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HomeMy WebLinkAbout03/02/1993, C-10 - SUBMITTING NOMINATIONS FOR PROJECTS ELIGIBLE FOR FUNDING BY THE FEDERAL TRANSPORTATION ENHANCEMENT ACTIVITIES (TEA) PROGRAM. city of SAWNIS MEETING OAS OBISpo -�-93 COUNCIL AGEDA REPORT. �""` �G'-/D N FROM: Mike McCluskey, Public Works Director PREPARED BY: Wayne Peterson, City Engineex� Terry Sanville, Principal Transportation Planner -bS SUBJECT: Submitting nominations for projects eligible for funding by the federal Transportation Enhancement Activities (TEA) program. CAO RECOMMENDATION Adopt resolutions authorizing the submittal of project nominations to SLOCOG for TEA funding for the following listed projects (by priority): (1) Phase I Railroad Bike Path (2) Railroad Crossing Improvements (3) Downtown Bicycle Parking Program (4) Historic Railroad Water Tower Restoration A. REPORT IN BRIEF In 1991, Congress passed the Intermodal Surface Transportation Efficiency Act (ISTEA). Transportation Enhancement Activities (TEA)are part of this new federal program. Under TEA, $200 million will be coming to California over the next six years. A program summary is provided below. The first "accelerated" funding cycle requires agencies to submit nominations to SLOCOG by April 1, 1993. SLOCOG must submit its recommendations to the California Transportation Commission (CTC) by May 1st. The CTC is slated to make final decisions on project funding in August, 1993. City staff has studied the program's guidelines and has identified four projects that are candidates for accelerated cycle funding. The preliminary cost estimate for these four projects totals $828,000. Federal funds will cover 88% of this cost with the remaining 12% coming from various City sources — park development funds, capital projects reserves, and credit for certain in-house services. B. DISCUSSION �+i�"%,..".. ::Y'>i.:mYJM;\�::SYf.:iYtl3•.•>}N.v.......::.:.' >..:N::i..:Y:i?». rod: Y• [# Funding Where is this money coming from? The federal Intermodal Surface Transportation Efficiency Act (ISTEA) via a 10% set aside of the Surface Transportation Program (STP). ���N�► i�IIIIIII�P° ���111 city of san T4s osispo COUNCIL AGENDA REPORT How much money is available? Jaltrans estimates $200 million will be coming to California over six years. Are matching funds required? Yes. A 12% non-federal fund match is required. The City's matching funds would come from the revenues of the General Fund. Is there a project funding limit? No. But this could change depending on final CTC administrative guidelines. If the funds are distributed to counties based on population,SLOCOG staff estimates that$450,000 to$500,000 may come to San Luis Obispo County to be distributed on a competitive basis. Project Eligibility What types of projects are eligible? Projects must be "... over and above normal transportation projects" and "... have a direct relationship to the intermodal transportation system." Projects must fit into one or more of the ten categories. Eligible projects include bicycle and pedestrian projects, scenic highway preservation and historic preservation and rehabilitation, billboard abatement and certain environmental mitigation activities. What types of projects are not eligible? Most street projects, transit or rail projects. What about consistency requirements? Projects must be consistent with the Regional Transportation Plan(RTP) and with local plans —eg. Circulation Element, Scenic Highways Element, and the Bicycle Facility Plan. Project Approval What is the deadline for project nominations? For the "accelerated" funding cycle, nominations must be submitted to SLOCOG by April 1, 1993. For projects to be included in the first "regular" funding phase, the deadline is August 1,1993. What projects are eligible for funding under the accelerated cycle? Any project that falls in one of the ten categories that can be "scheduled for delivery" (eg. under contract for construction or an agreement to sell letter for acquisition projects) in State FY 1993-1994. Who Needs to Approve the Project? SLOCOG screens and ranks projects (during April) then sends its list to CTC by May 1. In August, CTC approves a TEA list. Program Duration How long will the federal money be available? How often can the City apply? The TEA program is scheduled to last for six funding cycles. However, like other programs that are managed by the CTC, funding commitments made during the first MEETING DATE: MY Of SWYLZIIS OBISPO ITEM aim COUNCIL AGENDA REPORT NUMESt cycles may reduce the term of the program or the amount of money available dura thethe later cycles. The City can apply during each funding cycle. Nominations typically be due to SLOCOG by August 1st. The transportation staff carefully evaluated each of the ten categories of projects supported by the TEA program. We developed a listing of 25+ projects (some of which have multiple phases) that appeared to meet this program's eligibility criteria. We then reviewed the listing with SLOCOG staff to get early feedback on potential candidate projects. The initial listing was further screened to identify projects that could be nominated for