed, drainage and irrigation equipment would not be installed, DG surface between the proposed hard surfaces and the play areas, turf and ground cover would not be planted, drinking fountain and bike rack would not be installed, the well cap would stay, and the Anholm plaque would not be installed. The .estimated value of these items is estimated to cost $37, 000 if done by contract. Most of these items lend them selves to being completed by volunteer groups and minor city projects by staff for far less cost. /� ►�������iu►Illlllllip�' ���III city of san t s o8ispo ni;% COUNCIL AGENDA REPORT Page 2 (Anholm Park Continued) CITIZENS PARTICIPATION: This project has had considerable citizen participation. The idea of renovation of this area was begun by regular users of the playlot. The citizens are willing to help in all ways, from raising funds to helping with the construction and donating the signage. CONCURRENCES: The original project was supported by the Parks and Recreation Department and Commission. The Community Development Department, the Architectural Review Commission and the City Council have all approved the original design. The project has been given an environmental clearance by the Community Development Department (status Categorical Exemption) . The neighbors and the Parks and Buildings staff are anxious for this project to move ahead. Greg Macedo and Alexa Slem, neighbors of the park, and who have been part of the on-going efforts to get this project started from within the neighborhood, are aware of this proposal and support the recommendation. PURCHASING PROCEDURE: The provisions of the Financial Management Manual Section 207-C apply. FISCAL IMPACT: The cost estimate of material purchases for this phase is as follows: Play Equipment - to be purchased by this contract $26,000 Other purchases to be purchased by minor contracts by department Sand and Bark 5, 000 Decorative trash can, picnic table and benches 1,200 Total expenditures $32,200 FUNDS AVAILABLE: FY 1991-93 CIP Project, Park Renovations, includes $35, 975 for the renovation of Anholm Park (Mission Street Playlot) , page E-9. FY 91-93 Financial Plan and Approved 91-92 Budget) . Attachments: Exhibit A. Special Bid Terms and Conditions (Available in Council Office for inspection.) miholmpkrao .