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HomeMy WebLinkAbout03/16/1993, C-4 - EXTENSION OF THE BICYCLE COMMITTEE AND THE TERMS OF ITS MEMBERS. M N A 111111$011 l city of San _ JS OBISp0 = COUNCIL AGENDA REPORT I�"Num - FROM: Mike McCluskey, Public Works Director PREPARED BY. Wayne Peterson, City Engineer and Transportation Division Manager Craig Anderson, Bicycle Coordinator SUBJECT: Extension of the Bicycle Committee and the terms of its members. CAO RECOMMENDATION: By motion, approve the extension of the Bicycle Committee and the terms of its current members by amending Article III of the Bicycle Committee Bylaws to read "the Bicycle Committee shall.expire on August 31, 1993". DISCUSSI.ONe In July 1991, the City Council established the Bicycle Committee (BC) as a 10- member ad hoc advisory body. The BC was charged with: (1) identifying short term bicycle projects; (2) helping with the updating of the 1985 Bicycle Facilities Plan and (3) recommending to the Council whether the BC should be made permanent. The BC is scheduled to expire on March 31, 1993. The BC forwarded recommendations on short term bicycle projects to the Council in May 1992 and is working on updating the Bicycle Facilities Plan. The BC will consider whether or not they should be made a permanent committee and how the membership of the committee should be comprised (Le.whether or not there should be a representative appointed from a business or environmental organization)at their meeting of March 22. These recommendations will then be forwarded to the Council. Membership on the BC currently consists of five staff representatives and five public representatives. The ten committee members are: staff: Craig Anderson - Bicycle Coordinator Ron Brown - Traffic Officer (formerly Bruce LaHargoue) Linda Fitzgerald - Recreation Supervisor Dave Pierce-Water Reclamation Coordinator(formerly Public Works Dept.) Terry Sanville- Transportation Planner/Bicycle Program Manager public: Wes Conner Jamie Lopes Richard Marshall Gary Sims Wayne Williams ��►� �Ilill �i �� city of san Luis oBispo COUNCIL AGENDA REPORT The BCs work on the plan, including identifying bike lane segments for inclusion within the plan, is still in progress and will not be complete for another two months. Therefore, staff recommends that the life of the BC and the terms of its members be extended until August 31, 1993 to allow for completion of this effort and for the BC to be available to respond to questions when the plan is considered by the Council. FISCAL II"ACP: No fiscal impact will result from action taken on this item. ALTERNATIVES: 1. Allow the Bicycle Committee to expire March 31, 1993. Committee recommendations of various aspects of the updated Bicycle Facilities Plan would not be complete. Staff and the City Council would be responsible for completing the work which might delay final plan adoption. 2. Tie the BC's expiration date to the date that the Council adopts an updated Bicycle Facilities Plan. The Council could extend the term of the BC until the time that it adopts the new plan. This would result in an indefinite committee life and has the potential to allow no goals or deadlines to be met. ATTACHMENTS: Bicycle Committee Bylaws BICYCLE COMMITTEE BYLAWS ARTICLE I - PURPOSE The Bicycle Committee is an ad hoc advisory body that promotes the expanded use of bicycle transportation. ARTICLE II - MEMBERSHIP The Bicycle Committee shall have ten voting members: A. Five members shall be appointed by the City Administrative Officer and include representation from the following departments: 1 Police Department 2 Community Development Department 1 Public Works Department 1 Recreation B. Five members shall be appointed by the. City Council. ARTICLE III - TERMS OF APPOINTMENT Initial appointments to the Bicycle Committee shall expire on March 31, 1993. ARTICLE IV - OFFICERS A Chairperson and Vice Chairperson shall be elected by the committee for one-year terms. No member may serve as Chairperson or Vice Chairperson for more than two consecutive terms. The Chairperson shall preside over all committee meetings, vote on all matters, appoint subcommittees, and call special meetings. The Vice-Chairperson shall serve in the absence or incapacity of the chairperson and perform such other duties as requested by the chair. The Bicycle Coordinator shall function as committee Secretary. ARTICLE V - MEETINGS A. The Bicycle Committee shall hold a minimum of one regular meeting each month. All meetings shall be open to the public and be held at specified time and place with public notice provided as required by California Law. B. A quorum shall consist of a majority of the total membership. C. All actions of the committee shall be decided by a majority vote or consensus of the quorum directed through the Chairperson. C �-3 D. Minutes for each meeting shall be forwarded to the City Council and be available as a public record. E. The Chairperson or the Program Manager from the Community Development Department may call a special meeting provided that all public notice requirements are met. F. All committee meetings shall be conducted according to city practices, customs, policies and Robert's Rules of Order, newly revised. G. All members present must vote, except when a