the"accelerated" funding phase — eg. projects that: Can be scheduled for delivery by the end of FY 1993-1994. Where the City can afford the required 12% local match of funds. Will not involve immediate or significant operating costs. Application materials can be prepared by the April 1 deadline. Where the City can use federal funds as substitute for general funding of capital projects. The Capital Improvement Committee reviewed the short listing prepared by the transportation staff and recommended a proposed project list and funding priorities. Staff reviewed this listing with SLOCOG staff and further refined it to include only those projects that clearly meet eligibility criteria. REP- "W"is" (See attached map for location of projects.) (a) Phase I of the Railroad Bike Path: The City would go forward with plans to purchase 11.9 acres of excess railroad right-of-way from Souther Pacific Transportation Company. The targeted acquisition area is adjoining the western edge of Sinsheimer Park and extending southward to Orcutt Road. (The City Council has previously authorized Administration to work with Southern Pacific on the acquisition of the site.) The City would also prepare plans and specifications and construct a Class I two-way bicycle path that would link Sinsheimer Park with Orcutt Road. The bike path would be the first phase of a path that extends along the railroad and eventually connects City areas with Cal Poly University. For grant budgeting purposes, acquisition costs are estimated at $550,000. Construction of the bicycle path (including preparation of plans and specifications) is estimated at $66,000 for a total project cost of $616,000. '11111111IIIIII1XI 11ll city Of San = S OBISPO COUNCIL AGENDA REPORT (b) . Railroad Crossing Improvements: City streets used by motorists and bicyclists cross the railroad at three locations — Foothill Boulevard, Marsh Street and Orcutt Road. The City would work with Southern Pacific Transportation Company to purchase and install rubberized grade crossing systems at these three locations. The rubberized materials provide for a more comfortable, quite, and safer crossing for bicycles and motor vehicles. (Manufacturer's information about the materials is attached.) The estimated cost for design,materials and installation is$131,000. (This cost assumes that Southern Pacific will continue to stipulate that it installs the rubberized materials. If a private contractor is allowed to install the materials, the total project cost could be 10-15% less). (c) Downtown Bicycle Parldng Program: The City would go forward with installing additional bicycle parking in the downtown. (In May, 1992 the Council approved the earmarking of $20,000 for bicycle parking.) The City would install 80 bicycle lockers for area employees in parking structures and strategically located surface parking lots. About 20 additional bike racks would be installed at high-demand locations throughout the downtown. The installation of lockers and racks would be timed to correspond to the implementation of the Trip Reduction Program sponsored by the County Air Pollution Control District (Spring 1994). The estimated cost to purchase and install bicycle lockers and racks is $30,300. Assembly and installation would be handled by City crews. Administration of the program would be handled by the Public Works Department Parking Section. (d) Historic Railroad Water Tank Rehabilitation: The City would complete the rehabilitation of the water tower that it owns. The first phase of restoration and stabilization — eg. work on the foundation and vertical supports — has been completed. Plans have been prepared for the remainder of the structural restoration and architectural improvement. Some additional design work may be needed to finalize the plans. To be eligible for TEA funding, the water tower must be (as a minimum) included on the City's Master List of Historical Resources. The Cultural Heritage Committee is scheduled to forward recommendations to the Council at its February 22nd meeting with Council consideration of these recommendations slated for March 16th. In the past, the City Council deferred work on this project pending the securing of grant funding. The TEA program appears to be one of the few that would be applicable to this project. The estimated cost of completing the project is about $51,000. C4_1 11311111100II 1 city of san . -;,qs ogispo i COUNCIL AGENDA REPORT C. FISCAL IMPACTS Federal funds will support 88% of a project's total cost. Local or state funds are needed to support the rem ming 12% of project cost. Where City staff provide design/inspection services or City crews construct or install facilities, the City may be able to count the value of these services toward the required 12%match. The table shown below summarizes costs, match requirements, and potential sources of matching funds. FUNDING SUMMARY Candidate Transportation Enhancement Projects Accelerated Cycle Funding Project/Priority Order Total Project Cost 12% Match Match Source Phase I Railroad $6169000 $73,920 Park Development Bike Path Funds Railroad Crossing $131,000 $15,720 Capital Reserve Improvements Downtown Bike $309000 $3,600 Capital Reserve, Parking in-kind services Railroad Water Tower $51,000 $6,120 Capital Reserve Totals $828,000 $99.360 As previously noted, it is not clear at this point how the State will allocate TEA funding to the counties. Regardless of the allocation formula, it is unlikely that the City would be successful in getting SLOCOG support for all four of the projects listed above (hence the reason for identifying City project in priority order). Therefore, the fiscal impact to the City will depend on the projects given high priority by SLOCOG and approved by the CTC. D. ALTERNATIVES The City Council could decide to: 1. Not submit any project nominations for the "accelerated" funding cycle but consider projects for later funding cycles. Comment: Projects submitted by other agencies throughout the state could reduce federal funding available for subsequent program cycles. Also, the City will probably be most ���►n�►�Ni�ullllllll�l° ���d111 city of San . .,IS OBISpo GiiSCOUNCILAGENDA REPORT competitive with other agencies in the °county during this first cycle, with competition increasing during later cycles as other agencies respond to federal funding availability. 2. Not submit nominations for all of the recommended projects. Comments: Projects 1,3 and 4 have already received some level of Council support and staff has been pursuing their implementation. The TEA program may enable the substitution of federal funds for local funds and reduce impacts to the City budget. Therefore, if the City intends to pursue these projects, it should go forward with grant nominations. 3. Identify other projects for submittal of nominations. Comment: If so desired by the City Council, staff could review the full listing of potentially eligible projects. However, most of the other projects could not be completed within the prescribed time limits for the accelerated funding cycle, nor could application materials be assembled by April 1st. As part of subsequent cycles of this program, the Council could review the expanded listing and provide direction to staff. The Council may wish to set proiroities for grant funding different then those suggested by the Capital Improvement Committee. E. ATTACHMENTS Draft letter of sponsorship Draft Resolution of Authority to carry out projects. Location map TS:ts G:\wp51\enhance.BUD ��►������►����iE���I►►III IIIIIIIh1°" " �►I IIII city osAn luis oBispo 955 Morro Street • San Luis Obispo, CA 93401 March 3, 1993 Mr. Ronald DeCarli, Executive Director San Luis Obispo Council of Governments County Government Center, San Luis Obispo, CA 93408 Dear Mr. DeCarli: Attached are four separate applications for projects candidate for funding under the federal Transportation Enhancement Activities (TEA) program. Be believe that each of these projects clearly meet the eligibility criteria for TEA funding and are above and beyond normal transportation activities sponsored by our agency. Given the potential competition for TEA funding, the San Luis Obispo City Council has established the following priorities for TEA projects: Priority 1 Phase I Railroad Bicycle Path Project 2 Railroad Grade Crossing Improvements 3 Downtown Bicycle Parldng Program 4 Historic Railroad Water Tower Project The City of San Luis Obispo is prepared to support these project by providing the required 12% funding match and ongoing operation and maintenance of the new or restored facilities. Furthermore, the City is prepared to meet accelerated funding cycle deadlines for the scheduling of completion of each of the projects. If you have any questions about the attached applications, do not hesitate to contact Terry Sanville, Principal Transportation Planner at (805) 781-7178. Sincerely, John Dunn, City Administrative Officer TS:ts Attachments RESOLUTION NO. (1993 Series) A*RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACI' OF 1991 FOR THE PHASE I RAILROAD BICYCLE PATH WHEREAS, the United States Congress has enacted the Intermodal Surface Transportation Efficiency Act of 1991, which is intended to provide over $200 million in federal dollars over a 6 year period as matching funds to local, state and federal agencies and non-profit entities for transportation enhancement activities, and WHEREAS, the Department of Transportation has established the procedures and criteria for reviewing proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the recipients will be selected; and WHEREAS, said procedures and criteria established by the California Department of Transportation resolution certifying the approval of application by the applicants governing body-before submission of said application to the California Transportation Commission and the State of California; and WHEREAS, the application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the transportation enhancement activities project. NOW THEREFORE BE IT RESOLVED BY the Council of the City of San Luis Obispo, California the following: 1. Approves the filing of an application for the Transportation Enhancement Activities Program for consideration of funding. 