member declares a conflict of interest. Any member declaring a conflict of interest shall not vote on or participate in any related deliberations or actions of the committee. ARTICLE VI - ABSENCES AND RESIGNATIONS A. If a member fails to attend three consecutive meetings or a total of six meetings within any twelve months, the member shall automatically be considered for replacement. The Chairperson of the Committee shall inform the Council of such a situation and explain any special circumstances. B. Committee members are responsible for notifying the Chairperson or the Secretary in advance when an absence is anticipated. C. If a member needs to resign from the Committee, the member shall immediately direct a letter to the City Council with copies forwarded to the Chairperson and City Clerk. ARTICLE VII - SUBCOMMITTEES Subcommittees shall be appointed, as needed, by the Chairperson. ARTICLE VIII - AMENDMENTS TO THE BYLAWS The bylaws may be amended at any regular meeting of the committee by a majority of the voting membership of the committee, provided that written notice of the proposed amendment is mailed to each member of the committee not less than one (1) week prior to such meeting. MEETING AGENDA 9 ITEM # EI o ISPO CITY CLERK « •�� s'"`) , SAN LUIS OBISPO,CA TO: Mayor Pinard Council members Rappa, Roalman, Romero, and Settle FROM: Lynn Bloc, Administrator DATE: March 16, 1993 RE: Bike Committee Appointments The Business Improvement Association Board of Directors would like to request that the City Council consider appointing a business representative to the Bike Committee for the extension period ( to August 31, 1993) . The desire to become pro-active in bringing the City Bike Transportation Plan to fruition is a priority for the BIA. We feel that only through membership on this committee can the business community assist in this process. Attached are copies of the correspondence that the BIA has had with the City staff and City Council. These communications detail our on-going concern with the membership of the Bike Committee. To date, we have only been told that the re-appointment period of the Bike Committee terms would be the appropriate time to submit our request for a business representative. We would appreciate City Council input on our request. Secondly, we would also request that the voting privileges of all City staff be re-considered due to the potential conflict of interest. To our understanding, the supervisor of the Bike Coordinator (Terry Sanville) is a voting member of the committee. We do not feel that City staff assigned to implement bike programs should be voting on the issues. Your consideration of these concerns is greatly appreciated. Please feel free to contact me at 541-0286 or Dick Cleeves, Vice President, at 543-1141, should you have any questions. _UPIES TO: ❑1'Denotes Action. ❑ Fy] U Coiuedl 1:1 CDD DIP. ICAO ❑ FIN.DIR CAO ❑ FIRE CHIEF A—!0R_NEY Rr INVDR L' CLERK/OMC. ❑ POL{CEQ-L ❑ MGMT.Mum U P,rC DIR. ❑ CREADFL'a ❑ LML DIP, �Az ❑ P.O.Bar 1402•San Lair Obispo•C4.93406.805/541-0286 M`rTING AGENDA ./�-�TEM # T: TO: Mayor Pinard Councilmemb�ejrs Rappa, Roalman, Romero, and Settle RECEWED FROM: Lynn Blocks; Administrator DATE: January 7 , 1993 MAR 1 6 1993 CITY CLERK RE: Bike Committee SAN LUIS OBISPO,CA The BIA Board of Directors would like to request that the City Council evaluate the. membership of the Bike Committee. The need for a representative of the business community has become obvious to the BIA due to the nature of the Bike Committee' s implementation of the Bike Transportation Plan. The BIA has made several attempts to meet with the Craig Anderson, Bike Coordinator, and Terry Sanville, Planner, to develop a plan for bike lanes that was acceptable to both parties. However, these meetings have not resulted in any solutions to the placement of bike lanes downtown. The BIA has been in communication with the City Administration regarding the concern of the Bike Committee membership. We are now requesting that the City Council appoint a business representative. Part of the rationale for this appointment stems from the difficulty the business community has in responding to the Bike Committee in a timely fashion. Staff reports for committee meetings scheduled on Mondays are usually received on the Friday before the meeting. The BIA Board meets on a monthly basis and can not respond to agenda items effecting the downtown prior to the Bike Committee meeting. Therefore, we feel that a business representative would serve as the communication link. Finally, we are concerned about the notification process for the proposed bike lanes before the committee. To our knowledge, no resident or business which will be e�Uvg B the placement of bike lanes has been notified th , aon ❑ m ' usually City process (posting and mailing notice )ZCoondl p CDD DR a CAO ❑ FAI.DIP, We are concerned that the Bike Committee may be &�KIOFIC- O ❑ - CLIRF:I: important decisions with out the input of all ofoIZVEY �PWDIR ❑ POLICE CR parties. ❑ MCMT.T v.4 0 tR—CDR QAC PEA�r—E El LTIL DIR P.O.Box 1402•San Luis Obispo•C4.93406.8051541-0186 — We would appreciated your immediate consideration of this situation since the committee is dealing with important issues and is scheduled to sunset this Spring.