2.. Estimates that the total cost of the project is $616,000. The City will commit to using local fund to support a minimum of 12% of the total project cost. 3. Certifies that the City of San Luis Obispo will make adequate provisions for the operation and maintenance of the project. 4. Appoints John Dunn, City Administrative Officer as agent of the City of San Luis Obispo to conduct all negotiations, execute and submit all documents, including but not limited to application, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Page 2 -- Resolution No. Uponmotionof ,seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this 2nd day of March, 1993 Mayor Peg Pinard ATTEST Diane Gladwell, City Clerk APPROVED: John nn, City Administrative Officer r/fr sen ity ttorney r/fr William Statler, Dire or of Finance Mike McCluskey, blic Works Director TS:ts e-�a-9 RESOLUTION NO. (1993 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 FOR THE RAILROAD CROSSING IMPROVEMENTS WHEREAS, the United States Congress has enacted the Intermodal Surface Transportation Efficiency Act of 1991, which is intended to provide over $200 million in federal dollars over a 6 year period as matching funds to local, state and federal agencies and non-profit entities for transportation enhancement activities, and WHEREAS, the Department of Transportation has established the procedures and criteria for reviewing proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the recipients will be selected; and WHEREAS, said procedures and criteria established by the California Department of Transportation resolution certifying the approval of application by the applicants governing body before submission of said application to the California Transportation Commission and the State of California; and WHEREAS, the application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the transportation enhancement activities project. NOW THEREFORE BE IT RESOLVED BY the Council of the City of San Luis Obispo, California the following: 1. Approves the filing of an application for the Transportation Enhancement Activities Program for consideration of funding. 2. Estimates that the total cost of the project is $131,000. The City will commit to using local fund to support a minimum of 12% of the total project cost. 3. Certifies that the City of San Luis Obispo will make adequate provisions for the operation and maintenance of the project. 4. Appoints John Dunn, City Administrative Officer as agent of the City of San Luis Obispo to conduct all negotiations, execute and submit all documents, including but not limited to application, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Page 2 -- Resolution No. Upon motion of ,seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this 2nd day of March, 1993 Mayor Peg Pinard ATTEST Diane Gladwell, City Clerk APPROVED: John D nn, City Administrative Officer J gen en-f ty torney William Statler, i or of Finance Mike McCluskey, Pu 'c Works Director TS:ts RESOLUTION NO. (1993 $eries) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 FOR THE DOWNTOWN BICYCLE PARKING PROGRAM WHEREAS, the United States Congress has enacted the Intermodal Surface Transportation Efficiency Act of 1991, which is intended to provide over $200 million in federal dollars over a 6 year period as matching funds to local, state and federal agencies and non-profit entities for transportation enhancement activities, and WHEREAS, the Department of Transportation has established the procedures and criteria for reviewing proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the recipients will be selected; and WHEREAS, said procedures and criteria established by the California Department of Transportation resolution certifying the approval of application by the applicants governing body before submission of said application to the California Transportation Commission and the State of California; and WHEREAS,the application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the transportation enhancement activities project. NOW THEREFORE BE IT RESOLVED BY the Council of the City of San Luis Obispo, California the following: 1. Approves the filing of an application for the Transportation Enhancement Activities Program for consideration of funding. 2. Estimates that the total cost of the project is $30,000. The City will commit to using local fund to support a minimum of 12% of the total project cost. 3. Certifies that the City of San Luis Obispo will make adequate provisions for the operation and maintenance of the project. 4. Appoints John Dunn, City Administrative Officer as agent of the City of San Luis Obispo to conduct all negotiations, execute and submit all documents, including but not limited to application, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Page 2 -- Resolution No. Uponmotionof ,secondedby and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this 2nd day of March, 1993 Mayor Peg Pinard ATTEST Diane Gladwell, City Clerk APPROVED: John Du City Administrative Officer <f 11114,0g, J ns rA�brney n, William Statler, Dire r of Finance 44 Mike McCluskey, lic Works Director TS:ts �•�0-/3 RESOLUTION NO. (1993 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPROVING THE APPLICATION FOR FUNDS FOR THE TRANSPORTATION ENHANCEMENT ACTIVITIES PROGRAM UNDER THE INTERMODAL SURFACE TRANSPORTATION EFFICIENCY ACT OF 1991 FOR THE HISTORIC RAILROAD WATER TOWER RESTORATION PROJECT WHEREAS, the United States Congress has enacted the Intermodal Surface Transportation Efficiency Act of 1991, which is intended to provide over $200 million in federal dollars over a 6 year period as matching funds to local, state and federal agencies and non-profit entities for transportation enhancement activities, and WHEREAS, the Department of Transportation has established the procedures and criteria for reviewing proposals and is required to submit to the California Transportation Commission a list of recommended projects from which the recipients will be selected; and WHEREAS, said procedures and criteria established by the California Department of Transportation resolution certifying the approval of application by the applicants governing body before submission of said application to the California Transportation Commission and the State of California; and WHEREAS,the application contains assurances that the applicant must comply with; and WHEREAS, the applicant, if selected, will enter into an agreement with the State of California to carry out the transportation enhancement activities project. NOW THEREFORE BE IT RESOLVED BY the Council of the City of San Luis Obispo, California the following: 1. Approves the filing of an application for the Transportation Enhancement Activities Program for consideration of funding. 2. Estimates that the total cost of the project is $51,000. The City will commit to using local fund to support a minimum of 12% of the total project cost. 3. Certifies that the City of San Luis Obispo will make adequate provisions for the operation and maintenance of the project. 4. Appoints John Dunn, City Administrative Officer as agent of the City of San Luis Obispo to conduct all negotiations, execute and submit all documents, including but not limited to application, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project. Page 2 — Resolution No. Uponmotionof ,seconded by and on the following roll call vote: AYES: NOES: ABSENT: the foregoing resolution was adopted this 2nd day of March, 1993 Mayor Peg Pinard ATTEST Diane Gladwell, City Clerk APPROVED: John Du City Administrative Officer Je CeJ ense , C' At ey W' 'am Statlir,#IXFector of Finance Mike McCluskey, Publfc Works Director TS:ts F — — RAILROAD GROSSING IMPROVEMENTS L . I MISTORIG WATER TANK REMABILITATION DOWNTOWN BICYCLE I PARKING PROGRAM PMASE I RAILROAD BICYCLE PAThi � � I i RAILROAD GROSSING \1Z IMPROVEMENTS J CANDIDATE PROJECTS : Transportation 00 �IIII l I 111111111111111 city or Enhancement Activities II Program ('�'olE°A,) san WIS OBISPO � Feb. 16,'92 COUNCILMEMBER RAPPA PRESENTATION THE AWARDS FOR BEST RENMELING - INTERIOR: 1. DESIGN EXCELLENCE A. ARCHITECTURE B. COLOR/TEXTURE/DETAIL C. MERCHANDISING EFFECTIVENESS 2. CRAFTSMANSHIP/DURABILITY OF CONSTRUCTION 3 . CONTEXTUAL APPROPRIATENESS A. SCALE B. CONFORMANCE WITH "DOWNTOWN DESIGN" GUIDELINES THIS AREA OF IMPROVEMENT IS NOT ALWAYS GIVEN THE RECOGNITION IT DESERVES. BUT, IT GIVES NEW VALUE AND NEW LIFE TO PROPERTY WHICH MANY MAY HAVE GIVEN UP ON. TONIGHT' S PLAQUE WINNERS ARE: SEBASTIAN'S, 1023 CHORRO OWNERS: GEORGE LEAGE AND JACK FRANKLIN AND NATURAL SELECTION, 737 HIGUERA OWNER: MIKE DI MILO, OWNER PLEASE COME FORWARD TO RECEIVE YOUR AWARDS. THANK YOU AND CONGRATULATIONS. THE CERTIFICATE OF MERIT FOR INTERIOR REMODELING IS: SLO BREW BILLARDS, 1119 BUSINESS OWNERS: MICHAEL AND BECKY HOFFMAN DESIGNER JEFF BAGUE, MARTIN AND BAGUE PLEASE COME FORWARD FOR YOUR CERTIFICATE OF MERIT. CONGRATULATIONS. MAR 0 ' 1993 CITY COUNCIL SAN LUIS OBISPO, CA r _ - CITY OF SAN LUIS OBISPO DOWNTOWN BUSINESS IMPROVEMENT ASSOCIATION 1992 BEAUTIFICATION AWARD WINNERS I. Best New Construction: Tom's Toys Address: 652 Higuera Street Owner: Ted Frankel Architect: Thomas Martin, Martin & Bague II. Best Remodel: Interior: Sebastian's Address: 1023 Chorro Street Owner: George Leage & Jack Franklin and Natural Selection Address: 737 Higuera Street Owner: Michael Di Milo Certificate of Merit: SLO Brewing Billiards Address: 119 Garden Street Owner: Mike & Becky Hoffman Architect: Martin & Bague Exterior: San Luis Traditions Address: 748 Marsh Street Owners: Bill & Mary Marquardt Architect: Steve Putts Certificate of Merit: Cuesta Title Address: 751 Marsh Street Architect: Courtney & Associates Meridian 925 Higuera Street Owner: Eva Young - 1 - III. Best Merchandising: Fanny Wrappers Address: 799 Higuera Street Owner: Terry Treves Manager: Jennifer Link Certificate of Merit: Natural Selection Games People Play Textures Special Award: Lynda Flynn, Christmas Window Displays In The Downtown Centre N. Maintenance: Certificate of Appreciation: Casablanca Travel Teass House Bruce Fraser, AIA Adobe Travel Rustic Romance Thomas Everett Special Award: Erik Wells, Garden Street Planters V. Mayor's Award For Overall Excellence: A Conceptual Physical Plan for the City Center Team Members: Charles Crotser, Rodney Levine, Andrew Merriam, Pierre Rademacher, & Kenneth Schwartz Staff,. Crawford Multari & Starr Whitney Mcilvaine -2-